party booking agreement 2012

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                                   Harlequin
                                    School of Gymnastics
                                      8 Greaves Way, Stanbridge Road,
                                  Leighton Buzzard, Bedfordshire, LU7 4UB
                            Tel: 01525 374854 www.harlequingymnastics.co.uk


                                    Party Booking Agreement 2012
Rules
    1. A Non-Refundable deposit of £60 must be paid to secure your selected party slot.
    2. You will receive party invitations with all the party details on them when you pay the deposit for
        your party.
    3. A Refundable deposit cheque of £20 must also be paid which will be returned after the party on
        condition that the room is left clean, tidy and you vacate the room within your allotted time. This will
        be returned to you by post for non-members and the following week at your class for members.
    4. Prices £110 for members / £125 for non–members is for 20 children. If you wish to have extra
        children then it is £5.00 per child with an absolute maximum of 30 children.
    5. You will not be able to get into the building until 10 minutes before your party time slot and only
        into the gym when your party starts.
Saturday Parties
                 Gym Time Slot           Get into the Party            Party Room            Clean Up Time
                                            Room Time                Allocated Time                Slot
    Slot 1        4.00 – 5.15pm                4.00pm                 5.15 – 5.45pm           5.45 – 6.00pm
    Slot 2        5.15 – 7.00pm                6.00pm                 6.30 – 7.00pm           7.00 – 7.15pm


Sunday Parties
                 Gym Time Slot           Get into the Party            Party Room            Clean Up Time
                                            Room Time                Allocated Time                Slot
    Slot 1      11.00 – 12.15pm                11.00am               12.15 – 12.45pm         12.45 – 1.00pm
    Slot 2       12.15 – 1.30pm                1.00pm                 1.30 – 2.00pm           2.00 – 2.15pm
    Slot 3        1.30 – 2.45pm                2.15pm                 2.45 – 3.15pm           3.15 – 3.30pm
    Slot 4        2.45 – 4.00pm                3.30pm                 4.00 – 4.30pm           4.30 – 4.45pm
    Slot 5        4.00 – 5.15pm                4.45pm                 5.15 – 5.45pm           5.45 – 6.00pm


    6. You will only be able to get into the party room 30 minutes prior to your allotted party room time
        unless there is no party in front of you or the prior party vacate the room early.
7. The full balance of the party must be paid 3 weeks in advance. Failure to pay on time may result in
   the cancellation of the party.
8. Party Hirer is responsible for:
     Providing a completed register list for all party guests. Please note that the start of the party may
        be delayed if it is left to be completed on the day.
     Obtaining verbal permission from all children’s parents if you wish to video or photograph
        during the party (this is to maintain that the British Gymnastics Child Protection Policy is not
        breached).
 Supervision in party room
 Food, drinks and cake (No alcohol allowed on the premises)
 Plates, cups, jugs, knife, candles, matches etc
 Clearing away at the end of the party room session (Floor swept or hoovered and the tables wiped).
9. Any children under 3 years of age must be accompanied by an adult and are inclusive of the total
   number of party guests.
10. The maximum age for party guests (permitted to go on the equipment) is 16 years of age.
11. Please make sure party guests wear appropriate clothing
12. No Jewellery is permitted in the gym.
13. Long hair should be tied back.
14. Strictly no outdoor shoes, food or drink in the gym
15. No Long skirts, belt buckles, belts, tights or socks
16. No party badges to be worn in the gym, as the pins may cause injury to the child and damage to the
   gym equipment.
17. Harlequin will set up the gym and will provide British Gymnastics qualified coaches to be present
   for each of the party slots to oversee gymnastic activities.
18. These coaches have the authority to:
     Prohibit any activity that they consider to be dangerous or unsuitable and to restrict/prohibit the
        use of items of equipment or areas of equipment.
     Refuse entry to the gym for any child who is not suitably dressed or is (in the view of the coach)
        not able to safely use the apparatus due to inappropriate behaviour.
19. Parties are for children and although it may sometimes be tempting for adults to join in they are not
   permitted to go on the equipment, due to insurance purposes.
20. There is a CD player in the gym which is used during the parties. If you wish to have your own
   music then please bring it with you, otherwise we will provide music.
21. The party room is equipped with a microwave, sink, fridge, tables, chairs and a CD player. If you
   wish to have music in the party room, you will need to provide it.
22. There is also a kettle if you wish to make tea and coffee but you will need to provide your own cups,
   tea, coffee, milk, sugar etc.
   23. If you wish to have drinks during the party, you are responsible for bringing them. These must stay
       in the waiting room and not enter the gym under any circumstances.
   24. Any accidents that occur during the party should be reported to a coach so that a suitable accident
       report can be completed.


Finally we would like to wish you a very happy birthday and hope that you and your friends enjoy your
birthday party here at Harlequin.




                     Birthday Party – Register of Party Guests
 (Please hand this to a coach at the start of the party. This will be required should there be a
                            need for an Emergency Evacuation).
Party for : ________________________________________________________

Date of Party : ______________________ Time : ________________________
                Name                Age     Contact Number      Medical Condition
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