CTEP e-Portfolio Syllabus 2009-2010
For Year 2 Students
University of Toronto Scarborough - UTSC
Unit Coordinator: Saddaf Syed (firstname.lastname@example.org)
French Academic Advisor: Corinne Beauquis (email@example.com)
e-Portfolio Facilitators: Vanessa Peters (firstname.lastname@example.org)
Lead e-Portfolio Facilitators: Susan Schwartz (email@example.com)
Reed Thomas (firstname.lastname@example.org)
Work-Study Students/TAs: TBA
General description of the program requirements for Year 2
The Concurrent Teacher Education Program (CTEP) e-Portfolio is a performance assessment
tool that requires you, as Concurrent Education students and developing teachers, to demonstrate
your learning and reflection through the analysis of a variety of artifacts that represent your
experiences and evidence of learning. Therefore, the CTEP e-Portfolio will be a purposeful and
careful documentation of your growth and learning over the course of the 5 years in the program.
It will involve ongoing monitoring, peer and instructor feedback, and self-assessment. You are
required to share your e-Portfolio entries with others to facilitate a diversity of ideas and feedback
to help you improve.
The e-Portfolio is a program requirement, which means that you need to meet all of the
expectations in each year of the program in order to graduate from CTEP. The e-Portfolio does
not receive a letter grade, but the word “Complete” or “Incomplete” is recorded on ROSI at the
end of each year and this will indicate if you have met the expectations or not for each year of the
Please refer to the Self-assessment Checklist and Rubric for your specific year of CTEP in this
syllabus document. Please copy and paste the Checklist and Rubric into one Word document, and
save with title and date on your computer. This document is to be completed, saved with title and
new date, uploaded into your Content Collection, and then into the Self-assessment section of
your e-Portfolio twice each year (see due dates).
o Your 1st self-assessment will help you to see what still needs to be done for the current
year. The feedback you receive from your e-Portfolio contacts and from your peers will
help you to improve.
o Your end-of-year self-assessment will demonstrate what you have accomplished. Your e-
Portfolio contacts will indicate if they agree with your self-assessments and will provide
feedback to you about final completion.
o Your CTEP Coordinator will receive notification from your e-Portfolio Facilitator about
completion of your e-Portfolio expectations as well as completion of the unit level small
group sharing, and will submit that information to the Registrar’s Office to be recorded
Note: In order to change an Incomplete to a Complete, you must demonstrate satisfactory
completion of expectations AND write a letter of explanation to your unit Coordinator before the
beginning of the following year.
UTSC Year 2 1
For the Checklist, you will indicate “Yes” or “No” as to completion. For the Rubric, you will bold
or highlight the statements that best refer to your work. In order to meet the expectations for each
year, the final end-of-year Checklist needs to indicate “Yes” for completion in all areas, and the
final end-of-year rubric needs to be at a level 3 (or higher) in all areas.
Tasks that you will undertake during Year 2:
o Attend events/workshops (see meeting dates).
o Read this Syllabus and the CTEP e-Portfolio Manual (revised August 2009) posted
on BB, and note the changes from last year.
o Continue to add entries to your e-Portfolio. Note: By the end of this year, you need
to complete at least 3 more entries. This means that you will have at least 6 entries in
total in your e-Portfolio, with at least one entry in every Knowledge Base Strand
section. You can decide to do additional entries this year, but keep in mind that this
will not count towards work in a subsequent year because entries should show growth
over time and should be added fairly regularly each year.
o Early in the year, share your e-Portfolio with your e-Portfolio Facilitators, Work-
Study Students and/or Teacher Assistants for your unit, and with your CTEP
o Act on any feedback provided to you and write a message in your Comments
section indicating how you have acted on this feedback.
o Share your e-Portfolio with at least one peer. Write a comment to that person
indicating the entry you would like him/her to review and provide feedback.
o Receive feedback from your peer, and if appropriate, act on this feedback and write
a message in your Comments section indicating that you have acted on this feedback.
o Revise this year’s entries based on the feedback provided and write a message in
your Comments section about how you acted on this feedback. Note: Your first year
entries will serve as baseline entries to illustrate your growth over time.
o Receive your peer’s e-Portfolio and provide feedback to that person’s entry.
o Experiment with the technology and revise your e-Portfolio accordingly to make
it your own. See the Technology How-To document posted on Blackboard and
browse the samples on Blackboard for ideas.
o Complete the Self-assessment checklist and rubric twice this year (see due dates).
UTSC Year 2 2
Meeting dates for UTSC
Note: Attendance at these events and workshops is mandatory. If you miss one, it is your
responsibility to meet with one of your peers to find out what you missed and to complete the
expectations for that event/workshop.
o Workshop 2A and 2 B: Friday September 18, 2009 3-5pm. BV 469
o Workshop 2C and 2 D: Wednesday January 13, 2010 7-9pm, BV469
o Unit level small group sharing of e-Portfolios: Monday May 3, 2010, from 10am to 12,
Self-assessment checklist and rubric are completed twice - on Dec. 10 and Mar. 1, 2010.
UTSC Year 2 CALENDAR
DATE ACTION ITEM NOTES
18 Sept. ‘09 Workshop 2A and 2B, 3-5 pm, BV 469
20 Sept. ‘09 Share your e-Portfolio with coordinators and
30 Sept. ‘09 Complete and upload first entry for this school
31 Oct. ‘09 Complete second entry and upload
1 Dec. ‘09 Act on feedback from coordinator and/or
10 Dec. ‘09 Complete and upload first Self-assessment
checklist and rubric
13 Jan. ‘10 Workshop 2C and 2D, 3-5 pm, BV 469
13 Jan. ‘10 Share your e-Portfolio with peer partner
15 Jan. ‘10 Complete third entry and upload
20 Jan. ‘10 Provide feedback to a peer
27 Jan. ‘10 Act on feedback received from a peer and/or
1 March ‘10 Complete and upload end-of-year Self-
assessment checklist and rubric
3 May ‘10 Unit-level e-Portfolio Sharing, 10 am–12 noon,
o Volunteer to attend as a student mentor or presenter at the Year 1 Jump Start Day:
Saturday, September 12th, 2009, 10am to 2pm, OISE, 252 Bloor Street West, main floor
o Volunteer to attend as a student mentor or e-Portfolio small group facilitator at the Year
1 CTEP Celebration of Learning: Saturday, March 6th, 2010, 10am to 2pm, OISE, 252
Bloor Street West, main floor library and 3rd floor computer labs. Be prepared to attend a
training session before these celebrations.
o Apply in the early fall to work as a Work-Study Student to help out with the e-Portfolio
process. Contact your CTEP Coordinator for more information.
UTSC Year 2 3
Support is available throughout the e-Portfolio process. Please ask for help from one or more of
the following sources:
o Your e-Portfolio facilitators
o Your peers
o A student mentor in Year 2 or above
o A Work-Study student
o Your CTEP Coordinators
o A technology support person in the computer lab at your unit
o Susan Schwartz (e-Portfolio Facilitator/Coordinator at email@example.com
o CTEP e-Portfolio Manual (revised August 2009)
o Blackboard e-Portfolio area on CTEP organization site (which corresponds to the
manual). You are responsible for checking the Blackboard site and keeping up to date
Additional Readings (optional):
o See Blackboard for interesting readings about portfolios/e-Portfolios and reflection.\
Academic Integrity – Plagiarism
In the University of Toronto Code of Behaviour on Academic Matters, it is an offence for a
student "To knowingly represent as one's own any idea or expression of an idea or work of
another in any academic examination or term test or in connection with any other form of
academic work." ie: to commit plagiarism." Whether quoting original work or adapting it, always
cite the source. For reference, see handouts "How Not to Plagiarize" and "Standard
Documentation Formats" at www.utoronto.ca/writing/plagsep.html and
Professionalism Matters - Guiding Principles
As developing teachers and professionals, it is essential that all candidates adhere to guidelines of
professionalism, confidentiality, and copyright as below.
a) Professional Talk and Writing: As associate/future members of a Teachers’ Federation,
avoid judging or criticizing others, and avoid generalizing about others. Be positive and
constructive when discussing challenging experiences and/or teachers’ practices and beliefs.
Refer to the following website for University of Toronto’s Professionalism documents:
b) Confidentiality: Names are not to be included in e-Portfolios in order to protect the privacy
of others, and to maintain professional anonymity and confidentiality. Write entries in a
generic way – do not include school or organization names, or teacher or student names. If
you change a name, write the word (pseudonym) in brackets after the new name to indicate
that the name has been changed for confidentiality reasons. The name of a university where
you study is appropriate. The proper name of an award can be mentioned. Artifacts using
your own work or your resume can be included.
Photos are not to be included in e-Portfolios without obtaining prior consent. Names of
adults and children can only be included if a statement is added beneath the photo that
clearly states that permission has been granted for use of this photo in this e-Portfolio.
Photos can be used if faces are blocked or blurred before uploading so that the photo can be
included without faces.
UTSC Year 2 4
During the e-Portfolio process, you will view and review other peer’s e-Portfolios as well as
share your e-Portfolio with others. There are also a number of e-Portfolio samples posted on
Blackboard. It is important to remember that the contents of e-Portfolios are confidential.
Please read, sign, and return the CTEP Promise of Confidentiality form to one of your e-
Portfolio contacts. This form is posted on Blackboard and distributed during your first
c) Copyright: Respecting copyright means following all copyright laws:
o Photos or comics from texts or websites should not be used without obtaining
appropriate copyright permission.
o Professional articles should not be used without obtaining appropriate copyright
o Rather than scanning an entire article, bibliographic information should be clearly
written, or a link provided to the article if it is posted on the web, or to the licenced
journal article web page within the University of Toronto’s library system (see below).
o Refer to University of Toronto's information about copyright and use of digital
Note the section on digital materials. The University is basically saying no scanning of
o Refer to the following website for information about the copyright uses of Microsoft clip
art at: http://www.microsoft.com/about/legal/permissions/default.mspx#E4
o If you seek copyright permission, then a statement needs to be included in your e-
Portfolio to indicate clearly that permission has been granted.
Note: You are able to post a link in your e-Portfolio or on Blackboard to a licenced
resource. Refer to the following: http://content.library.utoronto.ca/help/how-do-i for
information about .Learn to Create Durable Links Using Artice Finder Please do not copy
and paste the URL from the journal article as it appears on your screen, as this will not
work for anyone working off campus and will not reliably work on campus.
Year 2 CTEP e-Portfolio Self-assessment Checklist and Rubric
NOTE: This checklist and rubric need to be copied and pasted into ONE Word document and saved onto
your computer. Each time you complete it, it is to be uploaded into your Content Collection and then into
your Self-assessment section as one Word document, saved with the title and new date. The following e-
Portfolio components must be completed to pass the CTEP e-Portfolio program requirements for 2009-
Continuing Year 2 Checklist: To complete, put an X or bold or highlight if you can say yes to the item.
1. Basic structure has 9 sections:
6 Knowledge Base Strands, including:
o Subject Matter
o Pedagogy and Curriculum
o Knowledge of the Learners
o Equity and Diversity
o Self-Teacher Development and Relationships with Others
OPTIONAL: Extra sections (See the Technology How-To document posted on Blackboard for
UTSC Year 2 5
2. Welcome Page and includes:
A welcome message.
Information about you and your program, goals, etc.
Your photo presenting you in a professional way.
Your email address.
No grammar or spelling errors.
Optional: Images, quotes, poems, use of technology, etc.
3. Each Knowledge Base Strand section includes:
A heading in larger font and some information (a brief description in your own words)
underneath each heading about what each Knowledge Base Strand is about (see samples on
A “Year 2” heading differentiating this year’s entries
The title and date for each entry are included with links to each artifact and reflective writing
Artifacts and reflective pieces that are clearly labeled on the page.
Artifacts + reflective pieces that are uploaded into your Content Collection and then into each
section as appropriate. Note: A link will not work if it is not in your Content Collection.
No unnecessary links (i.e. blank reflective writing templates or self-assessment rubrics) on your
Welcome Page or elsewhere.
Links that work.
All entries and/or artifacts saved as doc files or PDFs, not as .doc.x files or wps (or other)
formats. This ensures that your documents can be opened.
Descriptive names for all links (i.e. something that would differentiate them once downloaded).
No grammar or spelling errors.
The appropriate number of entries must be completed for this year by due dates. Note: Check
Blackboard or the CTEP e-Portfolio Manual (Revised August 2009) for ideas for possible
artifacts to include.
4. Reflective pieces include the following:
Each reflective piece has a title, the date, and the Knowledge Base Strand at the top of the
writing and on the Knowledge Base Strand page.
When you use the Reflective Writing Template, the instructions for using the template are
deleted from all your entries. (Keeping the credits and keeping the title is fine, but delete the
Each entry is in a different Knowledge Base Strand. (Once each strand is addressed, you can
then double up and can choose to include more entries for that Knowledge Base Strand section).
You have explained in at least one sentence why each of your entries belongs to a particular
Knowledge Base Strand.
You have proofread your entries for grammar and spelling errors.
5. Professionalism: You follow the principles of:
Professional talk and writing
o Each reflective entry is free from negative criticism, and uses an appropriate professional
tone. Note: Do not include if you are not willing to show your entry to the person to
whom you are referring.
o No names of schools or organizations.
o No names of teachers or students.
o Use of the word (pseudonym) beside a name if it was changed to ensure confidentiality.
o Use of photos with permission and a statement indicating that permission has been
granted, or deliberate camouflaging of faces if no permission has been granted.
UTSC Year 2 6
o Appropriate use of professional articles, text, comics, etc. by linking to the article on the
web or in the library system.
o Use of material only with appropriate permission and including a statement indicating
that permission has been granted.
6. Experimenting with technology includes at least 2 or more of:
o Links to books, articles, websites, videos, PowerPoints
o Inclusion of photos as thumb-nail prints, words that move across the page, music,
voice over (sound files), video-clips, creating a video, etc.
7. The Comments section includes:
o Messages from last year
o One or more messages this year by you to the Work-Study Student assigned to work with
o At least one message to one peer this year indicating the entry about which you would
like that person to give you feedback.
o One or more messages noting that you have acted on the feedback provided to you. *This
is new this year and is intended to provide evidence of acting on feedback.
8. The Self-assessment section includes::
o The “Self-assessment” heading in large font
o A “Year 2” heading differentiating this year’s entries.
Your completed mid-point checklist and rubric with date (see due date).
Your completed end-of-year checklist and rubric with date (see due
9. Other important expectations:
Gave feedback to a different peer partner.
Shared your e-Portfolio during your unit level small group sharing.
Year 2 CTEP Self-assessment e-Portfolio Rubric: To complete this rubric, BOLD or HIGHLIGHT
the statements that best describe your work. Bolding the statements in the 3rd column or Level 3 indicates
completion of expectations. Bolding the statements in Level 4 is optional and indicates your enthusiastic
commitment to the e-Portfolio process and to your growth as a developing teacher.
Level 1 Level 2 Level 3 Level 4
Completeness Few expectations are Some expectations are The e-Portfolio has most The e-Portfolio has effectively met
met. The e-Portfolio met. The e-Portfolio is (or might be missing one or all expectations (see Checklist),
is missing many missing three or more two) of the expectations and has gone beyond expectations
expectations (see expectations (see (see Checklist). required. Going beyond
Checklist). Checklist). expectations includes adding more
than required # of entries, extra
sections, quotes, poems, images,
photographs, and/or evidence of
using technology in a creative way.
Technology Layout of the words Layout of the words and Layout of the words and Layout of the words, links, and
and links are unclear. links are evident. links are clear and well visuals, etc., are clear and well
displayed on the page (e.g., displayed on each page. Creativity
there might be a line is evident.
between entries, entries are
clearly labeled, etc.)
Navigation Navigation throughout Navigation throughout the Navigation throughout the e-
throughout the e- the e-Portfolio is e-Portfolio is clear and Portfolio is clear and logical,
Portfolio is unclear somewhat clear and one logical and all links work. engaging, and user-friendly and
and many links do or 2 links do not work. all links work.
UTSC Year 2 7
Level 1 Level 2 Level 3 Level 4
Use of technology is Use of technology is Use of technology is Use of technology is clearly
not evident. somewhat evident, evident, including at least 2 evident, , including more than 2 of
including one of links to of links to books, articles, links to books, articles, websites,
books, articles, websites, websites, videos, videos, PowerPoints, and/or
videos, PowerPoints, etc. PowerPoints, and/or including photos as thumb-nail
including photos as thumb- prints, words that move across the
nail prints, words that move page, music, voice over talking, the
across the page, music, creation of self-videos, etc.
voice over talking, the
creation of self-videos, etc.
Organization The e-Portfolio lacks The e-Portfolio has some The e-Portfolio is organized The e-Portfolio is very well
and organization. organization. with all links clearly organized with artifacts and links
Presentation displayed/labeled on the balanced on each page, centred,
page. clearly displayed/labeled and
Grammar and Many errors in More than three errors in Mostly correct grammar/ All correct grammar/sentence
Spelling grammar/sentence grammar/ sentence sentence structure and structure and spelling
structure and structure and spelling. spelling, but might have one
spelling or two errors or typos in e-
Portfolio sections and/or in
reflective writing entries.
Quality of Little interpretation Some interpretation of Meaningful interpretation Meaningful and insightful
Reflective of personal learning personal learning in of personal learning in interpretation of personal learning
Writing in relation to the relation to the relation to the Knowledge in relation to the Knowledge Base
Knowledge Base Knowledge Base Base Strands. Strands.
Knowledge Base 2 or 3 Knowledge Base All Knowledge Base All Knowledge Base Strands are
Strands are not Strands are slightly Strands are addressed with explicitly addressed with a
addressed. addressed. at least one sentence each number of reasons given for the
explaining choices. choices.
Use of retell only Uses mostly retell and Retells and makes some Retells succinctly and makes many
and makes no makes one or two connections. Integrated use connections. In-depth and
connections. connections to personal of retell, relate, reflect integrated use of retell, relate,
experiences, course evident (does not include reflect. Makes relevant and
content, or issues. headings of Retell, Relate, insightful connections to personal
Reflect but writes in an experiences, course content, issues,
integrated way). Makes professional readings, and/or
relevant connections to research.
course content, issues,
Makes no insights. Makes a few insights. Makes some insights. Makes many in-depth insights.
Entries are very Entries are sometimes Entries are generally Entries are all engaging to read –
difficult to read - no difficult to read - has engaging to read - has have clarity and flow.
clarity or flow. some clarity and flow. clarity and flow.
Evidence of Shows no evidence Shows little evidence Shows evidence that Shows clear evidence that
that feedback has that feedback has been feedback has been acted feedback has been acted upon.
been acted upon. acted upon. upon.
Shows no evidence Shows little evidence of Shows some evidence of Shows much evidence of growth
of growth and growth and growth and understanding and in-depth understanding and
understanding. understanding of course and integration of course integration of course learning,
learning, practicum learning, practicum practicum experiences, personal
placements, and/or placements, personal inquiry, and professional reading
personal inquiry. inquiry, and professional or research (with appropriate
UTSC Year 2 8
Level 1 Level 2 Level 3 Level 4
There is no difference There is some difference There is a definite There is a huge difference between
between this year’s between this year’s difference between this this year’s entries and last year’s
entries and last year’s entries and last year’s year’s entries and last year’s entries.
entries. entries. entries.
There is no There is a comment There are a few comments There are detailed comments about
comment about about growth in the about growth in the growth in the Comments section at
growth in e- Comments section at the Comments section at the the end of the rubric(s), and in
Portfolio. end of the rubric(s), or in end of the rubric(s), and in many entries.
some entries. some entries.
YOUR COMMENTS (required): Discuss your own e-Portfolio process and growth to date.
UTSC Year 2 9