Form OS-329 (8-11)
CLEARANCE TRANSMITTAL Date Sent: January 24, 2012
8-12-003 Date Due: February 24, 2012
Send to Organization Coordinated with
Checked Below Checked Below Step 1 Internal Step 1 External Step 2
Secretary of Transportation
Comptroller's Office FROM: R. Wayne Willey, P.E., Chief Highway Delivery Division
Office of Chief Counsel
Office of Legislative Affairs
Deputy Secretary for Administration TITLE: Mutual Gains Negotiation Information and Preliminary Engineering Estimating
Bureau of Equal Opportunity Guide
Bureau of Fiscal Management
Bureau of Human Resources
Bureau of Information Systems
Bureau of Office Services REMARKS:
Center for Performance Excellence PennDOT and ACEC/PA have partnered to develop a Mutual Gains negotiating process for consultant
Deputy Secretary for Aviation agreements. Attached is an introduction to the Mutual Gains process along with a Staff Hour Estimating
Guide for Preliminary Engineering tasks. The attached guidance is to be used on all projects involving
Bureau of Aviation
these types of tasks included in the Scope of Work.
Bureau of Rail Freight, Ports, and Waterways
Deputy Secretary for Highway Administration This information is being submitted to you for your review and comment. Please return all comments on the
Chief Engineer attached Clearance Transmittal form.
Bureau of Construction and Materials
It is our plan to store all the Mutual Gains tools and Staff Hour Guides information on the previously
Bureau of Project Delivery
developed Mutual Gains website and make it available to all Consultants and PennDOT personnel..
Bureau of Highway Safety and Traffic Engineering
Information will include the most up to date Staff Hour Estimating Guides, the Mutual Gains Negotiations
Bureau of Maintenance and Operations process training, as well as other data useful in negotiations. The Final Design Staff Hour Estimating
Engineering District 1-0 Guide will be sent out on a separate, subsequent Clearance Transmittal.
Engineering District 2-0
Your continued help in the development of these guidelines is greatly appreciated.
Engineering District 3-0
Engineering District 4-0
Internal reviewers can review the document at this link:
Engineering District 5-0 P:\penndot shared\Consultant Agreements\MutualGains\Mutual Gains.pdf
Engineering District 6-0
Engineering District 8-0
IMPORTANT: Please return all comments on the Clearance Transmittal Comments form provided
Engineering District 9-0 at the link below. Please download the spreadsheet, populate it with your comments, save it with a
Engineering District 10-0 new filename, and return it along with a completed OS-329 form.
Engineering District 11-0
Engineering District 12-0
P:\penndot shared\Consultant Agreements\MutualGains\Mutual Gains comments BLANK 1-
Deputy Secretary for Local and Area Transportation 24-12.xls
Bureau of Public Transportation
Deputy Secretary for Planning
Bureau of Municipal Services
Bureau of Planning and Research
Center for Program Development
Deputy Secretary for Safety Administration YOUR COMMENTS
Bureau of Driver and Vehicle Program Services
APPROVED DISAPPROVED MODIFIED
Bureau of Driver Licensing If disapproved or modified give reason WHY (Use Reverse Side if Necessary).
Bureau of Motor Vehicles
Office of Information and Fiscal Services
Office of Risk Management
Federal Highway Administration
Pennsylvania Turnpike Commission Name (Print) Phone Number
CHECK THIS BLOCK FOR RETURN TO:
Gary Kleist Project Delivery
DIVISION / SECTION BUILDING / ROOM NO. PHONE / E-MAIL
Contract Management Keystone Building, 7th Floor 717-787-9848 / firstname.lastname@example.org
Form OS-329 (8-11)
1. Place a check mark in 1 of the 3 boxes under YOUR COMMENTS.
2. If disapproved or modification is indicated give reason WHY changes should be made.
3. Sign and date in space provided.
4. Place a check mark in the block after RETURN to have the material returned to its originator.
YOUR COMMENTS (Continued)