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SOP
FG BOYS PUBLIC SECONDARY SCHOOL
JHELUM CANTT.
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INDEX
Section -1 INTRODUCTION HISTORY & MISSION
Section -2 ORGANIZATION OF SCHOOL
Section -3 SCHOOLMANAGENET SYSTEM
Section -4 STUDENTS APPOITMENT
Section -5 ACCOUNTS
Section -6 ADMISSION
Section -7 EXAMINATION
Section -8 SPORTS & CO-CURRICULAR ACTIVITIES
Section -9 TRANSPORT
Section -10 MISCELLINIOUS
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FG BOYS PUBLIC SECONDARY SCHOOL JHELUM CANTT.
0544-9270230
Established 1954
Taken over by Fed Govt 1975
Taken over by FGEI (C/G) GHQ 1977
Section 24
Strength 1117
All the employees of this School are now working under FGEI (C/G) Dte Sir
Syed Road, Rawalpindi headed by Director/
Region control and management are looked after by GSo-I Rawalpindi.
MISSION
1. To educate and groom the students physically and mentally.
So that they can serve their country and Nation.
2. To develop leadership qualities among the students.
3. To make them Nobel, useful and creative citizen of Pakistan.
4. To polish their qualities through academic and Co-Curricular
activities.
5. To create passion of love for Pakistan in the students and to
make them good Muslim and Pakistani.
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FG BOYS PUBLIC SECONDARY SCHOOL JHELUM CANTT.
BRIEF HISTORY
The School was established by the Cantt Board in 1954. The
Federal Government nationalized the Institution in 1975. In 1977 the
management and Control of Institution was taken over by Directorate
of Army GHQ Rawalpindi Cantt.
The School was being run with 20 section up to 2008, 4 x
additional sections one of each class 6th , 7th , 8th & 9th was sanctioned
by Director FGEI (C/G) vide ltr No.01/1/81-FGEI (Dev) dated
14-01-2008
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ORGANIZATION OF THE SCHOOL
Building statement: FG Boys public Secondary School Jhelum Cantt is
located in the Gulafshan Colony near GPO & Chowni
stop Jhelum Cantt.
Total Area : 08.18 Acres
State of Building
01. Block 03
02. Principal Office 01
03. V. Principal Office 01
04 Admn Office 01
05. Male staffroom 01
06. Female staffroom 01
07. Computer Lab 01
08. Laboratory (Phy, Bio, Chem) 01
09. Library 01
10. Class Rooms 24
11. Sports room 01
12. Washroom for staff 04
13. Wash rooms for students 08
14. Stores 02
15. Water point 01
16. Canteen 01
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STAFF STATEMENT OF TEACHING & NON TEACHING STAFF
1. Principal BPS-19 01
2. V/Principal BPS-18 01
3. Senior TGT BPS-17 03
4. TGT BPS-16 10
5. TUGT BPS-14 12
6. MTT BPS-09 03
7. DM BPS-14 01
8. PTI BPS-15 01
9. Computer Instructor BPS-17 (Contract) 01
10. Asstt Librarian BPS-12 01
11. Lab Asstt. BPS-07 01
12. Lab Attendant BPS-03 01
13. Accountant BPS-11 01
14. UDC BPS-09 01
15. Class IV 05 (1 N/Qasid
02 Mali
01 Chowkidar
01 Sweeper)
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ENHANCEMENT OF POWERS – SANCTION OUT OF NON – PUBLIC FUND.
One Time
Sr. Authority Student Fund Building Fund Sanction from
Each Fund
1. Drawing & Disbursing Upto Rs.20,000/- Upto Rs.20,000/- Upto Rs.4,000/-
Officers of Primary /
Middle School
2. Principal of High School Upto Rs.30,000/ Upto Rs.30,000/ Upto Rs.5,000/-
3 Principal of Intermediate Upto Rs.40,000/ Upto Rs.40,000/ Upto Rs.7,000/-
College
4. Principal of Degree Upto Rs.60,000/ Upto Rs.60,000/ Upto Rs.10,000/-
College
5. GSO-I Regional Office. Upto Rs.75,000/ Upto Rs.75,000/ Upto Rs.25,000/-
AUTHORISED STUDENT’S ENROLMENT.
According to Education Code Only : 40 Students can be accommodated in each
section a class room.
NATURE OF ACCOUNTS.
Following accounts are maintained by the school to organize the financial matter
smoothly.
1. Students Fund Account
2. Exams Fund Account
3. Building Fund Account
4. Computer Fund Account
5. Public Fund Account.
6. Security Fund Account
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SECTION - III
SCHOOL MANAGEMENT SYSTEM
DUTIES OF PRINCIPAL
1. The role of the Principal is to provide leadership, direction and co-ordination
within the school. The Principal’s main focus should be to develop and maintain effective
educational programs within his/her school and to promote the improvement of teaching
and learning process within his/her school.
2. The duties of the school Principal are all encompassing as all aspects of the
schools operations are either directly or indirectly under his/her jurisdiction. In general
terms the Principal shall be responsible for;
a. The detailed organization of the school.
b. The development of the instructional program.
c. The assignment of duties to and the supervision of members of his staff.
d. The general operation of the school facility.
3. Ensuring that all the school staff is adequately performing their duties and tasks as
per existing policies, instructions, SOP’s and orders.
4. Leadership and Climate
a. Continually Endeavour to improve the operating effectiveness of the
school for which he is responsible.
b. Remains abreast of current practices and techniques relating to school
programs, teaching and administration by attending meetings and
professional development conferences, and reading professional materials.
c. To devote as much time as possible to the supervision of the school;
observing methods of instruction and endeavoring to improve the
efficiency of the staff and the school in general.
d. Suggest appropriate changes and ensure adherence to approve policies,
practices and procedures within his/her area of responsibility.
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5. Programming
a. Co-ordinate and foster the development of programs within the school to
best meet the needs and interests of the students.
b. Ensure and assist the teaching staff in the timely implementation of
curriculum materials, and keep the regional office informed as to any
delay.
c. Develop and support a high degree of student morale through curricular
and extracurricular activities and services and co-ordinate the participation
of all members of the teaching staff in the extra curricular programs.
d. Hold Inter House Competitions for all the sports & co-curricular activities
those are held at Regional Level. .
e. Selection, preparation & participation of school teams in Inter School
Competitions for all competitions those are held at Regional Level.
6. School Organization and Staffing
a. Strictly adherence to merit and policies in granting admission and
transferring.
b. Be responsible for the preparation of timetable, class lists and schedules,
and supervise schedules and be responsible for their functioning.
c. Hold weekly meetings with Section Heads, House Masters and committee
in charges in order to align their work and assigned tasks with school’s
objectives and document the minutes of meeting.
d. Be responsible for the proper registration and transfer of students in the
school and for the maintenance of up-to date student cumulative records.
e. Maintain or direct the maintenance of other records and files, and the
preparation and timely submission of reports and returns to higher
authorities as required.
f. Establish appropriate procedures for the control of all materials and
equipments etc.
g. Where there is no Vice Principal, designate a member of the teaching staff
of that school to assume the duties and responsibilities of the Principal in
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the Principal’s absence and inform the Regional office and staff of the
person designated.
h. Formulation of various committees and their SOPs. Committees
mentioned below are mandatory apart from these additional can be created
if deemed necessary:-
(1) Admission Committee.
(2) Examination Committee.
(3) Discipline Committee.
(4) Security Committee.
(5) Time Table Committee.
(6) Purchase Committee.
(7) Maintenance Committee.
(8) Canteen Committee.
(9) Function Committee (MOD’s).
(10) Sports Committee.
7. Professional Development
a. Promote the professional and academic growth of his staff through staff
meetings, in service training and personal contact.
b. Take an active role in the selection, planning, and implementation of
professional development activities for the staff in cooperation with the
Regional Office.
8. Staff Supervision and Evaluation
a. As campus administrator, the Principal, is responsible for the daily
supervision of the school, its students, facilitators, professional and
support staff.
b. See that every teacher and other staff shall be on duty in the school at least
10 minutes before the opening of the morning and after noon session.
c. Shall evaluate the effectiveness of each member of the staff and timely
submission of ACR based on merit.
d. Be responsible for the development and conduct of an orientation program
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for all newly inducted teachers.
e. See that instructions are prepared for the guidance of substitute teachers.
f. Maintenance/updating of attendance register and leave record.
g. See that the various committees are working under rules and regulations.
h. Assign duties to vice principal section heads, house masters and other staff
to facilitate the work.
i. Ensure that the staff does not promote/encourage any sectarian and
political discussions with and among the students.
j. Shall discourage the use of cell phones by the staff during the class
sessions.
k. Ensure that none of his staff collects any fines directly from the students.
l. Evaluation of House Master must also include the display of discipline
standards (As initiated/established through various existing policies,
instructions, SOP’s, and orders) by the House Students,
participation/involvement in conduct of sports/co-curricular activities at
various levels and performance of House teams in Inter House
competitions.
m. PTI evaluation must be based on the display of discipline standards (As
initiated/established through various existing policies, instructions, SOP’s,
and orders) by the students, participation/involvement in conduct of
sports/co-curricular activities at various levels and performance of school
teams in various inter region/schools competitions.
n. Section Head’s evaluation must be based on the academic result of the
respective section students.
o. While evaluating TGT/TUGT/MTT must cater Section Head’s
recommendations and observations.
p. Ensure that students are not employed on any work fatigue by the staff
such as:-
(1) Placing, offering and cleaning utensils/eatables for staff or during any
school functions.
(2) Personnel requirements of the staff which affect students self respect.
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q. Shall see that students are not mentally and physically harassed by the
staff.
r. Maintenance of warning registers (Recordable) that will facilitate in
evaluation.
9. Students Control and Supervision
a. Establish and enforce a climate in which students can develop self-
discipline. This also includes direct interaction with all appointment
holders and daily meeting with head boy/girl.
b. To have disciplinary authority over each student while on school premises,
while going to and from school , while riding on school buses while taking
part in authorized school activities.
c. To have authority over activities sponsored and conducted by the student
organizations of his school.
d. See that no student is allowed to leave the school without his/her express
permission.
e. Take appropriate disciplinary action against ill disciplined students in the
light of rules, regulations, policies, instructions and SOP. It also includes
the implementation of fine system to the defaulters as under:-
(1) Minor Discipline Cases
(a) Late Comers - Rs.5/-
(b) Whole day absence without leave - Rs.5/-
(c) Bunking (leaving class without permission) - Rs.10/-
(d) Improper uniform - Rs.5/-
(2) Major Discipline Cases. On each of the following major discipline
cases, roper offence report will be prepared by the concerned teacher.
Parents will be called and report will be filed in the student’s dossier
duly signed by the teacher, parents and countersigned by the
principal. In addition to the above, following fines will be imposed:-
(a) Scuffling / Abusing - Rs 10/-
(b) Cheating - Rs 10/-
(c) Disobeying Teacher - Rs 10/-
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d) Damaging School Property. Cost of damaged items will
be borne by offender plus fine not more than Rs 50/-
10. Student Evaluation and Reporting
a. To familiarize her/himself with the general student’s progress and to assist
in its improvement.
b. Ensure that the student dossiers are prepared and maintained in respect of
each student for evaluation.
b. Co-ordinate and / or direct the evaluation of student’s progress and
achievement and the provision of regular reports to parents as required.
11. Communication and Public Relations
a. Principal are responsible for communicating their school's mission, goals
and policies to teachers, students, parents and the community.
b. Maintain communications with parents or guardians regarding the total
school program, student achievement, placement and behavior.
c. Inform parents of the school activities through newsletters and
parent/teacher conferences, etc.
12. Health, Safety/Security and Plant Supervision
a. Develop and foster a sense of pride and respect for school property so that
the facility is an attractive place.
b. Ensure that all reasonable precautions are taken to safeguard the health
and general well being of his staff and students of his school. To this end
he shall see that students and staff are adequately trained to make effective
plans necessary for their safety.
c. Establish procedures whereby the access of visitor to the school can be
monitored and controlled. This would include access by salespersons and
any other visitors.
d. Prohibit use of any kind of medication, pain killers by staff and students.
e. Inspect the school grounds and school buildings to see that they are free
from hazards which might cause accidents and shall notify the proper
authorities of any conditions which need remedies.
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f. In the event of where damage is serious and appears to have been
deliberate, it shall be reported to the Regional Office.
g. Supervision, coordination and monitoring of guards detailed for the
protection/safety of staff and students. This also includes to not to
employee them on any other duties except the guard duties.
h. Ensure that staff and students are equipped with the service and student’s
card respectively.
j. Assume responsibilities for the general cleanliness and maintenance of his
school.
k. Work with his team in the planning of capital projects and the routine
maintenance of school building and grounds.
l. Takes precautions to protect records, equipment, materials, and facilities.
13. Accounts/Budget
a. Is responsible/in charge for updating, maintenance and utilization of all
types of funds as per existing policies, instructions and SOPs.
b. Ensure proper documentation to avoid audit objections.
c. Meeting with concerned LAO once a week for settlement of raised audit
objections.
d. Ensure that the Section In charge timely prepare and put up the details of
fine system for approval. After approval, the same will be handed over to
staff responsible for collection of monthly fee. The amount collected on
account of fines will be credited into Students Fund.
Note: Principal means Head of Institution which include Head
Master/Mistress and Officiating Head.
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DUTIES OF VICE PRINCIPAL, & A/ VICE PRINCIPAL
1. In the absence of the principal assume the duties and responsibilities of the
principal.
2. Ensuring that all the school staff is adequately performing their duties and tasks as
per existing policies, instructions, SOP’s and orders and makes use of warning register
against defaulters.
3. Shall hold weekly meetings with Committee in charges, Section Heads and House
Masters and document the minutes of meetings.
4. Checking of teacher’s diaries and student’s dossiers.
5. Primarily responsible for the academic excellence of the institution.
6. Other duties assigned by the principal.
DUTIES OF A SECTION HEAD
1. Ensuring that all the staff in his section is adequately performing their duties and
tasks as per existing policies, instructions and SOP’s. Sections Heads shall separate
maintain a warning register (Recordable) for the respective Section staff. After entry it
must be put up to the principal for countersignature on the same date.
2. Is overall responsible for the academic excellence of the section.
3. Checking of teacher’s diaries and student’s note books.
4. Shall ensure the timely updating of student’s dossier and endorsement of his
remarks.
5. Shall regularly update the principal about the progress of teachers based on
academics standards of the students.
6. Selection of student’s appointment holders on the basis of merit in consultation/
coordination with House Masters and Class in charges.
7. Weekly meeting with section staff and to document the minutes of meeting.
8. Monitoring and scrutiny of fine system for principal’s approval.
9. To deal with welfare and other administrative matters of the section and staff.
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10. Provision of necessary stationary to Section Staff to perform their tasks and its
audit.
11. Performs other tasks as required under the instructions of Head of
Institution/AHM/VP.
DUTIES OF A HOUSE MASTER
1. House Master/Mistress. Principal will nominate 4 X Teachers (mature,
hardworking & inspiring) in consultation with AHM/VP and Section Heads. Duties of a
House Master/Mistress are as under:-
a. Selection of House Captain in consultation with AHM, Section Head and
Class in charge.
b. Ensure that in every class the respective House students have been
distributed on the basis of academics, sports/co-curricular activities and
height.
c. Shall maintain a class wise nominal roll of respective House students.
d. Is over all responsible for the sports, co-curricular activities and discipline
of the House.
e. Selection, preparation of House teams for various sports/co-curricular
activities in consultation with Section Head, Class in charge and House
Captain.
f. Shall enlighten the importance of team work among House students and
motivate/encourage them for active participation.
g. Assist the PTI in maintaining discipline.
h. Assist P.T.I in enforcement of discipline and conduct of sports functions.
j. Shall see that House Captain and Representatives are performing their
duties as per orders, instructions and SOPs.
k. Shall meet House Captain daily and maintain an order book.
l. Shall hold a House meeting (House Captain and Representative from each
class/section) once a week and document the minutes.
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m. Provision of necessary stationary to House appointments to perform their
tasks and its audit.
n. Ensure the punctuality of House Captain/students at all times.
o. Ensure that the House Captain/students are properly dressed up as
instructed for several functions.
p. Checking and keeping record (Register to be maintained) of House
students committing major/minor discipline offences and their entries in
respective dossiers along remarks.
q. Checking behavior and language of House Captain/students.
r. Checking canteen premises/eatables for hygiene.
s. Ensure that the House students are properly seated at all school functions.
t. Carry out any other duties assigned by the authorities.
DUTIES OF PHYSICAL TRAINING INSTRUCTOR (PTI)
1. Responsible for organizing physical education program to promote development
of social skills and physical attributes of students.
2. Manage, administer and organize a wide range of sports facilities and adventurous
activities.
3. Conducts/instructs physical fitness classes and provide health and fitness
counseling.
4. Performs the tasks of designing plans for students on how to lose weight based on
their personal profile.
5. Monitor eatables provided at school canteens for prices, hygiene and its
cleanliness.
6. Select, Order, store, and issue inventory equipment, supplies and materials used in
physical training and sports.
7. Conduct and assist House Masters/Designated staff in Inter House, Inter School &
Inter Region Competitions.
8. Selection, preparation & participation of school teams for all competitions those
are held at Regional Level.
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9. Promotes mental and physical health of students by creating awareness on the
importance of good health.
10. Support students in physical exercises like swimming, yoga, and aerobics (If
Qualified) as well as in various sports programs.
11. Motivates students to participate in various activities along with academics.
12. Forms good sports team and identifies the talent of individual students.
13. Discipline of students during several school functions, outside the classes and to
ensure that no student is roaming without out pass.
14. Regulates the uniform check through out the day and especially before the
morning assembly at the school main gate.
15. Supervise, guide & assist appointment holders in discharging of their duties.
16. Maintenance and updating of fine register.
17. Maintenance of the entire store held in his/her charge on ledger.
18. On posting/transfer/promotion and leave is responsible to hand over all items held
on charge to the instructor appointed at his/her place.
19. Shall perform other duties as per orders and instructions by the authorities.
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DUTIES OF TGT/TUGT/MTT
1. Demonstrates communication and interpersonal skills as they relate to interaction
with students, parents, other teachers, administrators, and other school personnel.
2. Is available to students and parents for conferences according to system policies.
3. Facilitates home-school communication by such means as holding conferences,
telephoning, and sending written communications.
4. Maintains confidentiality of students and students’ records.
5. Works cooperatively with school administrators, special support personnel,
colleagues, and parents.
6. Operate at all times within the stated policies, instructions, SOP and practices of
the school.
7. Prepare/maintain student’s dossier in respect of each student and produce it on
weekly Section Head meetings.
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8. Conduct assigned classes at the times scheduled.
9. Enforces regulations concerning student conduct and discipline. It also includes
the maintenance of record (Separate Register) of major/minor discipline offences and
their entries in respective student’s dossiers and timely submission (Duly Signed) of
record to the concerned staff through Section Heads for inclusion of fine in the monthly
fees of the offender.
10. Demonstrates timeliness and attendance for assigned responsibilities.
11. Provides adequate information, plans, and materials for substitute teacher.
12. Maintains accurate, complete, and appropriate records and files reports
promptly.
13. Attends and participates in faculty meetings and other assigned meetings and
activities according to school policy.
14. Models correct use of language, oral and written.
15. Avoid use of cell phone in class rooms.
16. Avoid and discourage sectarian discussions with and among the students and
other staff.
17. Demonstrates accurate and up-to-date knowledge of content.
18. Implements designated curriculum.
19. Maintains lesson plans as required by school policy.
20. Assigns reasonable tasks and homework to students.
21. Prepare and present informative reports to parents.
22. Participates in professional development opportunities and applies the concepts to
classroom and school activities.
23. Takes precautions to protect records, equipment, materials, and facilities.
24. Assumes responsibility for supervising students in out-of-class settings.
25. Demonstrates appropriate personal conduct while in performance of school duties.
26. Punctuality and promptness along with respective students immediately after first
bell for morning assembly.
27. Ensuring that at morning assembly uniform check is conducted and students are
made to stand height wise in increasing order in a straight line with adequate gap between
two students.
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28. Ensuring that all students are participating turn wise in morning assembly
activities.
29. Is responsible for distribution of entire class into four houses on the basis of
academics, sports/co-curricular activities and height.
30. The class room should be neat and tidy.
31. The seating arrangement should be proper.
32. Boys & Girls should be made to sit separately.
33. Is prohibited to mentally and physically harass the students.
33. Overflowing dust bin should be avoided. Cupboard should not be made into make
shift dustbins.
34. Ensure that the soft board in the class room should have two portions:-
a. Creativity board
(1) The class in charge shall hold a monthly competition for creative
work among the four Houses and announce the positions of Houses
in the class and the creative work of the 1st position shall be
displayed on the board for a week.
b. Notice board
(1) House division chart.
(2) Time table.
(3) Schedule of academics.
(3) Schedule of sports & curricular activities (when received).
35. Ensure that there are no charts pasted on the class room’s walls.
36. Ensure that the information is displayed and correct on the class information
board.
37. Ensure that there is no electric loose wiring in the class.
38. Shall immediately report to the Section Head for any repair work required in the
class room.
39. Ensure that teacher’s cupboard is in presentable shape.
40. Students who are given permission to go for drinking water/toilets etc should
invariably have an Out Pass. Each class in charge should prepare One Out Pass for Boys
and One Out Pass for Girls. The Out Pass should have signature of Class in charge.
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41. Ensure that students adhere to the prescribed uniform.
42. Shall perform other duties as per orders and instructions by the authorities.
DUTIES OF COMPUTER INSTRUCTOR
1. Instructor is also a lab manager; he is responsible for administrative duties such as
supervising support staff, maintaining inventory, ordering hardware and software and
budgeting for a computer lab.
2. Shall act as an advisor to the head of the institution for utilization of computer
fund.
3. Organize, maintain and manage class systems in proper working condition.
4. Cleaning and dusting of computer equipment.
4. Teach students and learners to use computers.
5. Design and develop appropriate computer instructional material.
6. Manage and monitor student behavior.
7. Develop and implement lesson plans as per curriculum and classroom activities in
consistent with the student management issues.
8. Conduct group training sessions.
9. Maintenance of computer laboratory ledger.
10. On posting/transfer/promotion and leave is responsible to hand over all items held
on charge to the instructor appointed at his/her place. .
11. Performs other tasks as required under the instructions of Head of Institution
/AHM/VP.
DUTIES OF A LIBRARIAN
1. To maintain the cleanliness and presentation of the library.
2. Is requiring a knowledgeable command of numerous information sources to select
material appropriate to a library's needs.
3. Categorizes, prepares and catalogues these materials.
4. Entry of new books in relevant register and allotting these numbers.
5. Recommend material and help individuals find information that they need.
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6. Shall analyze and organize collections by subject.
7. Shall educate individuals on how to use the library systems to find the
information they need. Librarians may also provide special programming or classes.
8. Issue/receipt of books to staff and students on library cards.
9. Entry of the daily newspaper and weekly magazine in ledger.
10. Stock taking and condemnation of books as per policy and instructions.
11. Training and supervision of assistant librarian.
12. Maintenance of the entire store held in his/her charge on ledger.
13. On posting/transfer/promotion and leave is responsible to hand over all items held
on charge to the instructor appointed at his/her place.
14. Establishment of special corners such as QUAID’s corner and dissemination of
their importance and use to staff and students.
15. Performs other tasks as required under the instructions of Head of
Institution/AHM/VP.
DUTIES OF LABORATORY ASSISSTANT/ATTENDANT
1. To carryout washing, cleaning, drying and safe storing of glassware’s and other
lab Items after the analytical work is over.
2. To keep the laboratory tables, instruments etc. in clean and fit condition.
3. To attend day-to-day work of the laboratory as directed by the supervisors.
4. Assistance in displaying equipment, etc. for demonstration purposes.
5. Ensure that all the electricity, gas outlets and water taps are closed after analytical
work
6. Shall in charge of all the items of the lab.
7. Performs other tasks as required under the instructions of Head of Institution.
DUTIES OF UDC/LDC
1. Typing work in the Section/Division.
2. Diary and dispatch.
3. Maintenance of files.
4. Registration of papers and maintenance of circulars and registers.
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5. Records management and other clerical work, etc.
6. Any other work assigned by the superiors.
DUTIES OF N/Qasid
1. Maintain cleanliness of offices/class equipment and furniture.
2. Attending visitors, promptly providing water, tea, beverages and other needs.
3. Is in charge of office equipment and furniture.
4. To take attendance register from office to officer and back.
5. To arrange papers and files on the table of the officer.
6. To remain in attendance at the office room of the officer to attend to the calls of
the Officer in his absence and maintain a record of messages.
7. To carry files and papers to and from the office room of the officers.
8. To carry files, daks, official papers and books, etc. as and when required from
office to residence and vice versa of the officers to whom he is attached.
9. To attend to any other official duties as and when required by his official
superiors.
10 Outdoor duties like payment of utility bills, deposit cheques in bank, other bank
related duties, Post office duties and purchasing as directed.
DUTIES OF CHOWKIDAR
1. Shall guard the gate and the entire school premises.
2. Shall not allow any unauthorized and armed person to enter the school premises.
3. Ensure that entry is made in respect of each visitor entering the school covering
fol aspects:-
a. Name of the visitor.
b. NIC no.
c. To whom the visitor wants to meet.
d. Time in and out.
e. Signature of the visitor.
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f. Apart from above entries chowkidar shall keep the NIC of the visitor in
his custody and issue him/her with the ‘VISITORS CARD’ to enter the
school premises.
4. Maintain a record of all visitors and put up the same on next day at 0815 hours to
the principal.
5. Shall not have any unnecessary discussion with any visitor.
6. Shall not fall in any of the activity that may divert the attention from the duty such
as playing cards, reading newspaper/novel, listening radio etc.
7. To open and close padlocks from all class rooms, halls, offices and stores before
and after working hours respectively and safe custody of each key.
8. Shall not open any class rooms, halls, offices and stores and office after the school
is off.
9. Ensure that all the fans, lights and any other electronic items are switched off
before locking the class rooms, halls, offices and stores.
10. To dust furniture, cupboards and racks of each class room and office.
11. Ensure that there is no wastage of water due to some leakage or open taps.
12. Is responsible for entire building, grounds, playing gadgets and plants/trees for
any damage during duty hours.
13. Ensure that any unauthorized person does not deliver/distribute any sort of
literature in the school and write or paste on notice board or walls of the school.
14. Shall inform principal and duty officer for any untoward incident or emergency.
15. Shall carry out proper handing/taking with next chowkidar on register.
16. Shall not remain in the school premises after the termination of duty hours
17. To attend to any other official duties as and when required by his official
superiors.
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DUTIES OF MALI
1. To plant and graft trees and flower plants.
2. To weed garden, manure plants and trees.
3. To irrigate lawn, grounds, flower pots, decorative plants and other trees.
4. To arrange and manure flower beds.
5. To grow seasonal flowers, to keep garden, lawn, etc. neat and tidy.
6. Sweeps and cleans debris from lawns, grounds and walkways.
7. Cleans and removes leaves and debris from roofs and gutters (located in
lawns and grounds).
8. To attend to any other official duties as and when required by his official
superiors.
DUTIES OF SWEEPER
1. To clean entire building of the school before thirty minutes of morning assembly.
2. To operate cleaning machinery in accordance with instructions.
3. To dilute and use cleaning materials as instructed.
4. To collect and remove waste/rubbish from work area to collection point as
directed.
5. To clean and maintain cleaning equipment as instructed.
6. To attend to any other official duties as and when required by his official
superiors.
26
SECTION – IV
STUDENTS APPOINTMENTS
1. General. To inculcate leadership traits in the students as part of our personality development
program and to enhance their confidence level and sense of responsibility, a comprehensive
students’ prefectorial system has been introduced in all the FGEIs of Lahore Region. Students
who show academic excellence, good personal conduct and discipline and actively participate in
co-curricular events are considered to possess some traits of leadership. As recognition of their
exceptional qualities and to train them as future leaders they are picked up as models for further
grooming of all round personality development. Each school has been divided into four houses
named as “Unity House”, “Faith House”, “Discipline House” and “Tolerance House”.
Appointments and their selection procedures are as under:-
a. Head Boy/Head Girls. Principal in consultation with AHM, Section Head, Class
in charge & PTI will select an all rounder student from the senior most class.
b. House Captain. Each house master/mistress in consultation with AHM, Section
Head and class in charge will select a student from the senior most class of the
school.
c. House Representative. Each class in charge will nominate 4 x House
representatives in consultation with House Masters and Section Heads.
d. Class Monitor. Each class in charge will nominate a student.
2. These appointments are made prominent by wearing colorful sashes, armbands and name
plates as per following details:-
a. House House Color
(1) Unity Red
(2) Faith Blue
(3) Discipline Orange
(4) Tolerance Yellow
(5) Iqbal Sky Blue
(6) Jinnah Green
27
b. Appointment Representation
(1) Head Boy/Girl Light blue sash with appointment “Head
Boy”or “Head Girl” written in golden color.
(2) House Captain Sash in respective House color with
appointment “House Captain” written in
golden color.
(3) Class Rep Arm band in respective House color.
Appointment “Class Rep” written in golden
color.
(4) Class Monitor Green name plate with written “Monitor” in
golden color.
3. Duties of Head Boy
a. Assist the school administration in maintaining discipline.
b. Carry out coordination with the House Captains in matters pertaining to various
Houses.
c. Shall see that House Captains are performing their duties as per orders,
instructions and SOPs and reports to concerned House Master of any
deviation/misconduct.
d. Shall conduct functions in coordination with House Captains such as
independence, Quaid’s, Iqbal’s and defence day etc under the supervision of
teacher.
e. Deal with any case of discipline and bring it to the notice of the Principal /
Section Head / PTI.
f. Shall report / meet daily with Principal and House Captains.
g. Ensure the punctuality of House Captains and students at all times.
h. Ensure that the House Captains and students are properly dressed up as instructed
for several functions.
28
j. Checking and keeping record (Register to be maintained) of students committing
major/minor discipline offences during entire school hours/events/functions and
forwarding their names to the concerned House Masters and Class in charges on
the same day.
(1) Uniform defaulters. Any deviation from prescribed uniform and especially
open cuffs/collar and loose neck tie.
k. Checking behavior and language of House Captains and students.
l. Checking canteen premises / eatables for hygiene.
m. Ensure that the canteen items prices are as per rate list and comparison of it with
minimum three shops in the Bazar under the supervision of P.T.I.
n. Shall visit the entire school building and immediately report to the authorities
concerned about any electric loose wiring, condition of wash rooms, stagnant
water and general cleanliness.
o. Assist P.T.I in enforcement of discipline and conduct of sports functions.
p. Ensure that the students are properly seated at all school functions and will make
them stand at Principal/Chief Guest’s arrival and at the time of singing of the
National Anthem.
q. Shall be a member of reception committee for reception of any dignitary visiting
the school.
r. Suggest and plan co – curricular, extra curricular, social activities and excursion
trips for the students.
s. Supervise and monitor the conduct of morning assembly on daily basis.
t. Carry out any other duties assigned by the authorities.
u. Shall hand over all the items on charge to the successor.
4. Duties of House Captain
a. Assist the House Master, P.T.I, Head Boy in maintaining discipline.
b. Carry out coordination with the House Representatives in matters pertaining to
House.
c. Shall see that House Representatives are performing their duties as per orders,
instructions and SOPs and reports to House Master of any deviation/misconduct.
29
d. Shall assist Head Boy in conduct of various functions such as independence,
Quaid’s, Iqbal’s and defance day etc.
e. Deal with any case of discipline pertaining to the house and bring it to the notice
of the House Master/Class Teacher/P.T.I/Head Boy.
f. Shall report / meet daily with House Master/Representatives.
g. Ensure the punctuality of House representatives/students at all times.
h. Ensure that the House students are properly dressed up as instructed for several
functions.
j. Checking and keeping record (Register to be maintained) of House students
committing major/minor discipline offences during entire school
hours/events/functions and forwarding their names to the respective House
Masters and concerned Class in charges on the same day.
(1) Uniform defaulters. Any deviation from prescribed uniform and especially
open cuffs/collar and loose neck tie.
k. Checking behavior and language of House students.
l. Checking canteen premises / eatables for hygiene.
m. Shall visit the entire school building and immediately report to the authorities
concerned about any electric loose wiring, condition of wash rooms, stagnant
water and general cleanliness.
n. Assist House Master, P.T.I and Head Boy in enforcement of discipline and
organizing/planning/conduct of sports functions.
o. Ensure that the House students are properly seated at all school functions.
p. Assist House Master in selection of House teams for various co-curricular and
extra curricular activities.
q. Arrange weekly House meeting and document the minutes.
r. Ensure House decisions, orders and instructions are timely followed and
implemented by the House Representatives.
s. Carry out any other duties assigned by the authorities.
t. Shall hand over all the items on charge to the successor.
30
5. Duties of Class Representative. Each House would have a representation in every class
and section in the shape of a class representative.
a. Assist the House Captain and Class monitor in maintaining discipline.
b. Maintain a list of house students in respective class and forward the same to the
House Captain.
c. Ensure the rotated participation of respective class students in various school
functions, events and activities.
d. Shall assist House Captain in conduct of various functions such as independence,
Quaid’s, Iqbal’s and defance day etc.
e. Deal with any case of discipline pertaining to the respective class student in and
outside the class and bring it to the notice of the Class monitor/House Captain.
f. Shall report / meet daily with House Captain.
g. Ensure the punctuality of respective class students at all times.
h. Ensure that the class students are properly dressed up as instructed for several
functions.
j. Maintain a record of late comers and uniform defaulters as issued by the Head
Boy and House Captain.
k. Checking behavior and language of respective class students.
l. Checking canteen premises / eatables for hygiene.
n. Assist House Captain in enforcement of discipline and conduct of sports
functions.
o. Ensure that the respective class students are properly seated at all school
functions.
p. Identify students for various teams and co-curricular activities and maintain their
record.
q. Participate in weekly House meeting and note down the instructions.
r. Timely implementation of House decisions, orders and instructions.
s. Carry out any other duties assigned by the authorities.
t. Shall hand over all the items on charge to the successor.
31
5. Duties of Class Monitor
a. Maintenance of discipline in the class in the absence of the teacher and
ensuring that students occupy the seats allotted to them by the teacher.
b. Tidiness of the class room and display boards on the walls.
c. To ensure that the black board is cleaned before a class starts and that chalk,
duster, etc are kept in the proper place.
d. Reporting to the Section Head/Class in charge any loss or damage to the class
room property.
e. To ensure that the home tasks are submitted in time to the subject teachers
concerned for checking.
f. To ensure that fans and lights of the class room are switched off when not
required. Moreover immediately report to Section Head and Class in charge about
any electric loose wiring in the respective class room.
g. To inform the teacher who does not come to the class within five minutes of the
start of the period. If the teacher concerned is still not available class monitor will
inform the Section Head.
h. Carry out any other duties assigned by the authorities.
j. Shall hand over all the items on charge to the successor.
32
SECTION – V
ACCOUNTS
SECTION –VI
ADMISSION
1. General. The admissions in FGEIs will be made by the Heads of Institutions in
accordance with the policies issued by FGEI (C/G) Dte from time to time, it being their
primary responsibility. However, a committee of Officers constituted by Chairman
Regional/Sub Regional/Station Board with the GSO-I, Regional Office as a member cum
secretary will ensure admission as per SOP. Following are the guidelines for admission:-
a. General. Fresh admission will be made only in class I & class XI for which
the distribution/allocation of seats would be as under:-
(1) Open merit (open to all categories of cantonment residents) 45%
(2) Children of serving Armed forces personnel. 35%
(3) Children of retired Armed forces personnel. 10%
(4) Children of civilians paid out of defence estimates. 10%
(5) Children of FGEI employees be treated at par with the children of Armed
Forces personnel and be given admission in school over and above the
allocated quota.
b. Admission in all FGEI is opened once a year in the beginning of the session
i.e March-April by displaying admission notice at least 15 days in advance
in newspapers and through banners/boards out side of each institution.
c. All army persons are informed about the schedule along with admission
policy well in advance through Station order.
d. Admission test is held in all FGEIs Lahore Region on the date as published
in Station order.
e. The age limit of fresh admission in class-1 is 5-7 years, as on 1st Apr
however, GSO-I is empowered to give age relaxation up to plus minus 90
days.
f. Marking of admission test is done under the direct supervision of
concerned ‘Head of Institution’.
33
g. Suitability report, along with answer scripts, is discussed by the concerned
Head of the institution with the GSO-I, before display of the result.
Admissions are granted to the top students keeping in view the vacancy
statement in each class. Copy of the result along with attested photocopies
of form ’B’ of NADRA in respect of candidates admitted in class 1st is
forwarded to Regional Office for record. For class-1, birth
certificate/attested copy of form ‘B’ of NADRA is mandatory.
h. Students passing V and VIII classes’ exam from primary/middle schools
of FGEIs will be accommodated in nearest middle/high schools.
j. Left over seats if any will be filed in accordance with laid down quota as
per para 1. a. through admission test.
k. After passing admission test for classes other than class-1, the
parents/guardians have to produce school leaving certificate (SLC), duly
countersigned by the concerned Distract Education Officer (in case
Applicant is from provincial education system), and GSO-I of concerned
Regional Office (in case of applicant is from FG school).
l. The children of serving personnel being shifted from a region where
no Federal Government Institutions exists will be given admission
through suitability test.
m. Admissions will be made keeping in view the local requirement/size of the
class rooms etc. Ideal number of students per section is 40, which may
slightly vary. No section will be opened in a school or a college without
the written sanction of the Directorate.
n. Forms for admission are issued by all schools (1st & 2nd shifts) if the
facility of 2nd shift is available in the School. No admission form is
issued to the desirous civilian candidates if the strength
of a class has exceeded 40.
o. Transfer cases of the children of the Armed Forces Personnel will be
entertained throughout the year without suitability test. If there is no seat
available in a particular school, admission will be given in some other
34
school of the station in consultation with parents. The GSO-I will maintain
a record of seats and vacancies of all the institutions located at a station.
p. If a ward of army serving person/civilian paid out of defence estimate does
not qualify the suitability test, he is offered admission in the previous class
subject to availability of seat. This is termed as step down admission.
q. Result of marginally failing candidates of army persons are discussed with
the parents and step down admission is recommended. However, on
unwillingness of parents, admission is granted with undertaking from the
parents.
r. As a routine, no fresh admission is given after last date. However,
posting/transfer cases of military persons/civilian paid out of defence
estimate are entertained through out the year.
s. The cases of local migration (within Lahore Region) from FG to FG
institutions are entertained only on provision of a written proof for change
of residence. Change of shift is not allowed in such cases.
t. One time migration is allowed to the wards of military persons/civilians
paid out of defence estimates within a period of one year of retirement.
After laps of this period, they are treated at par with civilians.
u. The candidates who have done Hifz-e-Quran are offered admission two
steps up, on provision of documentary proof from a registered Madrissa.
For example, if a student leaves FG school for Hifz-e-Quran after passing
class-V, is offered admission in class-VII on completion of Hifz-e-Quran
subject to clearance of suitability test.
v. Admission to wards of military persons is granted at the school of their
desire. However, due to non-availability of seat, admission is granted to
some other school in consultation with parents.
w. Qualifying candidates are admitted in the schools where admission is
applied.
35
SECTION – VII
EXAMINATION
1. General. Two scholarship exams (5th and 8th classes) are conducted every year
before the annual exams. General rules / instructions for the conduct of these exams are
as under:-
a. Eligibility. A regular student, who has a minimum of 75% attendance
in class 5th and class 8th (to be calculated from 1st day of the academic year
up to the 30th day of November), is eligible to appear in these exams. The
shortage of attendance up to 10 days can be condoned by the heads of
institutions and more than that by FGEI Dte on the recommendations of
heads of institutions.
b. Status of Exam
(1) It is an optional exam to select the students for award of
scholarships. At least 25% of the total strength of students is
selected by the concerned schools for these exams on the basis of
their performance in the school’s terminal exams. There is no
upper limit for no of candidates.
(2) Students appearing in scholarship exams are permitted to appear in
the annual exams held under the arrangements of institutions /
Regional Offices.
c. Award of Scholarships. Regular students of class 5th and class 8th of
FGEIs (C/G) respectively are eligible for award of scholarships on all
Pakistan basis.
d. Exam Fee
(1) The rates of exam fee are as under:-
(a) Class-5th - Rs.250/- per candidate
th
(b) Class-8 - Rs.350/- per candidate
(2) Exam fee mentioned at para 1 d (1) above is shared by the
institutions and the candidates as under:-
Ser Exam Share of Share of Total
36
Institution Candidate
(a) Class-5th Rs.125/- Rs.125/- Rs.250/-
th
(b) Class-8 Rs.175/- Rs.175/- Rs.350/-
e. Subjects of Study.
(1) There is no elective subject. Every candidate of class 5th will
appear in the following six compulsory subjects
Ser Subjects Total Marks Passing Marks
(a) English 100 33
(b) Urdu 100 33
(c) Mathematics 100 33
(d) General Science 100 33
(e) Social Studies 100 33
(f) Islamiat 100 33
Total 600
(2) There is no elective subject. Every candidate of class 8th will
appear in the following six compulsory subjects :-
Ser Subjects Total Marks Passing Marks
(a) English-A 75
150 50
English-B 75
(b) Urdu-A 75
150 50
Urdu-B 75
(c) Mathematics 100 33
(d) General Science 100 33
(e) Social Studies 100 33
(f) Islamiat 100 33
Total 700
37
f. Patter of Papers & Duration
(1) Each paper is of three hours duration. There is no separate
objective paper. One compulsory objective question of 15% marks
is set as a part of normal theory paper. However, for the subject of
General Science, following pattern is to be adopted:-
(a) Objectives - 15+5 (labeling the diagram)
(b) Short Questions - 48 (16x3) 16 out of 20
(c) Descriptive Questions - 32 (4x8) 4 out of 6
(2) No question will be set out of the course.
(3) The questions will be set out of the whole text book.
g. Promotion Policy. A candidate will have to clear all the subjects to
qualify the exam. Students qualifying scholarship exams will be
considered promoted to the next higher class irrespective of their result in
the terminal exams.
h. Schedule. A comprehensive schedule for the conduct of scholarship
exams is issued every year by FGEI Dte.
j. Exams Staff. Regional Offices forward a list of the recommended staff
for exam duties in the first week of October. Exams Cell select the staff
for exam duty on the recommendations of GSOs-I, Regional Office.
Guidelines for the eligibility are as under:-
Ser Appointment Eligibility for Selection
(a) Paper Setter Head of Institution or a teacher with
minimum of 20 years of service.
(b) Sudpt/Dy Supdt TGT(SG) / TGT.
(c) Invigilator TUGT/MTT.
(d) No PTI, librarian and any other staff will be detailed as Supdt/Dy
Supdt or invigilator.
k. Exams Centre. Exam centers are set up at each station in any FG school
provided that the number of candidates appearing at that station is not less
than 30.
38
l. Merit List. After announcement of result, a consolidated merit list is
issued by FGEI Dte
m. Award of Scholarships. Scholarships are awarded at the following
rates:-
Ser Exam Rate Duration
(1) Primary Rs.400/- pm For three years
(2) Middle Rs.600/- pm For two years
n. Scholarship Payment Schedule
(1) The scholarship is paid on yearly basis as under:-
(a) Period - 1 Apr to 31 Mar
(b) Date of submission of bills - up to 31 Aug
(c) Issue of cheques - by 30 Sep
(2) The claims are submitted on Scholarship Bills Forms, duly affixed
with revenue stamp worth Rs.1.00 through the respective Head of
Institution.
o. Terms and Conditions
(1) It will be admissible only for the period for which scholar is on the
roll of any recognized institution anywhere in Pakistan.
(2) The scholar cannot hold at the same time more than one
scholarship/stipend paid out of Central Revenues. He/She will
have to exercise option for any one of the scholarship if more than
one are offered.
(3) Award of this scholarship will not debar him/her for enjoying the
brother/sister fee concession under the rules.
(4) The scholarship will be cancelled if he/she fails in terminal/final
examination or not promoted to next higher class for reasons of
unsatisfactory academic performance or his/her name is struck off
the roll.
(5) In case of his/her transfer to some other school, he/she will apply
for transfer of scholarship through the Head of the new school.
39
(6) In case of false information, the scholar will render himself/herself
to disciplinary Action. The scholarship in such a case will be
withdrawn.
(7) The scholarship of the students, who obtain less than 60% marks in
the home examination, will also be withdrawn.
40
SECTION – VIII
SPORTS & CO-CURRICULAR ACTIVITIES
1. General. Apart from its core responsibility of imparting education, sports & co-
curricular activities are a regular feature of all FGEI’s. It helps in the construction of
active/healthy minds and polishes the hidden talent of students that facilitate them in the
pursuit of their future carriers. To achieve this end, sports & co-curricular activities
competitions are yearly arranged by FGEI Dte among all the regions.
2. Inter-Region Competitions. FGEI Dte issues program and instructions for the
conduct of competitions. The responsibility for the smooth conduct of competitions is
assigned to different Regional Offices. Detailed instructions are issued by the concerned
Regional Offices in the light of Sports & Co-Curricular Activities Rules – 2004 for FGEI
(C/G) and existing policies, rules and regulations under intimation to FGEI Dte.
Following sports & co-curricular competitions are held:-
a. School Sports
(1) Boys
(a) Football
(b) Hockey
(c) Basketball
(d) Cricket
(e) Athletics
(f) Badminton
(g) Table Tennis
(h) Volley Ball
b. Co-curricular Activities – Boys & Girls
41
(1) Urdu / English Essay Writing (9-10 class) Short Story
Writing (6-8 class)
All the Regional Offices are divided in groups. All sponsoring
Regional Offices conduct competition for their respective group. The
sponsoring Regional Offices check the essays / short stories and
forward the final result to nominated Regional office for selection of
first three essays / stories for each category for award of prizes to
first three position holder students.
(2) Qirat & Naat Competition
The students securing first position in their respective region
participate in inter region competition and the first three position
holder students (boys & girls) are awarded prizes.
(3) Urdu / English Declamation
The students securing first position in their respective region
participate in inter region competition and the first three position
holder students (boys & girls) are awarded prizes.
(4) All Pakistan Arts Competition (Senior, Middle & Junior
Level)
All regions hold the competition and forward the names of first
position holder in each category i.e. senior, middle & junior level to
nominated region for taking part in the final competition. The
nominated region determines the first three positions in each
category. The position holder students are awarded with prizes.
c. Final Prize Distribution. After conclusion of sports & co-curricular
activities Final Prize Distribution Ceremony is held under arrangements of
designated Regional Office. The region earmarked for holding the ceremony
circulate / intimate all other region about the final positions / results after
compilation / tabulation to remove/eliminate any errors / objections / queries
(if any) well before time. The students, teams, region & school securing
42
positions are awarded with trophies, certificates, cups & shields as per fol
details:-
(1) Shield. Overall best Region.
(2) Trophies
(a) Winner and runners up for each sports event
mentioned at para 2 a.
(b) Winner and runners up for athletics.
(c) Best region in sports.
(d) Best region in co-curricular activities.
(e) Over all best institution.
(3) Individual Cups
(a) Best athlete.
(b) First three position holders in each athletic event.
(c) First three position holders in each competition at
para 2 b .
(4) Certificates
(a) Winner and runners up teams for each sports event
mentioned at para 2 a.
(b) Best athlete and first three position holders in each
athletic event.
(c) First three position holders in each competition at
para 2 b.
d. Basis for Position Calculations
3. Inter –School Competitions. Certain sports events are also held for girls at
school level that includes Table Tennis, Net Ball, Volley Ball, Badminton and Athletics
(senior, middle & junior level). In the light of program and instructions received from the
Dte for inter region competitions the Regional office issues the program for Inter–School
Competitions for girls and para 2 a & b. The responsibility for the smooth conduct of
competitions is assigned to different schools. Detailed instructions are issued by the
43
concerned school in the light of Sports & Co-Curricular Activities Rules – 2004 for FGEI
(C/G) and existing policies, rules and regulations under intimation to Regional office.
a. Regional Sports Committee. There shall be a committee called as Regional
Sports Committee to organize, manage and run the Inter-School
competitions and any Inter-Region Sports & Co-Curricular Activities
Competition as assigned to the Region by the Dte.
(1) Organization
(a) Male
i. President. GSO-I
ii. Members
aa. Sports Secretary (male).
bb. 3 X Senior Male Heads of Region.
cc. AO for financial matters and general correspondence.
(b) Female
i. President. GSO-I
ii. Members
aa. Sports Secretary (Female).
bb. 3 X Senior Female Heads of Region.
cc. AO for financial matters and general correspondence.
(2) Duties & Responsibilities
(a) To organize, manage and run the Inter-School
competitions and any Inter-Region Sports & Co-
Curricular Activities Competition as assigned to the
Region by the Dte.
(b) To appoint selection committee for selecting teams to
represent the region in inter-region
tournaments/competitions.
44
(c) To promote the spirit of sportsmanship and team work
among the students.
(d) To adopt measures to promote the physical, social and
moral well being of the students.
(e) To decide cases of eligibility, misconduct, complaints,
protest and suspensions referred to it.
(f) To give decision and rulings on any point not covered
under the rules.
b. Final Prize Distribution (Boys & Girls). After conclusion of sports & co-
curricular activities Final Prize Distribution Ceremony is held under
arrangements of designated institution. The institution earmarked for holding
the ceremony circulate / intimate all other institution about the final positions /
results after compilation / tabulation to remove/eliminate any errors /
objections / queries (if any) well before time. The students, teams, & school
securing positions are awarded with trophies, certificates, cups/medals &
shields as per fol details:-
(1) Shield. Overall best institution.
(2) Trophies
(a) Winner and runners up for each sports event
mentioned at para 2 a.
(b) Winner and runners up for athletics.
(c) Best institution in sports.
(d) Best institution in co-curricular activities.
(e) Over all best institution.
45
(3) Individual Cups/Medals
(a) Best athlete.
(b) First three position holders in each athletic event.
(c) First three position holders in each competition at
para 2 b.
(d) Winner teams of para 2 a.
(4) Certificates
(a) Winner and runners up teams for each sports event
mentioned at para 2 a.
(b) Best athlete and first three position holders in each
athletic event.
(c) First three position holders in each competition at
para 2 b (boys and girls separately).
d. Basis for Position Calculations
46
SECTION – IX
TRANSPORT
1. General. SOP for the use of official transport in order to ensure smooth
functioning, austerity and to exercise better control is as under:-
2. Use of Vehicles on Official Duty
a. The vehicles can be used by the GSO-I / head of institutions only on
official duty at the station during office hours.
b. When the vehicles of the regional office / college / school are required to
be used for out station official duty, prior permission of Directorate will be
obtained.
c. The vehicles will be driven only by the driver employed for the purpose.
3. Official Duties. Official duties are defined as under:-
a. To carry GSO-I / heads of institutions from their residences to the office
and back within a radius of 15 km distance. All officers availing this
facility will deposit an amount equal to their conveyance allowance in the
vehicles maintenance fund.
b. No vehicle will be used beyond the authorize limit of conveyance
allowance of the user or authorize amount. If the usage exceeds the
amount of conveyance allowance or authorize amount the user has to avail
that over and above facility on payment
47
c. Vehicles will be used by the heads of the institutions for visiting Regional
Office / Directorate with prior permission of the office concerned.
d. To attend official functions like sports, conference or official parties held
only at the same station.
e. Staff members can also avail the facility of pick & drop, provided they are
in sufficient number and it is economical as well.
f. To carry sick students / staff members to hospital in case of emergency.
4. Use of Vehicles on Payment. Following instructions will be adhered to:-
a. Permission of the Directorate must be obtained well in advance for use of
vehicle (s) on payment within the region or outside region.
b. Rates for use of vehicles will be as under:-
(1) Vehicle with CNG kit Rs.3/- per km
(2) Vehicle on petrol Rs.4/- per km
(3) Vehicle on diesel Rs,4/- per km
(4) Bus / Coaster Rs.15/- per km
c. Rs.10/- per three hours will be paid to the driver by the user as waiting
charges.
d. The rates are subject to change from time to time.
5. Maintenance / Repair of Vehicles
48
a. Head of institution will detail a staff member as Officer Incharge transport
with the approval of GSO-I
b. OIC will prepare daily trip sheet and fuel/oil account and sign every day.
OIC will also maintain record of repair/maintenance of the vehicles. These
records will be presented to GSO-I for countersignatures in the first weak
of every month. GSO-I will forward the same to the Directorate by 10th
day of every month for information.
c. OIC transport is responsible to ensure that all the vehicles are on road all
the times. A report regarding road worthiness of the vehicles will be
forwarded by the institutions to the GSO-I on fortnightly basis. GSO-I will
forward a consolidated report to the Directorate by 10th day of every
month positively.
d. OIC will also ensure that all the vehicles are parked in the institution
during / after working hours.
6. Accounting / Documentation
a. Transport fund account will be maintained separately. The expenditure on
account of repair of van/purchase of fuel will be paid after the
sanction/approval of Regional office Rawalpindi.
b. The vehicle maintenance fund of schools will be audited by the Regional
Offices on quarterly basis and by the Directorate on yearly basis or
whenever required.
c. Proper log book / trip sheet of every vehicle will be prepared and signed
by the OIC transport every day.
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d. Nature of duty will be specified in the log book / trip sheet.
e. On completion of duty the user will sign the log book.
8. Attachment of Vehicles
a. Attachment of vehicle of one institution with the other is not allowed.
b. Vehicle of institutions will not be attached with the regional office. In case
of extreme emergent situation, Regional Office will request the
Directorate for attachment of vehicle.
c. Regional Offices will render a certificate every month to the Directorate
regarding attached vehicles. First certificate in this regard should reach by
28 Feb 2009 and then by the last working day of every month.
9. Heads / OIC transport are responsible to ensure proper
maintenance/repair/accounts and necessary documents of their vehicles.
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SECTION – X
MISCELLINIOUS
1. DRESS CODE
a. Male Teachers
(1) Winters
(a) Comb/Lounge Suit (with or without necktie).
(b) Shalwar Qameez with Shirwani (black).
(c) Black/Brown shoes (No chappals).
(d) Trouser and shirt with decent/smart pull over.
(e) Black Gown (Only for Graduates).
(2) Summers
(a) Safari suit.
(b) Trouser and shirt (with or without necktie).
(c) Black/Brown shoes (No chappals).
(d) Black Gown (Only for Graduates).
b. Female Teacher
(1) Winters
(a) Shalwar Qameez of decent colour with
Dopatta/Chaddar/Hijab and decent color pull over.
(b) Court shoes (No sandals/chappals).
(c) Black Gown (Only for Graduates).
(d) Jewelry is strictly prohibited.
(2) Summers
(a) Shalwar Qameez of decent colour with
Dopatta/Chaddar/Hijab.
(b) Court shoes (No sandals/chappals).
(c) Black Gown (Only for Graduates).
(d) Jewelry is strictly prohibited
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c. PTI
(1) Male.
(a) Winters
i. Track suit (Navy blue color with white strip).
ii. White trouser and shirt with Navy blue color ‘V’ shape
pullover.
ii. White socks and joggers.
(b) Summers
i. White trousers and shirt/T-Shirt.
ii. White socks and joggers.
d. Students
(1) Boys
(a) Summer
i. Gray trouser and white shirt with neck tie (Navy blue
with golden strips).
ii. White half sleeves vest.
iii. School badge.
iv. Black socks with black mufti shoes.
(b) Winters Addition of Navy Blue color ‘V’ shape pullover to
summer dress and full sleeves vest instead of half sleeves.
i. Optional
aa. Navy blue high neck.
bb. Navy blue cap (Wool).
cc. Navy blue hand gloves (Wool).
(b) Winters. Addition of Navy Blue color ‘V’ shape pullover to summer
dress.
i. Optional
aa. Navy blue high neck.
bb. Navy blue cap (Wool).
cc. Navy blue hand gloves (Wool).
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MODE OF TEACHING
1. General. As per the directions of the directorate the medium of instructions
for class 1st to 10th has been gradually converted from Urdu to English.
a. English Medium Schools
(1) The mode of teaching for all subjects will be English
except for Islamiyat and Urdu in order to correspond to the
medium of instructions.
(2) All types of conversation/campus language should be in
English.
(3) Teaching staff must encourage and monitor the students for
speaking in English.
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HONARARY PAID STAFF HIRING/FIRING PROCEDURE
1. Recruitment is done in the month of May through advertisements in newspapers
and display of banners in the schools.
2. Review of applications/resumes is conducted to see whether there is an apparent
match b/w the applicant and the position.
3. After scrutinisation of applications/resumes, only the appropriate applicants are
called for selection test in the month of Jun.
4. Merit list to be prepared after the test.
5. Qualified applicants (No of vacancies X 3) as per merit list are called for final
interview.
a. Interview Panel
(1) GSO-I.
(2) Representative from Regional Board.
(3) Senior Principal.
6. Final merit list as per fol criteria will be prepared/maintained at regional off:-
a. Academic Career – 12 Marks
Degree 1st Div 2nd Div 3rd Div
(1) Matric 03 02 01
(2) FA/FSc 03 02 01
(3) BA/BSc 03 02 01
(4) MA/MSc 03 02 01
b. Teaching Experience – 15 Marks. 3 X marks for each year in a
recognized institution.
c. Trained Teacher
(1) PTC - 05 Marks.
(2) CT - 08 Marks.
(3) BEd - 11 Marks.
(4) MEd - 13 Marks.
d. Written Test. 50 X Marks.
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e. Interview. 60 X Marks (20 X each member).
f. Total. 150 X Marks.
7. Merit list will be signed by all the members of the interview panel and will be
countersigned by Chairman Regional Board.
8. Copy of merit list will be fwd to FGEI (C/G) directorate.
9. All future honorary paid appointments will be made out of merit list.
10. For non teaching staff only interview of 60 marks will be conducted by the panel
as per para 5 a ante.
11. Appointments out of RDF will be made on approval from Dy. Chairman Regional
board.
12. Appointments out of CDF/SF will be made by Director FGEI (C/G).
13. Appointment letter shall be signed by GSO-I after approval from Regional
board/Directorate.
14. Terms and Conditions
a. All the honorary staff will be terminated on 15th of Jun and will be asked
to apply fresh.
b. Appointments will be made wef 15th Aug or on occurrence of vacancies
after 15th Aug on a contract of at most ten months.
c. Appointment can be terminated w/o assigning any notice.
d. Appointment does not confer any right for permanent appointment.
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15. Rate of Pay
Sub: Revision of Rates Remuneration – Honorary Employees
This Dte Ltr No.04/60/2008 FGEI (Coord) dated 19 Sep 2008 ref.
1. Wef 01 April 2011, Hon Staff will be appt with min qualification and
remuneration as mentioned against each below:-
Sr. Cats Qual New Rates
1 Lecturer MA/MSc 12500/-
2 Teacher MA/MSc 7500/-
3 Cptr Inst MCS/MSc (Cptr Sc) BE Cptr Sc/ BBIT) 7500
4 Teacher BA/BSc 6750/-
5 Cptr Inst BCS/BSc with Cptr Sc 6750/-
6 PTI BA with Diploma in Physical Education 6000/-
7 Accountant B.Com 6000/-
8 PTI Matric with Diploma in Physical Edn/Experience 5346/-
9 Clerk With Experience / Typing Spped 26 wpm/ MS Office 5022/-
10 Lab Asst Matric with Science 5022/-
11 Driver Matric with Science 4698/-
12 Class IV 4698/-
2. All the existing employees with above mentioned qual will also be entitled to the
new rates of remuneration. Further more no indl above 50 years of age will be
encouraged for employment.
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