MINUTES OF 348th MEETING held on by Wi6r8Piv

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									              KENT HEALTH & SAFETY GROUP
                MINUTES OF 415th MEETING
     held on 2nd November 2006 at BAE Systems, Rochester.

1.      The Chairman Welcomed Members, New Members and Visitors

Chris Pike                                 Avance UK Ltd
Ian West                                   Sevenoaks District Council
Ray George                                 Retired
J Snell                                    Kita
R H Mees                                   AEM Ltd
E V Adrian                                 KHSG
H R Staff                                  KHSG
D Tyler                                    SafetyWise
Chris Moody                                Shepway DC
Kathryn Smith                              HSE
Sarah Brocklehurst                         St John Ambulance
Amanda Seymour                             Wire Belt Co Ltd
David Nicholson                            KCC-CFE
Tony Carty                                 KCC – CFE
Paul Durkin                                KCC – ASD
Gary Hewitt                                Gravesham Borough Council
Tony Whibley                               Barretts of Canterbury
Paul Ashenden                              BAE Systems
Melvyn French                              EA
Doug Chenery                               KHSG

2.      Apologies for absence.

SallyAnne Clark, Helen Bale, Debbie Hunt, Doug Baguley, Peter Siers, Stuart Markey, Gary Smith,
Richard Pavey.

Paul Ashenden welcomed members to BAE and gave details of domestic arrangements. Melvyn
thanked BAE for their hospitality and then introduced the speakers.

3.      Title : OHSAS 18001:2007.
        Speakers: Royston Lloyd, BSi Management System and Nicola Cootes, PHSC.

Royston Lloyd began his presentation by explaining that the Standard was developed from BS8800.
The standard OHSAS is currently under review, the revised version is expected at the end of 2006 and
the final draft should be available for public comment in the first quarter of 2007.

Drivers for H&S management are:
 Legal;
 Moral;
 Financial;
 High profile court cases;
 Supply chain;

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   Government initiatives;
   Civil litigation.

Benefits of registration are:
 Hazard identification and risk management;
 Reduce costs;
 Protect your image and reputation;
 Achieve continual improvement;
 Improve morale and motivation;
 Demonstrate conformance to others;
 Improved operational effectiveness.

It also reduces the likelihood of occurrences of incidents and of litigation.

What is the route to registration?:
 Initial enquiry;
 Quotation given;
 Application submitted;
 Assessment team appointed;
 Pre-assessment (optional);
 Pre-audit and initial assessment;
 Registration;
 Continual assessment.

Nicola Cootes began her part of the presentation by explaining that OHSAS 18001:
 Is a way to measure management systems that control OH&S risks and improve performance;
 Does not state specific performance criteria;
 Does not specify the exact design of the management system;
 Is based around elimination/minimisation of risk, to ‘mitigate’ risk;
 Requires continual improvement; prioritise;
 Requires conformance with an organisation’s own safety policy.

What are the benefits of OHSAS?:
 Organisations can demonstrate they have a management system that is recognised;
 Forthcoming accreditation in the UK enables that recognised standard to be verified;
 Can measure/demonstrate ongoing improvement;
 Useful when tendering for large contracts etc;
 Can help to reduce insurance premium.

There are 5 key components:
 Policy;
 Planning;
 Implementation and operation;
 Checking and corrective action;
 Management review.

The initial review is necessary to work out:
 Where you are in relation to OHSAS 18001;
 Where the gaps are and how big they are;
 What time, resources and actions are needed to implement systems that will meet standards.

The OH&S Policy:
 Must be signed by senior management;


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   State commitment to continual improvement;
   Commit to comply with current H&S legislation;
   Be communicated to all employees;
   Be available to all interested parties;
   Reviewed by senior management (reports on performance of management system must be
    presented to senior management).

How do you:
 Make staff aware of the policy?
 Inform them when it is changed?
 Involve staff in design/implementation of the policy?
 Publicise your policy to other interested parties?

The policy needs to include specific objectives and targets. Targets must be:
 Specific;
 Measurable;
 Achievable;
 Realistic;
 Time bound.

Planning:
 Hazard identification through risk assessment;
 Legal requirements, objectives.

Implementation and operation:
 A programme is needed to say how the objectives will be achieved.
 Training and competence, all personnel to be competent to:
 Perform tasks safely;
 Understand importance of conformance to the OH&S policy and procedures;
 Know roles and responsibilities of others;
 Potential consequences of departure from policy.
 Documentation and data control;
 Emergency preparedness/response.

Performance measurement and monitoring:
 Procedures must be in place.

Audit and management review:
 Auditing is needed and results must be informed to senior management;
 Management review considers the overall performance of the OH&S system and should be
   undertaken by senior management.

If a firm had a minor non-conformance, it would still get accreditation. If there was a major non-
conformance, the firm would have problems in getting accredited.

Registration is on a 3-year cycle, but a firm can fail it at any point.

Melvyn French thanked Royston Lloyd and Nicola Cootes for their informative presentations.

4        GENERAL BUSINESS:

4.1    Minutes of previous meeting and matters arising:
The minutes of the last meeting were agreed once the following was done:


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Paul Durkin and Steven Banfield to be added to the attendance list and Chris Moody to be added to the
list of apologies.

The Executive would not now be meeting until the next KHSG meeting.

4.2       Correspondence:
Chris Pike reported that the usual journals were available at the meeting. The Group had received an
invitation to the safety awareness exchange. The entry form for the Alan Butler awards had been
received and the Group’s programme will be entered.

4.3     HSE Update:
Kathryn Smith reported that the HSE back campaign was in full swing.

In 2008 new noise legislation will come into force that will impact on, amongst other things, rock
concerts.

4.4    Accidents and other dangerous occurrences of interest to other Members:
Somebody shut the wire of the sandwich toaster in the sandwich toaster causing the lights to go out.

The question was asked as to how members would stop somebody they wished to go on a training
course from thumbing a lift to the course. One option would be to give them a travel warrant, but
basically it has to be left to the person concerned to travel how they wish.

There had been a fan fire in a gym building in Faversham. The fan had been left plugged in but was
not on. The gym was a new building, less than five years old.

4.5       Any Other Business:
With regard to the forthcoming 50th anniversary of KHSG, Melvyn asked members to consider what it
is that the Group will be celebrating.

The next meeting of IOSH will be on 14 November when the subject will be How to improve safety
culture. Anyone wishing to attend should look at the IOSH website, as the meeting will be taking place
earlier than usual.

The next meeting will be held on Thursday, 7 December at Dartford Borough Council. The talk is
entitled EHO Enforcement and will be given by Chris Amey of Dartford Borough Council.




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