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CHOREOGRAPHY of NIFT GRADUATION SHOW by 305rEL

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									                        National Institute of Fashion Technology
                             (Fashion Designing Department)
                                    Rae Bareli Centre
                            NIFT Campus, Doorbhash Nagar,
                           ITI Premises, Rae Bareli – 2209010
                                 (Telefax: 0535-2702424)


File No:-9677(32)/F&A (FD)/ Fashion Show/10                          Date: 25.04.2011


                                 Notice Inviting Tender


1. National Institute of Fashion Technology (NIFT) invites sealed Tenders under two Bid
   systems for providing CHOREOGRAPHY of NIFT GRADUATION SHOW SCHEDULED
   ON 22nd May 2011 (Sunday) at HOTEL VIVANTA by TAJ. The tender notification can
   be also downloaded from the website “www.nift.ac.in/raebareli ”. The tender bids duly
   filled in all respect enclosing necessary documents may be addressed to The Director,
   National Institute of Fashion Technology, Rae Bareli Centre, Doorbhash Nagar, Rae
   Bareli – 229 010 so as to reach on or before 17:30 Hrs on 09.05.2011 OR the tender
   may be dropped in Tender Box placed at reception of NIFT Rae Bareli Centre. The
   technical bid will be opened at 16:30 hrs on 10.05.2011 by the Local Purchase
   Committee in the office of Deputy Registrar (F&A), NIFT Rae Bareli Centre in the
   presence of tenderer who may wish to be present, either by thegmselves or through
   their authorized representatives. The financial bids of technically qualified bidders
   shall be opened by the Local Purchase Committee at 16:30 hrs on 12.05.2011 in the
   office of Deputy Registrar (F&A), NIFT Rae Bareli Centre in the presence of technically
   qualified bidders who may wish to be present, either by themselves or through their
   authorized representatives.
        The technically qualified bidders will be intimated through phone/email.

Earnest Money deposit required: Rs. 25,000/- in the form of Demand Draft favoring NIFT
Rae Bareli payable at Rae Bareli.

Last date for receipt of tender: up to 17.30 hrs on 09.05.2011

Date of opening of Technical Bid: at 16.30 hrs on 10.05.2011

Date of opening of Financial Bid: at 16.30 hrs on 12.05.2011




                                                               Purchase Officer




SIGNATURE OF TENDERER                                                           1|12
                    National Institute of Fashion Technology
                               Rae Bareli Centre
                       NIFT Campus, Doorbhash Nagar,
                              Rae Bareli - 229010

1. NIFT Rae Bareli proposes to invite tenders under two bid systems for
   providing choreography services of forthcoming Graduation show on
   22.05.2011. The tender shall be submitted in two separate sealed envelopes,
   one for the technical bid (as per Annexure ‘A’ & ‘B’ enclosed) and one for
   the financial bid (as per Annexure ‘C’ enclosed) which should be clearly
   super scribed on the envelopes.

2. Tender shall be submitted in official tender form only. If submitted in any
   other form the same shall be rejected.

3. No paper shall be detached from the tender.

4. The name and address of the tenderer shall be clearly written in the space
   provided and no overwriting, correction, insertion shall be permitted in any
   part of the tender unless duly countersigned by the tenderer. The tender
   should be filled in and submitted in strict accordance with the instruction
   laid down herein: otherwise the tender is liable to be rejected.

5. The tender is liable to be rejected if complete information is not given
   therein, or if the particulars and data (if any) asked for in the Schedule to
   the tender are not filled in.

6. The tender must be addressed to the Director, National Institute of
   Fashion Technology, Rae Bareli Centre, Doorbhash Nagar, Rae Bareli –
   229 010 and should be deposited in the Tender Box at Rae Bareli Centre on
   or before 09.05.2011.The tender bids received after the due date of
   09.05.2011 will not be accepted and considered.The Technical bid will be
   opened by the Local Purchase Committee on the 10.05.2011 at 16:30 hrs at
   the office of the Deputy Registrar (F&A) in the presence of tenderer who may
   wish to be present, either by themselves or through their authorized
   representatives.

7. NIFT shall in no way be responsible for any default with regard to any
   statutory obligation and the vendor/Contractor will indemnify NIFT in case



SIGNATURE OF TENDERER                                                  2|12
   of any damage or liability, which may arise on account of action of any
   reason.

8. Dispute, if any arising out of providing the said service shall be settled
   mutually or arbitration by sole Arbitrator to be appointed by the Director
   General NIFT at New Delhi as per the provisions of the Indian arbitration
   and Conciliation Act, 1996 and the Rules framed there under. Any
   Arbitrator appointed shall not have the jurisdiction to pass any interim
   awards, or to grant interest higher than 8% charged simply on the award
   amounts, or amounts payable to either party.

9. All firms are required to submit Earnest Money Deposit (EMD) of
   Rs.25,000/- in form of Demand Draft only in favour of NIFT, Rae Bareli
   payable at Rae Bareli .

10.   Offers received without earnest money (EMD) or with earnest money less
      than the amount specified above shall be summarily rejected.

11.   The Earnest Money deposit of unsuccessful bidders will be returned
      within two weeks from the date of opening of bids.

12.    Tenderer must have done at least 5 shows of National Level
      Institutes/Govt. Organizations and Industries etc.

13.   Tender shall be accompanied by the relevant documents including “A list
      of organizations where the agency has currently provided/ has rendered
      the similar services”.

14.   The full & final payment shall be made after providing the necessary
      services based on certification by the concerned department.
15.   The service provider shall ensure that he himself or his authorized
      representative is available for any negotiation or discussion at the venue.

16.   The agreement will be valid for the above said services as incorporated in
      the tender document. This should be strictly adhered to.

17.   National Institute of Fashion Technology reserves the right to accept or
      reject any or all the offer either fully or partly without assigning any
      reasons and is not bound to accept the lowest bid since due weight age
      shall be given to several factors besides the financial bid.


SIGNATURE OF TENDERER                                                   3|12
18.   The schedule of items/services are required as per Annexure ‘B’
      and the evaluation of bid will be on the basis of total bid value.
       Firms must clearly indicate in their offers the different taxes and duties
      which they propose to charge mentioning clearly the present rate(s)
      thereof. Vague offer like “duties as applicable” shall not be considered

19.   The rates quoted should be on FIRM & FIXED basis.

20.    Price may be quoted at Annexure ‘C’ only for the services as mentioned
      at Annexure ‘B’. The required services to be provided on 22.05.2011
      (Sunday).

21.   The Work Order shall be issued by NIFT, Rae Bareli Centre and
      service shall be arranged by the agency.

22.   The agency should be registered with VAT,CST, SST, Income Tax, service
      tax authirities etc. and to enclose the copies of the relevant certificate
      along with the technical bids.




SIGNATURE OF TENDERER                                                   4|12
                                                                                                 Annexure ‘A’

                                               TECHNICAL BID

1. Name of the Agency......................................................................................


2. Name        of        the      authorized           person          (who         signs   on      the          tender
      document)…………………………………………………………………………………….


3. Address of the Agency...................................................................................


4. Phone No. ......................... (Mob.)........................Fax.................................

Eligibility Criteria for Selection:

Sl.           Particulars                                  Description                                 Proof
No                                                                                                  Required
1     Number        of     Shows a)              In          National             Level Copies   of        the    Work
      conducted (Minimum Institutes....................................                 Orders      should            be
      5 shows should be (In words...............................)                       attached.
      conducted                   in
                                       b) In Govt. Organizations...........
      National                 Level
                                       (In words...............................)
      Institutes/           Govt.
                                       c) In Industries........................
      Organizations             and
                                       (In words...............................)
      Industries etc)
2     Turn     Over       Rs.    In                                                     Copy          of          Work
      Lacs (Minimum turn Rs. …………………………(In Lakh) Order/Contract/Agree
      over    in    last       three (In                                        Words ment etc. should be
      years should be Rs. Rs..............................................              attached.
      50.00 lacs)                      .............................................)



                                                                                                                 Contd...




SIGNATURE OF TENDERER                                                                                       5|12
3    Registration        with                                         Copy of Service Tax
     Service             Tax Registration no.......................   Registration should be
     department      (Should Validity upto.........................   attached.
     be Registered)
4    Details of EMD (EMD                                              Original        DD    of    Rs.
     of   Rs.       25,000/-                                          25,000/- in favour of
                                DD amount Rs.................
     required in the form                                             NIFT,       Rae         Bareli
                                DD No.............................
     of DD)                                                           payable at Rae Bareli
                                Dated..............................
                                                                      should      be       attached
                                Issuing Bank...................
                                                                      along    with        technical
                                Payable at.......................
                                                                      bid.
5    Registration        with                                         Copy       of    the       PAN
     Income               tax PAN No…………………………….                      issued by Income Tax
     department                                                       authorities.




Name of the authorized signatory:

Name of the Company /Firm:

Contact No.:




SIGNATURE OF TENDERER                                                                      6|12
                                                                Annexure-‘A-1’

To,
The Director
National Institute of Fashion Technology,
NIFT Campus, Doorbhash Nagar,
Rae Bareli – 229 010


Ref.: Your Notice Inviting Tender No…………………. dated …………..
Sub: Technical bid relating to NIFT Graduation Show -2011.

Sir/ Madam,

   1. I have gone through all the Terms and conditions and also the schedule
      of items as enlisted by you in your Notice Inviting Tender for the subject
      under reference.
   2. I/We, hereby confirm that we have understood all the Terms and
      conditions and confirm my/our commitment to abide by them.
   3. I/We also confirm my/our commitment to provide the services as
      enlisted in schedule of item with your Notice Inviting Tender under
      reference.




                                                       (Signature with stamp)




SIGNATURE OF TENDERER                                                  7|12
                                                                    Annexure ‘B’

                                 Schedule of Items

   (1) Choreography
             Show Production – 22nd May 2011.
             Hiring of Models
       Female         Male                          Remarks
       Models      Models

         15             02       Model A Category-2 (2 Female) & Other
                                 13(female) and 2(male) professional models of
                                 requisite standards.




             Artist Fee for hair and makeup of models
             Show compere/anchor.
             Music Compilations for 32 students including operation
             Stage and Ramp construction as per listed items on S.No. 4 & 5
             Minimum height of Female Models 5’7”.
             Minimum height of Male Models 5’10”.


   (2) Lights   and     Sound     (All   Original/branded     equipments)-Must    be
      provided as per stage design for 600 people.


      Stage Lighting Equipments- Complete Stage Lightening Equipment
      with Parcans, L.E.D. Lights, Moving head pin spots, Color Labs, Clear
      Com,      Smoke        Machine,    Victory   Scanner,   Mixer/Dimmer   Pack,
      Programming Board, Dimmer Pack etc. and other connected equipments.
      SGM follow etc.




SIGNATURE OF TENDERER                                                      8|12
      Sound Equipments- Complete Sound Equipment with Hi power
      speakers, amplifier, Cordless Mikes, Corded Mikes, Audio Mixer, C Player
      etc. and other connected equipments.

   (3) Models Co-ordination, wardrobe in-charge & Backstage Management.


   (4) Stage Design (For Fashion Design Department)
            30’x 20’ ft. Stage of 4 ft in height with flex on top.
            36’x 8’ ft. Ramp starting from 4 ft in height.
            32’x15’ ft. backdrop side wings with NIFT Rae Barel19’x14’ centre
             screen.
            Console set-up.
            Green Rooms set-up 2 nos. (Size as per 15 female and 2 male
             models) with mirror, hanger, lights , racks, table etc.
            Two nos. of side black masking as per design.
            Back drop screen: 20 ft x 15 Ft
   (5) Others
            Logos
            Complete AV Equipments with:
             3 Projectors- Minimum 3000 Lumens

             4 Sound Boxes
             3 Screens (12’x9’)
             1 Camera (without recording)
             01 cordless mike

   (6) Air/ Train Tickets/ Transportation for models and crew members




SIGNATURE OF TENDERER                                                  9|12
Note:

   1. The date and venue for conducting the show is on 22th of May at
        Lucknow.
   2. Company will depute technically qualified executive to coordinate the job
        with NIFT team.
   3. For items mentioned above, the bidders must ensure the required quality,
        materials, dimensions & other parameters and quote accordingly. In case
        items are not as quoted the same shall not be accepted. No payment,
        claims for such items shall be entertained.
   4. The Price Bid shall be quoted with Accommodation, Food etc. and without
        Accommodation, Food etc for models & crew members separately.




SIGNATURE OF TENDERER                                                10 | 1 2
                                                              Annexure “C”
                               PRICE BID
(With Accommodation, Breakfast, Lunch and Dinner facility for Models & Crew
                         members for Two days)

The tenderer shall quote the amount tendered/financial bids in the following
format as considering the venue in HOTEL VIVANTA by TAJ at Lucknow:
“FINANCIAL BID FOR NIFT GRADUATION SHOW-2011 of NATIONAL
INSTITUTE OF FASHION TECHNOLOGY RAE BARELI”
“I/We (__________________________) on behalf of M/s   _____________________
______________________ hereby undertake to carry out Graduation Show-2011
as specified in this tender for an amount of Rs. ___________ (in words Rupees
_________________________________________________________________)   for    the
event with materials as required in Annexure B (i.e. Schedule of Items). The
above quoted amount is inclusive of and in accordance with all the statutory
liability, Service Charges, Administrative Charges, Service Tax etc.” as
applicable .


                                         ____________________________________
                                  Signature of the tenderer/authorized
                                         signatory with seal

Note: The Price bid shall be submitted in separate second envelope in sealed
cover superscripting "Price Bid" for Graduation Show-2011.

UNDERTAKING BY THE TENDERER

I have carefully gone through the various terms and conditions mentioned in
the tender document of Choreography for Fashion show and Accessories design
show. I agree to all the conditions and offer to organize the show in HOTEL
VIVANTA by TAJ at Lucknow. I am making this offer after carefully reading the
conditions and understanding the same. I have acquainted with all the tasks
required to be carried out, before making this offer. I hereby sign this
undertaking as token of our acceptance of various conditions mentioned in
tender document.


Place : ______________
Dated : ______________                    Name & Signature of Contractor
                                          Address:
                                          ______________________________

                                          ________________________________


SIGNATURE OF TENDERER                                                11 | 1 2
                                                                Annexure “C”
                                 PRICE BID

 (Without Accommodation, Breakfast, Lunch and Dinner facility for Models &
                               Crew members)

The tenderer shall quote the amount tendered/financial bids in the following
format as considering the venue in HOTEL VIVANTA by TAJ at Lucknow:
“FINANCIAL BID FOR NIFT GRADUATION SHOW-2011 of NATIONAL
INSTITUTE OF FASHION TECHNOLOGY RAE BARELI”
“I/We (__________________________) on behalf of M/s   _____________________
______________________ hereby undertake to carry out Graduation Show-2011
as specified in this tender for an amount of Rs. ___________ (in words Rupees
_________________________________________________________________)   for    the
event with materials as required in Annexure B (i.e. Schedule of Items). The
above quoted amount is inclusive of and in accordance with all the statutory
liability, Service Charges, Administrative Charges, Service Tax etc.” as
applicable .


                                         ____________________________________
                                  Signature of the tenderer/authorized
                                         signatory with seal

Note: The Price bid shall be submitted in separate second envelope in sealed
cover superscripting "Price Bid" for Graduation Show-2011.

UNDERTAKING BY THE TENDERER

I have carefully gone through the various terms and conditions mentioned in
the tender document of Choreography for Fashion show and Accessories design
show. I agree to all the conditions and offer to organize the show in HOTEL
VIVANTA by TAJ at Lucknow. I am making this offer after carefully reading the
conditions and understanding the same. I have acquainted with all the tasks
required to be carried out, before making this offer. I hereby sign this
undertaking as token of our acceptance of various conditions mentioned in
tender document.


Place : ______________
Dated : ______________                    Name & Signature of Contractor
                                          Address:
                                          ________________________________

                                          ________________________________


SIGNATURE OF TENDERER                                                12 | 1 2

								
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