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1493 MINUTES of a MEETING of SOUTH WONSTON PARISH COUNCIL held on Monday 14th September 2009 in the Pavilion, Lower Road at 7.30pm Present: Cllrs Peal (Chairman), Bolton (from 8.35pm), Clements, Perrins, Selby & Whiteley (until 9.25pm) County Cllr Bailey (until 8.40pm) City Cllr Godfrey (until 8.45pm) City Cllr Wright (until 8.40pm) Inspector Peglar (until 7.55pm) Mr Stuart Fox (until 7.55pm) Ms Sandra Tuddenham (until 7.55pm) Mr Peter Ward Mrs Avril Burt (until 8.35pm) Mr Adrian Priddle (until 8.35pm) Ms Jenny Jenkins (until 8.35pm) Mrs Mary Flynn (until 8.25pm) 09/123 APOLOGIES Apologies were received from Cllr Fox, Cllr Sawdon and City Cllr Lipscomb. 09/124 PUBLIC PARTICIPATION The Chairman suspended Standing Orders. Inspector Peglar confirmed that following a reorganisation he had taken over the area including South Wonston. A new PCSO and PC will shortly be starting. There has been a burglary in Downs Road. The problems experienced at the recreation ground were noted, including the series of break ins to the pavilion. Stuart Fox, ACSO Team Leader, confirmed that Michael Rice and Jason Sohota had been patrolling the area. A beat surgery has been held. Mr Fox produced a record pertaining to 24th July – 4th September. The ACSO’s do not provide constant cover and there are shift patterns. Sandra Tuddenham, WCC Community Safety Manager, confirmed that the partnerships were coordinated. In respect of anti social behaviour, individuals identified can be worked with. Ms Tuddenham said that records showed that there had been a reduction in problems locally due to patrols. Clerk confirmed that following the most serious break in to the pavilion on 3rd July Council has appointed a private security firm, latterly drop ins but initially a static service 11pm to 1am was organised. This has resulted in a drop in problems. 1494 City Cllr Godfrey referred to the motocross enforcement appeal, which could be heard by Public Inquiry in 2010. There is still time for representation to be made to the Inspector. Also an appeal has been lodged by Mr Crowther, who claims to own the Suncroft site. The appeal relates to WCC handling of the enforcement matter. Aside from this there are issues relating to noise disturbance, particularly barking dogs. Cllr Godfrey also referred to the closure of the layby on Christmas Hill and presence of the kebab van near the water tower. Cllr Bailey confirmed that she had no advance knowledge of the layby closure. The Chairman confirmed that Wonston Parish Council appear to have sought assistance from HCC in closing the layby. This was understood to be due to heavy vehicle movements through Sutton Scotney and unpleasant toilet litter being discarded. Cllr Godfrey stated that South Wonston was not unduly affected by the kebab van. Cllr Godfrey referred to the death of a dog on Lower Road, caused by a Landrover illegally using the route, and urged the Parish Council to press for action. Cllr Wright referred to the layby closure and confirmed that prior to the presence of the kebab van there had been instances of improper behaviour taking place there. This had ceased when the kebab van arrived. The site near the water tower is not ideal and can result in obstruction for dog walkers etc. Cllr Wright said that additional materials were being imported to Sanctuary Farm and that the verges would be damaged. Cllr Bailey confirmed that HCC Enforcement had visited Sanctuary Farm and confirmed that the imported chalk was part of permitted development, along the edge of the field. The Chairman confirmed that chalk had definitely been deposited onto the area of landfill, not the just the edge of the field. There was a 25 minute turn round between lorries accessing Sanctuary Farm via the main drive. Cllr Bailey confirmed that this would be re-examined and that Highways will check the verges. The Chairman asked Cllr Bailey about Lower Road signing. Cllr Bailey confirmed that this is on the wish list for funding. The Chairman asked Cllr Bailey about the 19 Downlands Way encroachment onto Lower Road. Cllr Bailey confirmed that HCC intends to send a letter to all residents bordering Lower Road. The Chairman asked Cllr Bailey about 30mph roundels. Cllr Bailey confirmed that these are permitted only where the speed limit changes. 1495 Cllr Selby confirmed that roundels were in the vicinity of Bedfield Lane and London Road but no change of the speed limit applies there. The Chairman asked Cllr Bailey about the verge and trees in Chaucer Close. Chaucer Close residents are being passed back and forth between HCC and WCC. Cllr Bailey confirmed that the area was thought to be WCC. The Chairman asked Cllr Bailey about the inclusion of Wrights Close/Wrights Way in the gritting route. Cllr Bailey confirmed that this was being dealt with by Chris Wilson in Highways. Cllr Bailey also referred to the location of the kebab van in the bell mouth and a meeting in August, which the Parish Council Chairman attended. The current location is not suitable. It may be that the layby could be reopened, with height barriers to stop lorries pulling in. Mrs Mary Flynn, Assistant Head at South Wonston Primary School, confirmed that a two week science project will focus on recycling, carbon footprints etc. A pack is available for what should be a fun project. Colden Common, Olivers Battery and others have joined the project. The Chairman confirmed that the Parish Council had dabbled in sustainability and that there would be a WinAcc meeting in October. The Parish Council would be happy to support a venture which the school is leading. Mrs Flynn confirmed that she would leave the first few pages of the pack for perusal. It is likely that a public meeting will take place. Mrs Avril Burt, Chairman of the South Wonston Allotment Steering Group (SWASG), was keen to know why the Alresford Drove landfill site/s would not be suitable for allotments. Clerk confirmed that the email from Mr Tidridge at WCC, detailing the reasons, had been forwarded to Mr Priddle for information. Mrs Burt said that pockets of land had been identified, but owners were not known to be willing to sell land. Cllr Selby suggested that the SWASG write to Mrs Alexis Norman, Estates Manager at Defence Estates, and Rev Bailey too, in connection with land for a burial ground. Mrs Burt said that land for approximately 40 allotments would be required, the size in acres was not known. The Chairman resumed Standing Orders. 1496 09/125 MINUTES OF THE MEETING HELD ON 13TH JULY 2009 Page 1483, 09/108 – Public Participation – Second paragraph The third paragraph was amended to read “Cllr Bailey requested the Clerk to inform her if she becomes aware of any flooding in the village.” Following the above amendment it was RESOLVED to approve the minutes as a true record of the meeting. 09/126 MATTERS ARISING FROM MEETING HELD ON 13TH JULY 2009 Page 1485, 09/110 Item 3 - Matters Arising from June meeting - BBQs Clerk confirmed that only one organised BBQ has been requested/permitted – Mr Watts at the end of May, which was a booking of the pavilion for toilet facilities and BBQ/rounders match on the field. There has only ever been one request refused, last summer, to Clerk (via Cllr Selby) when a man from Andover wanted to use the skate park, have a BBQ and a ‘fun day’ type event – free of charge. This was refused ie no insurance for the event and not a local person. No one else has requested a BBQ via the Clerk, or been refused. Page 1486, 09/111 Vandal Damage & Security - First paragraph – fire exit door Quotation of £654.62 accepted from Centre Security of Fareham for supply and fit of a new fire exit door – fitted Monday 14th September. Page 1486, 09/111 Vandal Damage & Security - Second paragraph - garage door Quotation of £431.00 from The Garage Door Company accepted, and door fitted Weds 9th September. Page 1487, 09/113 Correspondence – Third item – Tree course Original training course booked for Philip Keating, Tree Warden, in October - £155 + VAT. Page 1492, 09/118 Highways – General Matters Hampshire County Council (HCC) Highways confirmed the Downs Road carriageway surface was made safe on 29th July. 09/127 VILLAGE PLAN & VILLAGE DESIGN STATEMENT The Chairman confirmed that the City Council progress report in relation to the South Wonston Village Plan confirms reasonable progress. Cllr Selby confirmed that he had placed a Village Plan update in the West Dever News. Cllr Sawdon has been unable to progress the Village Design Statement (VDS) over the summer and asked for a working party to assist. The original VDS working party including the Chairman, Cllr Sawdon and Cllr Whitely will reconvene. 1497 09/128 FREEDOM OF INFORMATION ACT PUBLICATION SCHEME A draft Model Publication Scheme was distributed to all Members for the meeting. It is a statutory requirement for all Councils to have a scheme for dealing with Freedom of Information requests. Information can be made available on the Parish Council website free of charge or hard copies can be provided at a charge ie 10p per A4 sheet, plus postage. Some headings under Class 5 have been left blank, however Clerk confirmed that details of document retention could be formulated and added. Further work to make information available on the website could follow, with the Publication Scheme document being amended accordingly. The Publication Scheme will be added to the website and reviewed annually. It was RESOLVED to adopt the Freedom of Information Model Publication Scheme document. 09/129 CORRESPONDENCE - Recently Received Reply from Vice Admiral Sir Tim Laurence regarding purchase of MOD land. Cllr Selby confirmed that he had sent a response thanking Sir Tim for the response, and confirmed that when the land for the existing recreation ground was procured from the MOD similar obstacles must have been overcome then. Email from Mr Cezair regarding the Village Plan questionnaire and Council’s opposition to the motocross. It was agreed to provide a copy of the page of the Village Plan questionnaire which included questions 90 and 91, and verify the reasons for Council objecting to the motocross. Email from Andy Jones, Stagecoach, regarding possible route changes. Mr Jones has confirmed that due to incredible losses in revenue, due to the downturn in the economy, all route/journey planning has been shelved and instead efforts are being concentrated on cost saving. Mr David Chatterton has commented on the above response from Stagecoach, and confirms that the “9.00” service may run slightly earlier in future. This would mean that even if villagers wishing to use the over 60’s pass walked to Christmas Hill they could still be denied use if the bus is on time. Mr Chatterton reminded Council that at the meeting last October Mr Pannell from Stagecoach gave assurance that drivers would not refuse pass holders on the rare occasion that the service was on time. Mr Chatterton will take up the matter with Andrew Jarvis, the Stagecoach Operations Manager, and suggests that Council writes too. Email from Mrs Felton regarding the overgrown hedge Stainers Lane. This has now been cut back but ivy has grown out across the footway making it dangerous under foot. Email from Mary Flynn at the Primary School regarding a two week science project at School, centred around environmental issues. The School is hoping to launch a Green Project, an initiative involving the local community. Full details above in Public Participation. 1498 Copy letter from Mr Cornick of Downlands Way to Bellway, regarding issues with the site. Council has written to Bellway regarding mud on road, works vehicles using the Drove, very large delivery vehicles getting lost in various areas of the village and obstruction of private driveways near the site. Council also wrote to Bellway about the Cloudbank sign on Christmas Hill which was likely to direct motorists along Lower Road. An anonymous letter has been received, commenting on details in the West Dever News regarding the exploration of gating and locking the recreation ground main entrance in the evening. It is suggested that this would penalise legitimate users of the recreation ground and instead measures should be taken to apprehend those causing damage and possibly offer a reward for information. A letter has been received from the South Wonston Allotment Steering Group (SWASG) confirming its formation and aim to campaign for the establishment of allotments within the village. To assist with establishing the group an initial grant of £200 is requested from Council. It was RESOLVED to approve a grant of £200 to SWASG. County Community Safety questionnaire – Clerk and Chairman have completed online as the deadline was 10th September. The responses reflected the recent problems at the recreation ground/in the village. Email regarding a WinAcc Parish Initiative. An inaugural meeting will take place, possibly in October. Cllr Selby suggested that Council should be represented and that the Sustainable Energy Group should reconvene. Email from Littleton & Harestock Parish Council with specific costing for shared SIDs. It was agreed that the costs were too great and there is a lack of suitable poles for the equipment to be mounted on. Email from Mr Gregory, Downs Road, regarding the derelict Mission Church site. Mr Gregory asked for his observations to be passed on to those responsible for the site, also for the Parish Council to take the lead in facilitating a solution regarding the abandoned site. Clerk has provided an interim reply detailing fruitless negotiations which have previously taken place, and also forwarded Mr Gregory’s email to Peter Clarke. Mr Clarke has confirmed that a tidy up of the site will take place on Saturday 26th September. Letter from HCC regarding the Street Lighting Public Finance Initiative (PFI). It had been previously understood that if Council did not wish to opt into the 25 year agreement the arrangements could remain as currently ie with maintenance and energy being organised through HCC. This now does not appear to be the case. To join the PFI the cost per unit per year would be £35. Council owns 28 units on Downs Road, one column and 27 Urbis units (on electricity poles). Annual cost would therefore be £980 plus energy. As soon as the contractor gets into the area all the units will be replaced with more energy efficient units which will have a brighter whiter light. Costs for last year were £355 for maintenance and £605 for energy. The Urbis units tend to be classified as ‘low risk’ in terms of maintenance. The alternative is to make a separate arrangement for maintenance with SEC Cosham. It will be verified whether the £35 will increase under the PFI and the matter will be revisited at the October meeting. A decision is required by the end of October. 1499 Invitation for a Parish Council representative to attend a setup meeting at Worthy Down for ‘Home Front’ on Friday 25th September 10.00am. This is the next stage on from the original meeting which Cllr Selby attended. Cllr Selby agreed to attend. 09/130 PLANNING - Motocross The planning application went before the WCC PDC Committee on 23rd July and was unanimously refused 10-0. To date an appeal does not appear to have been lodged against the refusal. WCC has served an Enforcement Notice relating to the non reinstatement of the land to agriculture by 1st April as required by the original planning consent. Council submitted a response to the Planning Inspectorate regarding this on 31st July. Indications are that the Planning Inspectorate has agreed to deal with the appeal against the Enforcement Notice by way of a Public Inquiry. A date for the Inquiry will be set in due course and if the planning refusal is appealed against then the two appeals will be linked together and dealt with at the same Inquiry. This may not be until late 2009 or even 2010. - Applications Due to the deadlines the responses to the first five applications below have been submitted with Chairman’s approval: Case No. 09/01347/FUL - Cllr Perrins inspected Ref No. W05265/21 Applicant Mrs Helen Fereday Proposal Erection of two storey front and rear extensions Location Bryher, West Hill Road North Respond by 7th August 2009 ‘No comment’ submitted. Case No. 09/00255/FUL - Cllr Perrins inspected Ref No. W21377 Applicant Mr C Douglas Proposal Loft conversion with 2 No. dormers to front and 1 No. dormer to rear (RESUBMISSION) Location 41 Goldfinch Way Respond by 14th August 2009 Objection upheld regarding three storeys. See ’Decisions’ below - application refused. 1500 Case No. 09/00255/FUL - Tree Wardens inspected Ref No. WTPO/1094 Applicant Mrs Boyden Proposal Fell 1no. Yew tree leaning toward neighbours garage. 1no. Yew tree - reduce crown by 10%. Fell 1no Yew tree - a poor specimen Location Timberscombe, Christmas Hill Respond by 10th September 2009 Comments submitted - Felling of the Yew tree near to the neighbouring garage would leave an obvious gap. Crown reduction of the other Yew would benefit the tree and not affect the street scene. Felling of the third tree may not be strictly necessary. Case No. 09/01494/FUL - Cllr Perrins inspected Ref No. W21441/01 Applicant Mr J Anderson Proposal Single storey front, rear and side extensions (RESUBMISSION) Location Hillcrest, 29 Wrights Close Respond by 9th September 2009 ‘Comment’ only submitted – the increase in ridge height would still have an impact on the street scene in the vicinity. Case No. 09/01175/FUL - Chairman inspected Ref No. W21533 Applicant Mr Andrew Haines Proposal Conservatory to rear Location 7 Goldfinch Way Respond by 11th September 2009 ‘No comment’ submitted. The following three applications require a response: Case No. 09/01628/FUL - Chairman inspected Ref No. W04769/03 Applicant Mr & Mrs Butler Proposal Erection of first floor extension over existing garage Location Moygara, 8 Downlands Way Respond by 17th September 2009 Cllr Perrins declared a personal and prejudicial interest due to proximity. 1501 Comment only proposed – that the street scene would be affected and no other similar developments have previously taken place. In view of the above comments it was RESOLVED to object to the above application ie the street scene would be affected. Case No. 09/01632/FUL - Chairman inspected Ref No. W21544 Applicant Mr & Mrs Scriven Proposal Single storey rear extension and new porch Location 31 Stavedown Road Respond by 17th September 2009 ‘No comment’ proposed. There was no objection to the application. - Decisions Case No. 09/01141/FUL Ref No. W21247/01 Applicant Mr P Spencer Proposal Two 2 bedroom chalet bungalows with associated access, cycle sheds, car parking and landscaping Location Land adjacent to Chaucer Close Decision Application permitted Case No. 09/00851/FUL Ref No. W21478 Applicant Maywood Polo Centre Proposal Change of use and conversion of stables to provide two storey 4 bedroom accommodation for employees Location Maywood Polo, The Old Stables, South Wonston Farm Decision Application refused Case No. 09/00508/FUL Ref No. W11928/02 Applicant Mr & Mrs Russell Proposal Erection of detached four bedroom dwelling to front of Sunnymount Location Sunnymount, 49 Downs Road Decision Application refused 1502 Case No. 09/01200/FUL Ref No. W00683/26 Applicant Bellway Homes Proposal Conservatories to plots 15-18 Location Downlands Estate Development Decision Application permitted Case No. 09/01231/FUL Ref No. W21377/01 Applicant Mr C Douglas Proposal Loft conversion with roof lights to front elevation and dormer windows to rear (RESUBMISSION) Location 41 Goldfinch Way Decision Application refused Case No. 09/00573/OUT Ref No. W12073/01 Applicant Mrs E Ward Proposal Demolition of existing bungalow and redevelopment of site for 5 No. dwellings (OUTLINE) Location Cloudbank, 64 Downs Road Decision Application withdrawn Case No. 09/00873/FUL Ref No. W21441 Applicant Mr James Anderson Proposal Two storey rear extension and extension to rear of garage Location Hillcrest, 29 Wrights Close Decision Refused – an appeal has been lodged and a second application submitted (as above) The following application has been taken to appeal: Case No. 08/02714/FUL Ref No. W17362/03 Applicant Mrs Rebecca Dickson Proposal Erection of 1 No. two storey chalet style dwelling; alteration to alignment of existing drive Location Rushcutters, 125 Downs Road Decision Application Refused Reasons The proposal is contrary to the spatial characteristics of the immediate area. The proposal would appear to be excessively prominent from neighbouring garden areas. The proposal would have a detrimental impact upon the residential amenity of the occupants of the proposed dwelling due to the close proximity to vehicles parking and 1503 turning in connection with the use of the dwelling to the rear. The proposal fails to make adequate provision for public recreation open space to the required standard. It was agreed to write to the Planning Inspectorate to reiterate Council’s original objection. The above decisions were noted. At 9.30pm it was RESOLVED to continue the business of the Council until not later than 10.00pm. 09/131 FINANCE - Completion of Audit of Accounts to 31st March 2009 The Audit Commission has approved Council’s accounts/Annual Return. This was formally noted. - Receipts Total £ South Wonston Skate Park Group 1930.46 WCC 29792.00 Brownies Inv 1048 46.80 SWDTC Inv 1047 93.80 SW Toddler Group Inv 1046 41.60 Bumps & Babes Inv 1045 20.80 Namaste Yoga Inv 1049 46.90 Mrs Donnell Inv 1053 20.00 Mrs Cooley Inv 1052 50.00 Namaste Yoga Inv 1058 53.60 SW Toddlers Inv 1055 41.60 Brownies Inv 1057 15.60 Mrs Hardy Inv 1064 30.00 Brazilian Soccer School Inv 1063 80.00 Mr Hine Inv 1059 20.10 Mr Hine Inv 1040, 1050 & 1051 66.95 Namaste Yoga Inv 1062 6.70 - Direct Debits Net Vat Total £ Southern Electric 75.65 11.35 87.00 Southern Electric 75.65 11.35 87.00 WCC 113.00 113.00 WCC 113.00 113.00 BT 54.47 8.17 62.64 1504 - Payments Between Meetings Net Vat Total £ Centre Security 60.00 9.00 69.00 D Found 1140.09 1140.09 F Cannon 587.18 587.18 T Winter 154.94 154.94 F Cannon 75.01 7.24 82.25 Arboricultural Association 155.00 23.25 178.25 HMRC 525.30 525.30 Viking Direct 80.97 12.15 93.12 WCC 201.50 201.50 F Cannon 419.19 419.19 T Winter 121.92 121.92 F Cannon 56.42 7.46 63.88 HCC 293.29 293.29 Scats Countrystores 11.82 1.78 13.60 South Wonston Village Hall 4.50 4.50 Viking Direct 86.98 2.70 89.68 The Garage Door Company 431.00 64.65 495.65 - Accounts for Payment Net Vat Total £ HCC 293.29 293.29 D Found 1026.87 1026.87 HMRC 311.89 311.89 D Found 119.88 3.43 123.35 Viking Direct 86.89 13.03 99.92 HPFA 20.00 20.00 Audit Commission 420.00 63.00 483.00 Clearway 330.00 49.50 379.50 WALC 20.00 20.00 - Transfer A transfer of £3000 is required. 09/132 RECREATION GROUND - Vandalism & Security Arrangements It was noted that since the appointment of Eagle Hoburne early/mid July there have been only a couple of incidents. The alarm has not been set off by vandals. The quantity of alcohol consumed is still of concern ie judging by the litter left behind, and is at a constant high. Works to rectify vandal damage in June and July are still being progressed and costed. 1505 Tues 28th July – Two top slats on picnic table in the play area are burnt and will need replacing. The debris was cleared and a plastic substance scraped off the table top. Two local residents saw newspapers and wood piled up on top of the table and being burnt. The names and addresses of three boys and a girl standing around the table were passed to Sgt Stribley. An update has been requested. Noted on 20th August - Metal gate to the field has been damaged, presumed vandalism. The frame has been twisted near the supporting hinges. Quote for welding repair is awaited. Also, support wires at the play area end of the tennis court fence have been pulled out and attached to the play area fence to form a trip wire. Discovered 20th August. Fernden Fencing attended to rectify ie tidy up and re-tension. The Handyman does not have the tools to do the job. Damage reported to the Police on 0845 045 45 45. - Gate Installation & Operation Cllr Selby attended the New Forest Show and noted a company supplying gates with automatic timers for opening and closing. The company has attended the recreation ground. There could be a double gate ie 2 No. 2m gates, mains powered, underground motors, power taken from pavilion, a digital timer would control the opening/closing with extra fobs and ‘dial2open’ for entry out of hours by authorised users and emergency vehicles. Underground safety loops prevent the gates closing on vehicles. There would be two warning signs and a couple of minutes leeway on the closing time. Sirens/flashing beacon/s can also be provided to warn of the gate closing. Various other peripherals can be added. The cost for gates, installation, cables, control box (in pavilion), signs (but not erection) is £5683. This system would negate the requirement for employing opening/closing persons. The anonymous letter from a resident questioning the installation of a gate was noted. It was agreed that many of the nuisance vehicles are from outside of the village. Cllr Selby confirmed that in the event of a power cut there is a battery back up. It was agreed that more investigation is required, ideally an example should be seen in use and/or other users of the system contacted. Clerk to explore. - New Pavilion Cllr Selby and Gary Brown from Swifts FC met on 21st August to examine the amended plans and had one suggestion. There is a space called female changing, but it has no access to a shower or toilet. There could be a female match official overseeing a male football game therefore it was suggested that the space extends into the largest of the shower rooms to include a toilet and a shower. If all the match officials were female then the facilities as they are would be sufficient. A window would have to be included. Apart from that Mr Weakley has adapted the plans to meet the previous proposals. Cllr Bolton suggested that female changing should not actually be labelled as such as this limits the use of the facilities. This was noted. 1506 In line with the WCC Statement of Community Involvement, a drop in session will be organised prior to the planning application being submitted, possibly on a Saturday morning at the pavilion, which could be manned by the committee members. A November date could be advertised in the West Dever News, also notices can be displayed once a date is agreed ie by 12th October to ensure inclusion in the November issue. - Deterioration of Scorers Hut Swifts FC (Lloyd Hewitt) has agreed that the hut should go. Ownership has not been confirmed. It may be that a large skip could be delivered as close to the hut as possible in order that it can be dismantled and scrapped. Swifts have been asked if they can undertake the works – no reply to date. The Parish Council container is 16’ long and the cross bars 24’ approx. The Handyman is not happy about relinquishing the container to Swifts and it being moved along the field as he would still need to access on a regular basis. The Handyman has suggested metal posts set in concrete with hanging brackets for the goal posts, in the position where the hut is. This would be a temporary measure until new changing rooms are built. Further to this it has been noticed that the corner store of the pavilion (Swifts use) is not over utilised, presumably the items previously stored here are in the scorers hut. If that store could be taken back by the Parish Council then maybe the Handyman could completely vacate the steel container. There would be one issue regarding the storage of petrol outside of the pavilion and garage ie insurance requirement. Clerk to explore further. - Replacement Litter Bins & Signs Bins - Two green plastic cylindrical bins have been damaged beyond repair, one over a year ago, which was located near the metal gate to the field and the second, outside the tennis court, was burnt out in the last couple of months. Replacement with a sturdier metal and timber bins would cost £190 for the bin, £52 for installation into grass, and £5.50 for locks to secure the metal inserts ie £247.50 each. The very old bin hung from a post near the edge of the car park would be removed, as would the sign, which is illegible, and the post. Arrangements would need to be made for the latter. It was RESOLVED to order two new litter bins from Neptune Outdoor Furniture of Marwell. Total cost £495.00 + VAT. Signs – HCC Sign Shop can supply, with poles, an A2 size Reynobond (metal) recreation ground sign, new Home and Away signs for the pavilion, ‘no dogs’ and ‘no cycles’ for the entrances to the play area - for £140.97. Council would have to arrange installation. The large sign would be set into the front edge of the paved area to the rear of the pavilion on galvanised posts, which are included in the price. It is was agreed to remove the illegible signs from above the tennis court gate, the ‘no glass’ and the ‘no golf’ signs from the metal gate to the field, also the post, sign and old litter bin from the edge of the car park. The wording for the sign was noted and slightly amended to confirm that glass is only permitted on the car park ie at the recycling areas. It was RESOLVED to order new signs from the HCC Sign Shop for £140.97 + VAT. 1507 - Bonfire & Fireworks The Chairman and Cllr Bolton met with Ian Johnson and Steve Johnson (who will organise the bonfire and fireworks event this year), on 18th August. Cllr Selby suggested that the conditions of hire were amended to stipulate that the vehicle route on Saturday morning must be roped off, also clearing up on Sunday morning is compulsory. The Parish Council conditions do still include requirement for the bonfire to be extinguished as the site must be left safe. The event will take place on Saturday 7th November. - General Matters There were no general matters. 09/133 RECREATION GROUND - Hire Charges from 1st October 2009 Cllr Selby declared a prejudicial interest as although he is Council’s rep on the Village Hall Management Committee he is also Booking Secretary and therefore in competition with the Parish Council in terms of pavilion/village hall hire. Cllr Selby wished to confirm that the Village Hall had increased its hire charges by 10% and that the pavilion hire rates are heavily subsidised by the Parish Council. Cllr Bolton asked if pavilion hire income covers costs. Clerk confirmed that it did not, largely because of the cost of the Clerk and Handyman, whereas at the Village Hall other than a part time cleaner the bulk of the works/organising is carried out voluntarily. Following some discussion it was RESOLVED that the hire rates should remain unchanged until 31st March 2010. The rates are: £5.20 per hr - regular hire for children’s groups/activities £6.70 per hr – regular hire for adult groups/activities £10.00 per hr for casual hire ie parties The Chairman confirmed that in future, as in previous years, a rate should be set for the whole year ie April to March, to save the Clerk having to re-issue all hire agreements. There was no discussion of the annual charge to Swifts FC for the coming season. The meeting closed at 10.00pm with the remaining agenda items to be held over to the next meeting. 09/134 DATE OF NEXT MEETING The next meeting will be held on Monday 12th October 2009, 7.30pm at the pavilion.
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