The suggested format for the subject line is by 25r4r3

VIEWS: 9 PAGES: 13

									                                                                       RFP NO: 00213387

                      TITLE: PURCHASE (2) 10X30 MOBILE OFFICE TRAILERS & (2)
                                               RESTROOM/SHOWER TRAILERS.
                                                           Contract:
                                                           Release
                                                           Executed:
Plateau Remediation



Mail Invoice To:                         Contractor:
CH2M Hill Plateau Remediation Company
Accounts Payable Mail Stop: H7-32
P.O. Box 1600
Richland, WA 99352

Please Direct Inquiries to:
Don Mayse
Title: CONTRACT SPECIALIST
Phone: 509-376-4502
Fax: 509-373-9107


Title:                   DRAFT CONTRACT
PURCHASE (2) MOBILE OFFICE TRAILERS. & (2) RESTROOM/SHOWER TRAILERS


Total Value:


Contract Type:                           Start Date:
Project:                                 End Date:




     Contractor Authorized Signature              CH2M Hill Authorized Signature


           Printed Name/Title                               Printed Name/Title


   Date Signed               Phone              Date Signed                  Phone




                                            Page 1 of 13
                                                                                                           RFP NO: 00213387

                               TITLE: PURCHASE (2) 10X30 MOBILE OFFICE TRAILERS & (2)
                                                        RESTROOM/SHOWER TRAILERS.

                                                 TABLE OF CONTENTS
PART I – STATEMENT OF WORK ............................................................................................. 3
PART II – FINANCIAL TERMS ................................................................................................... 4
      1.0    PRICING TYPE AND CONTRACT VALUE ........................................................4
      2.0    TAXES .....................................................................................................................4
      3.0    PAYMENT TERMS ................................................................................................4
             3.1   Estimated Cost of Contract ..........................................................................4
      4.0    INVOICING INSTRUCTIONS...............................................................................4
             4.1   Contractor Invoices ......................................................................................4
             4.2   Invoices and Payments (Electronic).............................................................5
             4.3   American Recovery and Reinvestment Act .................................................6
             4.4   Contractor Hours Worked Onsite ................................................................6
             4.5   CHPRC Contractor-ARRA reporting requirements ....................................6
      5.0    CLOSEOUT AND FINAL PAYMENT ..................................................................7
             5.1   Closeout Certification ..................................................................................7
PART III – GENERAL PROVISIONS .......................................................................................... 8
      1.0    General Provisions ...................................................................................................8
             1.1   General Provisions .......................................................................................8
PART IV – SPECIAL TERMS....................................................................................................... 9
      1.0    ADMINISTRATION ...............................................................................................9
             1.1   Contract Correspondence .............................................................................9
             1.2   Abnormal or Unusual Situations ..................................................................9
             1.3   Term of Contract ..........................................................................................9
             1.4   Authorized Personnel ...................................................................................9
             1.5   Electronic Mail Capability .........................................................................10
             1.6   Requests for Clarification or Information ..................................................10
             1.7   Holiday and Work Schedules.....................................................................10
             1.8   Proprietary Data Submittals .......................................................................10
             1.9   Contractor – Buyer Interface .....................................................................11
             1.10 Other Interfaces ..........................................................................................11
             1.11 Designation of Technical Representative ..................................................11
             1.12 Hanford Site Stabilization Agreement .......................................................11
             1.13 Engineering Drawing Standards ................................................................11
             1.14 Work Schedules .........................................................................................12
             1.15 Contract Change Request ...........................................................................12
      2.0    OTHER SPECIAL PROVISIONS ........................................................................12
             2.1   Special Provisions, SP-4 - Construction Contracts ....................................12
             2.2   Special Provisions, SP-5 - On-Site Services ..............................................13
             2.3   Special Provisions, SP-13 - General Transportation Instructions ..............13
END OF CONTRACT .................................................................................................................. 13




                                                                           Page 2 of 13
                                                          RFP NO: 00213387

                   TITLE: PURCHASE (2) 10X30 MOBILE OFFICE TRAILERS & (2)
                                            RESTROOM/SHOWER TRAILERS.
PART I – STATEMENT OF WORK



      SOW 00213387
    PURCHASE RESTROOM TRAILERS.doc


END OF PART I – STATEMENT OF WORK




                                         Page 3 of 13
                                                                           RFP NO: 00213387

                     TITLE: PURCHASE (2) 10X30 MOBILE OFFICE TRAILERS & (2)
                                              RESTROOM/SHOWER TRAILERS.

PART II – FINANCIAL TERMS

1.0   PRICING TYPE AND CONTRACT VALUE

      This Contract is a Firm, Fixed Price contract. The value of this Contract is TBD.

2.0   TAXES

      Contractor shall refer to the TAXES section of the General Provisions.

3.0   PAYMENT TERMS

3.1   Estimated Cost of Contract

      The estimated value for this Contract is as stated above. The Contractor shall not exceed
      this amount without specific written authorization from the Buyer.

4.0   INVOICING INSTRUCTIONS

4.1   Contractor Invoices

      The following process shall be used on Invoices submitted to CH2M Hill Plateau
      Remediation Company. Failure to do so may result in Delayed Payment or Returned
      Invoices.

      General Requirements (Contracts and Purchase Orders)

         Submittal of an invoice constitutes Contractor’s certification that materials, work
          and/or services have been provided, and invoiced amounts are in accordance with the
          contract provisions.

         Invoices may be submitted electronically in a format acceptable to Buyer (this is
          preferred).

          NOTE: When electronic invoices are to be used, contact the Contract Specialist for
                the proper format and submittal information (reference clause Invoices and
                Payments, Electronic (H098)

         Each Contract, Release and Purchase order must be invoiced separately.

         The invoice must clearly & legibly identify the Contractor’s Name and Invoice
          Number as well as, Contract, Contract Release and/or Purchase Order Number.

         Each invoice should include the name and telephone number of a company
          representative available to respond to invoice questions.


                                                    Page 4 of 13
                                                                             RFP NO: 00213387

                     TITLE: PURCHASE (2) 10X30 MOBILE OFFICE TRAILERS & (2)
                                              RESTROOM/SHOWER TRAILERS.
         Remittance will only be made to the remittance address on file for the contractor.
          Invoices from third parties or with different remittance instructions or addresses will
          not be processed.

         Questions or requests for exceptions should be addressed to the Contract Specialist.

         The Contractor shall submit an original invoice and supporting documentation to the
          Buyer’s Accounts Payable organization at the address below (unless otherwise
          directed in the contract)
          CH2M Hill Plateau Remediation Company
          Accounts Payable Mail Stop: H7-32
          P.O. Box 1600
          Richland, WA 99352
4.2   Invoices and Payments (Electronic)

      Invoices shall be submitted electronically via e-mail to both CH2M Hill Plateau
      Remediation Company Accounts Payable (CHPRC AP) at the following e-mail address:
      chprcap@rl.gov (chprcap@rl.gov) and (in the same email) to the Contract Specialist.
      The company name, invoice number, and the contract and release numbers must be
      shown in the subject line of the e-mail message used to submit an electronic invoice. The
      suggested format for the subject line is: Contractor Name, Invoice XXXXX, Contract
      XXXXX-X.

      If payments will be made via Electronic Funds Transfer (EFT), an “Authorization for
      Electronic Funds Transfer of Invoice Payments” form must be completed and returned
      before payments can be made. http://plateauremediation.hanford.gov/index.php/page/10/

      Each invoice must have a unique invoice number and, as a minimum, shall identify the:

         Billing company;

         Blanket Order or Basic Ordering Agreement (if applicable),

         Task order (release) number

         Name of the worker(s);

         Hourly rate(s);

         Work hours and date performed;

         Brief statement describing the work performed.

      Submittal of an invoice constitutes certification that services have been delivered and
      invoice rates are in accordance with the task order. An electronically submitted invoice
                                                     Page 5 of 13
                                                                            RFP NO: 00213387

                         TITLE: PURCHASE (2) 10X30 MOBILE OFFICE TRAILERS & (2)
                                                  RESTROOM/SHOWER TRAILERS.
      will be accepted as an original invoice when authorized by the Contract and received by
      CHPRC AP. Unauthorized deviations will result in disapproval of the invoice.

4.3   American Recovery and Reinvestment Act



          I059R005.doc



4.4   Contractor Hours Worked Onsite

      Contractor shall submit a monthly report of labor hours worked on site in contract
      performance.

      On site is defined as north of the Wye Barricade, at HAMMER , or at any facility owned
      or operated by Department of Energy or the Buyer. The report shall:
             List the number of hours worked on site for each contract
             List the total number of employees working on site
             Do NOT include hours worked by Contract Labor personnel who are recording
      time in         the CLTR system or the TIS system. That data is accumulated
      automatically.

      The reporting form is located at:
      http://www.hanford.gov/pmm/c.cfm/contractorForms/LaborHoursSubmittal.cfm

4.5   CHPRC Contractor-ARRA reporting requirements

      As directed by the Department of Energy, and in accordance with contract clause I059,
      CHPRC contractors are to report the following information for ARRA-funded CHPRC
      contracts.

      On a monthly basis, using the form and instructions linked below, submit the following
      ARRA reporting detail.

      For each currently open contract/or release which started after April 9, 2009 report the
      following information on a cumulative basis through contract completion.

      Location by city and zip code where the ARRA work is/was performed.

      Head-count (lives touched)

      Direct Labor hours worked

      Total head-count (lives-touched): This is a cumulative number including contractor
      employees, and lower-tier employees, reflecting the total number of people (including
                                                     Page 6 of 13
                                                                           RFP NO: 00213387

                    TITLE: PURCHASE (2) 10X30 MOBILE OFFICE TRAILERS & (2)
                                             RESTROOM/SHOWER TRAILERS.
      temporary workers and part-time workers) that have been compensated for work on
      contracts funded by the Recovery Act at anytime during the period of performance.

      Direct Contractor labor hours plus lower-tier contractor labor hours: Cumulative direct-
      labor hours worked and funded by the Recovery Act by contractor employees and any
      lower-tier subcontractors who are working directly on the contract.

      All reported labor hours & head-counts should be traceable to Recovery Act work in
      accordance with ARRA contract clause I-059. Include subcontractor head-count & hours
      when they are directly assigned to the contract work – such as a temporary clerical,
      technical or craft personnel. Do not include subcontractors or vendors who are supplying
      commercial products unless they are manufacturing or producing a product that is unique
      to the CHPRC contract and the Department of Energy. Do not include indirect personnel
      unless they are working full time on the ARRA funded contract.

      CHPRC reporting form:
      http://plateauremediation.hanford.gov/images/uploads/procurement/docs/arra_reporting_t
      emplate.xls

      CHPRC Reporting form instructions:
      http://plateauremediation.hanford.gov/images/uploads/procurement/docs/arra_reporting_i
      nstructions_r3.doc

      Department of Energy – reporting FAQ http://www.energy.gov/recovery/faqs.htm

5.0   CLOSEOUT AND FINAL PAYMENT

5.1   Closeout Certification

      Contractor shall properly execute and mail to the Buyer a final release, in a format
      acceptable to the Buyer, within five working days from the last date services are provided
      hereunder and/or the date of the last shipment made hereunder. Final payment will not be
      made until a final release is properly executed and received by the Buyer. Ref.:
      http://plateauremediation.hanford.gov/images/uploads/procurement/docs/final_release.do
      c



END OF PART II – FINANCIAL TERMS




                                                    Page 7 of 13
                                                                        RFP NO: 00213387

                    TITLE: PURCHASE (2) 10X30 MOBILE OFFICE TRAILERS & (2)
                                             RESTROOM/SHOWER TRAILERS.

PART III – GENERAL PROVISIONS

1.0   GENERAL PROVISIONS

      The provisions, forms, documents and attachments listed below are hereby incorporated
      into and made a part of this contract. Contractor is responsible for downloading and
      complying with the applicable revision as identified below.

      Where available, hyperlinks are provided for downloading the referenced document. A
      copy is also available from the Buyer on request.
      http://plateauremediation.hanford.gov/index.php/page/10/

1.1   General Provisions

      Terms and conditions applicable to contracts requiring use of Government provisions
      found in the Federal Acquisition Regulation (FAR) or the DOE Acquisition Regulation
      (DEAR).

      http://plateauremediation.hanford.gov/images/uploads/procurement/docs/GPr002_PRC.p
      df

END OF PART III – GENERAL PROVISIONS




                                                  Page 8 of 13
                                                                            RFP NO: 00213387

                     TITLE: PURCHASE (2) 10X30 MOBILE OFFICE TRAILERS & (2)
                                              RESTROOM/SHOWER TRAILERS.

PART IV – SPECIAL TERMS

1.0   ADMINISTRATION

1.1   Contract Correspondence

      Buyer’s Mailing Address:

      Attn: Don Mayse
      CH2M Hill Plateau Remediation Company
      PO Box 1600, Mail Stop: H8-42
      Richland, WA 99352

      Buyer’s Street Address:

      Attn: Don Mayse
      CH2M Hill Plateau Remediation Company
      2420 Stevens Center, Room 384B
      Richland, WA 99352

1.2   Abnormal or Unusual Situations

      In the event that there is an abnormal or unusual situation associated with this contract
      work scope, the Contractor is to immediately contact the designated Contract Specialist
      (CS) or designated Buyer’s Technical Representative (BTR). If the Contractor is unable
      to contact either the CS or the BTR, the Contractor is to contact the CHPRC Occurrence
      Notification Center at (509) 376-2900, which is available 24 hours a day, seven days a
      week, and provide them with: Contract Number, Contract Specialist’s name, BTR’s name
      and a short summary of the abnormal or unusual situation. If after making contact with
      CHPRC, the Contractor is advised to suspend activities, the Contractor is not to proceed
      until such direction to proceed has been expressly issued by the Contract Specialist. If
      there is an emergency situation, the Contactor is to make the appropriate immediate
      emergency call to 911 or 373-0911 for cell phones and then make the notifications to
      CHPRC as set forth herein.

1.3   Term of Contract

      The term of this Contract shall commence on the date of award and shall end on TBD
      unless extended by the parties or unless terminated by other provisions of this Contract.

1.4   Authorized Personnel

      Only the following named Contract individuals are authorized to make changes to this
      document:

      Contract Specialist, Don Mayse
                                                     Page 9 of 13
                                                                            RFP NO: 00213387

                     TITLE: PURCHASE (2) 10X30 MOBILE OFFICE TRAILERS & (2)
                                              RESTROOM/SHOWER TRAILERS.
      Contracts Manager, Pat Marmo

1.5   Electronic Mail Capability

      The Contractor shall provide and maintain Internet and electronic mail capability for the
      duration of the Contract. The Contractor’s email account shall be able to send and
      receive attached documents of up to 1/2 megabyte in size. Correspondence and
      Administrative messages concerning this contract will be conducted via email in current
      versions of Microsoft Office applications, ASCII text, RTF, PDF, ZIP and other
      commonly used file formats. In addition, information, data and forms may be posted on
      the Buyer’s Internet web site for downloading by the Contractor.

1.6   Requests for Clarification or Information

      Where necessary, the Contractor may elect to submit a formal requests for Clarification
      or Information as necessary to obtain technical clarifications using the Request for
      Clarification or Information (RCI) Form. Instructions for completion of the RCI Form
      are included with the form. The inquiry portion of the RCI Form shall be completed by
      the Contractor, including a determination of priority and an identification of schedule
      delay with the issue, if applicable. RCI Form numbering shall be left blank and assigned
      by Buyer upon receipt. Buyer will complete an evaluation, and provide a disposition and
      determine additional actions required, when appropriate. The purpose of the form is to
      facilitate formal communications when necessary.

1.7   Holiday and Work Schedules

      NOTICE: Daily work schedules and facility operations are NOT consistent on the
      Hanford Site. In addition, some organizations and facilities observe alternate Friday
      closures.

      Accordingly, BEFORE scheduling deliveries, the Contractor shall make specific schedule
      arrangements for the delivery of materials with the Buyer, Facility Manager, Delivery
      Warehouse Manager, Building Manager, etc.

      The Buyer will not be liable for the cost of any delays, demurrage, layover, extra travel
      days, etc. which result from Contractor’s failure to obtain a specific schedule in advance.

1.8   Proprietary Data Submittals

      If Contractor submits any data as part of their Contract, which is considered by the
      Contractor to be “Proprietary Data”, the document transmitting the data or which
      contains the data, shall be boldly marked indicating that the data Included is considered
      to be proprietary.




                                                     Page 10 of 13
                                                                              RFP NO: 00213387

                      TITLE: PURCHASE (2) 10X30 MOBILE OFFICE TRAILERS & (2)
                                               RESTROOM/SHOWER TRAILERS.


1.9    Contractor – Buyer Interface

       The Buyer and the Contractor will interface only through the Buyer’s Contract Specialist
       for clarifications and questions.

1.10   Other Interfaces

       Additional Buyer contacts will be identified at the kickoff meeting.

1.11   Designation of Technical Representative

       The Buyer hereby designates the following as the Buyer’s Technical Representative,
       (BTR) for this Contract: Mike Howard.

       The BTR is responsible for monitoring and providing technical guidance for this Contract
       and should be contacted regarding questions or problems of a technical nature. The BTR
       is also responsible for appropriate surveillance of the Contractor’s representative while
       on site. In no event, however, will an understanding or agreement, modification, change
       order, or any deviation from the terms of this Contract be effective or binding upon The
       Buyer unless formalized by proper Contract documents executed by the Contract
       Specialist prior to completion of this Contract. On all matters that pertain to Contract
       terms, the Contractor shall contact the Contract Specialist specified within this Contract.
       When in the opinion of the Contractor, the BTR requests or directs efforts outside the
       existing scope of the Contract, the Contractor shall promptly notify the Contract
       Specialist in writing. The BTR does not possess any explicit, apparent or implied
       authority to modify the contract. No action should be taken until the Contract Specialist
       makes a determination and/or modifies the contract.

1.12   Hanford Site Stabilization Agreement

       In accordance with Special Provision SP-4 section 7.0 and prior to award of any contract
       for construction and/or Davis Bacon covered work to be done on the Hanford Site the
       contractor and any lower-tier contractors must be signators to the Hanford Site
       Stabilization Agreement (HSSA) including all appendices and most recent changes. A
       signed Employer Compliance Agreement must be provided to the Buyer with each
       proposal and kept current and in force during performance of any resulting contract.
       Reference copies of the Employer Compliance Agreement, the HSSA and amendments
       are posted on the Buyer Acquisition web site.

1.13   Engineering Drawing Standards

       All engineering drawing deliverables required in this contract shall be submitted in
       AutoCAD and comply with the requirements of the current revision of CHPRC-00263,
       Off-site Vendor Instructions for Preparation and Control of Engineering Drawings.
                                                     Page 11 of 13
                                                                             RFP NO: 00213387

                      TITLE: PURCHASE (2) 10X30 MOBILE OFFICE TRAILERS & (2)
                                               RESTROOM/SHOWER TRAILERS.
       Files can be downloaded from this web folder at:

       http://plateauremediation.hanford.gov/images/uploads/procurement/docs/CHPRC-
       00263.pdf.

1.14   Work Schedules

       Daily work schedules, facility operations and holidays are NOT consistent on the
       Hanford Site. In addition, some organizations and facilities observe alternate Friday
       closures.

       Accordingly, the Contractor shall make specific schedule arrangements with the BTR
       and/or facility manager in advance of performance.

       The Buyer will not be liable for the cost of any delays, which result from Contractor’s
       failure to obtain a specific schedule agreement in advance.

1.15   Contract Change Request

       The Contractor shall submit formal requests for changes to the scope, schedule or cost of
       this contract using the Change Form (available at
       http://plateauremediation.hanford.gov/index.php/page/10/). Instructions for completion of
       the Change Form are included with the form. The appropriate portions of the Change
       Form shall be completed by the Contractor. A red-line mark up of the Statement of Work
       or Specification showing where the proposed changes fit within the scope shall be attached,
       if applicable. Change Form numbering shall be left blank and assigned by CHPRC upon
       receipt. CHPRC will complete an evaluation, provide a disposition and determine
       additional actions required, as appropriate. The purpose of the form is to facilitate formal
       communications.

2.0    OTHER SPECIAL PROVISIONS

The provisions, forms, documents and attachments listed below are hereby incorporated into and
made a part of this contract. Contractor is responsible for downloading and complying with the
applicable revision as identified below.

Contractor agrees that the certifications and conditions provided in Representations and
Certifications (SP-16) are a material and binding part of, and are hereby incorporated by
reference into, this Contract unless specifically excluded and agreed by Buyer in the Contract.
Contractor agrees to update and resubmit to the Buyer if any change occurs that would nullify or
otherwise affect said representations and certifications.

2.1    Special Provisions, SP-4 - Construction Contracts

       http://plateauremediation.hanford.gov/images/uploads/procurement/docs/SP-
       4r002_PRC.pdf

                                                     Page 12 of 13
                                                                        RFP NO: 00213387

                    TITLE: PURCHASE (2) 10X30 MOBILE OFFICE TRAILERS & (2)
                                             RESTROOM/SHOWER TRAILERS.


2.2   Special Provisions, SP-5 - On-Site Services

      http://plateauremediation.hanford.gov/images/uploads/procurement/docs/SP-
      5r006_PRC.pdf

2.3   Special Provisions, SP-13 - General Transportation Instructions

      http://plateauremediation.hanford.gov/images/uploads/procurement/docs/SP-
      13r000_PRC.pdf

2.5   Special Provisions, SP-16 Rev 2 – Contractor Representations and Certifications,

      http://plateauremediation.hanford.gov/images/uploads/procurement/docs/SP-
      16r002_PRC.pdf



END OF PART IV – SPECIAL TERMS

END OF CONTRACT




                                                    Page 13 of 13

								
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