Campus Testing Coordinator Checklist April 23-26, 2012 NOTE: NO student test assignment/accommodation changes AFTER March 30, 2012, as per Administrative Procedure E11. Complete Campus Testing Plan Part B and submit to the Testing Dept. by Monday, April 16, 2012. Prepare binder for April 23-26 Test Administration. Select test administrators and distribute test administrator manuals PRIOR to your campus training. They will sign manuals in and out to the campus testing coordinator. Create testing rosters and check/verify special testing assignments: Small groups Individual Modified Extra Time Oral Administration ALL Oral Administration PART Conduct campus training by April 20, 2012. Ensure that you have a signed oath for all selected test administrators. Check the materials list sent via email and ORDER additional materials off of the emailed materials list. Pick up and verify shipment. Verification will be done by emailing email@example.com Email subject line is----VERIFIED: _____________ES March Materials Supervise and verify precoded labels/answer documents. Supervise and verify handgridded answer documents. Make copies of the following documents: Extra science charts (8th) State Attendance Verification Page Seating Charts (TEA) Rosters for Test Administrators with information on testing specifics Testing Day Schedule Material Control Form Monitoring Logs Gather the following materials: Pencils Dictionaries (6th and 7th grade reading) Blank Paper/Grid Paper/etc. for scratch paper Extra math charts (3rd, 4th, 6th, 7th) Index cards Highlighters Completed Accommodations Envelopes with Verified Materials Over Prepare folder for main office with campus specific information to include schedule, student locations, test administrator locations, and any other pertinent information for testing days. Identify rooms being utilized for testing and walk through for an environment check. Organize materials needed for testing in tubs/bins to include test booklets, answer documents, and all ancillary materials. REMEMBER: One extra blank answer document in each tub for test administrator demonstration purposes. STAAR M- all students and test administrator MUST have the same form number. Oral administration for STAAR, STAAR Spanish, STAAR L, or STAAR M cannot be tested together, BUT the test administrator and students in the room MUST have the same form number. Create Material Control Form. Assign campus monitors (administrative staff) to classrooms with Monitoring Log form. Distribute/collect materials on test day; verify the SECTION of the test administrator manual being utilized. Monitor test sessions. Reorganize test materials for day 2 of testing (if needed). Verify student absences on State Assessment Verification forms, pull materials and organize make up sessions. Create make-up sessions, watch for accommodations that require same book form, such as oral administration. Gather and sort all materials after testing. Return dictionaries, etc. Pack all materials appropriately. NOTE: ALL scratch paper, reference charts that was written on will be put behind a band and marked DESTROY and returned with test materials. Check answer documents for TEST TAKEN INFO., SCORE CODES, and ACCOMMODATIONS. Finish and complete binder for the specific administration. Return ALL state testing materials to the testing department by the DEADLINE; bring administration binder for verification.
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