OFFICE OF THE PRINCIPAL: POLICE TRGAINING COLLEGE JHARODA KALAN : NEW DELHI 110072 Tel 011-25315823. Fax 011-25315137 No. 13879 /Genl.(II)/PTC, dated New Delhi, the 07/07/2012. Subject: Tender for the purchase of General Store articles for use in this institution. Sealed tenders/quotations are invited in two bid system i.e. Technical Bid and Price Bid on the below mentioned terms and conditions by the undersigned from the authorized firms/govt. stores/traders dealing in the trade for the purchase of General Store articles as its name, quantity and specifications mentioned against each for use in this institution, through Registered Post, Speed Post, Courier or these can be put personally in the sealed Tender Box kept in the office of the Vice Principal/PTC (D.O. Room/PTC) by 30/07/2012 at 11:30 a.m. :- SL.NO. NAME OF ITEMS QUANITITY 1. Phenyl (good quality) 1000 liter 2. Acid (good quality) 1150 Liter 3. Jharoo Narial (good quality) 1350 Nos. 4. Jharoo Phool (good quality) 660 Nos 5. Duster Floor (good quality) 1050 Nos 6. Harpic 110 Nos 7. Wiper (good quality) 100 Nos 8. Liyzol 60 Nos 9. Odonil 200 Nos 10. Nepthline Ball ( 400 gm pack) 325 Pkt. 11. Toilet brush (good quality) 100 Nos 12. Lathi for sweeper (good quality) 100 Nos 13. Vim Powder ( 1 Kg. pack) 110 Pkt. 14. Sanitary Cube (good quality) 50 Pkt 15. Dettol Liquid ( 500 gm) 520 Nos 16. Telecom powder (ponds) ( 400 gm) 20 Nos 17. Towel Small size (good quality) 20 Nos 18. Blade (good quality) 300 Pkt 19. Hair Pump (good quality) 10 Nos 20. White Sheet (good quality) 20 Nos 21. Surf Excel ( 1 kg. pack) 110 pkt 22. Rin Soap ( 250 gm.) 850 Nos 23. Neel ( 400 gm. Pack) (Robin) 105 pkt 24. Soda (good quality) 150 Kg 25. Arrarote 350 Kg. 26. Koyla 360 Kg 27. Hand Towel (good quality) 150 Nos 28. All Out Refill 500 Nos 29. Bucket plastic ( 20 Ltr) (good quality) 10 Nos 30. Mug (good quality) 50 Nos 31. Fena Soap ( 250 gm pack) 100 Nos 32. Fena Powder ( 500 gm pack) 100 Nos. Terms & conditions of the tender:- 1. Separate envelope should be used of TECHNICAL BID and PRICE BID. The WORDS “TECHINCAL BID & PRICE BID” for the purchase of above mentioned. General Store articles for use in this Institution, due to open on 30/07 /2012 at 12 Noon shall be prominently marked on the top of each envelope separately and both bids & main envelops should be addressed to the Principal PTC Jharoda Kalan, New Delhi by designation & not by name, sealed envelops should further be put in a bigger envelope duly sealed and super scribed. 2. The tenders should reach this office by 11:30 a.m. on 30/07 /2012. 3. The Technical Bids will be opened first on 30/07/2012 at 12 Noon and the Price Bid will be opened only after scrutiny of technical bid and examination of samples. The price bids of only those firms will be opened who will qualify in the technical bid and their samples are found meeting with the approved samples. 4. No tender will be accepted by hand and tenders received late will not be entertained. 5. Incomplete or Conditional tenders will not be entertained. 6. No representative shall be allowed to attend the meeting of the Purchase Committee on behalf of more than one tendering firm/store. 7. The tendering firm must be registered with the Sales Tax/VAT Deptt. and a copy of their registration under the Sales Tax/VAT bearing the TIN Number must be attached with the technical bid, besides the latest Sales Tax/VAT Clearance Certificate or copy of latest challan vide which the taxes have been deposited showing the outstanding tax amount as Nil, may also be attached with the technical bid. 8. The firms participating in the tender must attach a list of their directors/owners/partners etc. and a Certificate to the effect that the firm is neither blacklisted nor any criminal case/complaint is registered/pending against the firm or its director/owner/partner anywhere in India. Any firm found blacklisted by any Govt. Deptt. shall not be considered for this tender. 9. The tenderer should have to clearly indicate the size, specification, quality, brand & company name of the articles for which they have quoted the rates in price bids. 10. Bidders shall not be permitted to alter or modify their bids after expiry of the deadline for receipt of bids. 11. Tenderer participating in the tender have to deposit Application Fee of Rs. 200/- and Earnest Money amounting to Rs. 10,000/- in the shape of an Account Payee Demand Draft in favour of Vice Principal, Police Training College, Jharoda Kalan, New Delhi payable at Delhi with the Technical Bid. EMD may also be submitted in the form of Banker’s Cheque, FDR or Bank Guarantee from any Commercial Bank in an acceptable form. No tender will be accepted without requisite Application Fees and EMD. EMD deposited with the tender shall bear no interest. The EMD should be valid for a period of 45 days beyond the date of bid validity (i.e. 5½ months from the date of opening of tender) . 12. The Application Fee is non-refundable. 13. The Companies/firms registered with NSIC/DGS&D for the tendered items only are exempted from deposit of EMD. They have to enclose valid registration certificate/document with their tender. 14. Rates quoted shall be valid up to four months from the date of opening of price bids. 15. The price shall be F.O.R. Delhi delivery including packing, transit and forwarding to carrier and statutory levies, if any. There shall be no extra charges for these items. 16. The price must be quoted with clear term of Excise, Sales Tax/VAT and other charges etc. If these taxes/charges are not mentioned separately, it will be presumed that the price quoted are inclusive of all taxes/charges. No claim for taxes/charges will be entertained at a later stage. 17. The purchase shall be on credit basis and no advance payment shall be given. 18. Tenders shall specify the minimum period of delivery of the articles from the date of confirmed supply order, in the quotation which shall not be more than 30 days. In case the firm fails to complete the supply within stipulated period, penalty of 2% per week on the total cost of indented will be imposed on the firm. If even after, this supply/installation is not competed, legal action shall be initiated against the firm as per norms specified in the tender and proceeding for black listing will also be initiated. The penalty shall be recovered from the Earnest money deposit/outstanding dues/security deposits/final bill etc. 19. After evaluation of technical bids of all tendering firms, the Purchase Committee shall examine the samples of those firms, which are found complying with the tender terms and conditions in the technical Bid. Price Bids of only those firms will be opened, whose samples are found meeting with the approved samples. The Purchase Committee will have discretion to purchase the item (s) from more than one firm, if their rates are found same. 20. The minimum warranty/guarantee period of the items would be Three months from the date of receipt. 21. Tenderer(s) shall indicate their rates in clear/visible figures as well as in words and shall not overwriting/make cutting in the quotation. If any alteration/overwriting etc. are noticed the rates of such item shall not be considered. 22. In case the tenders/successful tender(s) is noticed breaking of any condition(s) at any stage during the proceedings of tender warranty/guarantee period, the legal action as per rules/laws shall be initiated and Earnest money/security money as applicable can be forfeited. Proceedings for blacklisting will also be initiated. 23. Conditional tender shall not be accepted at any cost and shall be rejected straightway. 24. In case successful bidder(s) shows inability/incapability to complete the supply after acceptance of the tender, legal action as enumerated above, difference of higher cost, if the work/supply is got completed from other tender(s) agency from market would be recovered form the earnest money/security deposits of the tenderer(s) 25. If there is any fault in the items during warranty/guarantee period the same should be rectified within 02 days. 26. All the items supplied by the firm should be as per the above mentioned size & specifications. If the supplied items are not found as per the above size & specification, the same should be changed as per requirement of this institution within 02 days. Under any circumstances, sub-standard/low quality material will not be accepted. 27. The committee decision shall be final and the tenderer(s) should not have any objection in this regard. 28. A copy of terms & conditions duly signed by the tenderer as a token of acceptance of the same should be attached along with the tender. 29. The Competent Authority reserves the right to reject any or all tenders without assigning any reasons thereof on the recommendations of the Purchase Committee. 30. In case of any clarification about the size & specification of the items, tenderer may consult with QM Branch/Genl.Store/PTC-JK. The sample (s) of tendered items are also available in QM Br./ Genl.Store/ PTC for inspection. 31. Before opening the Tech. bid the firm (s) should submit the one sample of each quoted item for inspection of user or the committee. Financial Bid of those firms will not be opened, whose sample is found inferior to the approved sample. 32. As per direction of user / committee, this Institution can ask the firm concerned for any minor modification, if required, at the same prices. 33. All disputes are subject to the jurisdiction of the Courts in the NCT of Delhi. 34. The firm(s) whose tender is accepted will have to deposit Performance Security by A/C payee Demand Draft/FDR, Bank Guarantee @ 5 % of the tendering amount in favour of Vice Principal, Police Training College, Jharoda Kalan, New Delhi. No interest is payable on the performance security. 35. In case the firm, whose rates are accepted, fails to deposit requisite Performance Security, EMD deposited by the firm will be forfeited. 36. The security deposits shall be released only after the completion of warranty/guarantee period successfully. A) THE FOLLOWING DOCUMENTS SHOULD BE SUBMITTED WITH THE ENVELOPE MARKED AS TECHNICAL BID AND DOCUMENTS SHOULD BE PROPERLY PAGED IN TENDER FORMAT:- a. APPLICATION FEES OF RS. 200/- IN THE SHAPE OF AN ACCOUNT PAYEE DEMAND DRAFT IN FAVOUR OF Vice Principal, Police Training College, Jharoda Kalan, New Delhi b. EARNEST MONEY OF RS. 10,000/- IN THE SHAPE OF BANK DRAFT IN FAVOUR OF VICE PRINCIPAL, POLICE TRAINING COLLEGE, JHARODA KALAN, NEW DELHI. c. SALES TAX/VAT REGISTRATION CERTIFICATE. d. CURRENT SALES TAX/VAT CLEARANCE CERTIFICATE ALONGWITH LATEST SALES TAX/VAT DEPOSIT ACKNOWLEDGEMENT/CHALLAN. e. REGISTRATION CERTIFICATE OF NSIC/DGS&D THE TENDERED ITEMS, IF REQUESTED FOR EMD EXEMPTION. f. COPY OF TERMS & CONDITIONS DULY SIGNED WITH SEAL OF THE FIRM, AS A TOKEN OF ACCEPTANCE OF TERMS AND CONDITIONS. g. CERTIFICATE OF BLACK LISTING / CRIMINAL CASE ETC. h. ONE SAMPLE EACH OF THE ITEMS, FOR WHICH THE FIRM HAS PARTICIPATED. B) PRICE BID SHALL CONTAIN PRICE CLEARLY MENTIONED SALES TAX/VAT & OTHER LEVIES ONLY AND NO OTHER DOCUMENTS SHALL BE ENCLOSED WITH THE PRICE BID. -sd- VICE PRINCIPAL, POLICE TRG. COLLEGE JHARODA KALAN, NEW DELHI.
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