FINANCIAL AID ADMINISTRATIVE BASICS The following information is for students who have awarded financial aid. Questions regarding Assistantship assignments may be directed to Executive Dean Bill Powers, email@example.com. Assistantship Assignments: General graduate assistantships may be awarded without an initial assignment. Dean Powers will contact GAs in early July with information about the assignment process. Most assignments are not finalized until near the start of the semester and are worked around students’ course schedules. Assistantship Start Date: Graduate assistants officially become University employees on August 2, 2010, and may receive the first paycheck prior to actually working. The start date of work will depend on specific assignments. Generally, students will not be required to work until the first day of classes, but may begin as early as August 2 with supervisory consent. Tax Documents: To receive the first paycheck issued on August 20, completed paperwork must be received between July 30 and August 6. Submitting forms after the August 6 deadline will result in a delay of the initial paycheck(s). First-time GAs and international students must meet with me in person with identification. Returning GAs who are U.S. residents, and previously provided forms to me, may submit paperwork via mail. Only original forms (no copies or faxes) completed in black ink will be accepted. United States Residents Graduate Assistantship: Provide a W4 (MD or other states resident/DC resident), I9 and direct deposit form, plus benefits enrollment forms if desired. Fellowship: No paperwork is necessary, but email firstname.lastname@example.org with concerns. International Students (Please contact my email, email@example.com to arrange an appointment required for submissions of international paperwork.) Graduate Assistantship: Provide a W4 (MD or other states resident/DC resident), Citizenship Status Form, 8233 (tax treaty form if applicable) I9 and direct deposit form, plus benefits forms if desired. Resident aliens for tax purposes (RAFTP) will provide a W9, and the W9 attachment if a tax treaty applies. Additionally, a I20, I94, visa and SSN card (with the envelope in which it was mailed) should be provided. IES will conduct orientations to aid in the application for a permanent social security card. Fellowship: Provide the same documents requested for a Graduate Assistantship. Fellows will provide a W8BEN (if tax treaty applies), or an 8233 tax treaty form if a fellowship and GA are awarded. Two sets of forms are necessary if awarded both a fellowship and GA. Hours and Timesheet Requirements: A student with a full Graduate Assistantship must work a total of 340 hours each semester, which averages out to just over 20 hours per week if your assignment directly parallels the semester. A half Graduate Assistantship requires a total of 170 hours each semester, which averages out to just over 10 hours per week. GAs will submit timesheets signed by their supervisors to me on a bi-weekly basis. Blank timesheets are available outside Van Munching 2113C and at the website mentioned above. The School of Public Policy reserves the right to terminate payment if a cumulative time record does not satisfy the stated commitment of hours. Benefits: GAs may enroll in the State health benefits program with bi-weekly paycheck premium deductions. Plans (excluding retirement) are selected from the 2011 Benefits Booklet and the 2011 Enrollment Form is submitted together with all other paperwork. It normally takes at least 4 weeks beyond the hire date (August 2) to activate benefits. Retroactive coverage back to August 2 is possible by paying for any missed premiums.
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