Elthorne Park High School

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					Elthorne Park High School

  Parent and Carer

       September 2011
                                    Contents Page

Starting in Year 7
  1. Welcome from the Headteacher                           3
  2. The School Day and Timetable                           4
  3. Induction Programme                                    4
  4. Tutor Groups                                           4
  5. Teaching Groups                                        5
  6. Lunch arrangements and making payments using WisePay   5
  7. Welfare                                                6
  8. Library                                                6

Curriculum and Extra Curricular Activities
  9. Year 7 Curriculum                                      7
  10. Assemblies and Collective Worship                     8
  11. Extra Curricular Activities                           8
  12. Music Tuition - peripatetic                           8

Uniform and Personal Property
  13. School Uniform                                        8
  14. Equipment                                             8
  15. Jewellery                                             9
  16. Valuables                                             9
  17. Prohibited Items                                      9
  18. Lockers                                               9
  19. Lost Property                                         9

Homework and Assessment
  20. Homework                                              9
  21. Literacy and Numeracy                                 10
  22. Targets                                               10
  23. Awards Evening                                        10
  24. Progress Files                                        10

Attendance at School
  25. Attendance and Absence                                10
  26. Punctuality                                           11
  27. Medical and Dental Appointments                       11

 28. Rewards and Behaviour                              11
 29. Credits and Rewards                                12
 30. Detention                                          12
 31. Behaviour Report                                   12
 32. Exclusion                                          12
 33. Behaviour Support                                  13
 34. Drugs Related Incidents                            13
 35. Bullying                                           13
 36. Damage to School Property                          13

Communication between Home and School
 37. School Office                                      13
 38. Parent Contact Details                             13
 39. Newsletter                                         13
 40. Student Planner                                    14
 41. Reports to Parent/Carers & SIMs Learning Gateway   14
 42. Appointments with Staff                            14
 43. Contacting Home by Students                        15
 44. Home School Association                            15
 45. School Calendar                                    15
 46. School Contact Details                             15

Appendix A
 Code of Conduct                                        16

Appendix B
 Uniform List                                           17

Appendix C
 Home School Partnership Contract                       18

Appendix D
 Learner Profile (IB World School)                      19

Dear Parents and Carers

I would like to extend a very warm welcome to you and your child to Elthorne Park High
School and to introduce the latest edition of the Handbook which is designed to give you
information on a variety of subjects.

You will already be aware that the school is hugely popular and has always been
oversubscribed. The school has been designated as a specialist college in Mathematics
and Computing for a number of years and we are proud of the “Outstanding” Ofsted
grade given to Mathematics when there was a subject Inspection carried out in March
2010. We are delighted to be working in partnership with a range of other schools
sharing the best practice.

You will also know that the school opened its sixth form in September 2009 and offers a
range of courses including Applied courses as well as the prestigious International
Baccalaureate Diploma Programme (IBDP). The IB Diploma is recognised internationally
and is highly regarded by the top UK universities. We would therefore like to see your
child as being part of the Elthorne Park High School for the next seven years.

The school’s performance in public examinations has always been above the Ealing and
national averages and significantly so in most subjects. We are therefore proud of
Elthorne Park High School, our students and their achievements. In working together,
the school, students and parents, we can continue to develop and strive for excellence in
all we do.

It is important to us that the aims and expectations of the school are clear and
understood by all members of the school community. In this handbook you will find
information that will be of particular interest to parents and carers. Please take time to
read the handbook carefully to familiarise yourself with the information and to discuss the
content with your child. By choosing to send your child to Elthorne Park High School and
by signing the Home School Agreement, which outlines our respective responsibilities,
you are confirming that you will work in partnership with the school to support your child.
Together we can work towards further improvements and I look forward to your support
for Elthorne Park High School.

I am proud to be leading a school that has such a dedicated group of staff, students and
parents who, along with members of the local community, are all committed to the
continued success of the school.

We are always seeking to improve the information we send to parents and carers and
would welcome any feedback you can give on this handbook and our ongoing
communications throughout the year.

Yours sincerely

M Sabur

Mohamed Sabur
Head teacher

Starting in Year 7
1. The School Day and Timetable
The school runs a timetable spanning two weeks and the school day runs from 8.40am
to 3.10pm for KS3 and KS4 students. The timetable for each day is divided into five one-
hour lessons. KS5 students have an additional lesson (period 6) on three days of the

   Day        Reg      P1       P2     Break        P3       P4      Lunch     Reg       P5
              8.40-   8.55-   9.55-    10.55-      11.15-   12.15-   1.15-     2.05-    2.10-   3.10-
              8.55    9.55    10.55    11.15       12.15     1.15    2.05      2.10     3.10    4.10
Monday        mins
                                       20 mins                       50 mins   5 mins
Tuesday       mins
                                       20 mins                       50 mins   5 mins           1 hour
Wednesday     mins
                                       20 mins                       50 mins   5 mins           1 hour
Thursday      mins
                                       20 mins                       50 mins   5 mins           1 hour
Friday        mins
                                       20 mins                       50 mins   5 mins

Students are expected to arrive at the school by 8.30am ready to move to their tutor
room when the first bell (movement bell) rings at 8.35am. Registers are taken promptly
by tutors at 8.40am. Breakfast is available for students from 8.00 until 8.30.am.

Five minutes before the end of lunch a movement bell will ring at 2.00pm to ensure that
all students arrive promptly at their tutor rooms by 2.05pm.

2. Induction Programme
On the first day of school in September, students should report to the main school hall at
8.40am where they will be welcomed and subsequently taken to their tutor rooms.
During this day, students will receive their new timetable and planner and will engage in
induction activities with their tutor. Normal school times apply for the remainder of the

During the first few weeks of term, students will undertake Cognitive Ability Tests (CATs)
and Reading Tests to assess their strengths and weaknesses in literacy and numeracy
and in their general ability. This information is used internally by staff to ensure that
students are set appropriate work in lessons and also to assist teachers in deciding the
minimum targets that students should attain at the end of KS3 & KS4. Students who
require extra support for literacy, numeracy or study skills will be identified by their Year
Leader (YL) and the Inclusion Manager.

The Induction programme for students entering year 7 continues throughout their first
year at the school.

3. Tutor Groups
Your child will be allocated a tutor group on arrival at the school in September. These
groups will be reviewed at the end of the first term when some changes may take place
to ensure an academic and pastoral balance is maintained across all tutor groups.
Your child’s tutor has the key responsibility for the overview of your child’s academic

progress and personal development, and students will be taught in mixed attainment
tutor groups for the majority of lessons at KS3. The tutor will overview your child’s
attendance, punctuality and organisation for school. In addition to meeting twice a day
for registration, your child’s tutor group will form the focus for many extra-curricular
activities and inter-form events.

The criteria we adopt in organising students into tutor groups include:
 A balance of gender
 A balance of ethnic and faith groups
 A mix of students from different primary schools as far as possible
 A mix of attainment levels and other aptitudes
 Specific information regarding previous relationships between students.

4. Teaching Groups
Throughout Key Stage 3 at Elthorne Park High School, students are taught in mixed
attainment groups. The exception to this is in Maths and Science where students are
grouped according to their attainment levels from year 8. Some grouping will also take
place in Modern Foreign Languages.
The school is committed to responding to students’ individual needs and aptitudes, and
this is reflected in our management and staffing structure. The school’s policy on mixed
attainment teaching is regularly reviewed following consultation with staff, parents/carers
and governors.

5. Lunch Arrangements and WisePay
Students are not permitted to leave the school premises at lunchtime but can have a
school meal or packed lunch in the main hall. The school’s all-weather sports facilities
and back fields are available for students to use during the lunch hour and lunchtime
clubs are also run.

During wet lunch breaks, rooms are opened to provide shelter for students. All students
are required to bring a waterproof coat during the winter months.

Access to the dinner hall is staggered and rotated by Year group, to ensure fair and
equitable access. Year 7 students have priority access during the first two weeks of the
Autumn term.

The school has a cafeteria system which provides a wide range of nutritious food. Each
student will be issued with a cashless photo card for payment of school meals and
snacks. Parents can pay for meals using Wisepay (see below) Students may also credit
their dinner cards using payment machines in the hall which accept notes and coins.
Alternatively parent/carers may forward a cheque payable to Pabulum, via the Canteen

Lost cards should be promptly reported to the Canteen Manager and a charge of £5 is
made for a replacement card. Faulty and broken cards are replaced without charge.
Students who persistently fail to bring their cards or abuse the system will be refused
service in the canteen.

Parents of students entitled to free school meals should include this information on their
admissions form. For information on entitlement please contact Ealing’s Education
Department or the school office.

Making Payments using WisePay
From September, the school will be using WisePay, a secure online payment service
that allows parents and guardians (and extended family members), to make payments to
the school using their debit or credit cards. Payments can be made for school meals,
trips or music lessons.

All online payments are made in real time, so the payment will be credited to your
account instantly. At any time you can see your payment history in your “Wise Account”.
Additionally, you can track every transaction that you make and even view the last 10
items chosen for lunch by your child. Your Wise Account also allows you to see your
balances at anytime. You will automatically receive a receipt directly to your email
address for every payment that you make.

If your have more than one child in the school you can combine them into one account.

WisePay is extremely easy to use. The school will send you full instructions with your
username and password at the start of the new term.

6. Welfare
The school has several first aid trained staff who are qualified to assist students in the
event of an accident or emergency. The welfare service in the school is provided by
members of the non-teaching staff.

Students are advised not to leave lessons to attend the welfare room except in the case
of an accident or emergency and in such cases parent/carers will be contacted and
asked to collect their child from school.

Students are not permitted to carry medication with them in school. If medication must
be taken by students during the day, the school office should be informed and
arrangements will be made for it to be taken at the appropriate time(s). The exception to
this is where students need to carry inhalers and parent/carers are asked to supply the
school with a spare inhaler in case of emergency.

7. Library
The library is open from 8.00am to 4.30pm each day including lunchtimes. Each student
is automatically made a member of the library. The library is supervised by school
librarians throughout the day.

In addition to several thousand fiction and non-fiction books available for loan, students
have access to the internet research facilities, encyclopaedias, reference books and a
variety of periodicals and newspapers. A number of computers are available for student
use in the library, and there are also facilities to print or photocopy work.

Curriculum and Extra Curricular Activities
8. Year 7 Curriculum
At Elthorne Park we offer a broad and balanced curriculum and give appropriate time
and weighting to the National Curriculum subjects of:
 English
 Mathematics
 Science
 Design Technology: Resistant Materials, Graphics, Textiles, Food Technology
 Modern Foreign Languages: German, Spanish and French
 Art
 Physical Education
 History
 Geography
 Music
 Religious Education
 Citizenship

Personal, Social and Health and Economic Education - the school runs a PSHEE
programme within which it meets its statutory requirements in terms of health and sex
education but the programme also includes aspects of personal, social and moral
development. Parent/carers are entitled to withdraw their children from certain aspects of
sex education following consultation with the Head teacher.

Information Technology underpins the school’s curriculum with students being taught
through discrete ICT lessons as well as in other subject areas. The school’s specialism
in Maths and Computing has put even greater emphasis on the use of ICT across the

Drama all students are taught Drama as part of the Key Stage 3 programme. This
enables students to participate in performance and assists them in developing
confidence, self esteem, and verbal and presentation skills.

Modern Foreign Languages the MFL curriculum is offered on a carousel in Year 7.
Students study Spanish, German and French for half a term each then opt to continue
one of these languages. The two most popular languages selected will be offered to
students. Some students will have the opportunity to study a 2nd language from year 8.

Enrichment Programme Elthorne Park’s innovative Enrichment Programme gives
students in years 7 and 8 the opportunity to extend their learning beyond the National
Curriculum. Students select modules of study such as Japanese, Latin, Film Studies,
Website Design, and activities in Sport, Art and Music on a termly rotation.

Learner Profile - an IB World School.
At Elthorne Park High School we would like every student to become an active,
compassionate, lifelong learner, who understands and celebrates human diversity.
As an International Baccalaureate (IB) World School, we encourage all students to
embrace and develop our key learner profile characteristics. The learner profile will be
underpin learning experiences and provides a scaffold for each student’s personal
development. The learner profile characteristics are outlined in appendix D.

9. Assemblies and Collective Worship
Collective assemblies are held once or twice a week and will provide a focus for moral
and social issues as well as the celebration of religious festivals and student
achievements. It also provides a forum for reinforcing positive attitudes, for positive
behaviour and values. Each tutor group is encouraged to take responsibility for
organising at least one assembly during the academic year on a topic of their choice.

All students will be involved in a daily act of collective worship either during the tutor
period or through assemblies unless parents wish to withdraw their child from this.

Weekly themed tutor activities take place in all tutor groups, these activities stimulate
whole class circle time discussion in relation to a wide range of SMSC themes.

10. Extra Curricular Activities
All students are encouraged to participate in inter-form and extra-curricular activities
offered by the school eg drama, music, sports, and a number of community related
activities. Students should record the days and times of clubs they will attend in their
planner and inform parent/carers.

11. Music Tuition - peripatetic
A variety of instrumental classes are on offered during the school day. Classes are
rotated so that students do not miss the same lesson each week. A charge is made for
instrumental lessons, which is payable in advance of lessons.

Uniform and Personal Property
12. School Uniform
Elthorne Park High School is a uniformed school, the school sweatshirt and polo shirt,
along with items of the school’s PE kit can be purchased from the Uniform Shop which is
located on the school site and run by the Home School Association.

A full list of items of uniform required can be found in appendix B at the end of this
It is important that all students wear full school uniform when travelling to and from
school and throughout the school day.

To maintain a positive learning environment, students who are not in full uniform may be
isolated from lessons or sent home (with parental permission) to change into correct

13. Equipment
The following equipment must be brought to each lesson in a sturdy pencil case:
 pens - black or blue pens (2 or 3) for writing and a red pen for underlining.
 HB pencils
 colour pencils
 ruler – 30cm will be required for some lessons
 sharpener and rubber
 calculator
 compass and protractor
 set squares (45* and 60*)

   a small card or plastic A4 folder is useful to hold homework and completed work
    when travelling to and from school.

Students must bring their planners to school each day along with relevant exercise
books, folders and text books.

It is vital that school text books are kept in good condition. If text books or school library
books are lost or damaged parent/carers will be invoiced for the cost of replacement.

14. Jewellery and Make Up
Jewellery is limited to a wrist watch, small stud earrings and one small ring. Students
may also wear items of religious significance eg a cross on a thin chain, but chains must
be worn underneath polo shirts for reasons of health and safety. Make up is not
permitted in school.

Jewellery which does not conform to these requirements will be confiscated and returned
to students at the end of term or when parents come to school to collect the item.
Jewellery must be removed before PE lessons and given to the teacher for safekeeping.

15. Valuables
Valuable items should not be brought to school as we cannot accept responsibility for
the loss, theft or damage to such items, including confiscated property.

16. Prohibited Items
Mobile phones, ipods, MP3 players, game machines, laser pens, knives, penknives,
lighters, matches, cigarettes, alcohol or any other illegal substances, chewing gum and
bottles of ‘tippex’ are not permitted in school. Students found in possession of weapons,
knives, alcohol or drugs in school will be excluded.

17. Lockers
The school has a limited number of lockers. Your child’s Year Leader will inform you of
locker availability at the start of the new academic year. Lockers are located in corridors
and some classrooms. Students can request a locker (£5 returnable deposit - payable to
the school) at the start of the school year.

Access to lockers is restricted to morning and afternoon registration and students will not
be able to collect books between lessons. Money or valuables should not be left in

18. Lost Property
Items of lost property should be handed in to the school office. Named lost property will
be returned to students, and unnamed items remaining unclaimed at the end of term will
be disposed of due to shortage of storage space. Students can collect items of lost
property from the school office before or after school, during break and at lunchtime.

Homework and Assessment
19. Homework
As a school we believe that homework has an important role to play in reinforcing
students’ learning and helping them to develop independent study and organisational
Students may expect homework in two to three subjects each night in year 7 and 8.

A homework timetable will be distributed to all students and parents in September.
Students should record homework in detail including the date it must be submitted to the
teacher. Parent/carers are asked to check their child’s planner to ensure all homework
tasks are completed and submitted on time.

Homework clubs are run by Year Leaders to support students who may require help or a
quiet environment to complete homework. Students can also use the library or
supervised ICT rooms to research and complete homework at lunchtime or after school.

The DCSF recommends that students are set the following amounts of homework:
             Year Group                                  Homework –
                                                recommended times per day
             Years 7 & 8                                45 – 90 minutes
               Year 9                                      1-2 hours
            Year 10 & 11                                1.5 – 2.5 hours

20. Literacy and Numeracy
Students who achieved Level 3 in English in their KS2 SATs will benefit from additional
literacy intervention run by the English department. Students with more complex literacy
needs will receive additional intervention organised by the SEN department. A similar
‘springboard’ catch-up programme is run by the Maths department to ensure all students
are firmly grounded in the basics of numeracy.

21. Targets
Students will be set challenging targets by their subject teachers. In Year 7, centrally
generated targets are set by the school in core subject areas. Numerical targets are
shared with parent/carers on termly reports. Subject specific ‘curricular improvement
targets’ will be set by subject staff when marking students’ work and through assessment
activities and feedback in lessons, these targets outline what students need to do to
improve their work.

22. Awards Evenings
Awards Evenings are held annually for both KS3 and KS4 and provide the opportunity to
celebrate student achievements with the presentation of certificates and trophies.
Curriculum and pastoral rewards are celebrated during assemblies throughout the year.

23. Progress Files
All students complete a record of personal achievement known as a ‘Progress File’.
Students are asked to record any personal achievements in and out of school, and to
include certificates and samples of work that represent a cross section of achievement
throughout their school life.

Attendance at School
24. Attendance and Absence
The minimum attendance expected of students at KS3 is the national target of 95%,
although we expect all students to have a 100% attendance record.

Parent/carers must report all absences to the school office before 9.00am on the first
morning of absence and in the case of a prolonged absence, should keep the school
regularly updated. On return to school a note must be sent to your child’s tutor
explaining the reason for absence and a doctor’s certificate submitted if necessary.

                                         - 10 -
Where a child’s absence has not been reported to the school, the parent/carer will
receive a telephone call or text message from the school’s Attendance Officer requesting
parent/carers to call the school.

If a student’s attendance causes concern dropping below the minimum target,
parent/carers will be contacted progressively by the Tutor, Year Leader or the school’s
Attendance Officer. Staff will use a variety of strategies to help students improve a
student’s attendance. For serious cases of unauthorised absence the school may refer
cases to the Local Education Authority Legal Panel.

Family holidays should not be taken during term time because of the disruption they can
cause to your child’s learning. Where it is essential to take your child out of school during
term time you will be required to complete a Holiday Request form and forward this to
the school’s Attendance Officer who will consider each request on an individual basis.
Holiday Request Forms are available from the school office.

25. Punctuality
Students must arrive at school at by 8.30am each morning. The morning ‘movement
bell’ rings at 8.35am, students are then required to move to their tutor rooms. Registers
are taken promptly by tutors at 8.40am. If your child is late for school you will receive a
text from the school’s attendance officer to inform you.
     Students who arrive after 8.40am are considered to be late for school and will
         receive a 15 minute detention from their tutor.
     Students, who are late more than once in a week, will be referred to their Year
         Leader for a one hour detention.
     Students who arrive after 9.00am must sign in at the school office where a late
         stamp will be entered in their planner.
     Any student arriving after 9.30am must provide a note from parent/carers
         explaining their absence. Without a note, attendance can not be authorised.
Repeated lateness to school will be acted upon progressively by the Tutor, Year Leader
and Attendance Officer.

26. Medical and Dental Appointments
Parent/carers are asked to make medical and dental appointments outside of school
hours wherever possible in order to minimise disruption to their child’s education.
If it is necessary for students to leave school for medical or other reasons, they must
bring an appointment card or note from parents/carers to show to their tutor. Before
leaving the school site, students must report to the school office to sign out showing their
note signed by their tutor or Year Leader.

Rewards and Behaviour
27. Rewards and Behaviour Policies
The school’s Rewards and Behaviour policy is available to view on the school’s website
and a summary of expectations and procedures can be found in your child’s planner.

We expect all students to follow the school’s codes of conduct and to be polite and
respectful to staff and students at all times.

Your child’s achievements and rewards will be centrally recorded by the school and a
record retained in your child’s ‘progress file.’

                                            - 11 -
28. Credits and Rewards
Elthorne Park High School is keen to encourage and reward achievement and good
behaviour and recognises achievement in its broadest sense. We seek to reward not
only academic attainment and progress, but also personal and social achievements.
(Learner profile characteristics)
Credits may be gained for good work, improved work, good or improved behaviour,
helpfulness, good or improved presentation of work, or anything else that makes a
positive contribution to the school community.

Credit totals are recorded in student planners and these totals lead to gold, silver and
bronze certificates when threshold levels are reached. Curriculum and pastoral and
certificates are awarded each term and form part of the student’s Progress file.
Subject certificates and rewards postcards and letters will be awarded for progress and
academic excellence throughout the year.
Assemblies are used by Year Leaders to celebrate success on a weekly basis.

29. Detention
If it is necessary to keep a child after school for a period of detention, either due to
failure to adhere to classroom expectations, persistent lateness or failure to complete
homework, parents will be notified through the student planner.
      Students may be detained for up to 15 minutes at the end of the school day
         without prior notice.
      No detention will be longer than one hour without the consent of parents.
      During a detention the student may be asked work or carry out a community
         service task as a sanction i.e. tidying a classroom or clearing litter.
The following are examples of how misdemeanours are matched to detention times:

Misdemeanour                                           Detention
Late to lesson                                         15 minutes
Out of uniform or wearing jewellery                    30 minutes
Equipment or book/kit missing (no note)                30 - 60 minutes
Breach of the school’s codes of conduct                30 – 60 minutes

Should a student miss a teacher/tutor detention, then they will be referred on to a
Subject/Year Leader detention (one hour). Failure to attend this results in a referral to
SLT detention (75 minutes)

30. Behaviour Report
If behaviour concerns develop, students may be placed on Tutor, Subject, Year Leader
or Deputy Head’s report. Each report contains targets for improvement. Parent/carers
are asked to check and sign reports each day and communicate with the appropriate
member of staff to help resolve areas of concern outlined on the report.

Should high level or persistent behaviour issues arise, pastoral support plans and
parenting contracts may be used in association with internal and external professional

31. Exclusion
Persistent or serious behaviour concerns may result in either an internal or fixed term
period of exclusion. For further information please refer to the school’s Behaviour Policy
on the school’s website.

                                          - 12 -
32. Behaviour Support
The school has a Learning Mentor who supports students with behavioural needs.
Individual Education Plans and Pastoral Support Plans (IEPs/PSPs) are produced for
students displaying behavioural concerns and relevant external agencies are contacted
to provide further support. The school also employs a full time Counsellor who provides
additional support for students. The school also works with a number of external
agencies to support students with identified emotional and behaviour needs.

33. Drug and Knife Related Incidents
The school believes it has a duty to inform and educate young people on the
consequences of drug use and misuse, and to empower students in need of support to
come forward and to take appropriate action to safeguard their well being.

Students in possession of and/or dealing drugs at school may be permanently excluded.
Likewise any child found in possession of a knife or dangerous weapon will be
permanently excluded.

34. Bullying
The school does not tolerate bullying in any form, we will act firmly and promptly where
bullying is reported or identified. The school will support any student who has been
either subjected to bullying or has instigated bullying themselves.

Our anti bullying message is delivered regularly through assemblies, tutor activities and
our PHSEE programme where students are encouraged to explore this topic through
activities and discussion.

Students who are either victims or perpetrators of bullying may be required to engage in
mentoring and restorative behaviour activities.

35. Damage to School Property.
Where a student causes damage to school property maliciously, by negligence or by
breaking a school rule, the cost of repair or replacement will be charged to that student’s
Please see appendix A for the school’s Code of Conduct.

Communication between Home and School
36. School Office
The school office is staffed from 8.00am to 5.00pm each day. All visitors are asked to
report to the office and sign in and out on arrival and departure.
Only urgent messages will be passed to your child via the school office.

37. Parent/Carer Contact details
At the beginning of each academic year you will receive a contact form to enable you to
check that the information we have on file for you is up to date. Please inform the school
of any change to your address, telephone number or your emergency contact’s details.

38. Newsletter
A weekly newsletter is distributed to students by Tutors each Thursday via email (parent
mail) or a paper copy as requested. Flyers from the Home School Association and
letters informing you of forthcoming events may also be distributed with the newsletter.

                                           - 13 -
39. Student Planner
The student planner is used to record homework, facilitate communication between
home and school and to record achievements.

Parent/carers should check and sign their child’s planner once a week to ensure that
homework is recorded and completed on time. Please also check your child’s rewards
and detention pages to offer them praise and support as required.

Students are responsible for recording detentions in their planner and for informing
parent/carers of these in advance of the detention.

Planners are monitored by Tutors (weekly basis) and Year Leaders throughout the
academic year. It is important that students keep their planners in very good condition,
graffiti free.

Lost planners must be reported to the student’s tutor and replaced at a cost £5 from the
main school office.

40. Reports to Parent/Carers
Formal communication with year 7 parents will take place as follows:
Term                        Report
Autumn Term                 Parents Evening and Termly Progress Report
                            Parents will meet with subject staff and tutors. Students
                            are asked to accompany their parents on the evening.
                            The termly progress report outlines your child’s
                            attainment and progress in each subject area.
Spring Term                 Termly Progress Report
                            The termly progress report, outlines your child’s
                            attainment and progress in each subject area.
Summer Term                 Termly Progress Report and Tutor Report
                            The tutor report outlines progress made by your child in
                            terms of their personal development during the year.
                            The termly progress report, outlines your child’s
                            attainment and progress in each subject area for the

A similar cycle exists for other year groups, though reports are issued at different times
during the year to fit in with the school’s assessment cycle.

SIMs Learning Gateway
The school is currently developing a web based link to support parental access to pupil
data. (SIMs Learning Gateway). This link will provide direct access for parent/carers to
their child’s attendance, punctuality and academic performance information. We hope
that parents will be provided with access to this service in the Autumn term.

41. Appointments with Staff
If parent/carers wish to speak to or meet with a member of staff, they should arrange this
through the school office. Please note that teaching staff are rarely available to take calls
or meet with parents between the hours of 8.30am and 3.10pm.

Parents/carers should refer queries initially directly to their child’s tutor or subject teacher
as appropriate. If issues remain unresolved after this, the matter may be referred to the

                                             - 14 -
student’s Year Leader or Subject Leader, followed by the attached member of the Senior
Leadership Team.

42. Contacting Home - Students
It is the student’s responsibility to inform parents of clubs or detentions they wish to
attend after school. Students can only make use of the telephone in the main reception
area or in their Year Leader’s office in an emergency.

Mobile phones are not permitted in school and if found in a student’s possession, will be
confiscated until the end of term or until collected by a parent/carer.

43. Home School Association
The aims of the Home School Association (HSA) are to foster extended relationships
between the staff, parents/carers and others associated with the school and to advance
the education of students attending it.
Membership and meetings are open to all parents/carers, staff and friends. Fund raising
and social events are held throughout the year, and HSA funds are donated to various
projects within the school for the benefit of the students.
If you are interested in being involved with the HSA please make enquiries at reception.

44. School Calendar and Year Ahead Meetings
A school calendar is distributed to all parent/carers early in September and includes
holiday dates and staff training days when the school is closed to students. It also lists
school events and key assessment dates throughout the year.
If dates on the calendar alter during the year, parent/carers will be informed through the
school’s weekly newsletter.

There will be a Year Ahead meeting tat the start of each academic year where key
expectations, dates and events will be shared with students and parent/carers.

45. School Contact Details

Elthorne Park High School
Westlea Road
London W7 2AH

Tel:    (020) 8566 1166
Fax: (020) 8566 1177
e-mail: elthorne@ephs.ealing.sch.uk
website: www.ephs.ealing.sch.uk

                                          - 15 -
    Appendix A
    Expectations and Code of Conduct
   All students are expected to be polite and respectful to all students and staff.
   Elthorne Park High School is a uniformed school and all students are expected to
    wear full school uniform and develop a sense of pride in their appearance.
   Movement around the school should be quiet and orderly. Students should not run,
    should keep to the left and observe ‘no entry’ signs.
   Students should adhere to the basic classroom code of conduct. Behaviour that
    enables every student to learn is essential. Students should consider other people
    feelings and treat others as they would wish to be treated themselves.
   Homework must be recorded carefully in the planner and completed on time.
   Bullying is always a serious offence. Students who intimidate or fight with other
    students can expect to be dealt with severely. Continued harassment of any kind
    against another student will also be dealt with firmly.
   Smoking, drinking alcohol, or the possession of illegal substances are all forbidden,
    and offering any of these to other students will be punished severely.
   Knives of any kind, or articles which could be used as weapons (including toys)
    should not be brought to school. Possession in school of any weapons or drugs will
    result in permanent exclusion.
   Eating or drinking is allowed only at break time and lunchtime in designated areas.
    Chewing gum is forbidden in school.
   Articles of value such as personal stereos, mobile phones and computer games
    should not be brought into school. These items will be confiscated, and parent/carers
    will be required to collect them.
   Respect should be shown for school property. Students will be expected to pay for
    any damage they cause and deliberate acts of vandalism will always be treated very
   Students are expected to attend school regularly and punctually.
   Students are expected to conduct themselves in an appropriate manner whilst
    travelling to and from school remembering that they the School School.

                                          - 16 -
Appendix B

                   School Uniform Policy

All students are expected to wear school uniform to and from
school and during the school day, keeping a clean and tidy
appearance at all times.
   Uniform may be obtained from the School Uniform Shop,
    which is open once a week. Order forms may be picked up
    from the School Office.
   Trousers and Skirts can be purchased from Kevin’s in
   All items marked with a * can be purchased from the School
    Uniform Shop.

                                  School Uniform
Sweatshirt*    Burgundy sweatshirt must be school issue with
               EP logo. It must be brought to school every day.
Polo Shirt*    Burgundy or white – must be school issue with EP
Skirt          Plain black uniform style skirts. Jean style,
               corduroy, trousers with side pockets or rivets are
               not permitted. Skirts can be purchased from
               Kevin’s in Greenford. They must be knee length
               plain A line style with no frills.
Trousers       Plain black tailored uniform style trousers only.
               Jean style, corduroys, casual trousers with side
               pockets or rivets are not permitted. Trousers can
               be purchased from Kevin’s in Greenford.
Shoes          Plain black shoes only. Boots, trainers, high
               heels, platform shoes, open shoes, or cross
               trainers etc are not permitted. Please ensure that
               shoes have black laces.
Socks and      Tights should be plain black or neutral without
tights         patterns, white or black socks are permitted.

                                         - 17 -
Outdoor        Coats must be waterproof, dark in colour and
coat/ jacket   without logos. Cotton hooded tops are not
               Coats are not to be used as a substitute for
School Bag     Bags may be any colour (black preferred) but a
               minimum of A3 in size, and n adequate depth to
               hold all books & equipment for the day. Bags
               must be waterproof or shower proof to protect
               work. Cloth, string bags, hand held or shoulder
               strapped bags are not permitted. Graffiti or
               offensive logos must not be on bags.

                  Physical Education Uniform
Sportswear     All sportswear/PE kit must be kept in an Elthorne
and PE         Park High School PE bag.
equipment      * These may be purchased from the school
               uniform shop.
White T        White T shirt, must be with EPHS log.
Black          Plain black shorts with school logo.
PE bag*        Burgundy PE bag with logo.
Black          Plain black with school logo. (recommended for
sweatshirt     cold conditions)
with logo*
Tracksuit      Black – for use in cold weather (OPTIONAL)
Games skirt    Plain black sports skirt (OPTIONAL)
Footwear       Trainers. Outdoor studded boots
Other         Burgundy PE socks*
essentials    Towel
 All uniform must be clearly marked with the student’s name
             and must be taken home each day.

                                          - 18 -
Earrings &        If ears are pierced only small round stud
piercing          earrings may be worn, one in each ear. Facial
                  or body piercing is not permitted.
Chains            One small chain may be worn under garments.
                  (for religious reasons)
Rings             One small ring only, may be worn.
Watches           All students are permitted and encouraged to
                  wear a wristwatch in addition to the above.

Accessories       Buckles and belts must be plain black, with no
                  fashion accessories
Confiscation      Jewellery that does not conform to the above
                  will be confiscated and forwarded to Year
                  Learning Managers. Confiscated items only
                  returned when written confirmation is received
                  from parents agreeing to conform to school
                  uniform requirements. Confiscated items may
                  be retained to the end of term.
Hand in           During PE lessons, students must submit
valuables         jewellery, money and all other valuable items
                  eg personal wallets to their PE teacher so that
                  can be locked away for safe keeping.

                       Pupil Presentation
Hair              Hair dyed in unnatural colours is not permitted
                  in school. Sensible hair styles are expected in
                  school. Designs cut into hair are not permitted.

Presentation      All students are expected to be well presented
throughout        during the school day and are expected to wear
the day.          full uniform when travelling to and from school.
Make-up           Students are not permitted to wear make-up to

                Breaches of School Uniform Policy
Please ensure you check that your child is in full uniform each
day before they leave for school.
Any student arriving at school with missing or incorrect uniform
will be sent to main office by their tutor or subject teacher with a
uniform slip. Parents will be contacted and with parental
permission, the student will be sent home immediately to change
into their correct uniform.
Where parents can not be contacted, students will remain in
isolation for the day with their Year Leader/Assistant Year Leader
or SLT line manager.
If students are out of uniform for genuine medical or financial
reasons, students will be issued with a uniform slip by their Year
Leader and will attend normal lessons.        - 19 -
Appendix C
Home School Partnership Contract
The following is the Home School Partnership contract which should be signed by
parent/carers before their child starts Elthorne Park High School. If you have not already
signed a contract you may obtain a copy from the school office.

At Elthorne Park High School we commit to:
 Upholding our mission – ‘individual achievement in a learning community’ in all
   activities within the formal curriculum and extra-curricular activities and through
   structures and procedures of the school.
 Providing the best teaching and learning environment where there is an emphasis on
   success and potential and where all individuals and their achievements are valued
   and celebrated.
 Providing a stimulating, safe and enjoyable learning environment that recognises the
   differing needs of learners.
 Providing a wide range of learning experiences where individual talent can be
 Listening to and responding to the needs and concerns of students and parents.
 Keeping parents/carers informed and involved in their child’s education with regular
   progress reviews and reports.
 Setting targets jointly with students to raise achievement.

As a Parent/Carer, I/we commit to:
 Taking an active interest in my child’s schoolwork and ensuring that homework is
   completed on time.
 Ensuring that my child comes to school in uniform with the necessary equipment e.g.
 Ensuring that my child attends school punctually every day.
 Attending parents’ evenings, responding to letters and reports and keeping the
   school informed of matters relating to the education, health and welfare of my child.
 Supporting the school and its rules, policies and procedures.

As a student I commit myself to:
 Working to the best of my ability at school and at home.
 Attending school on time, every day, in full uniform and with the necessary
 Abiding by the school code of conduct and treating all others and the school
   environment with consideration and respect.
 Taking an active part in the life of the school and community (including extra-
   curricular activities).
 Aiming to improve my previous best in all areas by working to achieve my personal
   targets (set at school).

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