Standard Bidding Documents by HC120727103235

VIEWS: 18 PAGES: 101

									              VIETNAM LAND ADMINISTRATION PROJECT
     INTERNATIONAL DEVELOPMENT ASSOCIATION CREDIT Cr.4407-VN


 DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT OF HANOI
                PROJECT MANAGEMENT UNIT



                  TECHNICAL SERVICES
                  BIDDING DOCUMENTS

   PACKAGE: CADASTRAL SURVEY AND MAPPING, LAND
 REGISTRATION, PREPARATION OF DOCUMENTS NEED FOR
 ISSUANCE/RE-ISSUANCE OF CERTIFICATES FOR LAND USE
 RIGHT, OWNERSHIP OF HOUSES AND OTHER PROPERTIES
  RELATED TO LAND AND FORMULATION OF CADASTRAL
    DOCUMENTS FOR ỨNG HÒA - HANOI CITY (HN-T-004)

                          Including the following contracts:

HN-T-004.1:   Cadastral survey and mapping, land registration, preparation of documents need
              for issuance/re-issuance of certificates for land use right, ownership of houses
              and other properties related to land and formulation of cadastral documents for
              Viên An, Viên Nội, Cao Thành, Hoa Sơn, Trường Thịnh, Quảng Phú Cầu
              Communes of Ứng Hòa District - Hanoi City
HN-T-004.2:   Cadastral survey and mapping, land registration, preparation of documents need
              for issuance/re-issuance of certificates for land use right, ownership of houses
              and other properties related to land and formulation of cadastral documents for
              Đồng Tiến, Sơn Công, Liên Bạt, Phương Tú và thị trấn Vân Đình Communes of
              Ứng Hòa District - Hanoi City
HN-T-004.3:   Cadastral survey and mapping, land registration, preparation of documents need
              for issuance/re-issuance of certificates for land use right, ownership of houses
              and other properties related to land and formulation of cadastral documents for
              Hòa Xá, Vạn Thái, Hòa Nam, Hòa Phú, Tảo Dương Văn, Hòa Lâm Communes
              of Ứng Hòa District - Hanoi City
HN-T-004.4:   Cadastral survey and mapping, land registration, preparation of documents need
              for issuance/re-issuance of certificates for land use right, ownership of houses
              and other properties related to land and formulation of cadastral documents for
              Trung Tú, Đồng Tân, Minh Đức, Kim Đường, Đông Lỗ, Trầm Lộng Communes
              of Ứng Hòa District - Hanoi City
HN-T-004.5:   Cadastral survey and mapping, land registration, preparation of documents need
              for issuance/re-issuance of certificates for land use right, ownership of houses
              and other properties related to land and formulation of cadastral documents for
              Phù Lưu, Hồng Quang, Lưu Hoàng, Đội Bình, Đại Hùng, Đại Cường
              Communes of Ứng Hòa District - Hanoi City


                                HANOI - MAY 2010
                VIETNAM LAND ADMINISTRATION PROJECT
       INTERNATIONAL DEVELOPMENT ASSOCIATION CREDIT Cr.4407-VN




     DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT OF HANOI
                    PROJECT MANAGEMENT UNIT


                         INVITATION FOR BIDS
1.     This Invitation for Bids follows the General Procurement Notice for this Project that
       appeared in Development Business, issue number 738, November 16, 2008.


2.     The Government of the Socialist Republic of Vietnam has received a credit from the
       International Development Association toward the cost of Vietnam Land
       Administration Project (VLAP), and it intends to apply part of the proceeds of this
       credit to payments under the following contracts of providing technical services for
       cadastral survey and mapping, land registration, preparation of documents need for
       issuance/re-issuance of certificates for land use right, ownership of houses and other
       properties related to land and formulation of cadastral documents Ứng Hòa District - Hanoi
       City. The Package consists of the following five contracts and is invited for bidding
       following the slices and package approach.
        HN-T-004.1:     Cadastral survey and mapping, land registration, preparation of
                        documents need for issuance/re-issuance of certificates for land use right,
                        ownership of houses and other properties related to land and formulation
                        of cadastral documents for Viên An, Viên Nội, Cao Thành, Hoa Sơn,
                        Trường Thịnh, Quảng Phú Cầu Communes of Ứng Hòa District - Hanoi
                        City
        HN-T-004.2:     Cadastral survey and mapping, land registration, preparation of
                        documents need for issuance/re-issuance of certificates for land use right,
                        ownership of houses and other properties related to land and formulation
                        of cadastral documents for Đồng Tiến, Sơn Công, Liên Bạt, Phương Tú
                        và thị trấn Vân Đình Communes of Ứng Hòa District - Hanoi City
        HN-T-004.3:     Cadastral survey and mapping, land registration, preparation of
                        documents need for issuance/re-issuance of certificates for land use right,
                        ownership of houses and other properties related to land and formulation
                        of cadastral documents for Hòa Xá, Vạn Thái, Hòa Nam, Hòa Phú, Tảo
                        Dương Văn, Hòa Lâm Communes of Ứng Hòa District - Hanoi City
        HN-T-004.4:     Cadastral survey and mapping, land registration, preparation of
                        documents need for issuance/re-issuance of certificates for land use right,
                        ownership of houses and other properties related to land and formulation
                        of cadastral documents for Trung Tú, Đồng Tân, Minh Đức, Kim Đường,
                        Đông Lỗ, Trầm Lộng Communes of Ứng Hòa District - Hanoi City
        HN-T-004.5:     Cadastral survey and mapping, land registration, preparation of
                        documents need for issuance/re-issuance of certificates for land use right,
                        ownership of houses and other properties related to land and formulation
                        of cadastral documents for Phù Lưu, Hồng Quang, Lưu Hoàng, Đội Bình,
                        Đại Hùng, Đại Cường Communes of Ứng Hòa District - Hanoi City
     Bidder can bid for one of more contracts mentioned-above.

3.   Bidding will be conducted through the International Competitive Bidding (ICB), as
     specified in the World Bank’s Guidelines: Procurement under IBRD Loans and IDA
     Credits, May 2004, and is open to all bidders from Eligible Source Countries as
     defined in the Guidelines.

4.   The Hanoi City Project Management Unit (VLAP-PPMU Hanoi) under Department
     of Natural Resources and Environment of Hanoi invites sealed bids from eligible
     bidders for carrying out the contracts “cadastral survey and mapping, land registration,
     preparation of documents need for issuance/re-issuance of certificates for land use right,
     ownership of houses and other properties related to land and formulation of cadastral
     documents Ứng Hòa District - Hanoi City”.

5.   The bidding documents in English or Vietnamese may be purchased from 8:00AM
     June 1, 2010 to 14h00 July 16, 2010 by interested bidders on the submission of a
     written application to the address below and upon payment of a non-refundable fee of
     USD200 or VND4.000.000. The method of payment will be cash or direct deposit to
     account of VLAP-PPMU Hanoi at State Treasury of Hanoi at Account Number:
     934.02.170 for VND with the note “Payment for ICB-BD: HN-T-004”. The Bidding
     Documents will be sent by direct delivery at the Project Office, Registered mail or
     Email (in PDF format), as applicable.

     The bidding document may be sent by courier, if required, upon payment of the said
     amount for the bidding document plus express courier fee of USD 75 aboard or VND
     100.000 locally to the account specified above.

6.   Bids shall be valid in 150 days from the deadline of bid submuission and must be
     delivered to the address below at or before: 14:00 (local time), June 30, 2010
     Electronic bidding will not be permitted. Late bids will be rejected. Bids will be
     opened in the presence of the bidders’ representatives who wish to attend in person at
     the address below at: 14:10 (local time), June 30, 2010
     All bids must be accompanied by (a) Bid Security (ies) of the following respective
     value:
        HN-T-004.1, 230.000.000VND or an equivalent amount in a freely convertible
         currency;
        HN-T-004.2, 210.000.000VND or an equivalent amount in a freely convertible
         currency;
        HN-T-004.3, 270.000.000VND or an equivalent amount in a freely convertible
         currency;
        HN-T-004.4, 250.000.000VND or an equivalent amount in a freely convertible
         currency;
        HN-T-004.5, 200.000.000VND or an equivalent amount in a freely convertible
         currency;
       Bid Security (ies) must accompany the bids for the respective contract (s).
10.    The address referred to above is:




For and of behalf of the Purchaser:


(Sign and seal)
                                             Table of Contents
Part I - Bidding Procedures ................................................................................................ 7
Section I. Instructions to Bidders ......................................................................................... 7
Section II. Bidding Data Sheet ............................................................................................ 28
Section III. Bidding Forms ................................................................................................. 35
Section IV. Eligible Countries ............................................................................................ 41

Part II - Technical Requirements .................................................................................... 42
Chapter V. Technical Requirements ................................Error! Bookmark not defined.41

Part III - Contract Forms ................................................................................................. 73
Section VI. General Contract Conditions ........................................................................... 75
Section VII. Special Conditions of Contract ...................................................................... 90
Section VIII. Performance Specifications and Drawings .................................................... 97
Section IX. Guarantee Forms ............................................................................................. 98
                        Part I - Bidding Procedures
                            Section I. Instructions to Bidders
A. General ............................................................................................................................... 9
1.  Scope of Bid ................................................................................................................. 9
2.  Source of Funds ........................................................................................................... 9
3.  Eligible Bidders ............................................................................................................ 9
4.  Qualification of the Bidder ........................................................................................ 10
5.  One Bid per Bidder .................................................................................................... 12
6.  Cost of Bidding .......................................................................................................... 12
7.  Site Visit ..................................................................................................................... 12

B. Bidding Documents .......................................................................................................... 12
8.   Content of Bidding Documents.................................................................................. 12
9.   Clarification of Bidding Documents .......................................................................... 13
10. Amendment of Bidding Documents .......................................................................... 13

C. Preparation of Bids .......................................................................................................... 13
11. Language of Bid ......................................................................................................... 13
12. Documents Comprising the Bid ................................................................................. 14
13. Bid Prices ................................................................................................................... 14
14. Currencies of Bid and Payment.................................................................................. 15
15. Bid Validity ................................................................................................................ 15
16. Bid Security................................................................................................................ 15
17. Alternative Proposals by Bidders ............................................................................... 17
18. Format and Signing of Bid ......................................................................................... 17

D. Submission of Bids ........................................................................................................... 18
19. Sealing and Marking of Bids...................................................................................... 18
20. Deadline for Submission of Bids ............................................................................... 18
21. Late Bids .................................................................................................................... 18
22. Modification and Withdrawal of Bids ....................................................................... 18

E. Bid Opening and Evaluation ........................................................................................... 19
23. Bid Opening ............................................................................................................... 19
24. Process to Be Confidential ......................................................................................... 19
25. Clarification of Bids ................................................................................................... 20
26. Examination of Bids and Determination of Responsiveness ..................................... 20
27. Correction of Errors ................................................................................................... 21
28. Currency for Bid Evaluation ...................................................................................... 21
29. Evaluation and Comparison of Bids .......................................................................... 21
30. Preference for Domestic Bidders ............................................................................... 22

F. Award of Contract ........................................................................................................... 22
31. Award Criteria ............................................................................................................ 22
32. Purchaser’s Right to Accept any Bid and to Reject any or all Bids ........................... 22
33. Notification of Award and Signing of Agreement ..................................................... 23
34. Performance Security ................................................................................................. 23
Technical Services Bidding Document                                                       Section I. Instructions to Bidders


35.    Advance Payment and Security ................................................................................. 24
36.    Adjudicator................................................................................................................. 24
37.    Corrupt or Fraudulent Practices ................................................................................. 24

G. Resolution of Bidding Complaint .................................................................................... 25
38. Resolution of Bidding Complaint .............................................................................. 26
39. Procedures for Complaint Resolution Regarding Bidding Process ........................... 26




Vietnam Land Administration Project (VLAP)                                                                                          8
Technical Services Bidding Document                             Section I. Instructions to Bidders



                                  Instructions to Bidders

                                         A. General
1. Scope of Bid         1.1   The Purchaser, as defined in the Bidding Data Sheet (BDS),
                              invites bids for the Services, as described in the Appendix A
                              to the Contract. The name and identification number of the
                              Contract is provided in the BDS.

                        1.2   The successful Bidder will be expected to complete the
                              performance of the Services by the Intended Completion Date
                              provided in the BDS.
2. Source of            2.1   The Borrower, as defined in the BDS, intends to apply part
   Funds                      of the funds of a loan from the World Bank, as defined in the
                              BDS, towards the cost of the Project, as defined in the BDS,
                              to cover eligible payments under the Contract for the
                              Services. Payments by the World Bank will be made only at
                              the request of the Borrower and upon approval by the World
                              Bank in accordance with the Loan Agreement, and will be
                              subject in all respects to the terms and conditions of that
                              Agreement. Except as the World Bank may specifically
                              otherwise agree, no party other than the Borrower shall derive
                              any rights from the Loan Agreement or have any rights to the
                              loan proceeds.
3. Eligible             3.1   This Invitation for Bids is open to all bidders from eligible
   Bidders                    countries as defined in the Procurement Guidelines. Any
                              materials, equipment, and Services to be used in the
                              performance of the Contract shall have their origin in eligible
                              source countries.
                        3.2   All bidders shall provide in Section III, Bidding Forms, a
                              statement that the Bidder (including all members of a joint
                              venture and Subcontractors) is not associated, nor has been
                              associated in the past, directly or indirectly, with the
                              consultant or any other entity that has prepared the design,
                              specifications, and other documents for the Project or being
                              proposed as Project Manager for the Contract. A firm that
                              has been engaged by the Borrower to provide Consultant
                              Services for the preparation or supervision of the Services,
                              and any of its affiliates, shall not be eligible to bid.
                        3.3   Government-owned enterprises in the Purchaser’s country
                              may only participate if they are legally and financially
                              autonomous, operate under commercial law, and are not a
                              dependent agency of the Purchaser.
                        3.4   The loan agreement prohibits a withdrawal from the loan
                              account for the purpose of any payment to persons or entities,
                              or for any import of goods, if such payment or import, to the


Vietnam Land Administration Project (VLAP)                                                           9
Technical Services Bidding Document                                Section I. Instructions to Bidders


                              knowledge of the Bank, is prohibited by a decision of the
                              United Nations Security Council, taken under Chapter VII of
                              the Charter of the United Nations.
                        3.5   Bidders shall not be under a declaration of ineligibility for
                              corrupt and fraudulent practices issued by the Bank in
                              accordance with ITB Sub-Clause 37.1.
4. Qualification        4.1   All bidders shall provide in Section III, Bidding Forms, a
   of the Bidder              preliminary description of the proposed work method and
                              schedule, including drawings and charts, as necessary.
                        4.2   All bidders shall include the following information and
                              documents with their bids in Section III, unless otherwise
                              stated in the BDS:
                              (a)     copies of original documents defining the constitution
                                      or legal status, place of registration, and principal place
                                      of business; written power of attorney of the signatory
                                      of the Bid to commit the Bidder;
                              (b)     total monetary value of Services performed for each of
                                      the number of years in the past as specified in the BDS;;
                              (c)     experience in Services of a similar nature and size f
                                      each of the number of years in the past as specified in
                                      the BDS, and details of Services under way or
                                      contractually committed; and names and address of
                                      clients who may be contacted for further information on
                                      those contracts;
                              (d)     list of major items of equipment proposed to carry out
                                      the Contract;
                              (e)     qualifications and experience of key site management
                                      and technical personnel proposed for the Contract;
                              (f)     reports on the financial standing of the Bidder, such as
                                      profit and loss statements and auditor’s reports each of
                                      the number of years in the past as specified in the BDS;
                              (g)     evidence of adequacy of working capital for this
                                      Contract (access to line(s) of credit and availability of
                                      other financial resources);
                              (h)     authority to the Purchaser to seek references from the
                                      Bidder’s bankers;
                              (i)     information regarding any litigation, current or during
                                      the number of years in the past as specified in the BDS,
                                      in which the Bidder is involved, the parties concerned,
                                      and disputed amount; and
                              (j)     proposals for subcontracting components of the Services


Vietnam Land Administration Project (VLAP)                                                          10
Technical Services Bidding Document                               Section I. Instructions to Bidders


                                      amounting to more than 10 percent of the Contract
                                      Price.
                        4.3   Bids submitted by a joint venture of two or more firms as
                              partners shall comply with the following requirements, unless
                              otherwise stated in the BDS:
                              (a)     the Bid shall include all the information listed in ITB
                                      Sub-Clause 4.2 above for each joint venture partner;
                              (b)     the Bid shall be signed so as to be legally binding on all
                                      partners;
                              (c)     the Bid shall include a copy of the agreement entered
                                      into by the joint venture partners defining the division
                                      of assignments to each partner and establishing that all
                                      partners shall be jointly and severally liable for the
                                      execution of the Contract in accordance with the
                                      Contract terms; alternatively, a Letter of Intent to
                                      execute a joint venture agreement in the event of a
                                      successful bid shall be signed by all partners and
                                      submitted with the bid, together with a copy of the
                                      proposed agreement;
                              (d)     one of the partners shall be nominated as being in
                                      charge, authorized to incur liabilities, and receive
                                      instructions for and on behalf of any and all partners of
                                      the joint venture; and
                              (e)     the execution of the entire Contract, including payment,
                                      shall be done exclusively with the partner in charge.
                        4.4   To qualify for award of the Contract, bidders shall meet the
                              following minimum qualifying criteria:
                              (a)     annual volume of Services of at least the amount
                                      specified in the BDS;
                              (b)     experience as prime Contractor in the provision of at
                                      least two service contracts of a nature and complexity
                                      equivalent to the Services over the last 5 years (to
                                      comply with this requirement, Services contracts cited
                                      should be at least 70 percent complete) as specified in
                                      the BDS;
                              (c)     proposals for the timely acquisition (own, lease, hire,
                                      etc.) of the essential equipment listed in the BDS;
                              (d)     a Contract Manager with five years’ experience in
                                      Services of an equivalent nature and volume, including
                                      no less than three years as Manager, other staffs must
                                      have qualification as specified in the BDS; and



Vietnam Land Administration Project (VLAP)                                                         11
Technical Services Bidding Document                              Section I. Instructions to Bidders


                              (e)     liquid assets and/or credit facilities, net of other
                                      contractual commitments and exclusive of any advance
                                      payments which may be made under the Contract, of no
                                      less than the amount specified in the BDS.
                              A consistent history of litigation or arbitration awards against
                              the Applicant or any partner of a Joint Venture may result in
                              disqualification.
                        4.5   The figures for each of the partners of a joint venture shall be
                              added together to determine the Bidder’s compliance with the
                              minimum qualifying criteria of ITB Sub-Clause 4.4(a), (b)
                              and (e); however, for a joint venture to qualify the partner in
                              charge must meet at least 40 percent of those minimum
                              criteria for an individual Bidder and other partners at least
                              25% of the criteria. Failure to comply with this requirement
                              will result in rejection of the joint venture’s Bid.
                              Subcontractors’ experience and resources will not be taken
                              into account in determining the Bidder’s compliance with the
                              qualifying criteria, unless otherwise stated in the BDS.
5. One Bid per          5.1   Each Bidder shall submit only one Bid, either individually or
   Bidder                     as a partner in a joint venture. A Bidder who submits or
                              participates in more than one Bid (other than as a
                              Subcontractor or in cases of alternatives that have been
                              permitted or requested) will cause all the proposals with the
                              Bidder’s participation to be disqualified.
6. Cost of              6.1   The Bidder shall bear all costs associated with the preparation
   Bidding                    and submission of his Bid, and the Purchaser will in no case
                              be responsible or liable for those costs.
7. Site Visit           7.1   The Bidder, at the Bidder’s own responsibility and risk, is
                              encouraged to visit and examine the Site of required Services
                              and its surroundings and obtain all information that may be
                              necessary for preparing the Bid and entering into a contract
                              for the Services. The costs of visiting the Site shall be at the
                              Bidder’s own expense.


                                    B. Bidding Documents
8. Content of           8.1   The set of bidding documents comprises the documents listed
   Bidding                    in the table below and addenda issued in accordance with
   Documents                  ITB Clause 10:
                               Section I      Instructions to Bidders
                               Section II     Bidding Data Sheet
                               Section III    Bidding Forms
                               Section IV     Eligible Countries



Vietnam Land Administration Project (VLAP)                                                        12
Technical Services Bidding Document                             Section I. Instructions to Bidders


                               Section V      Technical Requirement
                               Section VI     General Conditions of Contract
                               Section VII    Special Conditions of Contract
                               Section VIII   Performance Specifications and Drawings
                               Section IX     Contract Forms
                        8.2   The Bidder is expected to examine all instructions, forms,
                              terms, and specifications in the bidding documents. Failure
                              to furnish all information required by the bidding documents
                              or to submit a bid not substantially responsive to the bidding
                              documents in every respect will be at the Bidder’s risk and
                              may result in the rejection of its bid. Sections III, V, and IX
                              should be completed and returned with the Bid in the number
                              of copies specified in the BDS.

9. Clarification of 9.1       A prospective Bidder requiring any clarification of the
   Bidding                    bidding documents may notify the Purchaser in writing or by
   Documents                  cable (“cable” includes telex and facsimile) at the Purchaser’s
                              address indicated in the invitation to bid. The Purchaser will
                              respond to any request for clarification received earlier than
                              14 days prior to the deadline for submission of bids. Copies
                              of the Purchaser’s response will be forwarded to all
                              Purchasers of the bidding documents, including a description
                              of the inquiry, but without identifying its source.
10. Amendment of        10.1 Before the deadline for submission of bids, the Purchaser may
    Bidding                  modify the bidding documents by issuing addenda.
    Documents
                        10.2 Any addendum thus issued shall be part of the bidding
                             documents and shall be communicated in writing or by cable
                             to all Purchasers of the bidding documents. Prospective
                             bidders shall acknowledge receipt of each addendum by cable
                             to the Purchaser.
                        10.3 To give prospective bidders reasonable time in which to take
                             an addendum into account in preparing their bids, the
                             Purchaser shall extend, as necessary, the deadline for
                             submission of bids, in accordance with ITB Sub-Clause 20.2
                             below.


                                  C. Preparation of Bids
11. Language of         11.1 The bid prepared by the Bidder, as well as all correspondence
    Bid                      and documents relating to the bid exchanged by the Bidder
                             and the Purchaser shall be written in the language specified
                             in the BDS. Supporting documents and printed literature
                             furnished by the Bidder may be in another language provided
                             they are accompanied by an accurate translation of the
                             relevant passages in the language specified in the Bidding
                             Data Sheet, in which case, for purposes of interpretation of

Vietnam Land Administration Project (VLAP)                                                       13
Technical Services Bidding Document                               Section I. Instructions to Bidders


                              the Bid, the translation shall govern.
12. Documents           12.1 The Bid submitted by the Bidder shall comprise the
    Comprising               following:
    the Bid
                              (a)     The Form of Bid (in the format indicated in Section III);
                              (b)     Bid Security;
                              (c)     Priced Activity Schedule;
                              (d)     Qualification Information Form and Documents;
                              (e)     Alternative offers where invited;
                              and any other materials required to be completed and
                              submitted by bidders, as specified in the BDS.
                        12.2 Bidders bidding for this contract together with other contracts
                             stated in the IFB to form a package will so indicate in the bid
                             together with any discounts offered for the award of more
                             than one contract
13. Bid Prices          13.1 The Contract shall be for the Services, as described in
                             Appendix A to the contract and in the Specifications, Section
                             VIII, based on the priced Activity Schedule, Section V,
                             submitted by the Bidder.
                        13.2 The Bidder shall fill in rates and prices for all items of the
                             Services described in the in Specifications (or Terms of
                             Reference), Section VIII and listed in the Activity Schedule,
                             Section V. Items for which no rate or price is entered by the
                             Bidder will not be paid for by the Purchaser when executed
                             and shall be deemed covered by the other rates and prices in
                             the Activity Schedule.
                        13.3 All duties, taxes, and other levies payable by the Service
                             Provider under the Contract, or for any other cause, as of the
                             date 28 days prior to the deadline for submission of bids, shall
                             be included in the total Bid price submitted by the Bidder.
                        13.4 If provided for in the BDS, the rates and prices quoted by
                             the Bidder shall be subject to adjustment during the
                             performance of the Contract in accordance with and the
                             provisions of Clause 6.6 of the General Conditions of
                             Contract and/or Special Conditions of Contract. The Bidder
                             shall submit with the Bid all the information required under
                             the Special Conditions of Contract and of the General
                             Conditions of Contract.
                        13.5 For the purpose of determining the remuneration due for
                             additional Services, a breakdown of the lump-sum price shall
                             be provided by the Bidder in the form of Appendices D and E



Vietnam Land Administration Project (VLAP)                                                         14
Technical Services Bidding Document                               Section I. Instructions to Bidders


                              to the Contract
14. Currencies of       14.1 The lump sum price shall be quoted by the Bidder separately
    Bid and                  in the following currencies:
    Payment
                              (a)     for those inputs to the Services which the Bidder
                                      expects to provide from within the Purchaser’s country,
                                      the prices shall be quoted in the currency of the
                                      Purchaser’s country, unless otherwise specified in the
                                      BDS; and
                              (b)     for those inputs to the Services which the Bidder
                                      expects to provide from outside the Purchaser’s country,
                                      the prices shall be quoted in up to any three currencies
                                      of any member country of the Bank.
                        14.2 Bidders shall indicate details of their expected foreign
                             currency requirements in the Bid.
                        14.3 Bidders may be required by the Purchaser to justify their
                             foreign currency requirements and to substantiate that the
                             amounts included in the Lump Sum are reasonable and
                             responsive to ITB Sub-Clause 15.1.
15. Bid Validity        15.1 Bids shall remain valid for the period specified in the BDS.
                        15.2 In exceptional circumstances, the Purchaser may request that the
                             bidders extend the period of validity for a specified additional
                             period. The request and the bidders’ responses shall be made in
                             writing or by cable. A Bidder may refuse the request without
                             forfeiting the Bid Security. A Bidder agreeing to the request
                             will not be required or permitted to otherwise modify the Bid,
                             but will be required to extend the validity of Bid Security for the
                             period of the extension, and in compliance with ITB Clause 17
                             in all respects.
                        15.3 In the case of contracts in which the Contract Price is fixed
                             (not subject to price adjustment), if the period of bid validity
                             is extended by more than 60 days, the amounts payable in
                             local and foreign currency to the Bidder selected for award,
                             shall be increased by applying to both the local and the
                             foreign currency component of the payments, respectively,
                             the factors specified in the request for extension, for the
                             period of delay beyond 60 days after the expiry of the initial
                             bid validity, up to the notification of award. Bid evaluation
                             will be based on the Bid prices without taking the above
                             correction into consideration.
16. Bid Security        16.1 The Bidder shall furnish, as part of the Bid, a Bid Security or
                             a Bid-Securing Declaration, if required, as specified in the
                             BDS.
                        16.2 The Bid Security shall be in the amount specified in the BDS


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Technical Services Bidding Document                                Section I. Instructions to Bidders


                              and denominated in the currency of the Purchaser’s Country
                              or a freely convertible currency, and shall:
                               (a)    at the bidder’s option, be in the form of either a letter of
                                      credit, or a bank guarantee from a banking institution,
                                      or a bond issued by a surety;
                               (b)    be issued by a reputable institution selected by the
                                      bidder and located in any eligible country. If the
                                      institution issuing the bond is located outside the
                                      Purchaser’s Country, it shall have a correspondent
                                      financial institution located in the Purchaser’s Country
                                      to make it enforceable.
                               (c)    be substantially in accordance with one of the forms of
                                      Bid Security included in Section IX, Contract Forms,
                                      or other form approved by the Purchaser prior to bid
                                      submission;
                               (d)    be payable promptly upon written demand by the
                                      Purchaser in case the conditions listed in ITB Sub-
                                      Clause 17.5 are invoked;
                               (e)    be submitted in its original form; copies will not be
                                      accepted;
                               (f)    remain valid for a period of 28 days beyond the validity
                                      period of the bids, as extended, if applicable, in
                                      accordance with ITB Sub-Clause 16.2;
                        16.3 If a Bid Security or a Bid- Securing Declaration is required in
                             accordance with ITB Sub-Clause 17.1, any bid not
                             accompanied by a substantially responsive Bid Security or
                             Bid Securing Declaration in accordance with ITB Sub-Clause
                             17.1, shall be rejected by the Purchaser as non-responsive.
                        16.4 The Bid Security of unsuccessful Bidders shall be returned as
                             promptly as possible upon the successful Bidder’s furnishing
                             of the Performance Security pursuant to ITB Clause 35.
                        16.5 The Bid Security may be forfeited or the Bid Securing
                             Declaration executed:
                               (a)    if a Bidder withdraws its bid during the period of bid
                                      validity specified by the Bidder on the Bid Submission
                                      Form, except as provided in ITB Sub-Clause 16.2; or
                               (b)    if the successful Bidder fails to:
                                      (i)    sign the Contract in accordance with ITB Clause
                                             34;
                                      (ii)   furnish a Performance Security in accordance



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Technical Services Bidding Document                                Section I. Instructions to Bidders


                                             with ITB Clause 35.
                        16.6 The Bid Security or Bid- Securing Declaration of a JV must
                             be in the name of the JV that submits the bid. If the JV has
                             not been legally constituted at the time of bidding, the Bid
                             Security or Bid-Securing Declaration shall be in the names of
                             all future partners as named in the letter of intent to constitute
                             the JV.
17. Alternative         17.1 Unless otherwise indicated in the BDS, alternative bids
    Proposals by             shall not be considered.
    Bidders
                        17.2 When alternative times for completion are explicitly invited, a
                             statement to that effect will be included in the BDS, as will
                             the method of evaluating different times for completion.
                        17.3 Except as provided under ITB Sub-Clause 18.4 below,
                             bidders wishing to offer technical alternatives to the
                             requirements of the bidding documents must first submit a
                             Bid that complies with the requirements of the bidding
                             documents, including the scope, basic technical data,
                             graphical documents and specifications. In addition to
                             submitting the basic Bid, the Bidder shall provide all
                             information necessary for a complete evaluation of the
                             alternative by the Purchaser, including calculations, technical
                             specifications, breakdown of prices, proposed work methods
                             and other relevant details. Only the technical alternatives, if
                             any, of the lowest evaluated Bidder conforming to the basic
                             technical requirements shall be considered by the Purchaser.
                             Alternatives to the specified performance levels shall not be
                             accepted.
                        17.4 When bidders are permitted in the BDS to submit alternative
                             technical solutions for specified parts of the Services, such
                             parts shall be described in the Specifications (or Terms of
                             Reference) and Drawings, Section VIII. In such case, the
                             method for evaluating such alternatives will be as indicated
                             in the BDS.
18. Format and          18.1 The Bidder shall prepare one original of the documents
    Signing of Bid           comprising the Bid as described in ITB Clause 11 of these
                             Instructions to Bidders, bound with the volume containing the
                             Form of Bid, and clearly marked “ORIGINAL.” In addition,
                             the Bidder shall submit copies of the Bid, in the number
                             specified in the BDS, and clearly marked as “COPIES.” In the
                             event of discrepancy between them, the original shall prevail.
                        18.2 The original and all copies of the Bid shall be typed or written
                             in indelible ink and shall be signed by a person or persons
                             duly authorized to sign on behalf of the Bidder, pursuant to
                             Sub-Clauses 5.3(a) or 5.4(b), as the case may be. All pages
                             of the Bid where entries or amendments have been made shall


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Technical Services Bidding Document                              Section I. Instructions to Bidders


                              be initialed by the person or persons signing the Bid.
                        18.3 The Bid shall contain no alterations or additions, except those
                             to comply with instructions issued by the Purchaser, or as
                             necessary to correct errors made by the Bidder, in which case
                             such corrections shall be initialed by the person or persons
                             signing the Bid.

                                    D. Submission of Bids
19. Sealing and         19.1 The Bidder shall seal the original and all copies of the Bid in
    Marking of               two inner envelopes and one outer envelope, duly marking
    Bids                     the inner envelopes as “ORIGINAL” and “COPIES”.
                        19.2 The inner and outer envelopes shall
                              (a)     be addressed to the Purchaser at the address provided
                                      in the BDS;
                              (b)     bear the name and identification number of the Contract
                                      as defined in the BDS and Special Conditions of
                                      Contract; and
                              (c)     provide a warning not to open before the specified time
                                      and date for Bid opening as defined in the BDS.
                        19.3 In addition to the identification required in ITB Sub-Clause
                             19.2, the inner envelopes shall indicate the name and address
                             of the Bidder to enable the Bid to be returned unopened in
                             case it is declared late, pursuant to ITB Clause 21.
                        19.4 If the outer envelope is not sealed and marked as above, the
                             Purchaser will assume no responsibility for the misplacement
                             or premature opening of the Bid.
20. Deadline for        20.1 Bids shall be delivered to the Purchaser at the address
    Submission of            specified above no later than the time and date specified in
    Bids                     the BDS.
                        20.2 The Purchaser may extend the deadline for submission of bids
                             by issuing an amendment in accordance with ITB Clause 10,
                             in which case all rights and obligations of the Purchaser and
                             the bidders previously subject to the original deadline will
                             then be subject to the new deadline.
21. Late Bids           21.1 Any Bid received by the Purchaser after the deadline
                             prescribed in ITB Clause 20 will be returned unopened to the
                             Bidder.
22. Modification        22.1 Bidders may modify or withdraw their bids by giving notice
    and                      in writing before the deadline prescribed in ITB Clause 20.
    Withdrawal of
    Bids                22.2 Each Bidder’s modification or withdrawal notice shall be
                             prepared, sealed, marked, and delivered in accordance with


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Technical Services Bidding Document                            Section I. Instructions to Bidders


                              ITB Clauses 18 and 19, with the outer and inner envelopes
                              additionally marked “MODIFICATION” or “WITHDRAWAL,” as
                              appropriate.
                        22.3 No Bid may be modified after the deadline for submission of
                             Bids.
                        22.4 Withdrawal of a Bid between the deadline for submission of
                             bids and the expiration of the period of Bid validity specified
                             in the BDS or as extended pursuant to ITB Sub-Clause 15.2
                             may result in the forfeiture of the Bid Security pursuant to
                             ITB Clause 16.
                        22.5 Bidders may only offer discounts to, or otherwise modify the
                             prices of their bids by submitting Bid modifications in
                             accordance with this clause, or included in the original Bid
                             submission.


                            E. Bid Opening and Evaluation
23. Bid Opening         23.1 The Purchaser will open the bids, including modifications
                             made pursuant to ITB Clause 22, in the presence of the
                             bidders’ representatives who choose to attend at the time and
                             in the place specified in the BDS.
                        23.2 Envelopes marked “WITHDRAWAL” shall be opened and read
                             out first. Bids for which an acceptable notice of withdrawal
                             has been submitted pursuant to ITB Clause 22 shall not be
                             opened.
                        23.3 The bidders’ names, the Bid prices, the total amount of each
                             Bid and of any alternative Bid (if alternatives have been
                             requested or permitted), any discounts, Bid modifications and
                             withdrawals, the presence or absence of Bid Security, and
                             such other details as the Purchaser may consider appropriate,
                             will be announced by the Purchaser at the opening. No bid
                             shall be rejected at bid opening except for the late bids
                             pursuant to ITB Clause 21; Bids, and modifications, sent
                             pursuant to ITB Clause 22 that are not opened and read out at
                             bid opening will not be considered for further evaluation
                             regardless of the circumstances. Late and withdrawn bids will
                             be returned unopened to the bidders.
                        23.4 The Purchaser will prepare minutes of the Bid opening,
                             including the information disclosed to those present in
                             accordance with ITB Sub-Clause 23.3.

24. Process to Be       24.1 Information relating to the examination, clarification,
    Confidential             evaluation, and comparison of bids and recommendations for
                             the award of a contract shall not be disclosed to bidders or
                             any other persons not officially concerned with such process


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Technical Services Bidding Document                             Section I. Instructions to Bidders


                              until the award to the successful Bidder is notified of the
                              award. Any effort by a Bidder to influence the Purchaser’s
                              processing of bids or award decisions may result in the
                              rejection of his Bid.
                        24.2 If, after notification of award, a bidder wishes to ascertain the
                             grounds on which its bid was not selected, it should address
                             its request to the Purchaser, who will provide written
                             explanation. Any request for explanation from one bidder
                             should relate only to its own bid; information about the bid of
                             competitors will not be addressed.

25. Clarification of 25.1 To assist in the examination, evaluation, and comparison of
    Bids                  bids, the Purchaser may, at the Purchaser’s discretion, ask any
                          Bidder for clarification of the Bidder’s Bid, including
                          breakdowns of the prices in the Activity Schedule, and other
                          information that the Purchaser may require. The request for
                          clarification and the response shall be in writing or by cable,
                          telex, or facsimile, but no change in the price or substance of the
                          Bid shall be sought, offered, or permitted except as required to
                          confirm the correction of arithmetic errors discovered by the
                          Purchaser in the evaluation of the bids in accordance with ITB
                          Clause 27.
                        25.2 Subject to ITB Sub-Clause 25.1, no Bidder shall contact the
                             Purchaser on any matter relating to its bid from the time of
                             the bid opening to the time the contract is awarded. If the
                             Bidder wishes to bring additional information to the notice of
                             the Purchaser, he should do so in writing.
                        25.3 Any effort by the Bidder to influence the Purchaser in the
                             Purchaser’s bid evaluation or contract award decisions may
                             result in the rejection of the Bidder’s bid.

26. Examination of 26.1 Prior to the detailed evaluation of bids, the Purchaser will
    Bids and            determine whether each Bid (a) meets the eligibility criteria
    Determination       defined in ITB Clause 3; (b) has been properly signed; (c) is
    of                  accompanied by the required securities; and (d) is
    Responsiveness      substantially responsive to the requirements of the bidding
                        documents.
                        26.2 A substantially responsive Bid is one which conforms to all
                             the terms, conditions, and specifications of the bidding
                             documents, without material deviation or reservation. A
                             material deviation or reservation is one (a) which affects in
                             any substantial way the scope, quality, or performance of the
                             Services; (b) which limits in any substantial way, inconsistent
                             with the bidding documents, the Purchaser’s rights or the
                             Bidder’s obligations under the Contract; or (c) whose
                             rectification would affect unfairly the competitive position of
                             other bidders presenting substantially responsive bids.



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Technical Services Bidding Document                                Section I. Instructions to Bidders


                        26.3 If a Bid is not substantially responsive, it will be rejected by
                             the Purchaser, and may not subsequently be made responsive
                             by correction or withdrawal of the nonconforming deviation
                             or reservation.
27. Correction of       27.1 Bids determined to be substantially responsive will be
    Errors                   checked by the Purchaser for any arithmetic errors.
                             Arithmetical errors will be rectified by the Purchaser on the
                             following basis: if there is a discrepancy between unit prices
                             and the total price that is obtained by multiplying the unit
                             price and quantity, the unit price shall prevail, and the total
                             price shall be corrected; if there is an error in a total
                             corresponding to the addition or subtraction of subtotals, the
                             subtotals shall prevail and the total shall be corrected; if there
                             is a discrepancy between the amounts in figures and in words,
                             the amount in words will prevail.
                        27.2 The amount stated in the Bid will be adjusted by the
                             Purchaser in accordance with the above procedure for the
                             correction of errors and, with the concurrence of the Bidder,
                             shall be considered as binding upon the Bidder. If the Bidder
                             does not accept the corrected amount, the Bid will be
                             rejected, and the Bid Security may be forfeited in accordance
                             with ITB Sub-Clause 16.5(b).

28. Currency for   28.1 The Purchaser will convert the amounts in various currencies
    Bid Evaluation      in which the Bid Price, corrected pursuant to ITB Clause 27,
                        is payable (excluding Provisional Sums but including
                        Daywork where priced competitively) to either:
                              (a)     the currency of the Purchaser’s country at the selling rates
                                      established for similar transactions by the authority
                                      specified in the BDS on the date stipulated in the BDS;
                              or
                              (b)     a currency widely used in international trade, such as the
                                      U.S. dollar, stipulated in the BDS, at the selling rate of
                                      exchange published in the international press as stipulated
                                      in the BDS on the date stipulated in the BDS, for the
                                      amounts payable in foreign currency; and, at the selling
                                      exchange rate established for similar transactions by the
                                      same authority specified in ITB Sub-Clause 28.1 (a) above
                                      on the date specified in the BDS for the amount payable
                                      in the currency of the Purchaser’s country.
29. Evaluation and 29.1 The Purchaser will evaluate and compare only the bids
    Comparison of       determined to be substantially responsive in accordance with
    Bids                ITB Clause 26.
                        29.2 In evaluating the bids, the Purchaser will determine for each
                             Bid the evaluated Bid price by adjusting the Bid price as


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Technical Services Bidding Document                               Section I. Instructions to Bidders


                              follows:
                              (a)     making any correction for errors pursuant to ITB Clause
                                      27;
                              (b)     excluding provisional sums and the provision, if any, for
                                      contingencies in the Activity Schedule, Section V, but
                                      including Day work, when requested in the
                                      Specifications (or Terms of Reference) Section VIII;
                              (c)     making an appropriate adjustment for any other
                                      acceptable variations, deviations, or alternative offers
                                      submitted in accordance with ITB Clause 17; and
                              (d)     making appropriate adjustments to reflect discounts or
                                      other price modifications offered in accordance with
                                      ITB Sub-Clause 22.5.
                        29.3 The Purchaser reserves the right to accept or reject any
                             variation, deviation, or alternative offer.         Variations,
                             deviations, and alternative offers and other factors, which are
                             in excess of the requirements of the bidding documents or
                             otherwise result in unsolicited benefits for the Purchaser will
                             not be taken into account in Bid evaluation.
                        29.4 The estimated effect of any price adjustment conditions under
                             Sub-Clause 6.6 of the General Conditions of Contract, during
                             the period of implementation of the Contract, will not be
                             taken into account in Bid evaluation.
30. Preference for      30.1 Domestic bidders shall not be eligible for any margin of
    Domestic                 preference in Bid evaluation.
    Bidders

                                    F. Award of Contract
31. Award               31.1 Subject to ITB Clause 32, the Purchaser will award the
    Criteria                 Contract to the Bidder whose Bid has been determined to be
                             substantially responsive to the bidding documents and who
                             has offered the lowest evaluated Bid price, provided that such
                             Bidder has been determined to be (a) eligible in accordance
                             with the provisions of ITB Clause 3, and (b) qualified in
                             accordance with the provisions of ITB Clause 4.
                        31.2 If, pursuant to ITB Sub-Clause 12.2 this contract is being let
                             on a “slice and package” basis, the lowest evaluated Bid Price
                             will be determined when evaluating this contract in
                             conjunction with other contracts to be awarded concurrently.
                             Taking into account any discounts offered by the bidders for
                             the award of more than one contract.
32. Purchaser’s         32.1 Notwithstanding ITB Clause 31, the Purchaser reserves the



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Technical Services Bidding Document                              Section I. Instructions to Bidders


    Right to                  right to accept or reject any Bid, and to cancel the bidding
    Accept any Bid            process and reject all bids, at any time prior to the award of
    and to Reject             Contract, without thereby incurring any liability to the
    any or all Bids           affected Bidder or bidders or any obligation to inform the
                              affected Bidder or bidders of the grounds for the Purchaser’s
                              action.

33. Notification of     33.1 The Bidder whose Bid has been accepted will be notified of the
    Award and                award by the Purchaser prior to expiration of the Bid validity
    Signing of               period by cable, telex, or facsimile confirmed by registered letter
    Agreement                from the Purchaser. This letter (hereinafter and in the Conditions
                             of Contract called the “Letter of Acceptance”) will state the sum
                             that the Purchaser will pay the Service provider in consideration
                             of the execution, completion, and maintenance of the Services
                             by the Service provider as prescribed by the Contract
                             (hereinafter and in the Contract called the “Contract Price”).
                        33.2 The notification of award will constitute the formation of the
                             Contract.
                        33.3 The Contract, in the form provided in the bidding documents,
                             will incorporate all agreements between the Purchaser and the
                             successful Bidder. It will be signed by the Purchaser and sent
                             to the successful Bidder along with the Letter of Acceptance.
                             Within 21 days of receipt of the Contract, the successful
                             bidder shall sign the Contract and return it to the Purchaser,
                             together with the required performance security pursuant to
                             Clause 34.
                        33.4 Upon fulfillment of ITB Sub-Clause 33.3, the Purchaser will
                             promptly notify the unsuccessful Bidders the name of the
                             winning Bidder and that their bid security will be returned as
                             promptly as possible.
                        33.5 The Purchaser shall publish in UNDB online; in the dgMarket
                             and the website stipulated in the BDS the results identifying
                             the bid and lot numbers and the following information: (i)
                             name of each Bidder who submitted a Bid; (ii) bid prices as
                             read out at bid opening; (iii) name and evaluated prices of
                             each Bid that was evaluated; (iv) name of bidders whose bids
                             were rejected and the reasons for their rejection; and (v) name
                             of the winning Bidder, and the price it offered, as well as the
                             duration and summary scope of the contract awarded. If, after
                             notification of award, a bidder wishes to ascertain the grounds
                             on which its bid was not selected, it should address its request
                             to the Purchaser. The Purchaser will promptly respond in
                             writing to the unsuccessful Bidder.

34. Performance         34.1 Within 21 days after receipt of the Letter of Acceptance, the
    Security                 successful Bidder shall deliver to the Purchaser a
                             Performance Security in the amount and in the form (Bank
                             Guarantee and/or Performance Bond) stipulated in the BDS,


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Technical Services Bidding Document                                 Section I. Instructions to Bidders


                              denominated in the type and proportions of currencies in the
                              Letter of Acceptance and in accordance with the General
                              Conditions of Contract.
                        34.2 If the Performance Security is provided by the successful
                             Bidder in the form of a Bank Guarantee, it shall be issued
                             either (a) at the Bidder’s option, by a bank located in the
                             country of the Purchaser or a foreign bank through a
                             correspondent bank located in the country of the Purchaser, or
                             (b) with the agreement of the Purchaser directly by a foreign
                             bank acceptable to the Purchaser.
                        34.3 If the Performance Security is to be provided by the
                             successful Bidder in the form of a Bond, it shall be issued by
                             a surety which the Bidder has determined to be acceptable to
                             the Purchaser.
                        34.4 Failure of the successful Bidder to comply with the
                             requirements of ITB Sub-Clause 34.1 shall constitute
                             sufficient grounds for cancellation of the award and forfeiture
                             of the Bid Security.
35. Advance             35.1 The Purchaser will provide an Advance Payment on the
    Payment and              Contract Price as stipulated in the Conditions of Contract,
    Security                 subject to the amount stated in the BDS.
36. Adjudicator         36.1 The Purchaser proposes the person named in the BDS to be
                             appointed as Adjudicator under the Contract, at an hourly fee
                             specified in the BDS, plus reimbursable expenses. If the
                             Bidder disagrees with this proposal, the Bidder should so
                             state in the Bid. If, in the Letter of Acceptance, the Purchaser
                             has not agreed on the appointment of the Adjudicator, the
                             Adjudicator shall be appointed by the Appointing Authority
                             designated in the Special Conditions of Contract at the
                             request of either party.
37. Corrupt or          37.1 It is the Bank’s policy to require that Borrowers (including
    Fraudulent               beneficiaries of Bank loans), as well as bidders, suppliers,
    Practices                and Contractors and their Subcontractors under Bank-
                             financed contracts, observe the highest standard of ethics
                             during the procurement and execution of such contracts. In
                             pursuance of this policy, the Bank:
                              (a) defines, for the purposes of this provision, the terms set
                                  forth below as follows:
                                      (i)   “corrupt practice” is the offering, giving, receiving
                                            or soliciting, directly or indirectly, of anything of
                                            value to influence improperly the actions of
                                            another party;
                                      (ii) “fraudulent practice” is any act or omission,
                                           including a misrepresentation, that knowingly or


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Technical Services Bidding Document                                 Section I. Instructions to Bidders


                                            recklessly misleads, or attempts to mislead, a party
                                            to obtain a financial or other benefit or to avoid an
                                            obligation;
                                      (iii) “collusive practice” is an arrangement between two
                                            or more parties designed to achieve an improper
                                            purpose, including to influence improperly the
                                            actions of another party;
                                      (iv) “coercive practice” is impairing or harming, or
                                           threatening to impair or harm, directly or indirectly,
                                           any party or the property of the party to influence
                                           improperly the actions of a party;
                              (b) will reject a proposal for award if it determines that the
                                  Bidder recommended for award has, directly or through
                                  an agent, engaged in corrupt, fraudulent, collusive,
                                  coercive or obstructive practices in competing for the
                                  contract in question;
                              (c) will cancel the portion of the loan allocated to a contract
                                  if it determines at any time that representatives of the
                                  Borrower or of a beneficiary of the loan engaged in
                                  corrupt, fraudulent, collusive, coercive or obstructive
                                  practices during the procurement or the execution of that
                                  contract, without the Borrower having taken timely and
                                  appropriate action satisfactory to the Bank to remedy the
                                  situation;
                              (d) will sanction a firm or individual, including declaring
                                  them ineligible, either indefinitely or for a stated period
                                  of time, to be awarded a Bank-financed contract if it at
                                  any time determines that they have, directly or through
                                  an agent, engaged in corrupt, fraudulent, collusive,
                                  coercive or obstructive practices in competing for, or in
                                  executing, a Bank-financed contract; and
                              (e)      will have the right to require that a provision be
                                       included in bidding documents and in contracts financed
                                       by a Bank Loan, requiring bidders, suppliers,
                                       Contractors and consultants to permit the Bank to
                                       inspect their accounts and records and other documents
                                       relating to the Bid submission and contract performance
                                       and to have them audited by auditors appointed by the
                                       Bank.
                        37.2 Furthermore, Bidders shall be aware of the provision stated in
                             Sub-Clauses 1.7 and 2.6.1 of the General Conditions of
                             Contract.


                        G. Resolution of Bidding Complaint


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Technical Services Bidding Document                               Section I. Instructions to Bidders




38. Resolution of       38.1 Bidder shall have the right to protest about the results of
    Bidding                  selection of contractor and about other relevant matters
    Complaint                during the bidding process.
                        38.2 The entities responsible for resolution of a protest made by a
                             tenderer during the tendering process shall be the party
                             calling for tenders, the investor and the authorized person.
                             The authorized person shall resolve any protest by a tenderer
                             regarding results of selection of contractor on the basis of a
                             report from the Consulting Council for Resolution of Protests
                             pursuant to Clauses 39.
                        38.3 With regard to protests about relevant matters during the
                             tendering process other than the results of selection of
                             contractor, the time-limit for lodging a protest shall be
                             calculated as from the date the event protested about arose
                             until the date of the notification of results of bidding. The
                             time-limit for lodging a complaint about the results of
                             selection of contractor shall be a maximum of ten (10) days
                             after the date of notification of results of tendering.
39. Procedures for      39.1 The resolution of protests about relevant matters during the
    Complaint                bidding process shall be implemented as follows:
    Resolution
    Regarding                 a)      The Purchaser shall be responsible to resolve a
    Bidding                           complaint regarding bidding made by a bidder within a
    Process                           maximum duration of five (5) working days from the
                                      date of receipt of the written complaint of the bidder. If
                                      the Purchaser is unable to resolve the protest or if the
                                      bidder disagrees with the resolution as made by the
                                      Purchaser, the bidder shall have the right to lodge the
                                      protest with the investor for the latter's consideration
                                      and resolution in accordance with the provisions in sub-
                                      clause (b) of this clause;
                              b)      The investor shall be responsible to resolve a complaint
                                      regarding bidding made by a bidder within a maximum
                                      duration of seven (7) working days from the date of
                                      receipt of the written complaint of the bidder. If the
                                      investor is unable to resolve the complaint or if the
                                      bidder disagrees with the resolution as made by the
                                      investor, the bidder shall have the right to lodge the
                                      complaint with the authorized person for the latter's
                                      consideration and resolution in accordance with the
                                      provisions in sub-clause (c) of this clause;
                              c)      The authorized person shall be responsible to resolve a
                                      complaint regarding bidding made by a bidder within a
                                      maximum duration of fifteen (15) working days from
                                      the date of receipt of the written complaint of the
                                      bidder. If the authorized person is unable to resolve the


Vietnam Land Administration Project (VLAP)                                                         26
Technical Services Bidding Document                                Section I. Instructions to Bidders


                                      complaint or if the bidder disagrees with the resolution
                                      as made by the authorized person, the bidder shall have
                                      the right to institute Court proceedings.
                        39.2 The resolution of protests about results of selection of
                             contractor shall be implemented as follows:
                              a)      In accordance with the provisions in item (a) sub-clause
                                      39.1;
                              b)      In accordance with the provisions in item (b) sub-clause
                                      39.1. If the investor is unable to resolve the complaint or
                                      if the bidder disagrees with the resolution as made by
                                      the investor, the bidder shall have the right to
                                      concurrently submit the written complaint to the
                                      authorized person and to the chairman of the Consulting
                                      Council for Resolution of Complaint for consideration
                                      and resolution pursuant to sub-clause (c) below;
                              c)      The Consulting Council for Resolution of Complaint
                                      (hereinafter referred to as the Consulting Council) shall
                                      be responsible to request the bidder, the investor and
                                      other bodies involved in the bidding to provide
                                      necessary information, data and opinions in order to
                                      formulate a report on the results of the bidding work. If
                                      necessary, the Consulting Council may work directly
                                      with the parties involved in order to clarify issues. The
                                      time-limit within which the Consulting Council shall
                                      provide it's report shall be a maximum twenty (20) days
                                      after the date of receipt of the written protest of the
                                      tenderer. The Chairman of the Consulting Council shall
                                      be a representative of the State administrative body for
                                      bidding, and members of the Consulting shall include a
                                      representative of the authorized person and a
                                      representative of the relevant occupational organization
                                      concerned. The authorized person shall be responsible
                                      to issue a decision on resolution of the complaint of the
                                      bidder within a time-limit of a maximum five (5)
                                      working days after the date of receipt of the report on
                                      results of bidding work from the Consulting Council. If
                                      the bidder disagrees with the resolution made by the
                                      authorized person, the bidder shall have the right to
                                      institute Court proceedings.
                        39.3 A bidder who wishes to make a complaint regarding bidding
                             shall have the right to institute Court proceedings. If the
                             bidder chooses not to institute court proceedings, then the
                             complaint shall be resolved in accordance with sub-clauses
                             39.1 and 39.2 above.




Vietnam Land Administration Project (VLAP)                                                          27
              Section II. Bidding Data Sheet
                Instructions to Bidders Clause Reference

                                A. General
1.1   The Purchaser is: VLAP - Project Management Unit (PPMU) under
      Department of Natural Resources and Environment of Hanoi City
      The name and identification number of the Package is:
      Cadastral survey and mapping, land registration, preparation of
      documents need for issuance/re-issuance of certificates for land use
      right, ownership of houses and other properties related to land and
      formulation of cadastral documents (HN-T-004)
      The name and identification number of the each Contracts are:

       HN-T-004.1:   Cadastral survey and mapping, land registration, preparation of
                     documents need for issuance/re-issuance of certificates for land
                     use right, ownership of houses and other properties related to land
                     and formulation of cadastral documents for Viên An, Viên Nội,
                     Cao Thành, Hoa Sơn, Trường Thịnh, Quảng Phú Cầu Communes
                     of Ứng Hòa District - Hanoi City
       HN-T-004.2:   Cadastral survey and mapping, land registration, preparation of
                     documents need for issuance/re-issuance of certificates for land
                     use right, ownership of houses and other properties related to land
                     and formulation of cadastral documents for Đồng Tiến, Sơn
                     Công, Liên Bạt, Phương Tú và thị trấn Vân Đình Communes of
                     Ứng Hòa District - Hanoi City
       HN-T-004.3:   Cadastral survey and mapping, land registration, preparation of
                     documents need for issuance/re-issuance of certificates for land
                     use right, ownership of houses and other properties related to land
                     and formulation of cadastral documents for Hòa Xá, Vạn Thái,
                     Hòa Nam, Hòa Phú, Tảo Dương Văn, Hòa Lâm Communes of
                     Ứng Hòa District - Hanoi City
       HN-T-004.4:   Cadastral survey and mapping, land registration, preparation of
                     documents need for issuance/re-issuance of certificates for land
                     use right, ownership of houses and other properties related to land
                     and formulation of cadastral documents for Trung Tú, Đồng Tân,
                     Minh Đức, Kim Đường, Đông Lỗ, Trầm Lộng Communes of Ứng
                     Hòa District - Hanoi City
       HN-T-004.5:   Cadastral survey and mapping, land registration, preparation of
                     documents need for issuance/re-issuance of certificates for land
                     use right, ownership of houses and other properties related to land
                     and formulation of cadastral documents for Phù Lưu, Hồng
                     Quang, Lưu Hoàng, Đội Bình, Đại Hùng, Đại Cường Communes
                     of Ứng Hòa District - Hanoi City
      The bidder can bid for one, two, three, four or all five contracts mentioned-
      above and this must be indicated in the Bidding Form.
Technical Services Bidding Document                                    Section II - Bid Data Sheet



 1.2          The Intended Completion Date: 18 months after contract signing date for
              respective contract.
 2.1          The Borrower is: Socialist Republic of Viet Nam
              The “World Bank” means International Development Association (IDA), and
              loan refers to an IDA credit, which, as of the date of issue of the bidding
              documents has been approved by the World Bank.
              The Project is: Viet Nam Land Administration Project (VLAP) - Hanoi City
              The Credit Number is: Cr. 4407-VN
 3.3          State-owned Enterprises operating under supervision/management by
              MONRE, Hanoi PC and Hanoi DONRE are not eligible to participate in
              bidding for these contracts.
              Military or security units or enterprises established under, reporting directly
              or indirectly to, or owned wholly or partly by, the Ministry of Defense or the
              Ministry of Public Security shall not be permitted to bid.
 4.2          The Qualification Information and Bidding forms to be submitted are as
              follows:
                      (b)   three years;
                      (c)   three years;
                      (f)   three years
                      (i)   three years;

 4.3          The information needed for Bids submitted by joint ventures is modified as
              follows: none
 4.4          The qualification criteria in Sub-Clause 4.4 are modified as follows:
 4.4(a)       The minimum average annual volume of Services for the successful Bidder
              over the last 3 years shall be:

              For each independent contract
                  -     HN-T-004.1: 15.000.000.000 VND;
                  -     HN-T-004.2: 17.000.000.000 VND;
                  -     HN-T-004.3: 14.000.000.000 VND;
                  -     HN-T-004.4: 16.000.000.000 VND;
                  -     HN-T-004.5: 13.000.000.000 VND.
              The bidder, who bids for more than one contract is required the minimum
              average annual volume of Services:
                  -     One contract: respective contract value.
                  -     Two contracts: 1,5 time of the average value of respective contracts.



Vietnam Land Administration Project (VLAP)                                                       29
Technical Services Bidding Document                                        Section II - Bid Data Sheet



                  -    Three contracts: 2 time of the average value of respective contracts.
                  -    Four contracts: 2,5 time of the average value of respective contracts.
                  - Five contracts: 3 time of the average value of respective contracts.
              Such volume of Services shall have to be explicitly proven with the Bidder’s
              Financial statements that were audited and published/ or certified by the
              relevant Tax Authorities for the previous three years.
 4.4(b)       The experience required to be demonstrated by the Bidder during the last 3
              years:
              The Bidder has at least three years of experience in the area of the Services,
              with at least one contract awarded as the main contractor. The Bidder shall
              have to prove with their contracts, handover record for the performed work,
              which is similar to the Services.
 4.4(c)       The essential equipment to be made available for the Contract by the
              successful Bidder shall be:

              The type of equipment, quantity for each of the successful Bidder shall meet
              the requirement of the method proposed by the Bidder.
              1. If the Bidder proposes the ground surveying method, the following
              equipments shall be required:
                      Name of the         For 1      For two    For three For four For five
                      Equipment          contract   contracts   contracts contracts contracts
               Electronic                    10        15             20             25         25
               TotalStation
               Desktop                       10        15             20             25         25
               Laptop                        05        10             15             15         20
               A0 Plotter/Printer            01        01             01             02         02
               A3 Printer                    03        06             10             12         15
               A4 Printer                    05        08             12             16         20
              2. For other method: the bidder shall propose in their bids the methodology
              for performance of the contracts; the bidders are required to analysis,
              demonstrate the feasibility of the method proposed to the technical
              requirements of the respective contracts, and include the equipments using
              plan the respective contracts.
 4.4(d)       Năng lực nhân sự của nhà thầu thắng thầu phải đạt để thực hiện hợp đồng
              bao gồm:
                                                                 Number of contracts
                              Position
                                                         1        2           3           4       5
               Contract   Manager     must    have    1           1           1         1         1
               University degree with at least five person      person      person    person    person


Vietnam Land Administration Project (VLAP)                                                            30
Technical Services Bidding Document                                    Section II - Bid Data Sheet


               years’ experience in services of an
               equivalent nature and volume,
               including at least three years as
               Contract Manager

               Each of the Team Leader of
               Technical staffs proposed must
               have University degree (in land
               administration, land management,
                                                   2 staffs 3 staffs 6 staffs 8 staffs 10 staff
               surveying, geography) with at least
               two years’ experience in services,
               including at least one years at the
               proposed position
               Surveying team leader, land
               registration team leader proposed
               must have University degree in the       10      18        21        25        30
               ralevant field with 2 years’           staffs   staff     staff     staff    staffs
               experience or Diploma degree with
               3 years experience.

 4.4(e)       The minimum amount of liquid assets and/or credit facilities net of other
              contractual commitments of the successful Bidder shall be:
              For each independent contract
                   -   HN-T-004.1: 2.500.000.000 VND
                   -   HN-T-004.2: 3.000.000.000 VND
                   -   HN-T-004.3: 2.300.000.000 VND
                   -   HN-T-004.4: 2.700.000.000 VND
                   -   HN-T-004.5: 2.200.000.000 VND
              or an equivalent amount in a freely convertible currency.
              If the bidder bids for more than one contract, the above amout required shall
              be sum of the respective values.
              {Eg.: The bidder bids for HN-T-004.1, HN-T-004.2 the required value is 2,5
              billion VND + 3 billion VND = 5,5 billion VND}
              This amount shall have to be proven with the Bidder’s Financial statements
              that were audited and published/ or certified by the relevant Tax Authorities
              for the previous year.
              The bidder is required to include the list of contracts performed: volume of
              contracts, performed value, and the contracts, which are performing by the
              bidder. The bidder is required to provide the list of Client References with
              clear contact information (client name, address, telephone …).
 4.5          Subcontractors’ experience will be taken into account.

                                        B. Bids Forms


Vietnam Land Administration Project (VLAP)                                                       31
Technical Services Bidding Document                                    Section II - Bid Data Sheet



 8.2 and      The number of copies of the Bid to be completed and returned shall be:
 18.1
                     One (1) original; and
                     Four (4) copies

                                  C. Preparation of Bids
 11.1         Language of the bid: Vietnamese Or English
 12.1         The additional materials required to be completed and submitted are: none
 13.4         The Contract is not subject to price adjustment in accordance with Clause 6.6
              of the Conditions of Contract.
 14.1         Local inputs shall be quoted in: Viet Nam Dong
 15.1         The period of Bid validity shall be 150 days after the deadline for Bid
              submission specified in the BDS (till 24h00 December 13, 2010).
 15.3         Aplicable, the factors will be specified in the Request for extension of bids
              validity, if the period of delay is beyond 60 days after the expiry of the intial,
              up to the notification of award.
 16.1         Bid shall include a Bid Security (issued by bank) using the form included in
              Section III, Bidding Forms
 16.2         The amount of Bid Security shall be:
               HN-T-004.1: 230.000.000 VND
               HN-T-004.2: 270.000.000 VND
               HN-T-004.3: 210.000.000 VND
               HN-T-004.4: 250.000.000 VND
               HN-T-004.5: 200.000.000 VND
              or an equivalent amount in a freely convertible currency.

              If the bidder bids for more than one contract, the bid must be accompanied
              the bid securities for respective contracts.
 17.1         Alternative bids are not permitted.
 17.2         Alternative times for completion are not permitted. If permitted, the range of
              acceptable completion time is: none
              If alternative times for completion are permitted, the evaluation method will
              be as follows: none
 17.4         Alternative technical solutions shall be permitted for the following parts of
              the Services: none
              If alternative technical solutions are permitted, the evaluation method will be
              as follows: none



Vietnam Land Administration Project (VLAP)                                                       32
Technical Services Bidding Document                                      Section II - Bid Data Sheet



                                      D. Submission of Bids
 19.2         The Purchaser’s address for the purpose of Bid submission is:

                          Hanoi VLAP Project Management Unit (PPMU Hanoi)
                    Department of Natural Resources and Environment of Hanoi City
                                       18 Huynh Thuc Khang - Hanoi
              For identification of the bid the envelopes should indicate:
              Package: Cadastral survey and mapping, land registration, preparation of
              documents need for issuance/re-issuance of certificates for land use right, ownership
              of houses and other properties related to land and formulation of cadastral
              documents Ứng Hòa District - Hanoi City

              Bid Number: HN-T-004
                           DO NOT OPEN BEFORE 14:00 July 16, 2010
 20.1         The deadline for submission of bids shall be 14:00 July 16, 2010

                            E. Bid Opening and Evaluation
 23.1          Bids will be opened at 14:10 July 16, 2010 at the following address:

                           Hanoi VLAP Project Management Unit (PPMU Hanoi)
                     Department of Natural Resources and Environment of Hanoi City
                                         18 Huynh Thuc Khang - Hanoi
 28.1          Currency chosen for the purpose of converting to a common currency: none
               Source of exchange rate: none
               Exchange rate date: none
 29            Sub-Clause 29.5 newly added
               At the first, the bids shall be evaluated contract by contract. Then, the
               evaluated value of all independent contracts shall be consolidated. The
               Purchaser shall award the contracts to the bidders based on the minimum
               contract prices. The bidder offer the lowest evaluated price may not be
               selected.
               The bidders are allowed using the Conditional Discount Price Letter when
               bid for more than one contract.
                                      F. Award of Contract
 33.5          http://www.vlap.vn
 34.0          The Performance Security acceptable to the Purchaser shall be the in the
               Standard Form of Bank Guarantee
 35.1          The Advance Payment shall be of 20 percent of the Contract Price.



Vietnam Land Administration Project (VLAP)                                                         33
Technical Services Bidding Document                                Section II - Bid Data Sheet



 36.1          The Director of the Vietnam International Arbitration Centre (VIAC) will
               appoint the individual adjudicator at the request of the Purchaser when the
               dispute cases to be appeared. The curriculum vitae of proposed candidate
               will be provided to the Purchaser for agreement prior to the mobilization of
               the Adjudicator.
               The rate is VND 200,000 per hour of work, or any rate to be applied by the
               VIAC at the time the dispute cases to be appeared.




Vietnam Land Administration Project (VLAP)                                                   34
                                 Section III. Bidding Forms
                                                   Table of Form
Service Provider's Bid ....................................................................................................... 36

A. Qualification Information ............................................................................................ 37

B. Offered Price Forms ..................................................................................................... 39
Technical Services Bidding Document                           Section IV - Eligible Countries



                                Service Provider's Bid
                                                                                       [date]

To: [name and address of Purchaser]

Having examined the bidding documents including addenda No …….., we offer to execute
the [name and identification number of Contract] in accordance with the Conditions of
Contract, specifications, drawings and activity schedule accompanying this Bid for the
Contract Price of [amount in numbers], [amount in words] [names of currencies].

We accept the appointment of [name proposed in the Bidding Data Sheet] as the
Adjudicator.

[or]

We do not accept the appointment of [name proposed in the Bidding Data Sheet] as the
Adjudicator, and propose instead that [name] be appointed as Adjudicator, whose daily
fees and biographical data are attached.

This Bid and your written acceptance of it shall constitute a binding Contract between us.
We understand that you are not bound to accept the lowest or any Bid you receive.

We hereby confirm that this Bid complies with the Bid validity and Bid Security required
by the bidding documents and specified in the Bidding Data Sheet.



Authorized Signature:
Name and Title of Signatory:
Name of Bidder:
Address:




Vietnam Land Administration Project (VLAP)                                                  36
Technical Services Bidding Document                               Section IV - Eligible Countries



                           A. Qualification Information
1. Individual           1.1   Constitution or legal status of Bidder: [attach copy]
   Bidders or
   Individual                 Place of registration: [insert]
   Members of                 Principal place of business: [insert]
   Joint Ventures             Power of attorney of signatory of Bid: [attach]
                        1.2   Total annual volume of Services performed in 3 years, in the
                              internationally traded currency specified in the BDS: [insert]
                        1.3   Services performed as prime Service Provider on the
                              provision of Services of a similar nature and volume over the
                              last 3 years. The values should be indicated in the same
                              currency used for Item 1.2 above. Also list details of work
                              under way or committed, including expected completion date.


  Project name and        Name of Purchaser          Type of Services       Value of contract
       country            and contact person       provided and year of
                                                       completion
 (a)

 (b)


                        1.4   Major items of Service Provider's Equipment proposed for
                              carrying out the Services. List all information requested
                              below. Refer also to ITB Sub-Clause 4.3(c).


   Item of         Description,         Condition (new, good,     Owned, leased (from
  equipment       make, and age           poor) and number      whom?), or to be purchased
                     (years)                  available             (from whom?)
 (a)

 (b)


                        1.5   Qualifications and experience of key personnel proposed for
                              administration and execution of the Contract. Attach
                              biographical data. Refer also to ITB Sub-Clause 4.3(e) and
                              GCC Clause 9.1.


       Position                       Name           Years of experience        Years of
                                                          (general)           experience in
                                                                            proposed position
 (a)

 (b)


Vietnam Land Administration Project (VLAP)                                                      37
Technical Services Bidding Document                                 Section IV - Eligible Countries




                          1.6   Proposed subcontracts and firms involved. Refer to GCC
                                Clause 7.


    Sections of the         Value of            Subcontractor         Experience in providing
       Services            subcontract       (name and address)          similar Services
 (a)

 (b)


                          1.7   Financial reports for the last 3 years: balance sheets, profit
                                and loss statements, auditors’ reports, etc. List below and
                                attach copies.
                          1.8   Evidence of access to financial resources to meet the
                                qualification requirements: cash in hand, lines of credit, etc.
                                List below and attach copies of support documents. We
                                certify/confirm that we comply with eligibility requirements
                                as per ITB Clause 3.
                          1.9   Name, address, and telephone, telex, and facsimile numbers
                                of banks that may provide references if contacted by the
                                Purchaser.
                          1.10 Information regarding any litigation, current or within the last
                               three years, in which the Bidder is or has been involved.



       Other party(ies)            Cause of dispute       Details of litigation     Amount
                                                          award                     involved
 (a)

 (b)


                          1.11 Statement of compliance with the requirements of ITB Sub-
                               Clause 3.2.
                          1.12 Proposed Program (service work method and schedule).
                               Descriptions, drawings, and charts, as necessary, to comply
                               with the requirements of the bidding documents.
2. Joint Ventures         2.1   The information listed in 1.1 - 1.11 above shall be provided
                                for each partner of the joint venture.
                          2.2   The information in 1.12 above shall be provided for the joint
                                venture.



Vietnam Land Administration Project (VLAP)                                                        38
Technical Services Bidding Document                                  Section IV - Eligible Countries


                        2.3   Attach the power of attorney of the signatory(ies) of the Bid
                              authorizing signature of the Bid on behalf of the joint
                              venture.
                        2.4   Attach the Agreement among all partners of the joint venture
                              (and which is legally binding on all partners), which shows
                              that
                              (a)     all partners shall be jointly and severally liable for the
                                      execution of the Contract in accordance with the
                                      Contract terms;
                              (b)     one of the partners will be nominated as being in
                                      charge, authorized to incur liabilities, and receive
                                      instructions for and on behalf of any and all partners of
                                      the joint venture; and
                              (c)     the execution of the entire Contract, including payment,
                                      shall be done exclusively with the partner in charge.
3. Additional           3.1   Bidders should provide any additional information required
   Requirements               in the BDS and to fulfill the requirements of ITB Sub-Clause
                              4.1, if applicable.




                               B. Offered Price Forms
The Bidder shall have to submit together with the Bidding Document an Offered Price
Proposal using the following forms:

Form 1: Total Price

  No                   Catergory                             Price                    Note
  1      Cadastral Mapping
  2      Land registration, prepration of
         document needs for issuance of
         LURC, completetion of cadastral
         record, establishment of digital
         cadastral database
         …
         Total


Form 2: Detailed of each catergory

  No                 Catergory                              Price                     Note
   1     Cadastral Mapping
  1.1    …
         …
         Total for Cadastral mapping


Vietnam Land Administration Project (VLAP)                                                         39
Technical Services Bidding Document                             Section IV - Eligible Countries




  No                 Catergory                          Price                    Note
   1     Land Registration
  1.1    …
         …
         Total for Land Registration

Table 3: Detailed price by activity

  No                 Catergory                          Price                    Note
   1     Cadastral Mapping
  1.1    …
         …
         Total for Cadastral mapping



Form 4: Detailed reimbursables

 No           Catergory                Unit    Quant.   Unit      Amount             Note
                                                        price
  1     Air travel
  2     Rail travel
  3     …
        Total



Form 5: Other costs


   No             Item                Unit    Quant.    Unit      Amount            Note
                                                        price
   1.     Machinery
   2.     Equipment
   3.     ...
          TOTAL




Vietnam Land Administration Project (VLAP)                                                    40
Technical Services Bidding Document                              Section IV - Eligible Countries



                       Section IV. Eligible Countries



              Eligibility for the Provision of Goods, Works and Services in
                                Bank-Financed Procurement


1.     In accordance with Para 1.8 of the Guidelines: Procurement under IBRD Loans and
IDA Credits, dated May 2004, the Bank permits firms and individuals from all countries to
offer goods, works and services for Bank-financed projects. As an exception, firms of a
Country or goods manufactured in a Country may be excluded if:
        Para 1.8 (a) (i): as a matter of law or official regulation, the Borrower’s Country
               prohibits commercial relations with that Country, provided that the Bank is
               satisfied that such exclusion does not preclude effective competition for the
               supply of the Goods or Works required, or
        Para 1.8 (a) (ii): by an Act of Compliance with a Decision of the United Nations
               Security Council taken under Chapter VII of the Charter of the United
               Nations, the Borrower’s Country prohibits any import of goods from that
               Country or any payments to persons or entities in that Country.
2.     For the information of borrowers and bidders, at the present time firms, goods and
services from the following countries are excluded from this bidding:
        (a)     With reference to paragraph 1.8 (a) (i) of the Guidelines: None
                _________________________
                _________________________
        (b)     With reference to paragraph 1.8 (a) (ii) of the Guidelines: None
                _________________________




Vietnam Land Administration Project (VLAP)                                                     41
          Part II - Technical Requirements

                  Chapter V. Technical Requirement
I.     OVERVIEW
        A requirement for the land adminstration system is to ensure land resources are
used in the most reasonable and effecient way for to meet economic development
objectives and to maintain equality to land and to protect land resources. Or in other words,
building a modern land administration system represents a necessary and urgent need for
economic development, social equality and environmental protection. A modern land
admisntration system will ensure legitimate rights for the State, the investor, the land user,
and all other relevant stakeholders. An open and transparent land adminsitration system
will significantly contribute to corruption control, improve land use efficiency, resolve
land complaints and disputes in an effective way, and create more trust by the public in all
land releated developments

        Cadastral records, including cadastral maps and their associated books, will need to
be clearly established for each of the land parcels. LUC holding is a minimum precondition
for the land legislation system to be exercised and for the problem of land related
violations by both land users and land adminstrators to be addressed.

       Implementing VLAP, funded by the WB, Hanoi VLAP PPMU under the direction
by Hanoi DONRE will be performing cadastral mapping, land record formation, and
issuance of LUCs for Ung Hoa district, Hanoi City.

II.    OBJECTIVES

        The objective of the mapping, record formation and issuance of LUCs for Ung Hoa
district is to build up a full and complete range of accurate cadastral records meeting
modern land administration requirements. Products of these activities include:
       - Cadastral maps are produced with appropriate technology with a level of accuracy
that meet technical requirements in Norm of establishing cadastral map for different scales
attached with Decision No. 08/2008/QD-BTNMT dated November 10, 2008 issued by
MONRE and requirements in this Bidding document; On the process of implementation
house/property possession certificates will be issued according to demand of
house/property owners. This work is not entitled to responsibility of Implementing Unit
(bidder).
       - The cadastral records shall have to be made using the standard forms mentioned
in Circular 09/2007/TT-BTNMT by MONRE regarding “guidelines for making, adjusting
and managing cadastral records”. All cadastral records shall have to be created and
managed in a digital manner aiming at creating a uniform digital cadasral database for the
whole city;

       - At least 90% of eligible land parcels should be granted LURCs.
     Technical Services Bidding Documents                                            Technical Requirements


     III.    SCOPE OF WORK

            The work includes surveying, completion of cadastral mapping, land registration,
     preparation of document needs for isusance of LURCs, house possession and other
     properties on land (hereafter called certificate); and formation of cadastral records for
     Quoc Oai and Dan Phuong districts – Hanoi City. Details are as follows

     III.1. INDEPENDENT COMPONENT HN-T-004.1

              The work includes surveying, completion of cadastral mapping, land registration,
     preparation of document needs for isusance of LURCs, house possession and other
     properties on land; and formation of cadastral records for 06 communes of Ung Hoa
     district. Details are as follows

       Table 4.1.1 Statistic of demand for surveying cadastral map in Component HN-T-004.1
     (Ung Hoa district)
                                                                      New                   In which
       Administration        Commune               Natural
No                                                                 surveying
         unit code             name               area (ha)                        1/500    1/1000      1/2000
                                                                    area (ha)
 1          10357          Vien An                   446.90            358.35                     0       358.35
 2          10360          Vien Noi                  412.46            412.46                 94.46       318.00
 3          10372          Cao Thanh                 379.80            379.81                 88.09       291.72
 4          10363          Hoa Son                   670.60             670.6                130.55       540.05
 5          10369          Truong Thinh              584.23            584.23                376.20       208.03
 6          10366          Quang Phu Cau             891.83            891.83                262.97       628.86
                 TOTAL                             3,385.82          3,297.28               952.27      2,345.01



     Table 4.1.2 Statistic of demand for setting up cadastral network, standardizing and editting
     cadastral map in Component HN-T-004.1 (Ung Hoa district)



                                                     Set up        Standardize,              In which
       Administration                               cadastral          edit
No                         Commune name                              cadastral
         unit code                                  network                         1/500    1/1000      1/2000
                                                     (Point)        map (Ha)
 1          10357                                                                               88.80
                           Vien An                                         88.80

 2          10360          Vien Noi                           33
 3          10372          Cao Thanh
 4          10363          Hoa Son




     Vietnam Land Administration Project (VLAP)                                                           43
     Technical Services Bidding Documents                                        Technical Requirements



                                                   Set up       Standardize,             In which
       Administration                             cadastral         edit
No                         Commune name                           cadastral
         unit code                                network                       1/500    1/1000      1/2000
                                                   (Point)       map (Ha)
 5          10369          Truong Thinh
 6          10366          Quang Phu Cau
                  TOTAL                                 33            88.80                88.80

             The work includes land registration, preparation of document needs for certificate
     isusance and formation of cadastral records for 06 communes of Ung Hoa districts: 55,771
     Certificates shall be issued to each land parcel for all land categories in which 7,334
     certificates are issued for the first time. Certificates shall be re-issued one for each parcel
     that are already issued with a certificate but based on low accuracy survey data or low
     accuracy maps. 48,437 certificates are expected to be re-issued, 1,364 parcels to be
     surveyed properties on land, detail in Table 4.1.3.

             Table 4.1.3 Statistic of cadastral records, surveying properties on land and issuing
     certificates in Component HN-T-004.1 (Ung Hoa district)
                                                       Surveying
                                                                          Setting up
                                                     properties on                           Completing
        Administration                                                   records for
No                            Commune name               land                              records for re-
          unit code                                                      issuing new
                                                     (parcel/house                         issuing LURCs
                                                                           LURCs
                                                         hold)
 1          10357          Vien An                            205              855              7,713
 2          10360          Vien Noi                           169              780              6,016
 3          10372          Cao Thanh                          170              672              5,248
 4          10363          Hoa Son                            219              804              6,531
 5          10369          Truong Thinh                       221              822              7,446
 6          10366          Quang Phu Cau                      380              3,401            15,483
                     TOTAL                                1,364                7,334            48,437



     III.2. INDEPENDENT COMPONENT HN-T-004.2

             The work includes surveying, completion of cadastral mapping, land registration,
     preparation of document needs for certificate isusance and formation of cadastral records
     for 06 communes of Ung Hoa district. Details are as follows:



       Table 4.2.1 Statistic of demand for surveying cadastral map in Component HN-T-004.2
     (Ung Hoa district)


     Vietnam Land Administration Project (VLAP)                                                       44
     Technical Services Bidding Documents                                    Technical Requirements


                                                                 New                In which
       Administration         Commune              Natural
No                                                            surveying
         unit code              name              area (ha)                1/500    1/1000      1/2000
                                                               area (ha)
 1          10354          Van Dinh Town            538.83        538.83   238.77          0      300.06
 2          10381          Dong Tien                569.47        569.47              81.51       487.96
 3          10378          Son Cong                 634.89        634.89             159.59           475.3
 4          10375          Lien Bat                 775.38        775.38             181.82       593.56
 5          10384          Phuong Tu              1,017.05      1,017.05             227.35           789.7
                  TOTAL                           3,535.62     3,535.62    238.77   650.27     2.646.58




     Vietnam Land Administration Project (VLAP)                                                   45
     Technical Services Bidding Documents                                          Technical Requirements


     Table 4.2.2 Statistic of demand for setting up cadastral network, standardizing and editting
     cadastral map in Component HN-T-004.2 (Ung Hoa district)


                                                   Set up     Standardize,                In which
       Administration          Commune            cadastral       edit
No                                                              cadastral
         unit code               name             network                      1/500       1/1000       1/2000
                                                   (Point)     map (Ha)
 1          10354          Van Dinh Town
 2          10381          Dong Tien
 3          10378          Son Cong                      35
 4          10375          Lien Bat
 5          10384          Phuong Tu
                  TOTAL                                  35

             The work includes land registration, preparation of document needs for certificate
     isusance and formation of cadastral records for Van Dinh Town and 04 communes of Ung
     Hoa districts: 62,141 Certificates shall be issued to each land parcel for all land categories
     in which 5,264 certificates are issued for the first time. Certificates shall be re-issued one
     for each parcel that are already issued with a certificate but based on low accuracy survey
     data or low accuracy maps. 56,877 certificates are expected to be re-issued, 1,364 parcels
     to be surveyed properties on land, detail in Table 4.2.3

          Table 4.2.3 Statistic of cadastral records, surveying properties on land and issuing
     LURCs in Component HN-T-004.2 (Ung Hoa district)
                                                    Surveying
                                                                      Setting up            Completing
           Administ                               properties on
                                                                     records for            records for
     No     ration        Commune name                land
           unit code                                                 issuing new             re-issuing
                                                  (parcel/house
                                                                       LURCs                  LURCs
                                                      hold)
       1    10354      Van Dinh Town                   205               1,310                  10,516
       2    10381      Dong Tien                       182               1,010                  8,490
       3    10378      Son Cong                        196               1,161                  8,348
       4    10375      Lien Bat                        271                   505                12,891
       5    10384      Phuong Tu                       359               1,278                  16,632
                     TOTAL                            1,213              5,264                 56,877



     III.3. INDEPENDENT COMPONENT HN-T-004.3



     Vietnam Land Administration Project (VLAP)                                                          46
     Technical Services Bidding Documents                                        Technical Requirements


             The work includes surveying, completion of cadastral mapping, land registration,
     preparation of document needs for certificate isusance and formation of cadastral records
     for 06 communes of Ung Hoa district. Details are as follows::

       Table 4.3.1 Statistic of demand for surveying cadastral map in Component HN-T-004.3
     (Ung Hoa district)
                                                                  New                  In which
         Administration       Commune              Natural
No                                                             surveying
           unit code            name              area (ha)                   1/500    1/1000       1/2000
                                                                area (ha)
 1           10405         Hoa Xa                   213.14         143.21                       0     143.21
 2           10396         Van Thai                 590.87         590.87                125.91       464.96
 3           10414         Hoa Nam                  404.74         404.74                  89.7       315.04
 4           10417         Hoa Phu                  592.89         592.89                115.32       477.57
 5           10393         Tao Duong Van             838.2          838.2                180.55       657.65
 6           10402         Hoa Lam                  935.43         935.43                246.23           689.2
                  TOTAL                           3,385.82       3,505.34               757.71      2,747.63


     Table 4.3.2 Statistic of demand for setting up cadastral network, standardizing and editting
     cadastral map in Component HN-T-004.3 (Ung Hoa district)
                                                    Set up     Standardize,            In which
          Administration       Commune             cadastral       edit
No                                                               cadastral
            unit code            name              network                     1/500   1/1000       1/2000
                                                    (Point)     map (Ha)

     1        10405                                                                       69.93
                             Hoa Xa                                   69.93

     2        10396          Van Thai
     3        10414          Hoa Nam                      35
     4        10417          Hoa Phu
     5        10393          Tao Duong Van
     6        10402          Hoa Lam
                   TOTAL                                  35         69.93                69.93

             The work includes land registration, preparation of document needs for certificate
     isusance and formation of cadastral records for 06 communes of Ung Hoa districts: 52,383
     certificates shall be issued to each land parcel for all land categories in which 4,404
     certificates are issued for the first time. Certificates shall be re-issued one for each parcel
     that are already issued with a certificate but based on low accuracy survey data or low
     accuracy maps. 47,979 certificates are expected to be re-issued, 1,242 parcels to be
     surveyed properties on land, detail in Table 4.3.3



     Vietnam Land Administration Project (VLAP)                                                       47
 Technical Services Bidding Documents                                         Technical Requirements



         Table 4.3.3 Statistic of cadastral records, surveying properties on land and issuing
 certificates in Component HN-T-004.3 (Ung Hoa district)
                                                  Surveying
                                                                         Setting up       Completing
                                                properties on
       Administration        Commune                                    records for       records for
No                                                  land
         unit code             name                                     issuing new        re-issuing
                                                (parcel/house
                                                                          LURCs             LURCs
                                                    hold)
 1         10405           Hoa Xa                      71                  435                   2,677
 2         10396           Van Thai                    280                 896                  10,867
 3         10414           Hoa Nam                     230                 980                   8,776
 4         10417           Hoa Phu                     215                 881                   9,735
 5         10393           Tao Duong Van               235                 600                   7,356
 6         10402           Hoa Lam                     211                 612                   8,568
                  TOTAL                              1.242                4.404                 47.979



 III.4. INDEPENDENT COMPONENT HN-T-004.4

         The work includes surveying, completion of cadastral mapping, land registration,
 preparation of document needs for certificate isusance and formation of cadastral records
 for 06 communes of Ung Hoa district. Details are as follows:

   Table 4.4.1 Statistic of demand for surveying cadastral map in Component HN-T-004.4
 (Ung Hoa district)
                                                            New                       In which
     Administration       Commune         Natural
No                                                       surveying
       unit code            name         area (ha)                       1/500    1/1000           1/2000
                                                          area (ha)
 1        10384          Trung Tu         1,017.01              990.5                  226.14        764.36
 2        10390          Dong Tan             644.38           644.38                  178.02        466.36
 3        10399          Minh Duc             861.86           861.86                  224.69        637.17
 4        10411          Kim Duong             852.2            852.2                  226.13        626.07
 5        10426          Dong Lo              708.32           708.32                  214.65        493.67
 6        10408          Tram Long            712.40           492.18                       0        492.18
              TOTAL                       4,796.17           4,549.44         0   1,069.63        3,479.81




 Vietnam Land Administration Project (VLAP)                                                              48
Technical Services Bidding Documents                                           Technical Requirements


Table 4.4.2 Statistic of demand for setting up cadastral network, standardizing and editting
cadastral map in Component HN-T-004.4 (Ung Hoa district)
                                              Set up      Standardize,             In which
      Administration       Commune           cadastral        edit
No                                                          cadastral
        unit code            name            network                      1/500     1/1000     1/2000
                                              (Point)      map (Ha)
 1        10384          Trung Tu
 2        10390          Dong Tan
 3        10399          Minh Duc
                                                   45
 4        10411          Kim Duong
 5        10426          Dong Lo
 6        10408          Tram Long                             246.73                 246.73
              TOTAL                                45          246.73                246.73

        The work includes land registration, preparation of document needs for certificate
isusance and formation of cadastral records for 06 communes of Ung Hoa districts: 54,643
certificates shall be issued to each land parcel for all land categories in which 5,017
certificates are issued for the first time. Certificates shall be re-issued one for each parcel
that are already issued with a certificate but based on low accuracy survey data or low
accuracy maps. 49,626 certificates are expected to be re-issued, 1,262 parcels to be
surveyed properties on land, detail in Table 4.4.3

        Table 4.4.3 Statistic of cadastral records, surveying properties on land and issuing
certificates in Component HN-T-004.4 (Ung Hoa district)
                                                 Surveying
                                                                     Setting up         Completing
                                               properties on
       Administration        Commune                                records for         records for
No                                                 land
         unit code             name                                 issuing new          re-issuing
                                               (parcel/house
                                                                      LURCs               LURCs
                                                   hold)
 1          10384          Trung Tu                 264                  934                10,505
 2          10390          Dong Tan                 189                  1,087               7,106
 3          10399          Minh Duc                 197                  874                 8,951
 4          10411          Kim Duong                249                  1,018               9,303
 5          10426          Dong Lo                  201                  546                 6,262
 6          10408          Tram Long                162                  558                 7,499
                TOTAL                              1,262                 5,017             49,626



III.5. INDEPENDENT COMPONENT HN-T-004.5


Vietnam Land Administration Project (VLAP)                                                           49
 Technical Services Bidding Documents                                        Technical Requirements


         The work includes surveying, completion of cadastral mapping, land registration,
 preparation of document needs for certificate isusance and formation of cadastral records
 for 06 communes of Ung Hoa district. Details are as follows:

   Table 4.5.1 Statistic of demand for surveying cadastral map in Component HN-T-004.5
 (Ung Hoa district)
                                                             New                  In which
         Administration    Commune         Natural
No                                                        surveying
           unit code         name         area (ha)                      1/500    1/1000      1/2000
                                                           area (ha)
 1           10429         Phu Luu             454.71         454.71                104.54      350.17
 2           10438         Hong Quang          524.88         524.88                161.85      363.03
 3           10435         Luu Hoang           379.32         379.32                 84.47      294.85
 4           10420         Doi Binh            790.27         790.27                231.03      559.24
 5           10423         Dai Hung            482.82         482.82                121.62        361.2
 6           10432         Dai Cuong           476.84         476.84                 133.7      343.14
                TOTAL                     3,108.84          3,108.84         0     837.21     2,271.63


 Table 4.5.2 Statistic of demand for setting up cadastral network, standardizing and editting
 cadastral map in Component HN-T-004.5 (Ung Hoa district)
                                               Set up     Standardize,            In which
          Administration     Commune          cadastral       edit
No                                                          cadastral
            unit code          name           network                     1/500   1/1000     1/2000
                                               (Point)     map (Ha)
     1        10429         Phu Luu
     2        10438         Hong Quang
     3        10435         Luu Hoang
                                                    31
     4        10420         Doi Binh
     5        10423         Dai Hung
     6        10432         Dai Cuong
                 TOTAL                              31

         The work includes land registration, preparation of document needs for certificate
 isusance and formation of cadastral records for 06 communes of Ung Hoa districts: 48,163
 certificates shall be issued to each land parcel for all land categories in which 4,646
 certificates are issued for the first time. Certificates shall be re-issued one for each parcel
 that are already issued with a certificate but based on low accuracy survey data or low
 accuracy maps. 43,517 certificates are expected to be re-issued, 1,167 parcels to be
 surveyed properties on land, detail in Table 4.5.3



 Vietnam Land Administration Project (VLAP)                                                       50
Technical Services Bidding Documents                                        Technical Requirements


        Table 4.5.3 Statistic of cadastral records, surveying properties on land and issuing
certificates in Component HN-T-004.5 (Ung Hoa district)
                                                Surveying
                                                                 Setting up          Completing
      Administ                                properties on
                        Commune                                 records for          records for
No     ration                                     land
      unit code           name                                  issuing new           re-issuing
                                              (parcel/house
                                                                  LURCs                LURCs
                                                  hold)
1      10429      Phu Luu                          164               485                 5,296
2      10438      Hong Quang                       236               1478                8,562
3      10435      Luu Hoang                        161               260                 6,495
4      10420      Doi Binh                         255               934                 11,382
5      10423      Dai Hung                         182               612                 5,580
6      10432      Dai Cuong                        169               877                 6,202
                TOTAL                             1,167              4,646              43,517



IV.     IMPLEMENTATION

IV.1. INDEPENDENT COMPONENT HN-T-004.1

        Estimated time for implementing surveying, completion of cadastral mapping, land
registration, preparation of document needs for certificate isusance and formation of
cadastral records for 06 communes of Ung Hoa district is 18 months as of signing date.
Details are as follows:

        Cadastral surveying and mapping:

              Time                                            Location

 1st month to 8th month                Vien An, Vien Noi, Cao Thanh, Hoa Son

 4th month to 11th month               Truong Thinh, Quang Phu Cau

        Contents of surveying cadastral map for communes in implementing location will
be started as in above time column. Map surveying will be implemented one month prior to
implementing land registration (determine parcels, make boudary records, land remarks on
site)

       Land registration, formation of cadastral records and preparation of document
needs for certificate issuance:

              Time                                            Location




Vietnam Land Administration Project (VLAP)                                                        51
Technical Services Bidding Documents                                     Technical Requirements



              Time                                           Location

 2nd month to 12th month               Vien An, Vien Noi, Cao Thanh, Hoa Son

 5th month to 16th month               Truong Thinh, Quang Phu Cau

 17th month to 18th month              Package and submit product for the whole bidding
                                       package

      Contractor is responsible for cooperating with local competent authorities to
implement works as signed.

        IV.2. INDEPENDENT COMPONENT HN-T-004.2

        Estimated time for implementing surveying, completion of cadastral mapping, land
registration, preparation of document needs for certificate isusance and formation of
cadastral records for 04 communes and towns of Ung Hoa district is 18 months as of
signing date. Details are as follows

        Cadastral surveying and mapping:

                Time                                          Location

 1st month to 8th month                  Van Dinh Town, Dong Tien, Son Cong, Lien Bat

 4th month to 11th month                 Phuong Tu

        Contents of surveying cadastral map for communes in implementing location will
be started as in above time column. Map surveying will be implemented one month prior to
implementing land registration (determine parcels, make boudary records, land remarks on
site)

       Land registration, formation of cadastral records and preparation of document
needs for certificate issuance :

                Time                                          Location

 2nd month to 12th month                 Van Dinh Town, Dong Tien, Son Cong, Lien Bat

 5th month to 16th month                 Phuong Tu

 17th month to 18th month                Package and submit product for the whole bidding
                                         package

      Contractor is responsible for cooperating with local competent authorities to
implement works as signed.

        IV.3. INDEPENDENT COMPONENT HN-T-004.3



Vietnam Land Administration Project (VLAP)                                                    52
Technical Services Bidding Documents                                    Technical Requirements


         Estimated time for implementing surveying, completion of cadastral mapping, land
registration, preparation of document needs for certificate isusance, house possession,
properties on land and formation of cadastral records for 06 communes of Ung Hoa
district is 18 months as of signing date. Details are as follows

        Cadastral surveying and mapping:

                Time                                         Location

 1st month to 8th month                 Hoa Xa, Van Thai, Hoa Nam, Hoa Phu

 4th month to 11th month                Tao Duong Van, Hoa Lam

        Contents of surveying cadastral map for communes in implementing location will
be started as in above time column. Map surveying will be implemented one month prior to
implementing land registration (determine parcels, make boudary records, land remarks on
site)

       Land registration, formation of cadastral records and preparation of document
needs for certificate issuance:

               Time                                          Location

 2nd month to 12th month               Hoa Xa, Van Thai, Hoa Nam, Hoa Phu

 5th month to 16th month               Tao Duong Van, Hoa Lam

 17th month to 18th month              Package and submit product for the whole bidding
                                       package

      Contractor is responsible for cooperating with local competent authorities to
implement works as signed.

        IV.4. INDEPENDENT COMPONENT HN-T-004.4

        Estimated time for implementing surveying, completion of cadastral mapping, land
registration, preparation of document needs for certificate isusance and formation of
cadastral records for 04 communes and towns of Ung Hoa district is 18 months as of
signing date. Details are as follows

        Cadastral surveying and mapping:

                Time                                         Location

 1st month to 8th month                 Trung Tu. Dong Tam. Minh Duc. Kim Duong

 4th month to 11th month                Dong Lo, Tram Long




Vietnam Land Administration Project (VLAP)                                                   53
Technical Services Bidding Documents                                     Technical Requirements


        Contents of surveying cadastral map for communes in implementing location will
be started as in above time column. Map surveying will be implemented one month prior to
implementing land registration (determine parcels, make boudary records, land remarks on
site)

       Land registration, formation of cadastral records and preparation of document
needs for certificate issuance:

               Time                                           Location

 2nd month to 12th month               Trung Tu. Dong Tam. Minh Duc. Kim Duong

 5th month to 16th month               Dong Lo, Tram Long

 17th month to 18th month              Package and submit product for the whole bidding
                                       package

             Contractor is responsible for cooperating with local competent authorities to
implement works as signed.

        IV.5. INDEPENDENT COMPONENT HN-T-004.5

        Estimated time for implementing surveying, completion of cadastral mapping, land
registration, preparation of document needs for certificate isusance and formation of
cadastral records for 04 communes and towns of Ung Hoa district is 18 months as of
signing date. Details are as follows

        Cadastral surveying and mapping:

                Time                                          Location

 1st month to 8th month                 Phu Luu Te, Dong Quang, Luu Hoang, Doi Binh

 4th month to 11th month                Dai Hung, Dai Cuong

        Contents of surveying cadastral map for communes in implementing location will
be started as in above time column. Map surveying will be implemented one month prior to
implementing land registration (determine parcels, make boudary records, land remarks on
site)

       Land registration, formation of cadastral records and preparation of document
needs for issuance of LURCs:

               Time                                           Location

 2nd month to 12th month               Phu Luu Te, Dong Quang, Luu Hoang, Doi Binh

 5th month to 16th month               Dai Hung, Dai Cuong



Vietnam Land Administration Project (VLAP)                                                    54
Technical Services Bidding Documents                                       Technical Requirements



                 Time                                          Location

 17th month to 18 month                Package and submit product for the whole bidding
                                       package

             Contractor is responsible for cooperating with local competent authorities to
implement works as signed.

V.        SPECIFICATIONS OF THE CONTRACT PRODUCTS

        Base on design of bidding package for cadastral mapping, preparation of document
needs for isusance of LURCs and establishment of digital cadastral database, output
specifications under this contract would be provided as:

V.1.      SPECIFICATIONS FOR CADASTRAL MAPPING CORDINATIONS:

       The cadastral map shall be established based on the VN2000 cordinate system with
the specifications parameters as the followings:

        - Axle longtitude for cadastral maps of this contract is based on Hanoi’s axle
longtitude, it is 1050 00’;

          -   Cordinate zone: 30. current State-elevation networks

V.2.      SPECIFICATIONS FOR CADASTRAL NETWORK:

          Cadastral network design:

        In accordance with clauses 4.1 to 4.35 - Cadastral Mapping Regulation for mapping
scales 1:500, 1:1000, 1:2000, 1:5000, 1:10000 of MONRE in Decision No. 08/2008/QD-
BTNMT dated November 10, 2008 (hereinafter referred to as Cadastral Mapping
Regulation - CMR).

          Surveying control network:

       Surveying control network shall be set using theodolite traversing (class 1 and class
2). For accuracy, class 1 theodolite network shall be split in lines or domains; class 2
network shall be developed within class 1 nework. Each domain or line shall have at least
1 azimuth and one basic point at each end.

        The starting point of a class 1 theodolite traverse shall be a cadastral point upward;
the starting point of a class 2 shall be a class 1 theodolite traverse upward. No hanging
theodolite traverse shall be used

     -   Theodolite points shall have to exist until the end of the project.

     -   Technical requirements for class 1 and class 2 theodolite traverses shall be as
         provided for under clauses 6.2, 6.3, 6.6, 6.9, 6.10, 6.11, 6.13 of the Cadastral
         mapping regulation.


Vietnam Land Administration Project (VLAP)                                                      55
Technical Services Bidding Documents                                   Technical Requirements


  -    Surveying control points are increased to ensure increasing density by direct or
       supplemetary survey onsite.

  -    Interim points shall only be arranged from class 1 and class 2 theodolite points.

  -    For areas where survey is taken for two scales, if one theodolite traverse is shared,
       technical requirements to be adhered to shall be those applicable for the larger scale.

  -    For instance, in the overlapped area between 1/1000 and 1/2000 survey areas,
       technical requirements for 1/1000 scale survey shall to adhered to. It shall be best to
       arrange separate networks for areas to be mapped at large scales.

        Control network and surveying station:

  -    Control points shall have to be convenient for angle and side measurement later.
       Those points should be at roadsides, on large embankments and not to cause
       problems to traffic..

  -    Theodolite points shall be marked with wooden pegs 3 - 4 cm in diameter 30 - 40 cm
       long to be driven into to the ground over the whole length; on top of the peg there
       shall be a nail inserted for pluming purpose. If the point is on asphalt concrete or
       cement concrete surfaces, it should be marked with an iron nail 5 - 10 cm long
       driven into the concrete over the whole length.

  -    To ensure consistency and convenience for checking and recording, the following
       rules shall apply for naming of theodolite points:

  -    Class 1 theodolite network shall be uniquely named for the whole commune (there is
       no overlapping within one commune). The name shall include 3 parts:

  -    Starting with digit 1, followed by a capital letter which stands for class 1 network
       (e.g. K) and ending with the ordinal number of the point..

        E.g.:    1K17 is class 1 theodolite point, ordinal number 17

  -    Class 2 theodolite network shall be uniquely named for the whole commune (there is
       no overlapping within one commune). The name shall include 3 parts:

  -    Starting with digit 2, followed by a capital letter which stands for class 2 theodolite
       network (e.g. K) and ending with the ordinal number of the point.

        E.g:    2K18 is class 2 theodolite point in network K with the ordinal number 18.

V.3.    SPECIFICATIONS FOR CADASTRAL MAP ACCURACY

              Mathematic basis and accuracy of mapping




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        Cadastral mapping shall be done based on the VN-2000 coordinate system, the
longitude 105000’, using UTM projection system with projection zone of 30, correctional
factor for length adjustment Ko = 0.9999.

            Survey scale

        The common scale shall be 1:2000. In densely populated areas (commune centres,
commune PC areas, market, schools, residential areas …), two scales of 1:500 and 1:1000
shall be used..

       Cadastral map scales for this contract is mentioned in the Table 1, Table 3, Table 5
- Mapping work for Dan Phuong and Quoc Oai districts. The changes of cadastral scales
under this contract shall be approvaled by DONRE based on the recommendation of
contractor and Hanoi VLAP PPMU.

            Accuracy of map:

        Accuracy of maps at 1: 500, 1: 1000, 1: 2000 scales shall have to be as provided for
under clauses 2.13, 2.14, 2.15, 2.18, 2.19, 2.25 on pages 17, 18, 19 and 21 of the CMR.
Detail is the following



  No.                Technical Requirement                             Accuracy

    1       Mean square error to plane position of plane   Cannot be exceed 0.10 mm
            surveying control point after adjusting        according to map establishing
            compared with nearest State coordinate         scale/his error cannot exceed 0.15
            control point                                  mm in unclear areas

    2       Error of angular points of map frame, Cannot exceed  0.10mm.
            intersection points of kilometer grid,
            geodetic points and other coordinate points
            on cadastral map

    3       On cadastral map length of edge and Cannot exceed 0.20 mm and cannot
            diagonal of paper map               exceed 0.30 mm according to
                                                cadastral map scale;

    4       Distance error between State coordinate and Cannot     exceed         0.20mm
            angular point of map frame                  according to cadastral map scale.
                                                          Cannot exceed:
    5       Average error of position of points on parcel
                                                          0.07 mm for map scale 1/500
            boundary represented on cadastral map in
                                                          0.15 mm for map scale 1/1000
            comparison with position of nearest 0.30 mm for map scale 1/2000
            surveying control points




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  No.                Technical Requirement                             Accuracy
                                                        Cannot exceed 0.30 mm according
    6     Average error of position of points on parcel
                                                        to map scale
          boundary represented on paper cadastral
          map in comparison with position of nearest
          surveying control points
                                                      Cannot exceed 1/3 of even altitude
    7     Average error of altitude of altitude line,
                                                      space of basis altitude line in delta
          topographic typical point, altitude marking
                                                      area and 1/2 of even altitude space
          point                                       of basis altitude line in hill -
                                                      mountain area, high land, unclear
                                                      area.
                                                      Cannot exceed 0.30 mm according
    8     In urban land area, land area with high
                                                      to cadastral map scale
          economic value (technical records of parcel
          must be established). Accuracy of surveying
          parcel size must be defined in accordance
          with each area but:

        * Accuracy of parcel boundary:

        As cadastral maps at all scales shall be digital, accuracy as provided for under
clauses 2.18 and 2.19 of the CMR shall have to be adhered to when checking side lengths
by comparing coordinate based lengths and lengths measured using steel tape or total
stations (for 1:500 and 1:1000 maps), or comparing coordinate based lengths and lengths
meausred using textile measuring tape (for 1:200 maps).

        However, for appropriate accuracy required for local land administration needs for
the moment and in the future and for certificate issuance and for resolution of disputes in
the future, the following error ranges for parcel sides are given for Dan Phuong and Quoc
Oai districts:

  No.      Scale of cadastral map                                Accuracy

    1                1/500              No larger than ± 10 cm

    2               1/1000              No larger than ± 30 cm

                                        For urban area, no larger than ± 20 cm

    3               1/2000              No larger than ± 60 cm

        Where thoses errors are not exceeded but there is still disagreement by individual
land users (despite repeated explanations), it is allowed to record ground survey
measurements along the sides on the parcel sketch; the “coordinate” column shall still have
to be completed while the “side length” column is left blank.

V.4.    SPECIFICATIONS FOR DETAIL SURVEYING


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           Determining the administrative boundary of surveying area

        Before conducting the detail surveying, it shall be required to site-survey and
identify correctly administrative boundaries (with reference to administrative maps from
communal PC). Administrative boundaries of communes and district towns shall have to
be transferred from administrative boundary records made in accordance to Directive
364/HDBT, which had been accepted and shown on topographic map 1:10000. The
boundaries shall have to be verified by the PC of neighbouring communes/district towns.
Such administrative boundary records shall have to be submitted as part of the deliverables
(under the name of “boundary map of survey area”). In addition, during the survey, special
attention shall given to boundary marks and any questions that may come about
administrative boundaries.

        The responsibility for resolving the dispute on administrative boundary belongs to
local administrative agenvies such as commune PC, district PC and provincial PC. The
contractor and PPMU are responsible for reporting on these issues to DONRE for seeking
the final decision.

           Detailed survey:

        Public awareness raising shall have to be undertaken about the benefits of holding a
certificate (new or renewed) so that land users shall support the survey work, agree with
neighbouring land users, and set parcel boundary concrete marks; for 1/500 and 1/1000
scale survey areas, there is a need for a record describing parcel boundary to be made (for
1/10000 scale survey areas, such record shall only be made for residential parcels and
parcels of residential and other purposes such as ONT, ONT+LNK for rural Resisdential,
rural Residential plus rerennial planting ect.; no such record is required for agricultural
land parcels; the forms for the record are given in annex 10 of CMR. This step is a very
necessary and important thing to do that requires cooperation of surveyors, land
administration officials, local authorities, and the local land users. In case no agreement is
reached over the parcel boundary, the surveyors and local officials (cadastral officer) shall
identify at site the actual boundary so that survey work can proceed; when it comes to
registration stage, further processing will be taken.

       It is necessary that all corners of land parcel are marked with paint or a driven
concrete pile, iron nail, or wooden peg (preferably a concrete or stone pile); those marks
must be established and kept by land user for surveying activities and preventing future
disputes (if any).

        Other technical requirements shall be as provided for under clauses 7.1-7.4, 7.20-
33, 8.1-8.11 of CMR.

      Survey areas for cadastral mapping at different scales are zoned on topographic
map 1/25000 attached in the Chapter 8 - Drawing.

        * Land parcel boundaries description making

            -   For 1/500 scale survey areas: to be made for all parcels.


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            -   For 1/500 scale survey areas: to be made for all parcels.

            -   For 1/2000 scale survey areas: not to be made.

      The responsibility of surveyors and local administrative agencies for land parcel
boundary description making:

            -   The surveyors, communal land officials (or village officials) and the land
                user shall together indentify the parcel boundary, set boundary marks,
                record the name of the land user and fill in other information.

            -   When survey work is finished, prepare and check original records, input
                parcel information, prepare the record of boundary and have the land user
                sign in and receive the boundary record. Within 10 days after receiving the
                boundary record, if the land user does not have any dispute with regard to
                the boundary, such boundary will be formally recognized for the parcel.
                The boundary record shall be made in two copies, one to be kept by the
                land user and the other included as part of the application for LURC.

            -   Signing on the land parcel boundary description form: organisations by
                leader or authorized peoplel; household and individual: person in charge.

        Where neighbouring land users are away for a long time, the surveyor shall have to
submit the boundary record to the communal PC to be passed to the neighbouring land
users. If it still fails to send the record to the neighbouring land users by the time the LUC
process starts, the PC shall verify the application by recording “boundary record has not
been sent to … (insert name of neighbouring land users) yet”. In that case, LRO is
responsible to make an annoucement on that issue as mentioned in the Circular
09/2007/TT-BTNMT. If there is no dispute from the neighbouring land users after 30 days
since the last date of announcement, the boundary as such shall be formally recognized.

        Where there is a dispute over the boundary, the surveyor shall inform the issue to
the communal PC for resolution in accordance to legal provision and the boundary shall
then de as decided in accordance to the resolution. If the dispute is not resolved when the
survey is still on, survey work of the disputed parcel shall then be done in accordance to
the actual boundary; the surveyor shall draw up a record, in two copies, that describes the
situation of the disputed part, one copy of which shall be kept as part of the survey records
and the other shall be submitted to the communal PC for resolution.

V.5.    SPECIFICATIONS FOR CADASTRAL MAP EDITING

        * Sheeting and numbering cadastral map sheet

        Cadastral map must be sheeted and numbered in accordance with clauses 2.2, 2.3
and in the Annex 2 of CMR under VN-2000 coordinate system.

        * Sheeting matching and processing



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        The communal survey boundary shall be the communal administrative boundary as
indicated in Directive 364/HPBT (administrative boundary map) and in accordance with
regulations in clause 3.7 – page 23 of CMR.

        For the new cadastral mapping under this contract in VN2000, it must be done for:

        - Matching within the same survey area and at the same scale, it must be done by
digital technology for all scales. The coordinates of important objects (parcel corners,
building corners etc.) shall not differ by 0.6 mm; for other objects, the difference shall not
exceed 1 mm. The difference shall be shared by ½ by either of the sheets

       - Matching within the same survey area but at different scales: coordinates of
important objects shall not differ by 0.6 mm; for other objects, the difference shall not
exceed 1 mm. Matching shall be done for the larger scale. If the difference is larger than
required, resurvey of the area shall be needed.

        When matching double lined linear objects (roads, rivers, cannals) comparison shall
be required. Where the object is too large that the other side is not presented, comparison
shall not be required.

        - Matching with cadastral maps existed on HN-72: matching and errors are similar
with those applicable to matching with formal cadastral map sheets on VN-2000; the errors
are allowed to be larger but not exceeding 1.5 times.

       - Before matching, the existed cadastral maps need to be transformated into
VN2000. The contractor can use any technique/software that meets the quality requirement
of cadastral map transformation.

        + Basic cadastral map is sheeted in accordance with VN-2000

        + Supplement and modified parcels are numbered n+1 of former cadastral map
which remains previous page number, parcel number and be transferred to VN-2000 (all
relating records must be consistent)

        * Cadastral Map Presentation

       In principal, cadastral map is sheeted one basic cadastral map sheet as one cadastral
map sheet; take the whole shape of parcel, frame size of cadastral map 10 or 20 cm larger
than frame size of basic cadastral map sheet. Cadastral map sheets in communal
administration unit have coverage of 5 or 10 cm in each edge of map frame (60 cm x 60
cm) (70 cm x70 cm)

        Cadastral map presentation shall have to follow clauses 3.1, 3.2, 3.3, 3.4, 3.5, 3.6,
3.7, 3.8, 3.9, 3.10 of the CMR. Specific guidelines are as follows:

            -   Coordinates at various levels including national coordinates, basic cadastral
                points, and cadastral points.




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            -   Administrative boundaries, administrative boundary points.

            -   Transport system: National roads, provincial roads, gravel roads, large
                earth roads, and small earth roads. Name of roads, surface materials.

            -   Water system: Rivers, cannals, ponds, lakes. For rivers and cannals of more
                than 0.5 mm width, two lines will be used for presentation. Where the
                parcel boundary overlaps the water line, dark color will be used to present
                and the water line will be regarded as the parcel boundary.

            -   Parcel boundary.

            -   Construction works on the parcel, including the main buildings (permanent
                buildings, wooden and simple buildings). Other works such as sub-
                buildings, kitchens, WC, ponds, cattle sheds that are not attached to the
                main buildings shall not be presented.

        Building corner is defined as follows:

            -   For permanent buildings, corner is identified following the foundation (for
                open foundation). If there is no open foundation, corner is identified
                following the front piles. If there are not front piles, corner is identified
                following the walls of the building.

        For simple buildings, take the piles; if there are no piles, take the walls.

            -   Key significantly big objects such as water towers, power transformer
                stations, high voltage transmission line supporting structures, grave yards,
                their area shall be deducted from the area of the parcel

            -   Sparsely individual graves, power transmission line poles, telephone line
                poles, milestones, culverts, water dams shall not be presented (only power
                structures with four feet that occupy large area will be presented)

            -   No symbols shall be used for embankment heights or digging depths (but
                their area shall have to be presented correctly), single passing bridges,
                water ditches within land parcels.

        Among those contents to be presented, parcel boundary is the most important one
and will have to be presented correctly. Contents for each land parcle on cadastral maps are
as follows:

       - For original maps (basic cadastral map): parcel ID number, area. For cadastral
maps: parcel ID number, area, land use purpose symbol (as provided for under item dd,
clause 2.5, section 2, Part III in Circular 09/2007/TT-BTNMT dated 02/8/2007 by
MONRE).




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       - For land parcels where part of them is located beyond construction limits, the
survey will still be taken for the actual parcel but the construction limits will have to be
presented on the map using symbols provided for in Decision 08/2006/QD-BTNMT dated
21/07/2006 by MONRE regarding certificate.

       - Construction limits (transport, irrigation works) shall be measured in reference to
relevant benchmarks set at site.

        - For linear objects of ≥ 0.5 mm, two lines will be drawn for the sides of the
objects; for linear objects of < 0.5 mm, a single line will be drawn for the centre line of the
object and the width shall have to be shown..

        - For disputed land parcels, it is allowed to used dash lines. Once the dispute is
over, further field work will be done for the after-dispute situation of the parcel.

        - As in rural residential areas, land parcels normally include residential buildings,
auxiliary works, yards, etc, and garden land, it will be necessary during the survey to
record the main use and sub-use of the parts of the parcel, e.g. ONT + CLN (rural
residential + perennial planting). For parcels where the residential part is clearly planned,
sub-division shall have to be presented with their specific use recorded.

        - Interal cannals within gardens shall not be presented.

        - Land shape will not be presented

        - Remarks shall be in simple Vietnamese language, not dialects, following the
regulations in the Cadastral Mapping Symbol guidelines by the GDLA in 1999 for scales
1: 500, 1: 1000, 1: 2000 and 1: 5000.

        - Other presentations shall have to follow clause 3.7 of the CMR.

        - Khi biên tập bản đồ địa chính phải tuân theo quy định tại phụ lục 17 Quy phạm
thành lập bản đồ địa chính.

        * Land parcel numbering on cadastral maps

        - Land parcel number must be existed primary on the cadastral map, no duplicated
        number is allowed on a cadastral map sheet. Land parcel number is started from
        number 1 until end.

       Note: for the land parcel, which has been issued LURC based on the result of old
surveying (eg. 299 map) will exist a type of land parcel number before - call old land
parcel number. This old land parcel number may include some character like a, b, * …
must be kept as a legal note of land parcel

        - Parcel area is calculated to 0.1m2 by software

       - It is necessary to compare and revise after calculating parcel area: check former
cadastral map which is based to issue LURCs in surveying area.


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        * Make temporary index book:

            Cadastral map is enclosed with temporary index book. Based on draft diagram
and related documents when investigating on-field, field book will be made for each
cadastral map. Check and compare with former cadastral map in same surveying area after
calculating area and editing cadastral map. Form and contents of temporary index book are
similar to official index book as regulated in document [8] except land categories
according to plan (column 6), according to land inventory (column 7), and note in column
9, 10, 11, 12 in formal index book Land catergory in certificate will be replaced by land
category according to use status (column 5)

V.6.    SPECIFICATIONS FOR LAND PARCEL TECHNICAL REPORT

       Land parcel technical report is one of the results in cadastral mapping. The form for
land parcel technical report is given in the Annex 11 of CMR in 2008.

V.7. SPECIFICATIONS FOR LAND REGISTRATION, PREPARATION
DOCUMENT NEEDS FOR ISSUANCE/ REISSUANCE OF LURCS AND
FORMATION OF CADASTRAL RECORDS

        The demand of issuance/reissuance of LURCs for Ung Hoa district has been
mentioned in the Table 4.1.3, 4.2.3, 4.3.3, 4.4.3, 4.5.3 - Statistic of cadastral records,
surveying properties on land, updating and issuing LURCs of components implemented in
Ung Hoa district. Under this contract, as mentioned above, the contractor is responsible to
conduct land registration, preparation of document needs for issuance/reissuance of
LURCs. The issuce/reissue LURCs will be done by administrative agency as the procedure
of land registration, issue/reissue of LURCs for land user

        * Applicants

       Applicants include those eligible as provided for under Articles 9, 46 and 107 of
the Land Law; Article 38 and 39 of Decree 181/2004/ND-CP guiding implementation of
the Land Law. The person responsible for the registration exercise is the person legally
required to be responsible to the Government for the land use by the land user (stipulated
under Article 2 and Clause 1 of Article 39, Clause 1 of Article 115 of Decree 181). The
followings shall not be applicants:
    -   Organisations, communities to whom land is allocated for management (in
        accordance to Article 3 of Decree 181);
    -   Agricultural land belonging to public land manged by communal/ward/district
        People;s Committee;
    -   Land users lease or borrow land that is not leasing land or borrowing land in
        industrial zone in accordance with item d Article 5;
    -   Ineligible land users for LURC issuance in accordance with Article 50 and Article
        51 in Law on Land;
    -   Persons assigned land in agricultural farm, forest farm.


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        Where there is no change to land parcels, even have difference area but same land
boundary (in accordance with Article 18, Decree 84/2007/ND-CP of Government), land
users shall submit application for re-issuing LURCs attached with copy of present LURCs
for checking and re-issuance in accordance with new land use status and cadastral record
system. LURCs shall be done in a mass manner for each commune in close cooperation
between land administration – banking - and PCs at all levels. Monitoring should also be
taken to prevent duplication where one parcel has more than one LURC or where the old
LURC is not withdrawn. For correct location of the parcels, it is necessary to implement
cross checking of the parcel location on the old map and on the new formal map. It is
possible to overlay the scanned old map on the new formal map (cross-checking the same
objects on the two maps to identify the parcel information). Re-issuance of LURCs can
also be done in case the land user is interested in separating the one multi-parcel LURC
into more than one LURC.

       Where there are differences between what is on the present LURC and what is
presented on the formal map regarding shape, area, name of user, land users shall apply for
updating of land changes attached with all records required.

        * Land category and manner of issuance:

        Certificates shall be issued to each land parcel for all land categories. Re-issuance
of certificate shall be undertaken for parcels that are already issued with a certficate but
based on low accuracy survey data or low accuracy maps. Where a user of agricultural
land is interested in having one certificate for a number of agricultural parcels in one
communal administration unit, their interest shall be responded

        In order to manage tightly 100% land area of land users and facilitate land
transactions between land users, certificate issuance: land users (also houser owner) who
have been issued LURC and house ownership certificate will be re-issued certificate.

        * Standard of Land Use Right Certificate Form

     The standard of LURC is provided by MONRE. The contractor shall be provided
by DONRE through PPMU or may be requested to buy LURCs paper from MONRE

       Constractor is responsible for monitoring and reporting DONRE through PPMU
quantity of standard of LURC form that have been received, used and broken in local.
Broken LURC forms are submitted to DONRE through PPMU.

        * Standard of Land Registration Form

       The standard of land registration forms such as application of LURC form, land
changing form, etc, shall be used as the guideline of Cicular 09/2007/TT-BTNMT dated
02/8/2007 by MONRE.

        * Formation of cadastral record

        Cadastral records are formed for the communal adminstrative unit


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       Making and updating cadastral records shall be done in accordance to the
provisions under Chapter X of Decree 181 and MONRE’s Circular 09/2007/TT-BTNMT
dated August 02, 2007.

        * Approval of land registration/LURC application

            -   Approval of LURC application shall be made at the communal level. The
                district Office of NRE shall within their given range of authority verify the
                application and make proposal to the district or provincial PCs as
                appropriate for a decision on the issuance.

            -   Applications shall be sorted into primary registration, secondary
                registration and re-issuance of LUC; they shall also be checked for
                completeness and eligibility, addition or revision. The communal PC shall
                forward the applications for re-issuance of LURCs and secondary
                registration to the district LTO for their verification. Applications for
                primary registration that have the full range of required documents and one
                of the two documents required under Clauses 1, 2 and 5 of Article 50 of the
                Land Law shall not have to pass through the Approval Pannel.

            -   Applications for primary registration shall be verified by the communal PC
                after consulting relevant records and the approval record by the
                Registration Pannel. Public listing of the approval cases shall then be
                performed as legally required. Processed applications at communal level
                shall then be forwarded to the appropriate LROs for verification and
                issuance of LUC as provided for in Decree 181/2004/ND-CP.

         The contractor is responsible for preparing the document needs for approval of land
registration/LURCs Application Form for supporting administrative agencies, LTOs, PCs
at all levels in approval of application.

        The administrative agencies, LTOs, PCs at all levels are responsible to support
contractor in scheduling the land registration, approval. LTOs at all levels are responsible
for withdrawing origin certificate that have been re-issued.

        * Format of cadastral records

       Cadastral records shall be formed in digital format for each communes. Digital
records shall have to be consistent with the LURC/BOLURC and the actual land use. The
responsibility to form and update cadastral records is given in point 5, item I of Circular
09/2007/TT-BTNMT

        Under this contract, the formation of digital records for communes/towns shall be
carried out upon completion of the mapping whereas parcel attributes shall be updated
during the registration process on the platform of ViLIS. Certificates and different types of
books shall be printed out as well as updated on the platform of ViLIS. Forms for the
books are given in Circular 09/2007/TT-BTNMT



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        * Cadastral record data

        All cadastral data must be processed on the platform of ViLIS issued by MONRE.

VI.     MONITORING OF PROGRESS AND DELIVERABLES

VI.1. IMPLEMENTATION SCHEDULE

       Before implementing this contract, contractor is responsible for planning
implementation schedule and submitting PPMU for approval. Implementation schedule
must describe following contents:

        1. Implementing method

        2. Equipments and software to be used

        3. Estimated work volume (number of control points, surveying area, number of
           documents needed for LURC issuance, etc)

        4. Estimated implementing time

        5. Quality management of contractor

        6. Deliverables

VI.2. PROGRESS MONITORING

        The contractor is responsible for reporting monthly DONRE through PPMU 5 days
after end of month. Report shall include:

        1. Result of cadastral work in month

        2. Implementation plan in next 3 months

        3. Disbursement and disbursement plan

        4. Existing issues

        5. Recommendation for solution

        Technical reports of each progress must be submitted to DONRE through PPMU.
Details are as follows:

         1. Surveying network design;

         2. Result of surveying network and adjustment;

         3. GPS report (if GPS used);

         4. Report of mapping technique;


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         5. Technical report on land registration, preparation of document for issuance of
            LURCs and formation of digital cadastral database;

         6. Summary report.

VI.3. ACCEPTANCE OF DELIVERABLES

        Acceptance regulations for various levels:

        Checking and acceptance of cadastral mapping deliverables shall be undertaken in
accordance to the provisions given in Circular 02/2007/TT-BTNMT dated 12/02/2007 by
MONRE that provides guidelines for checking and acceptance of survey and mapping
deliverables and Circular 973/2001/TT-TCDC dated 20/6/2001 by the General Department
of Land Administration that provides guidelines for adoption of the national coordinate
system VN-2000.

       Checking and acceptance shall be based on the bid document of contractor, the
approved project document and other valid documents by authorized bodies.

       Acceptance of mapping deliverables shall be undertaken upon completion of one
step of work, completion of work for one administrative unit or one or more than one
administrative levels depending on the actual implementation situation.

.       Acceptance may be divided into two steps:

        Step 1: Field check, including checking data at site, checking temporary maps (with
only sides and relevant information for the purpose of checking and acceptance).

        Step 2: Office check of supporting records.

       After checking and acceptance has been undertaken at each level, it shall be
necessary to carry out quality assessment, classify deliverables, make summarized
technical report and acceptance report and draw up the acceptance records using the given
forms.

        Acceptance levels:

        1- The implementation unit.

        2- The employer. The employer shall be allowed to employ qualified survey and
mapping companies that function in checking and appraising survey and mapping
deliverables.

       To save time, the implementation unit shall, after having completed checking and
acceptance by itself of each component of work, submit a request for checking and
acceptance by the employer.

      Sequencing and timing shall be arranged between the implementation unit and the
employer depending on the actual implementation situation.


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        Mapping deliverables:

       Deliverables shall be those that have passed checking and acceptance session with
stamp and signature required for each type of deliverables.

        Survey and mapping deliverables include:

         TT                            Name                            Unit        Quant.
   1     Equipment testing record                                      Piece          1
   2     Sheet layout of basic cadastral map                           Piece          1
   3     Sheet layout of cadastral map                                 Piece          1
   4     Survey logbook for control network                            Piece          1
   5     Control network map                                           Piece
   6     Record of control network adjustment results                  Piece          1
   7     Record of detailed data (or detailed data files)              Piece          1
   8     Parcel boundary record (1/500 scale; 1/1000 scale for         Piece
                                                                                      3
         residential areas)
   9     Parcel technical record (1/500 scale; 1/1000 scale for        Piece
                                                                                      1
         residential areas)
  10     Three-color basic cadastral map                               Piece          1
  11     Cadastral map by communal administrative unit                 Piece          3
  12     Field book (temporary index book)                             Piece          1
  13     List of actual land areas as surveyed                         Piece          1
  14     Handover record of survey results                             Piece          1
  15     CDs of control network adjustments, survey data files,        Piece          1
         drawings …
  16     Acceptance record                                             Piece          1
  17     Others (if any)
       All materials shall have to be bound and packed in cartoon boxes. The boxes shall
have to label with the name of the survey area, type of deliverables, quantity, and name of
implementation unit, implementation time and date.

        Cadastral records: cadastral records must be checked and accepted according to
guidelines:

       - Before printing and submitting primary and re-issued LURC for approval, the
communal PC and the district and provincial NRE authorities shall have to check for
completeness, eligiblitiy of applications and consistency between legal deeds, application
records and the certificate and the cadastral records.

       - Inputting of cadastral mapping data into the land databases shall be checked and
accepted in accordance to MONRE’s regulations on standardization of land data.

       - Inputting of attributes into the land database shall be checked during the inputting
session in accordance to the requirements of the platform software.

       - The cadastral book, index book to be created in areas where no land databases
have been created shall have to be checked and verified before being put to use at different



Vietnam Land Administration Project (VLAP)                                                  69
Technical Services Bidding Documents                                   Technical Requirements


levels. The checking shall have to be done for all categories of information across the
cadastral book, index book, and the certificate (or the supporting records for issuig the
certificate).



        Responsibilities for checking, acceptance of cadastral records:

      - The implementation unit shall perform self-checking the products upon their
completion

       - The DONRE shall check and verify cadastral maps, cadastral book, index book
before they are put to use and check the inputting of cadastral mapping data into the land
database.

        - The provincial LTO shall be responsible for checking the inputting of attributes;

      MONRE’s regulations shall apply as regard checking method, percentage of
sample, accepatance, post-acceptance correction, review of correction

        The implementation unit shall be responsible for totally correcting the detected
errors. The DONRE and LTO shall re-check the deliverables that have been corrected by
the implementation unit.

       After checking and acceptance has been undertaken at each level, it shall be
necessary to carry out quality assessment, classify deliverables, make summarized
technical report and acceptance report and draw up the acceptance records using the given
forms.

        Documents, registration product, formation of cadastral records:

  No                  Deliverable document               Unit      Commune      District   Province
   1     Basic cadastral map                              Set                                      1
         Cadastral map (completed by end of
                                                          Set          1           1               1
   2     registration process)
         CDs of cadastral mapping data
   3                                                      Set          1           1               2
         Sheet layout of cadastral map                    Set
   4                                                                   1           1               1
                                                          Set
   5     Cadastral book                                                1           1               1
                                                          Set
   6     Index book                                                    1           1               1
                                                          Set
   7     Completed Form 01/TK. 02/TK. 03/TK                            1           1               2
                                                          Set
   8     CDs of cadastral record                                       1           1               2
                                                          Set
  09     Public announcement of list of land users                     1           1
         eligible and ineligible for LURC issuance
                                                          Set
  10     Record of end of public lisiting of LUC                       1           1
         issuance cases



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Technical Services Bidding Documents                                  Technical Requirements



  No                  Deliverable document                  Unit   Commune     District   Province
         List of land users eligible for LUC                Set
  11                                                                  1           1
         List of land users ineligible for LUC              Set
  12                                                                  1           1
         List of applicants for re-issued LUC               Set
  13                                                                  1           1
         List of land users and land parcels unregistered   Set
  14                                                                  1           1
  15     Copy of LURC                                       Set                   1             1
  16     Application set (the request and relevant          Set                   1             1
         records)
  17     Record of checking by administrative authority     Set                   1             4
Note: 01 set of document as in 15.16 needed (household, individual submit to DONRE at
district level, organizations submit to DONRE at provincial level).




Vietnam Land Administration Project (VLAP)                                                 71
                    Part III - Contract Forms

                                   Forms of Contract
                                 LUMP-SUM REMUNERATION
This CONTRACT (hereinafter called the “Contract”) is made the [day] day of the month
of [month], [year], between, on the one hand, [name of Purchaser] (hereinafter called the
“Purchaser”) and, on the other hand, [name of Service Provider] (hereinafter called the
“Service Provider”).
[…. (hereinafter called the “Purchaser”) and, on the other hand, a joint venture consisting
of the following entities, each of which will be jointly and severally liable to the Purchaser
for all the Service Provider’s obligations under this Contract, namely, [name of Service
Provider] and [name of Service Provider] (hereinafter called the “Service Provider”).]
WHEREAS
        (a)      the Purchaser has requested the Service Provider to provide certain Services
                 as defined in the General Conditions of Contract attached to this Contract
                 (hereinafter called the “Services”);
        (b)      the Service Provider, having represented to the Purchaser that they have the
                 required professional skills, and personnel and technical resources, have
                 agreed to provide the Services on the terms and conditions set forth in this
                 Contract at a contract price of……………………;
        (c)      the Purchaser has received [or has applied for] a loan from the International
                 Bank for Reconstruction and Development (hereinafter called the “Bank”)
                 [or a credit from the International Development Association (hereinafter
                 called the “Association”)] towards the cost of the Services and intends to
                 apply a portion of the proceeds of this loan [or credit] to eligible payments
                 under this Contract, it being understood (i) that payments by the Bank [or
                 Association] will be made only at the request of the Purchaser and upon
                 approval by the Bank [or Association], (ii) that such payments will be
                 subject, in all respects, to the terms and conditions of the agreement
                 providing for the loan [or credit], and (iii) that no party other than the
                 Purchaser shall derive any rights from the agreement providing for the loan
                 [or credit] or have any claim to the loan [or credit] proceeds;
NOW THEREFORE the parties hereto hereby agree as follows:
1. The following documents shall be deemed to form and be read and construed as part
of this Agreement, and the priority of the documents shall be as follows:
      (a)     the Letter of Acceptance;
      (b)     the Service Provider’s Bid;
      (c)     the Special Conditions of Contract;



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Technical Services Bidding Document                                            Contract Forms


      (d)     the General Conditions of Contract;
      (e)     the Specifications;
      (f)     the Priced Activity Schedule; and
      (g)     The following Appendices: [Note: If any of these Appendices are not used, the
              words “Not Used” should be inserted below next to the title of the Appendix and
              on the sheet attached hereto carrying the title of that Appendix.]
                 Appendix A: Description of the Services
                 Appendix B: Schedule of Payments
                 Appendix C: Key Personnel and Subcontractors
                 Appendix D: Not Used
                 Appendix E: Detailed contract price in domestic currency
                 Appendix F: Not Used
                 Appendix G: Not Used
2.      The mutual rights and obligations of the Purchaser and the Service Provider shall
        be as set forth in the Contract, in particular:
        (a)      the Service Provider shall carry out the Services in accordance with the
                 provisions of the Contract; and
        (b)      the Purchaser shall make payments to the Service Provider in accordance
                 with the provisions of the Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in
their respective names as of the day and year first above written.
For and on behalf of [name of Purchaser]

[Authorized Representative]
For and on behalf of [name of Service Provider]

[Authorized Representative]
[Note: If the Service Provider consists of more than one entity, all these entities should
appear as signatories, e.g., in the following manner:]
For and on behalf of each of the Members of the Service Provider

[name of member]

[Authorized Representative]

[name of member]

[Authorized Representative]


Dự án Hoàn thiện và Hiện đại hoá Hệ thống Quản lý Đất đai Việt Nam (VLAP)                    74
                  Section VI. General Contract Conditions


1. General Provisions........................................................................................................ 77
1.1 Definitions .................................................................................................................. 77
1.2 Applicable Law .......................................................................................................... 78
1.3 Language .................................................................................................................... 78
1.4 Notices ..................................................................................................................... 78
1.5 Location ..................................................................................................................... 78
1.6 Authorized Representatives ....................................................................................... 79
1.7 Inspection and Audit by the Bank .............................................................................. 79
1.8 Taxes and Duties ........................................................................................................ 79

2. Commencement, Completion, Modification, and Termination of Contract ........... 79
2.1 Effectiveness of Contract ........................................................................................... 79
2.3 Intended Completion Date ......................................................................................... 79
2.4 Modification ............................................................................................................... 79
2.5 Force Majeure ............................................................................................................ 80
2.6 Termination ................................................................................................................ 80

3. Obligations of the Service Provider ............................................................................ 82
3.1 General ..................................................................................................................... 82
3.2 Conflict of Interests .................................................................................................... 82
3.3 Confidentiality ........................................................................................................... 83
3.4 Insurance to be Taken Out by the Service Provider ................................................... 83
3.5 Service Provider’s Actions Requiring Purchaser’s Prior Approval ........................... 83
3.6 Reporting Obligations ................................................................................................ 84
3.7 Documents Prepared by the Service Provider to Be the Property of the
     Purchaser .................................................................................................................... 84
3.8 Liquidated Damages................................................................................................... 84
3.9 Performance Security ................................................................................................. 84

4. Service Provider’s Personnel ....................................................................................... 85
4.1 Description of Personnel ............................................................................................ 85
4.2 Removal and/or Replacement of Personnel ............................................................... 85

5. Obligations of the Purchaser ....................................................................................... 85
5.1 Assistance and Exemptions ........................................................................................ 85
5.2 Change in the Applicable Law ................................................................................... 85
5.3 Services and Facilities ................................................................................................ 86

6. Payments to the Service Provider ............................................................................... 86
6.1 Lump-Sum Remuneration .......................................................................................... 86
6.2 Contract Price ............................................................................................................. 86
6.3 Payment for Additional Services, and Performance Incentive Compensation .......... 86
6.4 Terms and Conditions of Payment ............................................................................. 86
6.5 Interest on Delayed Payments .................................................................................... 86
6.6 Price Adjustment ........................................................................................................ 86


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Technical Service Standard Bidding Document                                     Section VII. Special Conditions of Contract


6.7     Dayworks ................................................................................................................... 87

7. Quality Control ............................................................................................................. 88
7.1 Identifying Defects ..................................................................................................... 88
7.2 Correction of Defects, and ......................................................................................... 88

8. Settlement of Disputes .................................................................................................. 88
8.1 Amicable Settlement .................................................................................................. 88
8.2 Dispute Settlement ..................................................................................................... 88




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Technical Service Standard Bidding Document              Section VII. Special Conditions of Contract



               Section VI. General Conditions of Contract
                                   1. General Provisions
1.1 Definitions          Unless the context otherwise requires, the following terms
                         whenever used in this Contract have the following meanings:
                         (a)    The Adjudicator is the person appointed jointly by the
                                Purchaser and the Contractor to resolve disputes in the first
                                instance, as provided for in Sub-Clause 8.2 hereunder.
                         (b)    “Activity Schedule” is the priced and completed list of items
                                of Services to be performed by the Service Provider forming
                                part of his Bid;
                         (c)    “Bank” means the International Bank for Reconstruction and
                                Development, Washington, D.C., U.S.A.;

                         or
                         (c)    “Association” means the International              Development
                                Association, Washington, D.C., U.S.A.;
                         (d)    “Completion Date” means the date of completion of the
                                Services by the Service Provider as certified by the Purchaser
                         (e)    “Contract” means the Contract signed by the Parties, to
                                which these General Conditions of Contract (GCC) are
                                attached, together with all the documents listed in Clause 1 of
                                such signed Contract;
                         (f)    “Contract Price” means the price to be paid for the
                                performance of the Services, in accordance with Clause 6;
                         (g)    “Dayworks” means varied work inputs subject to payment on
                                a time basis for the Service Provider’s employees and
                                equipment, in addition to payments for associated materials
                                and administration.
                         (h)    “Purchaser” means the party who employs the Service
                                Provider
                         (i)    “Foreign Currency” means any currency other than the
                                currency of the country of the Purchaser;
                         (j)    “GCC” means these General Conditions of Contract;
                         (k)    “Government” means the Government of the Purchaser’s
                                country;
                         (l)    “Local Currency” means the currency of the country of the
                                Purchaser;
                         (m) “Member,” in case the Service Provider consist of a joint


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Technical Service Standard Bidding Document              Section VII. Special Conditions of Contract


                                venture of more than one entity, means any of these entities;
                                “Members” means all these entities, and “Member in
                                Charge” means the entity specified in the SC to act on their
                                behalf in exercising all the Service Provider’ rights and
                                obligations towards the Purchaser under this Contract;
                         (n)    “Party” means the Purchaser or the Service Provider, as the
                                case may be, and “Parties” means both of them;
                         (o)    “Personnel” means persons hired by the Service Provider or
                                by any Subcontractor as employees and assigned to the
                                performance of the Services or any part thereof;
                         (p)    “Service Provider” is a person or corporate body whose Bid
                                to provide the Services has been accepted by the Purchaser;
                         (q)    “Service Provider’s Bid” means the completed bidding
                                document submitted by the Service Provider to the Purchaser
                         (r)    “SCC” means the Special Conditions of Contract by which
                                the GCC may be amended or supplemented;
                         (s)    “Specifications” means the specifications of the service
                                included in the bidding document submitted by the Service
                                Provider to the Purchaser
                         (t)    “Services” means the work to be performed by the Service
                                Provider pursuant to this Contract, as described in Appendix
                                A; and in the Specifications and Schedule of Activities
                                included in the Service Provider’s Bid.
                         (u)    “Subcontractor” means any entity to which the Service
                                Provider subcontracts any part of the Services in accordance
                                with the provisions of Sub-Clauses 3.5 and 4.
1.2 Applicable Law       The Contract shall be interpreted in accordance with the laws of
                         the Purchaser’s country, unless otherwise specified in the Special
                         Conditions of Contract (SCC).
1.3 Language             This Contract has been executed in the language specified in the
                         SCC, which shall be the binding and controlling language for all
                         matters relating to the meaning or interpretation of this Contract.
1.4 Notices              Any notice, request, or consent made pursuant to this Contract
                         shall be in writing and shall be deemed to have been made when
                         delivered in person to an authorized representative of the Party to
                         whom the communication is addressed, or when sent by registered
                         mail, telex, telegram, or facsimile to such Party at the address
                         specified in the SCC.
1.5 Location             The Services shall be performed at such locations as are specified
                         in Appendix A, in the specifications and, where the location of a
                         particular task is not so specified, at such locations, whether in the
                         Government’s country or elsewhere, as the Purchaser may


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Technical Service Standard Bidding Document             Section VII. Special Conditions of Contract


                         approve.
1.6 Authorized           Any action required or permitted to be taken, and any document
    Representatives      required or permitted to be executed, under this Contract by the
                         Purchaser or the Service Provider may be taken or executed by the
                         officials specified in the SCC.
1.7 Inspection and       The Service Provider shall permit the Bank to inspect its accounts
    Audit by the         and records relating to the performance of the Services and to
    Bank                 have them audited by auditors appointed by the Bank, if so
                         required by the Bank.
1.8 Taxes and            The Service Provider, Subcontractors, and their Personnel shall
    Duties               pay such taxes, duties, fees, and other impositions as may be
                         levied under the Applicable Law, the amount of which is deemed
                         to have been included in the Contract Price.


    2. Commencement, Completion, Modification, and Termination of
                            Contract
2.1 Effectiveness of      This Contract shall come into effect on the date the Contract is
    Contract              signed by both parties or such other later date as may be stated
                          in the SCC.
2.2 Commencement
    of Services
    2.2.1 Program         Before commencement of the Services, the Service Provider shall
                          submit to the Purchaser for approval a Program showing the
                          general methods, arrangements, order and timing for all
                          activities. The Services shall be carried out in accordance with
                          the approved Program as updated.
   2.2.2 Starting         The Service Provider shall start carrying out the Services thirty
         Date             (30) days after the date the Contract becomes effective, or at such
                          other date as may be specified in the SCC.
2.3 Intended              Unless terminated earlier pursuant to Sub-Clause 2.6, the Service
    Completion Date       Provider shall complete the activities by the Intended Completion
                          Date, as is specified in the SCC. If the Service Provider does
                          not complete the activities by the Intended Completion Date, it
                          shall be liable to pay liquidated damage as per Sub-Clause 3.8.
                          In this case, the Completion Date will be the date of completion
                          of all activities.
2.4 Modification          Modification of the terms and conditions of this Contract,
                          including any modification of the scope of the Services or of the
                          Contract Price, may only be made by written agreement between
                          the Parties and shall not be effective until the consent of the Bank
                          or of the Association, as the case may be, has been obtained.




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Technical Service Standard Bidding Document              Section VII. Special Conditions of Contract


2.5 Force Majeure

   2.5.1 Definition       For the purposes of this Contract, “Force Majeure” means an
                          event which is beyond the reasonable control of a Party and
                          which makes a Party’s performance of its obligations under the
                          Contract impossible or so impractical as to be considered
                          impossible under the circumstances.

   2.5.2 No Breach        The failure of a Party to fulfill any of its obligations under the
         of Contract      contract shall not be considered to be a breach of, or default
                          under, this Contract insofar as such inability arises from an event
                          of Force Majeure, provided that the Party affected by such an
                          event (a) has taken all reasonable precautions, due care and
                          reasonable alternative measures in order to carry out the terms
                          and conditions of this Contract, and (b) has informed the other
                          Party as soon as possible about the occurrence of such an event.
   2.5.3 Extension        Any period within which a Party shall, pursuant to this Contract,
         of Time          complete any action or task, shall be extended for a period equal
                          to the time during which such Party was unable to perform such
                          action as a result of Force Majeure.
   2.5.4 Payments         During the period of their inability to perform the Services as a
                          result of an event of Force Majeure, the Service Provider shall be
                          entitled to continue to be paid under the terms of this Contract, as
                          well as to be reimbursed for additional costs reasonably and
                          necessarily incurred by them during such period for the purposes
                          of the Services and in reactivating the Service after the end of
                          such period.

2.6 Termination

    2.6.1 By the          The Purchaser may terminate this Contract, by not less than thirty
          Purchaser       (30) days’ written notice of termination to the Service Provider,
                          to be given after the occurrence of any of the events specified in
                          paragraphs (a) through (d) of this Sub-Clause 2.6.1:
                          (a)    if the Service Provider does not remedy a failure in the
                                 performance of its obligations under the Contract, within
                                 thirty (30) days after being notified or within any further
                                 period as the Purchaser may have subsequently approved in
                                 writing;
                          (b)    if the Service Provider become insolvent or bankrupt;
                          (c)    if, as the result of Force Majeure, the Service Provider is
                                 unable to perform a material portion of the Services for a
                                 period of not less than sixty (60) days; or
                          (d)    if the Service Provider, in the judgment of the Purchaser
                                 has engaged in corrupt or fraudulent practices in competing
                                 for or in executing the Contract.



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Technical Service Standard Bidding Document               Section VII. Special Conditions of Contract


                                 For the purposes of this Sub-Clause:
                                (i)    “corrupt practice” is the offering, giving, receiving or
                                       soliciting, directly or indirectly, of anything of value
                                       to influence improperly the actions of another party;
                                (ii)   “fraudulent practice” is any act or omission, including
                                       a misrepresentation, that knowingly or recklessly
                                       misleads, or attempts to mislead, a party to obtain a
                                       financial or other benefit or to avoid an obligation;
                                (iii) “collusive practice” is an arrangement between two or
                                      more parties designed to achieve an improper
                                      purpose, including to influence improperly the actions
                                      of another party;
                                (iv) “coercive practice” is impairing or harming, or
                                     threatening to impair or harm, directly or indirectly,
                                     any party or the property of the party to influence
                                     improperly the actions of a party;
                                (v)    “obstructive practice” is
                                       (aa)   deliberately destroying, falsifying, altering or
                                              concealing of evidence material to the
                                              investigation or making false statements to
                                              investigators in order to materially impede a
                                              Bank investigation into allegations of a
                                              corrupt, fraudulent, coercive or collusive
                                              practice; and/or threatening, harassing or
                                              intimidating any party to prevent it from
                                              disclosing its knowledge of matters relevant to
                                              the investigation or from pursuing the
                                              investigation, or
                                       (bb)   acts intended to materially impede the exercise
                                              of the Bank’s inspection and audit rights
                                              provided for under para. 1.14 (e) of the Bank’s
                                              Procurement Guidelines.
    2.6.2 By the          The Service Provider may terminate this Contract, by not less
          Service         than thirty (30) days’ written notice to the Purchaser, such notice
          Provider        to be given after the occurrence of any of the events specified in
                          paragraphs (a) and (b) of this Sub-Clause 2.6.2:
                          (a)    if the Purchaser fails to pay any monies due to the Service
                                 Provider pursuant to this Contract and not subject to dispute
                                 pursuant to Clause 7 within forty-five (45) days after
                                 receiving written notice from the Service Provider that such
                                 payment is overdue; or
                          (b)    if, as the result of Force Majeure, the Service Provider is
                                 unable to perform a material portion of the Services for a


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Technical Service Standard Bidding Document               Section VII. Special Conditions of Contract


                                 period of not less than sixty (60) days.
    2.6.3 Suspension      In the event that the World Bank suspends the loan or Credit to
          of Loan or      the Purchaser, from which part of the payments to the Service
          Credit          Provider are being made:
                          (a)    The Purchaser is obligated to notify the Service Provider of
                                 such suspension within 7 days of having received the World
                                 Bank’s suspension notice.
                          (b)    If the Service Provider has not received sums due to by the
                                 due date stated in the SCC in accordance with Sub-Clause
                                 6.5 the Service Provider may immediately issue a 14 day
                                 termination notice.
    2.6.4 Payment     Upon termination of this Contract pursuant to Sub-Clauses 2.6.1
          upon        or 2.6.2, the Purchaser shall make the following payments to the
          Termination Service Provider:
                          (a)    remuneration pursuant to Clause 6 for Services
                                 satisfactorily performed prior to the effective date of
                                 termination;
                          (b)    except in the case of termination pursuant to paragraphs (a),
                                 (b), (d) of Sub-Clause 2.6.1, reimbursement of any
                                 reasonable cost incident to the prompt and orderly
                                 termination of the Contract, including the cost of the return
                                 travel of the Personnel.


                        3. Obligations of the Service Provider
3.1 General               The Service Provider shall perform the Services in accordance
                          with the Specifications and the Activity Schedule, and carry out
                          its obligations with all due diligence, efficiency, and economy, in
                          accordance with generally accepted professional techniques and
                          practices, and shall observe sound management practices, and
                          employ appropriate advanced technology and safe methods. The
                          Service Provider shall always act, in respect of any matter
                          relating to this Contract or to the Services, as faithful adviser to
                          the Purchaser, and shall at all times support and safeguard the
                          Purchaser’s legitimate interests in any dealings with
                          Subcontractors or third parties.
3.2 Conflict of
    Interests
    3.2.1 Service         The remuneration of the Service Provider pursuant to Clause 6
          Provider        shall constitute the Service Provider’s sole remuneration in
          Not to          connection with this Contract or the Services, and the Service
          Benefit         Provider shall not accept for their own benefit any trade
          from            commission, discount, or similar payment in connection with
          Commissio       activities pursuant to this Contract or to the Services or in the


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Technical Service Standard Bidding Document              Section VII. Special Conditions of Contract


          ns and          discharge of their obligations under the Contract, and the Service
          Discounts.      Provider shall use their best efforts to ensure that the Personnel,
                          any Subcontractors, and agents of either of them similarly shall
                          not receive any such additional remuneration.
    3.2.2 Service         The Service Provider agree that, during the term of this Contract
          Provider        and after its termination, the Service Provider and its affiliates, as
          and             well as any Subcontractor and any of its affiliates, shall be
          Affiliates      disqualified from providing goods, works, or Services (other than
          Not to be       the Services and any continuation thereof) for any project
          Otherwise       resulting from or closely related to the Services.
          Interested
          in Project

    3.2.3 Prohibition     Neither the Service Provider nor its Subcontractors nor the
          of              Personnel shall engage, either directly or indirectly, in any of the
          Conflicting     following activities:
          Activities
                          (a)   during the term of this Contract, any business or
                                professional activities in the Government’s country which
                                would conflict with the activities assigned to them under
                                this Contract;
                          (b)   during the term of this Contract, neither the Service
                                Provider nor their      Subcontractors shall hire public
                                employees in active duty or on any type of leave, to
                                perform any activity under this Contract;
                          (c)   after the termination of this Contract, such other activities
                                as may be specified in the SCC.
3.3 Confidentiality       The Service Provider, its Subcontractors, and the Personnel of
                          either of them shall not, either during the term or within two (2)
                          years after the expiration of this Contract, disclose any
                          proprietary or confidential information relating to the Project, the
                          Services, this Contract, or the Purchaser’s business or operations
                          without the prior written consent of the Purchaser.

3.4 Insurance to be       The Service Provider (a) shall take out and maintain, and shall
    Taken Out by          cause any Subcontractors to take out and maintain, at its (or the
    the Service           Subcontractors’, as the case may be) own cost but on terms and
    Provider              conditions approved by the Purchaser, insurance against the risks,
                          and for the coverage, as shall be specified in the SCC; and (b) at
                          the Purchaser’s request, shall provide evidence to the Purchaser
                          showing that such insurance has been taken out and maintained
                          and that the current premiums have been paid.
3.5 Service               The Service Provider shall obtain the Purchaser’s prior approval
    Provider’s            in writing before taking any of the following actions:
    Actions
    Requiring             (a)   entering into a subcontract for the performance of any part
    Purchaser’s                 of the Services,



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    Prior Approval        (b)   appointing such members of the Personnel not listed by
                                name in Appendix C (“Key Personnel and
                                Subcontractors”),
                          (c)   changing the Program of activities; and
                          (d)   any other action that may be specified in the SCC.
3.6 Reporting             The Service Provider shall submit to the Purchaser the reports
    Obligations           and documents specified in Appendix B in the form, in the
                          numbers, and within the periods set forth in the said Appendix.
3.7 Documents             All plans, drawings, specifications, designs, reports, and other
    Prepared by the       documents and software submitted by the Service Provider in
    Service               accordance with Sub-Clause 3.6 shall become and remain the
    Provider to Be        property of the Purchaser, and the Service Provider shall, not
    the Property of       later than upon termination or expiration of this Contract, deliver
    the Purchaser         all such documents and software to the Purchaser, together with a
                          detailed inventory thereof. The Service Provider may retain a
                          copy of such documents and software. Restrictions about the
                          future use of these documents, if any, shall be specified in the
                          SCC.
3.8 Liquidated
    Damages

    3.8.1 Payments of The Service Provider shall pay liquidated damages to the
          Liquidated Purchaser at the rate per day stated in the SCC for each day that
          Damages     the Completion Date is later than the Intended Completion Date.
                      The total amount of liquidated damages shall not exceed the
                      amount defined in the SCC. The Purchaser may deduct
                      liquidated damages from payments due to the Service Provider.
                      Payment of liquidated damages shall not affect the Service
                      Provider’s liabilities.
    3.8.2 Correction      If the Intended Completion Date is extended after liquidated
          for Over-       damages have been paid, the Purchaser shall correct any
          payment         overpayment of liquidated damages by the Service Provider by
                          adjusting the next payment certificate. The Service Provider
                          shall be paid interest on the overpayment, calculated from the
                          date of payment to the date of repayment, at the rates specified in
                          Sub-Clause 6.5.

    3.8.3 Lack of         If the Service Provider has not corrected a Defect within the time
          performance     specified in the Purchaser’s notice, a penalty for Lack of
          penalty         performance will be paid by the Service Provider. The amount to
                          be paid will be calculated as a percentage of the cost of having
                          the Defect corrected, assessed as described in Sub-Clause 7.2 and
                          specified in the SCC.
3.9 Performance           The Service Provider shall provide the Performance Security to
    Security              the Purchaser no later than the date specified in the Letter of



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Technical Service Standard Bidding Document              Section VII. Special Conditions of Contract


                          Acceptance. The Performance Security shall be issued in an
                          amount and form and by a bank or surety acceptable to the
                          Purchaser, and denominated in the types and proportions of the
                          currencies in which the Contract Price is payable. The
                          performance Security shall be valid until a date 28 days from the
                          Completion Date of the Contract in case of a bank guarantee, and
                          until one year from the Completion Date of the Contract in the
                          case of a Performance Bond.


                            4. Service Provider’s Personnel
4.1 Description of        The titles, agreed job descriptions, minimum qualifications, and
    Personnel             estimated periods of engagement in the carrying out of the
                          Services of the Service Provider’s Key Personnel are described in
                          Appendix C. The Key Personnel and Subcontractors listed by
                          title as well as by name in Appendix C are hereby approved by the
                          Purchaser.
4.2 Removal and/or        (a)    Except as the Purchaser may otherwise agree, no changes
    Replacement of               shall be made in the Key Personnel. If, for any reason
    Personnel                    beyond the reasonable control of the Service Provider, it
                                 becomes necessary to replace any of the Key Personnel, the
                                 Service Provider shall provide as a replacement a person of
                                 equivalent or better qualifications.
                          (b)    If the Purchaser finds that any of the Personnel have (i)
                                 committed serious misconduct or have been charged with
                                 having committed a criminal action, or (ii) have reasonable
                                 cause to be dissatisfied with the performance of any of the
                                 Personnel, then the Service Provider shall, at the Purchaser’s
                                 written request specifying the grounds thereof, provide as a
                                 replacement a person with qualifications and experience
                                 acceptable to the Purchaser.
                          (c)    The Service Provider shall have no claim for additional
                                 costs arising out of or incidental to any removal and/or
                                 replacement of Personnel.

                            5. Obligations of the Purchaser
5.1 Assistance and      The Purchaser shall use its best efforts to ensure that the
    Exemptions          Government shall provide the Service Provider such assistance and
                        exemptions as specified in the SCC.
5.2 Change in the       If, after the date of this Contract, there is any change in the
    Applicable          Applicable Law with respect to taxes and duties which increases or
    Law                 decreases the cost of the Services rendered by the Service Provider,
                        then the remuneration and reimbursable expenses otherwise payable
                        to the Service Provider under this Contract shall be increased or
                        decreased accordingly by agreement between the Parties, and
                        corresponding adjustments shall be made to the amounts referred to


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Technical Service Standard Bidding Document               Section VII. Special Conditions of Contract


                        in Sub-Clauses 6.2 (a) or (b), as the case may be.
5.3 Services and        The Purchaser shall make available to the Service Provider the
    Facilities          Services and Facilities listed under Appendix F.


                         6. Payments to the Service Provider
6.1 Lump-Sum            The Service Provider’s remuneration shall not exceed the Contract
    Remuneration        Price and shall be a fixed lump-sum including all Subcontractors’
                        costs, and all other costs incurred by the Service Provider in
                        carrying out the Services described in Appendix A. Except as
                        provided in Sub-Clause 5.2, the Contract Price may only be
                        increased above the amounts stated in Sub-Clause 6.2 if the Parties
                        have agreed to additional payments in accordance with Sub-Clauses
                        2.4 and 6.3.

6.2 Contract Price      (a)     The price payable in local currency is set forth in the SCC.
                        (b)     The price payable in foreign currency is set forth in the SCC.
6.3 Payment for         6.3.1    For the purpose of determining the remuneration due for
    Additional                   additional Services as may be agreed under Sub-Clause 2.4,
    Services, and                a breakdown of the lump-sum price is provided in
    Performance                  Appendices D and E.
    Incentive
    Compensation        6.3.2    If the SCC so specify, the service provider shall be paid
                                 performance incentive compensation as set out in the
                                 Performance Incentive Compensation appendix.
6.4 Terms and           Payments will be made to the Service Provider according to the
    Conditions of       payment schedule stated in the SCC. Unless otherwise stated in
    Payment             the SCC, the advance payment (Advance for Mobilization,
                        Materials and Supplies) shall be made against the provision by the
                        Service Provider of a bank guarantee for the same amount, and shall
                        be valid for the period stated in the SCC. Any other payment shall
                        be made after the conditions listed in the SCC for such payment
                        have been met, and the Service Provider have submitted an invoice
                        to the Purchaser specifying the amount due.
6.5 Interest on         If the Purchaser has delayed payments beyond fifteen (15) days
    Delayed             after the due date stated in the SCC, interest shall be paid to the
    Payments            Service Provider for each day of delay at the rate stated in the SCC.

6.6 Price               6.6.1 Prices shall be adjusted for fluctuations in the cost of inputs
    Adjustment                only if provided for in the SCC. If so provided, the amounts
                              certified in each payment certificate, after deducting for
                              Advance Payment, shall be adjusted by applying the
                              respective price adjustment factor to the payment amounts due
                              in each currency. A separate formula of the type indicated
                              below applies to each Contract currency:




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Technical Service Standard Bidding Document              Section VII. Special Conditions of Contract


                              Pc = Ac + Bc Lmc/Loc + Cc Imc/Ioc
                              Where:
                              Pc is the adjustment factor for the portion of the Contract Price
                              payable in a specific currency “c”.
                              Ac , Bc and Cc are coefficients specified in the SCC,
                              representing: Ac the nonadjustable portion; Bc the adjustable
                              portion relative to labor costs and Cc the adjustable portion for
                              other inputs, of the Contract Price payable in that specific
                              currency “c”; and
                              Lmc is the index prevailing at the first day of the month of the
                              corresponding invoice date and Loc is the index prevailing 28
                              days before Bid opening for labor; both in the specific
                              currency “c”.
                              Imc is the index prevailing at the first day of the month of the
                              corresponding invoice date and Ioc is the index prevailing 28
                              days before Bid opening for other inputs payable; both in the
                              specific currency “c”.
                              If a price adjustment factor is applied to payments made in a
                              currency other than the currency of the source of the index for
                              a particular indexed input, a correction factor Zo/Zn will be
                              applied to the respective component factor of pn for the
                              formula of the relevant currency. Zo is the number of units of
                              currency of the country of the index, equivalent to one unit of
                              the currency payment on the date of the base index, and Zn is
                              the corresponding number of such currency units on the date
                              of the current index.
                        6.6.2 If the value of the index is changed after it has been used in a
                              calculation, the calculation shall be corrected and an
                              adjustment made in the next payment certificate. The index
                              value shall be deemed to take account of all changes in cost
                              due to fluctuations in costs.
6.7 Dayworks            6.7.1 If applicable, the Daywork rates in the Service Provider’s Bid
                              shall be used for small additional amounts of Services only
                              when the Purchaser has given written instructions in advance
                              for additional services to be paid in that way.
                        6.7.2 All work to be paid for as Dayworks shall be recorded by the
                              Service Provider on forms approved by the Purchaser. Each
                              completed form shall be verified and signed by the Purchaser
                              representative as indicated in Sub-Clause 1.6 within two days
                              of the Services being performed.
                        6.7.3 The Service Provider shall be paid for Dayworks subject to
                              obtaining signed Dayworks forms as indicated in Sub-Clause



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Technical Service Standard Bidding Document               Section VII. Special Conditions of Contract


                                6.7.2


                                        7. Quality Control
7.1 Identifying           The principle and modalities of Inspection of the Services by the
    Defects               Purchaser shall be as indicated in the SCC. The Purchaser shall
                          check the Service Provider’s performance and notify him of any
                          Defects that are found. Such checking shall not affect the Service
                          Provider’s responsibilities. The Purchaser may instruct the
                          Service Provider to search for a Defect and to uncover and test
                          any service that the Purchaser considers may have a Defect.
                          Defect Liability Period is as defined in the SCC.
7.2 Correction of         (a)     The Purchaser shall give notice to the Service Provider of
    Defects, and                  any Defects before the end of the Contract. The Defects
    Lack of                       liability period shall be extended for as long as Defects
    Performance                   remain to be corrected.
    Penalty
                          (b)     Every time notice a Defect is given, the Service Provider
                                  shall correct the notified Defect within the length of time
                                  specified by the Purchaser’s notice.
                          (c)     If the Service Provider has not corrected a Defect within the
                                  time specified in the Purchaser’s notice, the Purchaser will
                                  assess the cost of having the Defect corrected, the Service
                                  Provider will pay this amount, and a Penalty for Lack of
                                  Performance calculated as described in Sub-Clause 3.8.


                                 8. Settlement of Disputes
8.1 Amicable            The Parties shall use their best efforts to settle amicably all disputes
    Settlement          arising out of or in connection with this Contract or its
                        interpretation.
8.2 Dispute             8.2.1 If any dispute arises between the Purchaser and the Service
    Settlement                Provider in connection with, or arising out of, the Contract or
                              the provision of the Services, whether during carrying out the
                              Services or after their completion, the matter shall be referred
                              to the Adjudicator within 14 days of the notification of
                              disagreement of one party to the other.
                        8.2.2 The Adjudicator shall give a decision in writing within 28
                              days of receipt of a notification of a dispute.
                        8.2.3 The Adjudicator shall be paid by the hour at the rate specified
                              in the BDS and SCC, together with reimbursable expenses of
                              the types specified in the SCC, and the cost shall be divided
                              equally between the Purchaser and the Service Provider,
                              whatever decision is reached by the Adjudicator. Either party
                              may refer a decision of the Adjudicator to an Arbitrator within


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Technical Service Standard Bidding Document             Section VII. Special Conditions of Contract


                              28 days of the Adjudicator’s written decision. If neither party
                              refers the dispute to arbitration within the above 28 days, the
                              Adjudicator’s decision will be final and binding.
                        8.2.4 The arbitration shall be conducted in accordance with the
                              arbitration procedure published by the institution named and in
                              the place shown in the SCC.
                        8.2.5 Should the Adjudicator resign or die, or should the Purchaser
                              and the Service Provider agree that the Adjudicator is not
                              functioning in accordance with the provisions of the Contract,
                              a new Adjudicator will be jointly appointed by the Purchaser
                              and the Service Provider. In case of disagreement between the
                              Purchaser and the Service Provider, within 30 days, the
                              Adjudicator shall be designated by the Appointing Authority
                              designated in the SCC at the request of either party, within
                              14 days of receipt of such request.




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           Section VII. Special Conditions of Contract
  Number of               Amendments of, and Supplements to, Clauses in the General
  GC Clause                               Conditions of Contract
 1.1               The words “in the Government’s country” are amended to read “in Viet
                   Nam”
 1.1(a)            The Adjudicator is [insert name of the adjudicator]
 1.1(e)            The contract name is Cadastral Survey and Mapping, Land Registration,
                   Preparation of Document needs for issuance/re-issuance of LURC,
                   eatablishment of cadastral document for …
 1.1(h)            The Purchaser is Vinh Long Provincial Project Management Unit of
                   Viet Nam Land Administration Project
 1.1(m)            The Member in Charge is [insert name of Member Leader of the Joint
                   Venture]
 1.1(p)            The Service Provider is [insert name]
 1.2               The Applicable Law is Viet Nam
 1.3               The language is Vietnamese
 1.4               The addresses are:
                   Purchaser:
                   Attention:
                   Tel:
                   Facsimile:


                   Service Provider:
                   Attention:
                   Tel:
                   Facsimile:
 1.6               The Authorized Representatives are:
                   For the Purchaser:
                   For the Service Provider:
 2.1               The date on which this Contract shall come into effect is the date of
                   Contract signing
 2.2.2             The Starting Date for the commencement of Services is [insert date]



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Technical Service Standard Bidding Document             Section VII. Special Conditions of Contract



  Number of             Amendments of, and Supplements to, Clauses in the General
  GC Clause                             Conditions of Contract
 2.3               The Intended Completion Date is [insert date]
 3.2.3             None
 3.4               The risks and coverage by insurance shall be:
                      Third Party motor vehicle: with minimum coverage of VND
                       30,000,000
                      Third Party liability: with minimum coverage of VND 50,000,000
                      Purchaser’s liability and workers’ compensation: In accordance with
                       the relevant provisions of the Applicable Law.
 3.5(d)            None
 3.7               Các hạn chế về sử dụng tài liệu do Bên cung cấp dịch vụ lập gồm có: Tài
                   liệu được hình thành trong quá trình thực hiện dịch vụ không được sử
                   dụng cho bất kỳ một dự án, công trình, … nào khác nếu không được sự
                   đồng ý của Chủ dự án bằng văn bản. Trường hợp phát hiện sử dụng tài
                   liệu được hình thành trong quá trình thực hiện dịch vụ mà không có sự
                   đồng ý của Chủ dự án, Bên sử dụng sẽ phải chịu toàn bộ trách nhiệm
                   theo quy định của pháp luật.
 3.8.1             The liquidated damages rate is 0.05 percent per day
                   The maximum amount of liquidated damages for the whole contract is
                   10 percent of the final Contract Price.
 3.8.3             The percentage to be used for the calculation of Lack of performance
                   Penalty(ies) is 30 percent.
 3.9               Amount of Performance Security is 10% of Contract Price
 5.1               None
 6.2(a)            The amount in local currency is: . . . . . . Vietnam Dong
 6.2(b)            The amount in foreign currency or currencies is: None
 6.3.2             None
 6.4               Payments shall be made according to the following schedule:
                      Advance payment for Mobilization, Materials and Supplies: 10% of
                       the Contract Price shall be paid on the commencement date upon the
                       submission of a “Request for Advance Payment” and an “Invoice”
                       for the respective 10% of the Contract Price;
                      Progress payments in accordance with the milestones established as
                       follows, subject to certification by the Purchaser, that the Services
                       have been rendered satisfactorily, pursuant to the performance



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  Number of             Amendments of, and Supplements to, Clauses in the General
  GC Clause                             Conditions of Contract
                       indicators:
                         When completed field-work for whole surveying area requested:
                          15% of the Contract Price shall be paid within 30 days from the
                          date that the Purchaser certify that the Services have been
                          rendered satisfactorily, pursuant to the performance indicators
                          and based on the submission of a “Request for Payment” and an
                          “Invoice” for the respective 15% of the Contract Price;
                         When completed cadastral maps for all administrative units
                          (commune) under the Contract for land registration: 25% of
                          the Contract Price shall be paid within 30 days from the date
                          that the Purchaser certify that the Services have been rendered
                          satisfactorily, pursuant to the performance indicators and based
                          on the submission of a “Request for Payment” and an “Invoice”
                          for the respective 25% of the Contract Price;
                         When completed registration of land and preparation of all
                          documents need for issuance/re-issuance of certificates for all
                          administrative units (commune) under the Contract: 25% of the
                          Contract Price shall be paid within 30 days from the date that
                          the Purchaser certify that the Services have been rendered
                          satisfactorily, pursuant to the performance indicators and based
                          on the submission of a “Request for Payment” and an “Invoice”
                          for the respective 25% of the Contract Price;
                         When completed updating and printing out all certificates for
                          for issuance/re-issuance of certificates; printing out all
                          cadastral documents requested including updating the
                          cadastral database for all administrative units (commune)
                          under the Contract: 15% of the Contract Price shall be paid
                          within 30 days from the date that the Purchaser certify that the
                          Services have been rendered satisfactorily, pursuant to the
                          performance indicators and based on the submission of a
                          “Request for Payment” and an “Invoice” for the respective 15%
                          of the Contract Price;
                         On Acceptance: the last 10% of the Contract Price shall be paid
                          within 45 days from the date that the Purchaser certify that the
                          Services have been rendered satisfactorily, pursuant to the
                          performance indicators and based on the submission of a
                          “Request for Payment” and an “Invoice” for the respective 10%
                          of the Contract Price;
                   Should the certification not be provided, or refused in writing by the
                   Purchaser within one month of the date of the milestone, or of the date
                   of receipt of the corresponding invoice, the certification will be deemed
                   to have been provided, and the progress payment will be released at such
                   date.



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Technical Service Standard Bidding Document              Section VII. Special Conditions of Contract



  Number of             Amendments of, and Supplements to, Clauses in the General
  GC Clause                             Conditions of Contract
 6.5               Payment shall be made within 30 days of receipt of the invoice and the
                   relevant documents specified in Sub-Clause 6.4, and within 45 days in
                   the case of the final payment.
                   The interest rate is 0.05 percent per day.
 6.6.1             Price adjustment is not applied in accordance with Sub-Clause 6.6.
 7.1               The principle and modalities of inspection of the Services by the
                   Purchaser are as follows:
                      Technical Inspection and Contract Performance Monitoring to be
                       conducted by the PPMU;
                   The Defects Liability Period is 365 days after the completion the
                   services.
 8.2.3             The Director of the Vietnam International Arbitration Centre (VIAC)
                   will appoint the individual adjudicator at the request of the Purchaser
                   when the dispute cases to be appeared. The curriculum vitae of proposed
                   candidate will be provided to the Purchaser for agreement prior to the
                   mobilization of the Adjudicator.
                   The rate is VND 200,000 per hour of work, or any rate to be applied by
                   the VIAC at the time the dispute cases to be appeared.
                   The following reimbursable expenses are recognized:
                      Transportation ticket (Airlines, Coach, Train, Taxi)
                      Per-diem of VND 500,000 per day
 8.2.4             The arbitration procedures of VIAC – VCCI will be used
 8.2.5             The appointing authority for the Adjudicator is the Director of the
                   Vietnam International Arbitration Center (VIAC) at the Vietnam
                   Chamber of Commerce and Industry (VCCI).




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Technical Service Standard Bidding Document           Section VII. Special Conditions of Contract



                                 Contract Appendices

Appendix A-Description of the Services
Upon completion of the Contract, Appendix A shall include all contents from Section V.


Appendix B-Schedule of Payments and Reporting Requirements
Payment schedule is mentioned under SCC 6.4 of this Contract and relates to the payment
milestones mentioned in VIII of Annex A.

Reports and services to be delivered by the Contractor are described under item V, Annex
A.

Appendix C-Key Personnel and Subcontractors
Personel:

Upon completion of the Contract, this will shall include the contents proposed by the
Bidder metioned under para 1.10, Section III

Key Subcontractor:
Upon completion of the Contract, this will include the contents proposed by the Bidder
metioned under para 1.11, Section III

No additional requirements.



Appendix D-Breakdown of Contract Price in Foreign Currency(ies)
Not used



Appendix E-Breakdown of Contract Price in Local Currency
Upon completion of the Contract, this will include the cost sheets in the forms provided
under Item B - Offered Price, Section III - Bidding Forms




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Appendix F-Services and Facilities Provided by the Purchaser

Not Used



Appendix G-Performance Incentive Compensation Appendix

Not Used




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Technical Service Standard Bidding Document           Performance Specifications and Drawings




 Section VIII. Performance Specifications and Drawings

Drawings:
Not used if no drawing is required to be included in the Bidding Document
Technical Service Standard Bidding Document                                                 Guarantee Forms



                          Section IX. Guarantee Forms

                                            Table of Forms

Performance Bank Guarantee (Unconditional) ............................................................ 100

Bank Guarantee for Advance Payment ......................................................................... 101




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Technical Service Standard Bidding Document                                     Guarantee Forms



                         Bid Security (Bank Guarantee)
[The Bank shall fill in this Bank Guarantee Form in accordance with the instructions
indicated.]
________________________________


Beneficiary: ___________________
Date: ________________
BID GUARANTEE No.:              _________________
We have been informed that ___________ (hereinafter called "the Bidder") has submitted
to you its bid dated (hereinafter called "the Bid") for the execution of __________ under
Invitation for Bids No. __________ (“the IFB”).
Furthermore, we understand that, according to your conditions, bids must be supported by
a bid guarantee.
At the request of the Bidder, we __________ hereby irrevocably undertake to pay you any
sum or sums not exceeding in total an amount of _________ (_________) upon receipt by
us of your first demand in writing accompanied by a written statement stating that the
Bidder is in breach of its obligation(s) under the bid conditions, because the Bidder:
(a)   has withdrawn its Bid during the period of bid validity specified by the Bidder in the
      Form of Bid; or
(b)   having been notified of the acceptance of its Bid by the Purchaser during the period
      of bid validity, (i) fails or refuses to execute the Contract Form; or (ii) fails or refuses
      to furnish the performance security, if required, in accordance with the Instructions
      to Bidders.
This guarantee will expire: (a) if the Bidder is the successful bidder, upon our receipt of
copies of the contract signed by the Bidder and the performance security issued to you
upon the instruction of the Bidder; or (b) if the Bidder is not the successful bidder, upon
the earlier of (i) our receipt of a copy of your notification to the Bidder of the name of the
successful bidder; or (ii) twenty-eight days after the expiration of the Bidder’s Bid.

Consequently, any demand for payment under this guarantee must be received by us at the
office on or before that date.

This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication
No. 458.

_____________________________
[signature(s)]




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Technical Service Standard Bidding Document                                 Guarantee Forms




             Performance Bank Guarantee (Unconditional)


To: _____________________

Whereas ________________ (hereinafter called “the Service Provider”) has undertaken, in
pursuance   of   Contract   No.     ________       dated    ________      to   execute
________________________ (hereinafter called “the Contract”);

And whereas it has been stipulated by you in the said Contract that the Service Provider
shall furnish you with a Bank Guarantee by a recognized bank for the sum specified
therein as security for compliance with his obligations in accordance with the Contract;

And whereas we have agreed to give the Service Provider such a Bank Guarantee;

Now therefore we hereby affirm that we are the Guarantor and responsible to you, on
behalf of the Service Provider, up to a total of ________, ________, such sum being
payable in the types and proportions of currencies in which the Contract Price is payable,
and we undertake to pay you, upon your first written demand and without cavil or
argument, any sum or sums within the limits of ________________] as aforesaid without
your needing to prove or to show grounds or reasons for your demand for the sum
specified therein.

We hereby waive the necessity of your demanding the said debt from the Service Provider
before presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the
Contract or of the Services to be performed there under or of any of the Contract
documents which may be made between you and the Service Provider shall in any way
release us from any liability under this Guarantee, and we hereby waive notice of any such
change, addition, or modification.

This Guarantee shall be valid until a date 28 days from the date of issue of the Certificate
of Completion.

Signature and seal of the Guarantor

Name of Bank
Address
Date




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Technical Service Standard Bidding Document                               Guarantee Forms




                   Bank Guarantee for Advance Payment

To:     ______


Gentlemen:

In accordance with the provisions of the Conditions of Contract, Sub-Clause 6.4 (“Terms
and Conditions of Payment”) of the above-mentioned Contract, __________ (hereinafter
called “the Service Provider”) shall deposit with _________ a Bank Guarantee to
guarantee his proper and faithful performance under the said Clause of the Contract in an
amount of _________ _________

We, the __________________, as instructed by the Service Provider, agree
unconditionally and irrevocably to guarantee as primary obligator and not as Surety
merely, the payment to __________________ on his first demand without whatsoever
right of objection on our part and without his first claim to the Service Provider, in the
amount not exceeding _________ _________

We further agree that no change or addition to or other modification of the terms of the
Contract or of Services to be performed there under or of any of the Contract documents
which may be made between __________________ and the Service Provider, shall in any
way release us from any liability under this Guarantee, and we hereby waive notice of any
such change, addition, or modification.

This Guarantee shall remain valid and in full effect from the date of the advance payment
under the Contract until __________________ receives full repayment of the same amount
from the Service Provider.

Yours truly,

Signature and seal:

Name of Bank/Financial Institution:
Address:
Date:




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