Tender PTC by pbBYgb7

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									      OFFICE OF THE PRINCIPAL: POLICE TRGAINING COLLEGE
              JHARODA KALAN : NEW DELHI 110072
               Tel 011-25315823. Fax 011-25315137
No. 13879 /Genl.(II)/PTC, dated New Delhi, the 07/07/2012.


Subject:      Tender for the purchase of General Store articles for use in this
              institution.

             Sealed tenders/quotations are invited in two bid system i.e.
Technical Bid and Price Bid on the below mentioned terms and conditions by
the undersigned from the authorized firms/govt. stores/traders dealing in the
trade for the purchase of General Store articles as its name, quantity and
specifications mentioned against each for use in this institution, through
Registered Post, Speed Post, Courier or these can be put personally in the sealed
Tender Box kept in the office of the Vice Principal/PTC (D.O. Room/PTC) by
30/07/2012 at 11:30 a.m. :-

    SL.NO.    NAME OF ITEMS                       QUANITITY
        1.    Phenyl (good quality)               1000 liter
        2.    Acid (good quality)                 1150 Liter
        3.    Jharoo Narial (good quality)        1350 Nos.
        4.    Jharoo Phool (good quality)         660 Nos
        5.    Duster Floor (good quality)         1050 Nos
        6.    Harpic                              110 Nos
        7.    Wiper (good quality)                100 Nos
        8.    Liyzol                              60 Nos
        9.    Odonil                              200 Nos
        10.   Nepthline Ball ( 400 gm pack)       325 Pkt.
        11.   Toilet brush (good quality)         100 Nos
        12.   Lathi for sweeper (good quality)    100 Nos
        13.   Vim Powder ( 1 Kg. pack)            110 Pkt.
        14.   Sanitary Cube (good quality)        50 Pkt
        15.   Dettol Liquid ( 500 gm)             520 Nos
        16.   Telecom powder (ponds) ( 400 gm)    20 Nos
        17.   Towel Small size (good quality)     20 Nos
        18.   Blade (good quality)                300 Pkt
        19.   Hair Pump (good quality)            10 Nos
        20.   White Sheet (good quality)          20 Nos
        21.   Surf Excel ( 1 kg. pack)            110 pkt
        22.   Rin Soap ( 250 gm.)                 850 Nos
        23.   Neel ( 400 gm. Pack) (Robin)        105 pkt
        24.   Soda (good quality)                 150 Kg
       25.   Arrarote                                  350 Kg.
       26.   Koyla                                     360 Kg
       27.   Hand Towel (good quality)                 150 Nos
       28.   All Out Refill                            500 Nos
       29.   Bucket plastic ( 20 Ltr) (good quality)   10 Nos
       30.   Mug (good quality)                        50 Nos
       31.   Fena Soap ( 250 gm pack)                  100 Nos
       32.   Fena Powder ( 500 gm pack)                100 Nos.


Terms & conditions of the tender:-
1. Separate envelope should be used of TECHNICAL BID and PRICE BID. The
   WORDS “TECHINCAL BID & PRICE BID” for the purchase of above mentioned.
   General Store articles for use in this Institution, due to open on 30/07 /2012 at
   12 Noon shall be prominently marked on the top of each envelope
   separately and both bids & main envelops should be addressed to the
   Principal PTC Jharoda Kalan, New Delhi by designation & not by name,
   sealed envelops should further be put in a bigger envelope duly sealed and
   super scribed.
2. The tenders should reach this office by 11:30 a.m. on 30/07 /2012.
3. The Technical Bids will be opened first on 30/07/2012 at 12 Noon and the
   Price Bid will be opened only after scrutiny of technical bid and examination
   of samples. The price bids of only those firms will be opened who will qualify
   in the technical bid and their samples are found meeting with the approved
   samples.
4. No tender will be accepted by hand and tenders received late will not be
   entertained.
5. Incomplete or Conditional tenders will not be entertained.
6. No representative shall be allowed to attend the meeting of the Purchase
   Committee on behalf of more than one tendering firm/store.
7. The tendering firm must be registered with the Sales Tax/VAT Deptt. and a
   copy of their registration under the Sales Tax/VAT bearing the TIN Number
   must be attached with the technical bid, besides the latest Sales Tax/VAT
   Clearance Certificate or copy of latest challan vide which the taxes have
   been deposited showing the outstanding tax amount as Nil, may also be
   attached with the technical bid.
8. The firms participating in the tender must attach a list of their
   directors/owners/partners etc. and a Certificate to the effect that the firm is
   neither blacklisted nor any criminal case/complaint is registered/pending
   against the firm or its director/owner/partner anywhere in India. Any firm
   found blacklisted by any Govt. Deptt. shall not be considered for this tender.
9. The tenderer should have to clearly indicate the size, specification, quality,
   brand & company name of the articles for which they have quoted the rates
   in price bids.
10. Bidders shall not be permitted to alter or modify their bids after expiry of the
    deadline for receipt of bids.
11. Tenderer participating in the tender have to deposit Application Fee of Rs.
    200/- and Earnest Money amounting to Rs. 10,000/- in the shape of an
    Account Payee Demand Draft in favour of Vice Principal, Police Training
    College, Jharoda Kalan, New Delhi payable at Delhi with the Technical Bid.
    EMD may also be submitted in the form of Banker’s Cheque, FDR or Bank
    Guarantee from any Commercial Bank in an acceptable form. No tender
    will be accepted without requisite Application Fees and EMD.                 EMD
    deposited with the tender shall bear no interest. The EMD should be valid for
    a period of 45 days beyond the date of bid validity (i.e. 5½ months from the
    date of opening of tender) .
12. The Application Fee is non-refundable.
13. The Companies/firms registered with NSIC/DGS&D for the tendered items only
    are exempted from deposit of EMD. They have to enclose valid registration
    certificate/document with their tender.
14. Rates quoted shall be valid up to four months from the date of opening of
    price bids.
15. The price shall be F.O.R. Delhi delivery including packing, transit and
    forwarding to carrier and statutory levies, if any. There shall be no extra
    charges for these items.
16. The price must be quoted with clear term of Excise, Sales Tax/VAT and other
    charges etc. If these taxes/charges are not mentioned separately, it will be
    presumed that the price quoted are inclusive of all taxes/charges. No claim
    for taxes/charges will be entertained at a later stage.
17. The purchase shall be on credit basis and no advance payment shall be
    given.
18. Tenders shall specify the minimum period of delivery of the articles from the
    date of confirmed supply order, in the quotation which shall not be more
    than 30 days. In case the firm fails to complete the supply within stipulated
    period, penalty of 2% per week on the total cost of indented will be imposed
    on the firm. If even after, this supply/installation is not competed, legal action
    shall be initiated against the firm as per norms specified in the tender and
    proceeding for black listing will also be initiated. The penalty shall be
    recovered from the Earnest money deposit/outstanding dues/security
    deposits/final bill etc.
19. After evaluation of technical bids of all tendering firms, the Purchase
    Committee shall examine the samples of those firms, which are found
    complying with the tender terms and conditions in the technical Bid. Price
    Bids of only those firms will be opened, whose samples are found meeting
    with the approved samples. The Purchase Committee will have discretion to
    purchase the item (s) from more than one firm, if their rates are found same.
20. The minimum warranty/guarantee period of the items would be Three
    months from the date of receipt.
21. Tenderer(s) shall indicate their rates in clear/visible figures as well as in words
    and shall not overwriting/make cutting in the quotation. If any
    alteration/overwriting etc. are noticed the rates of such item shall not be
    considered.
22. In case the tenders/successful tender(s) is noticed breaking of any
    condition(s) at any stage during the proceedings of tender
    warranty/guarantee period, the legal action as per rules/laws shall be
    initiated and Earnest money/security money as applicable can be forfeited.
    Proceedings for blacklisting will also be initiated.
23. Conditional tender shall not be accepted at any cost and shall be rejected
    straightway.
24. In case successful bidder(s) shows inability/incapability to complete the
    supply after acceptance of the tender, legal action as enumerated above,
    difference of higher cost, if the work/supply is got completed from other
    tender(s) agency from market would be recovered form the earnest
    money/security deposits of the tenderer(s)
25. If there is any fault in the items during warranty/guarantee period the same
    should be rectified within 02 days.
26. All the items supplied by the firm should be as per the above mentioned size
    & specifications. If the supplied items are not found as per the above size &
    specification, the same should be changed as per requirement of this
    institution within 02 days. Under any circumstances, sub-standard/low quality
    material will not be accepted.
27. The committee decision shall be final and the tenderer(s) should not have
    any objection in this regard.
28. A copy of terms & conditions duly signed by the tenderer as a token of
    acceptance of the same should be attached along with the tender.
29. The Competent Authority reserves the right to reject any or all tenders without
    assigning any reasons thereof on the recommendations of the Purchase
    Committee.
30. In case of any clarification about the size & specification of the items,
    tenderer may consult with QM Branch/Genl.Store/PTC-JK. The sample (s) of
    tendered items are also available in QM Br./ Genl.Store/ PTC for inspection.
31. Before opening the Tech. bid the firm (s) should submit the one sample of
    each quoted item for inspection of user or the committee. Financial Bid of
    those firms will not be opened, whose sample is found inferior to the
    approved sample.
32. As per direction of user / committee, this Institution can ask the firm
    concerned for any minor modification, if required, at the same prices.
33. All disputes are subject to the jurisdiction of the Courts in the NCT of Delhi.
34. The firm(s) whose tender is accepted will have to deposit Performance
    Security by A/C payee Demand Draft/FDR, Bank Guarantee @ 5 % of the
    tendering amount in favour of Vice Principal, Police Training College,
    Jharoda Kalan, New Delhi. No interest is payable on the performance
    security.
35. In case the firm, whose rates are accepted, fails to deposit requisite
    Performance Security, EMD deposited by the firm will be forfeited.
36. The security deposits shall be released only after the completion of
    warranty/guarantee period successfully.

     A) THE FOLLOWING DOCUMENTS SHOULD BE SUBMITTED WITH THE ENVELOPE
        MARKED AS TECHNICAL BID AND DOCUMENTS SHOULD BE PROPERLY
        PAGED IN TENDER FORMAT:-

a.     APPLICATION FEES OF RS. 200/- IN THE SHAPE OF AN ACCOUNT PAYEE
       DEMAND DRAFT IN FAVOUR OF Vice Principal, Police Training College,
       Jharoda Kalan, New Delhi
b.     EARNEST MONEY OF RS. 10,000/- IN THE SHAPE OF BANK DRAFT IN FAVOUR
       OF VICE PRINCIPAL, POLICE TRAINING COLLEGE, JHARODA KALAN, NEW
       DELHI.
c.     SALES TAX/VAT REGISTRATION CERTIFICATE.
d.     CURRENT SALES TAX/VAT CLEARANCE CERTIFICATE ALONGWITH LATEST
       SALES TAX/VAT DEPOSIT ACKNOWLEDGEMENT/CHALLAN.
e.     REGISTRATION CERTIFICATE OF NSIC/DGS&D THE TENDERED ITEMS, IF
       REQUESTED FOR EMD EXEMPTION.
f.     COPY OF TERMS & CONDITIONS DULY SIGNED WITH SEAL OF THE FIRM, AS A
       TOKEN OF ACCEPTANCE OF TERMS AND CONDITIONS.
g.     CERTIFICATE OF BLACK LISTING / CRIMINAL CASE ETC.
h.     ONE SAMPLE EACH OF THE ITEMS, FOR WHICH THE FIRM HAS PARTICIPATED.

B)     PRICE BID SHALL CONTAIN PRICE CLEARLY MENTIONED SALES TAX/VAT &
       OTHER LEVIES ONLY AND NO OTHER DOCUMENTS SHALL BE ENCLOSED
       WITH THE PRICE BID.


                                              -sd-
                                 VICE PRINCIPAL, POLICE TRG. COLLEGE
                                      JHARODA KALAN, NEW DELHI.
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