Travel Expense Claim Form 201127765 by P9DvF6

VIEWS: 8 PAGES: 3

									                     THE UNIVERSITY OF BRITISH COLUMBIA
                     School of Engineering | UBC Okanagan                                         PLEASE STAPLE ALL RECEIPTS TO BLANK PIECES OF PAPER
                     Travel Expense Claim Form                                                    IN CHRONOLOGICAL ORDER



Name of Payee:                                                                                                                           Date:

Name of Traveller:                                                                                   Signature of Traveller:

Dates of Travel:

Purpose of Travel:
(Please Include Destination)

Supervisor Name & Signature:
                                                                                                                                         Speedchart:
(Required for Students Only)        Supervisor Name                                              Signature


                                    Official supporting documentation: (e.g. prospectus or program, indicating the dates of conferences and workshops; details of daily
                                    claims for expenditures relating to those visits; details of any vehicle used; original receipts, such as hotel bills, car rental agreements
                                    (credit cards slips are not valid receipts and will be used as proof of payment only; original air travel ticket receipts and boarding passes
TRAVEL GUIDELINES INFO:             (airline boarding passses will not be accepted in lieu of ticket receipts except in the case of electronic tickets).
                                    Please review policy 83 Travel and Related Expenses for the most current information
                                    http://www.universitycounsel.ubc.ca/policies/policy83.pdf


                                                                                                                                            Exchange            Amount in
              Date                                      Description                                  Amount             Currency              Rate              Canadian $
AIRFARE:
                                                                                                                             CAN                         1.00                0.00
                                                                                                                             CAN                      1.00                   0.00
                                                                                                                                               Group Total                   0.00
CONFERENCE REGISTRATION:
                                                                                                                             CAN                         1.00                0.00
                                                                                                                             CAN                      1.00                   0.00
                                                                                                                                               Group Total                   0.00
TRANSPORTATION: (taxi, parkng, etc.)
                                                                                                                             CAN                         1.00                0.00
                                                                                                                             CAN                         1.00                0.00
                                                                                                                             CAN                         1.00                0.00
                                                                                                                             CAN                      1.00                   0.00
                                                                                                                                               Group Total                   0.00
ACCOMODATION:
                                                                                                                             CAN                         1.00                0.00
                                                                                                                             CAN                         1.00
                                                                                                                             CAN                      1.00                   0.00
                                                                                                                                               Group Total                   0.00
MEALS/PER DIEM:
                                                                                                                             CAN                         1.00
                                                                                                                             CAN                         1.00
                                                                                                                             CAN                         1.00
                                                                                                                             CAN                         1.00                0.00
                                                                                                                                               Group Total                   0.00
                                                                                                                                             Subtotal: $                    0.00
COMMUNICATIONS: (Cell, phone cards, long distance, web access, etc)
                                                                                                                             CAN                         1.00                0.00
                                                                                                                             CAN                         1.00                0.00
                                                                                                                                             Subtotal: $                    0.00
OTHER:
                                                                                                                             CAN                         1.00                0.00
                                                                                                                             CAN                         1.00                0.00
                                                                                                                             CAN                         1.00                0.00
                                                                                                                             CAN                         1.00                0.00
                                                                                                                             CAN                         1.00                0.00
                                                                                                                             CAN                         1.00                0.00
                                                                                                                             CAN                         1.00                0.00
                                                                                                                                             Subtotal: $                    0.00
                                                                                                                                    TOTAL EXPENSES:                        0.00
Note: Please see http://www.travel.ubc.ca for all travel related policies at UBC
Note: The following columns require data entry -- A, B, and C. Other columns are already auto filled. Please note that if there is a currency change, you will need to
manually enter the currency exchange rate in column E.
                            THE UNIVERSITY OF BRITISH COLUMBIA
                             School of Engineering / UBC Okanagan
                           Travel Expense Claim Form

          Name:                              Speedchart:
                                             Fund:
                                             Dept ID:
          Purpose
          of
          Expense
          Claim:
                                       Number of Days:
          Duration of Trip (if applicable):



                                                    Amoun
                                                     t in
                         Descri              Exchan Canadi
             Date        ption AmountCurrencyge Rate an $
                Airfare requires paper airline tickets to be accompanied by the
           TRAVEL: agency invoice. In the case of electronic tickets, a copy
                travel

              Airfare                           CAN          1.00         0.00
                                                CAN          1.00         0.00
                                                      Group Total         0.00
erence Registration
                                                CAN          1.00         0.00
                                                CAN          1.00         0.00
                                                      Group Total         0.00
ion (taxi, pkng, etc.)
                                                CAN          1.00         0.00
                                                CAN          1.00         0.00
                                                CAN          1.00         0.00
                                                CAN          1.00         0.00
                                                      Group Total         0.00
   Accommodation
                                                CAN          1.00         0.00
                                                CAN          1.00         0.00
                                                      Group Total         0.00
    Meals/Catering
                                                CAN            1.00       0.00
                                          CAN           1.00         0.00
                                                 Group Total         0.00
                                                Subtotal: $         0.00
     COMMUNICATIONS: web access, etc)
         (Cell, phone cards, LD,
                                          CAN             1.00       0.00
                                          CAN             1.00       0.00
                                                Subtotal: $         0.00
     PRINT/PUBLICATIONS/MEDIA:
                                          CAN             1.00       0.00
                                          CAN             1.00       0.00
                                          CAN             1.00       0.00
                                                Subtotal: $         0.00
     OTHER:
Office Supplies
                                          CAN           1.00         0.00
                                          CAN           1.00         0.00
                                                 Group Total         0.00
Miscellaneous
                                          CAN           1.00         0.00
                                          CAN           1.00         0.00
                                          CAN           1.00         0.00
                                                 Group Total         0.00
                                       Subtotal: $                  0.00
                           TOTAL EXPENSES:                         0.00

    Note: The following columns require data entry --travel related policies at UBC
    Note: Please see http://www.travel.ubc.ca for all A, B, and C. Other
    columns are already auto filled. Please note that if there is a currency
    change, you will need to manually enter the currency exchange rate in

								
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