April Newsletter 2012
. STEPHENS HILLS PROPERTY OWNERS ASSOCIATION
. P.O. Box 256 Point Blank, TX 77364 firstname.lastname@example.org
I would like to give a special thanks to the Board of Directors for giving their time and energy on behalf of
SHPOA. Your current board members are Robert Collins, Glorian Drews, Tim Ford, Christopher Myers, Steve Otis,
and Charline Smith. I would also like to thank Annette Proffer for dedicating her time on the newsletter and the SHPOA
web site. The site address is http://SHPOA.IOPER.NET (Do not enter www). We need community involvement either on
the board or on one of the committees. If you wish to serve please get with the Nominating Committee listed below.
Because of other commitments I will not be able to serve next year as President. I will remain on the Board of
Directors and be involved in collections and legal issues that are currently in progress. Tim Ford has served the past 2
years as Vice President and I recommend voting for him as President. I also will not be able to attend the annual
meeting because we will be visiting Denver, Colorado for our grandsons 1 birthday. Tim Ford will host the annual
meeting. Thanks again for the support you have given me and the board over the years.
Heddins/Dungan Lawsuit – I feel this one is getting close to trial and our attorney, Greg Magee, has a
meeting with the Heddins’ attorney to discuss the lawsuit. Hopefully we will have more information by the annual
meeting in May. For anyone new to the area the dispute is over the reserve property located next to the Sub 3 boat
ramp. Title documents, unknown to SHPOA, dated May 5, 1980 were recorded at San Jacinto court house August 1,
2007. Additional details to the litigation can be found at the San Jacinto court house case# CV12530.
Collection of POA dues and mowing fees continue to be disappointing. We will continue to review delinquent
accounts and turn them over to our collection agency. Last year we picked the top 5 offenders for court action. The
process has been a little slow but I believe this can be improved. Two of the 5 have passed away and we are trying to
establish if anyone claims the properties. We won a court action on one and 2 had agreed to settle but failed to initiate
payment. We are filing court action against those 2. Like the collection process SHPOA needs a process for collecting
dues through court action. This will be established over the next year. Stephens Hills Property is a great place to live
and retire; we must all support the community in which we own.
Fire prevention mowing is still another issue on collections. We currently mow lots where the grass is high and
at least ½ the lot can be mowed. It is difficult to mow some lots because of many trees down from hurricane Ike, etc. A
number of these lots have no surrounding homes and are at the end of a street. Most of the owners of these lots do
not pay mowing fees and many don’t pay their maintenance fees. This will be a subject under new business at the
annual membership meeting.
We ask, for the good of the community, to clean up your lot. If you are not able to then please contact Marvin
Carnes at (936) 653-8973 or email email@example.com for an estimate.
Since the May 15, 2011 Annual Meeting the SHPOA board has approved building plans for 3 new houses, 6 storage
buildings, and 1 addition of a deck. All property owners should be reminded that ANY additions added to your property
are required to be preceded by approval of the SHPOA board. The property owner is required to submit a drawing or
hand sketch listing the property description, property owner’s name and contact information, showing the property
boundaries with the dimensional location of addition on the lot and specifications (proposed building materials) of the
addition being added to the lot. Approval of any new construction or additions to properties will also be subject to lot
owner being current with all annual dues and maintenance fees. Property owners should be reminded that even
though the board approves their construction plans the ultimate responsibility for adherence to ALL deed restrictions
lies with the property owner.
Property owners should be reminded, as per the deed restrictions, prior to a residence being built on your lot or lots a
storage building of no more than 8ft x 10ft approved by the SHPOA board is allowed to be placed on your lot or lots.
Property owners should be aware that as well as SHPOA approvals they and/or their building contractor are
responsible for acquiring all required San Jacinto County building permits (see http://www.co.san
jacinto.tx.us/ips/cms/othercountyoffices/permit.html) and TRA shoreline and sewer construction projects permits (see
NOTE: To all property owners, if you feel another property owner is in violation of the deed restrictions, take the
personal responsibility to speak directly with that lot owner about your concerns. Only then, if you continue to have the
same concerns, contact one of the SHPOA board members.
Christopher Myers 713-446-1100
As chairman of the Nominating Committee, I would like to thank those of you who had an interest in placing
your name for consideration for the board of SHOPA for 2012-2013. I would greatly appreciate any calls from any of
you who take an interest in your community and would consider running for a position on the board for 2012-2013.
You would be serving a two year term and we normally meet on the 3 Saturday of the month at 9:00 A.M. for our
business meeting. Please feel welcome to call myself or Annette Proffer so we can contact you prior to the annual
meeting and see if you are still interested in running.
If you are interested on serving on a committee but do not want to be a board member please let us know.
You can make a difference to the future of Stephens Hills Properties.
Thank you for your support.
Charline Smith 936-377-2667 Annette Proffer 936-377-4903
Let’s all hope this year will be a little wetter than last year. We’re off to a good start with more rain so far this year.
Marvin and his crew have done a great job of mowing grass and maintaining facilities around SHPOA. Here are some
of the things besides regular maintenance he and his crew have repaired or replaced.
Marvin has repaired handrail into pool area, replaced tile in restrooms, and fixed cement steps going into pool area.
Also, they have fixed the fence at the pool, fixed fences at boat ramp, painted restrooms and replaced chlorinator for
Unforeseen jobs Marvin and crew take care of during winter months are turning off water and turning on water during
freezes and repairing broken pipes at main facilities.
Marvin also tries to keep boat ramps clear of trash, etc. There is always more trash after each spring storm.
Let’s all work together to make SHPOA a great place to live. Hope everyone has an awesome 2012.
At the end of our fiscal year ending March 31, 2011, we had a bank balance of $20,700.87. At the end of this
fiscal year ending March 31, 2011, we have a reconciled bank balance of $17,038.06. This represents a decrease in
our cash position of $3,662.81.
The board will continue to turn over the delinquent maintenance and mowing accounts to our collection
agency, Commercial & Medical Credit San Antonio, Texas. At the very least, the delinquent property owners will have
a negative report attached to their overall credit report.
Our 2011/2012 (Fiscal year beginning April 1, 2011 and ending March 31, 2012) Maintenance Fees and
Mowing Fees showing invoiced amount and collected amount are shown below.
Invoiced Collected Collected Collected
2011 Maint Sub II $43,350.00 $28,500.00 65.74 69.65
2011 Maint Sub III $43,400.00 $26,200.00 60.36 66.33
2011 Maint Sub IV $15,300.00 $ 3,100.00 20.26 26.53
2011 Mowing Sub II $ 4,480.00 $ 400.00 8.93 35.56
2011 Mowing Sub III $ 6,840.00 $ 640.00 9.35 31.01
2011 Mowing Sub IV $ 2,160.00 $ 120.00 6.6 16.36
NEW MAINTENANCE FEES AND MOWING FEES POLICY BEGINNING
APRIL OF 2013
The board of directors has developed the following maintenance fees and mowing fees policy. Please be advised that
your board of directors will vigorously pursue the collection of monies owed to SHPOA.
I. Yearly Maintenance Fee.
A. The Maintenance fees will be mailed on April 1 of each year.
B. Maintenance fees will be considered past due after July 1 of each year.
C. On July 1 a past due statement will be mailed with an added fee of $15.00.
D. On September 1 the property owners who are still past due will be turned over to the collection
agency. This action could have an adverse effect on their credit rating.
II. Mowing Fees
A. Statement will be mailed the month after the lots are mowed.
B. This will be considered past due after 45 days.
C. After 90 days, it will be turned over to a collection agency.
D. PAYMENT OPTIONS ARE AVAILABLE FOR PAST DUE AMOUNTS. PLEASE CONTACT
E. Card keys will be deactivated on all past due accounts.
BOARD OF DIRECTORS POSITIONS
There are three positions open this year for the board. The following people have decided to run for
Tim Ford, Sub II, (incumbent) Full time resident of Holiday Harbor since 2008 and Vice President of SHPOA
for over 2 years. 1973 graduate from Louisiana State University in Baton Rouge. Over 30 years in government and
education contract management and purchasing. Texas Association of School Board Officials (TASBO) Purchasing
Research committee Chair, 2 years. TASBO Professional Certification Committee Chair, 6 years. Harris County
Department of Education Purchasing Advisory Board; Board member and officer, 10 years. Vietnam Veteran and Life
Member of Veterans of Foreign Wars. Past All State Commander of Katy Veterans of Foreign Wars Post 9182.
Juli Fendley, Sub III, Juli and her husband Bruce are full time residents of Holiday Shores Sub III. She works
full time as Director of Operations for FLS USA, an International Logistics Company in Houston, Texas. She has been
in this industry for 28 years. Juli and Bruce have 2 daughters and 1 grandson. She is looking forward to retirement in
their home and hopes to help keep our neighborhood safe and enjoyable.
Michael Golden, Sub II, I am running for the board of directors for 2012-2013. My wife and I have owned
property in Holiday Shores Sub II for eighteen years and have had a home here for 16 years. I served in the US Army
from 1966-1968 as a medic. After being discharged, I worked for an electrical contractor from 1968-1985. I started my
own electrical company in 1985 and am still in business currently.
Christopher Myers, Sub II, Christopher and his wife Leslie purchased a house on Beaver Den Dr. in 2007 as
"weekenders" and made it their full time "home" becoming permanent residents in early 2009. Christopher was born
and raised in Temple, Texas and had lived in Houston for 22 years prior to moving here. He graduated from
the University of Houston with a BBA in Finance in 1990 and spent the next 19 years as a financial advisor. He is a
Life Member of the UH Letterman's Association. Sensing the need for newer competition in the local real estate
community, Christopher started a second career as an Independent Realtor with Realty Associates known as
www.buyersmyers.com. serving mainly San Jacinto County and concentrating in Holiday Shores. Officing downtown,
"On The Square", he is also a member of the Coldspring Chamber of Commerce, Coldspring Merchant's Association,
and the Cape Royale Men's Golf Association. He is also the official real estate agent sponsor of the Cape Royale Golf
Club and our Coldspring Trojans Football Team
Your 911 address is unique to your property and is based on the location of your driveway. It is important that
firefighters, medical personnel, and law enforcement be able to easily identify your address when the need arises, even
if you choose to receive your mail at a Post Office box or road-side mail box. It is your responsibility to post your
address where it can be seen easily by emergency responders.
Without proper signage identifying your address, emergency responders may not be able to respond to your address in
a timely manner. Signs also help your friends and family easily locate you, and assist in helping deliveries reach you
You may provide your own address sign(s) on your property or you may request them through the San Jacinto County
911 addressing office for a nominal fee.
HOW TO DISPLAY ADDRESS NUMBERS
SO THEY CAN BE SEEN AT NIGHT - BY POLICE, FIRE, AND RESCUE PERSONNEL COMING FROM ANY DIRECTION (not on a
A LW A Y S DISPLAY NUMBERS HORIZONTALLY.
REFLECTIVE NUMBERS ARE VERY HELPFUL, IF LARGE ENOUGH TO BE SEEN FROM A DISTANCE.
New to Holiday Shores?
1. Check your 911 address which is different from your Lot numbers and may be different
from your postal address.
2. Newly constructed home – 911 address should have been applied for in your permitting
3. If a recent home purchase, update your personal information with the County 911
4. The SHPOA 911 committee also keeps a confidential list of homeowners (given only to
Emergency personnel during a disaster), whether full-time or part-time occupancy to
identify who is here, required emergency needs such as oxygen, prescription medications
needed, transportation, wheelchairs, etc.
For more information, call Glorian Drews 281-782-2369, or e-mail firstname.lastname@example.org