What you will do: Educators have a variety of responsibilities: communicating with students, parents, and
colleagues, keeping track of teaching responsibilities, such as grading and assignment
Tour Entourage due dates, and scheduling library orientations or student conferences, among other things.
Now, with Microsoft® Entourage™ 2001 for Mac®, you can centralise your e-mail,
calendar, tasks, and contacts. Entourage 2001 helps you manage your time better and
send and receive information efficiently.
Set up a mail
account. Consider, for example, how you could use Entourage to manage a complex class project.
Imagine that your students are working on a cross-curricular water quality study that
Compose, send, involves interviewing environmentalists and local officials, doing field research, and
and organise compiling data to share with classmates. You are responsible for scheduling field dates,
e-mail messages. communicating with guest lecturers, and tracking project deadlines. Entourage 2001 can
help you by providing the following tools:
information to your Electronic mail (e-mail)
Personal calendar and task list
Use the calendar
Contact information, including addresses and phone numbers
to track meetings
Integration with other Microsoft Office applications
Keep track of
You can organise, view, and find information, such as student e-mail addresses, school
district personnel numbers, and campus addresses in Entourage 2001 and then access
that information easily from any Office 2001 application. Entourage also features
compatibility tools, such as Smart Attachments and Apple Encoding, so you can share
information easily with students, staff, faculty, and administrators who are Microsoft
New for 2001
Entourage 2001 is a new addition to the Office 2001 for Mac suite of programs. It provides
all the features of a full e-mail messaging program, in addition to features unique to
Entourage 2001. Some of the features you may find most helpful include:
Words to know:
Identity. Share a computer with other users in a lab or classroom without
Account: Enables sacrificing your personal setup. The identity feature stores your information and
you to send and preferences for Entourage 2001 and for the other Office 2001 applications you
receive e-mail use.
stores Calendar and Word editor. Use editing tools similar to those available in Microsoft Word to
compose e-mail messages or even to create assignments in e-mail. AutoCorrect,
Category: Uses spelling checker, and word definitions are all available at the click of a button.
colour-codes to sort
items by type, such Custom views. Display items in Entourage 2001 based on criteria and formats
as Family, Personal, that you specify in a custom view. For example, you could create custom views
or Work. to display only the e-mail messages related to a particular class, assignment, or
Contact: An entry in
your address book
for a person or group Schedules. Use schedules to automate tasks such as downloading mail before
of people. A Contact classes begin or emptying your Deleted Items folder at the end of the day.
can include a range Entourage 2001 includes three built-in schedules that you can modify to meet
of information, such your needs. You can also create schedules for specific tasks you would like to
as addresses, phone automate. For example, you may want to create a schedule to send out weekly,
monthly, or quarterly progress reports by e-mail to your students.
Folder: Stores a Address AutoComplete. In Entourage 2001, when you start to type an address,
collection of related a pull-down list of e-mail addresses you’ve used that match the string of letters
items in Entourage you’ve typed automatically displays. You can easily select the address you want.
2001. Your Inbox, for This feature is especially beneficial when you communicate with someone
example, stores your infrequently, like a school counsellor or academic advisor, because Address
AutoComplete remembers all your contacts and the last 150 addresses you’ve
Identity: Stores used.
and your setting Categories. Distinguish information in your account at a glance with colour-
preferences for all coded categories. You can assign e-mail, contacts, and appointments to
Office 2001 categories such as faculty, students, committees, and classes. Entourage 2001
applications. provides 12 categories, and you can also create your own.
Item: A class of
object in Entourage,
such as messages,
meetings, tasks, or
Rule: A set of
actions you create to
View: A display of
according to criteria
that you specify.
3.2 In and Out of the Classroom with Office 2001 for Mac
With Entourage 2001, you can integrate items in your e-mail account and files created
in different applications. For instance, you can coordinate a library orientation date
with the librarian’s contact information, or you can link a conference date on your
calendar with your Microsoft PowerPoint® presentation for the conference. The
following features enable you to integrate information:
Links. Link e-mail messages, contacts, or tasks with each other or with
other files on your computer. You can organise all the information related to
a school project or to a particular student by using links.
Address and Contact Toolbar. Access your Entourage Address Book from
the Contact toolbar or from the Data Merge Manager in Microsoft
Word 2001. You can retrieve addresses more easily for sending
correspondence, for example a mass mailing to the parents of all your
Flag for Follow-Up. Keep track of projects by noting on your Entourage
calendar when files require follow-up. You can flag a document, a
spreadsheet, or a slide show for follow-up from the toolbar in any of the
Office 2001 applications. Setting an automated reminder in Entourage 2001
lets you know you need to get back to work on that document.
MSN Hotmail Support. Synchronise your e-mail accounts by using
Entourage When you’re away at a conference, or even moving from one
computer on campus to another; you can access your MSN® Hotmail®
account through Entourage 2001.
Synchronisation with Palm™ OS handheld organiser. Access your
Calendar, e-mail, Address Book, or any other component of Entourage 2001
from your Palm OS handheld organiser. You can easily synchronise data
between your organiser and your computer.
In and Out of the Classroom with Office 2001 for Mac 3.3
Before You Begin
Before you can use Entourage 2001, you need to set up a mail account on your computer.
Please check to see if your technology coordinator or system administrator has already
set up one for you.
To set up an account, you must have an Internet connection, either directly through an
Internet service provider (ISP) or through your school network. In addition, you need the
Your e-mail address
Your account ID (also known as a user name) and password
The addresses of your incoming and outgoing servers
The type of mail account you have
There are two types of mail accounts:
Post Office Protocol (POP). POP is the most common type of mail account. By
default, your messages are stored on the server until you access them in your
Inbox, at which point they are stored on the computer where you read them.
Internet Message Access Protocol (IMAP). With an IMAP account, messages
remain on the mail server, so you can read them from any computer at any time.
If you do not know the type of account you have or the addresses of your incoming and
outgoing servers, you can obtain this information from your ISP or system administrator.
3.4 In and Out of the Classroom with Office 2001 for Mac
To set up a mail account
When you set up an account in Entourage, the Account Setup Assistant walks
you through the process. The personal information you provide to the Account
Setup Assistant will be used to configure your identity. For information on
identities, see My Identity in this chapter.
1. Log on to your computer, and then open Entourage.
2. Click Yes to make Entourage your default e-mail program.
3. In the Welcome page of the Account Setup Assistant, enter your first and
last name, and then click the right arrow.
4. Enter your address and phone number, and then click the right arrow.
5. Enter your work contact information, and then click the right arrow.
6. Click I want to start using Entourage without importing anything, and
You can import then click the right arrow.
information into your
Entourage account 7. Type your name as you would like it to appear in the From box of e-mail
at any time. Just messages you send, and then click the right arrow.
choose Import from
the File menu. For
more information on 8. Type the e-mail address your system administrator or ISP gave you, and
the Entourage Import then click the right arrow.
into Entourage later
in this chapter.
In and Out of the Classroom with Office 2001 for Mac 3.5
9. Select the type of server you use to receive incoming mail, and then enter
the name of your incoming and outgoing mail servers. Click the right arrow
10. Enter your account ID and password.
11. Enter a name for your account. Use a specific descriptive name, so you can
differentiate this account from other mail accounts you may set up. Click
You can now send and receive mail from your mail account. If at any time you want to
view or edit your account settings and options, select Account from the Tools menu, and
then double-click your account.
To set up a Hotmail account
You can use the Account Setup Assistant to set up a free Hotmail account, and
Set up your mail then send and receive that e-mail in Entourage 2001. If you already have a
account so you can Hotmail account, use the Account Setup Assistant to establish access to it from
access your Hotmail Entourage 2001.
from Entourage to
1. Open Entourage 2001.
2. On the Tools menu, click Accounts.
3. Make sure the Mail tab is selected, and then click New.
4. Enter your name as you would like it to appear in the From box of e-mail
messages you send from your Hotmail account, and then click the right
5. Click I’d like to sign-up for an account from Hotmail, and then click the
right arrow. If you already have a Hotmail account, enter your Hotmail
e-mail address, and then go to step 7.
3.6 In and Out of the Classroom with Office 2001 for Mac
6. Click Hotmail sign-up to launch your Web browser.
7. Register for Hotmail at http://www.msn.com/ and then return to the Account
8. Enter the account name and password of your Hotmail account, and then
click the right arrow.
9. Enter a name for your Hotmail account. Click Include this account in my
Send and Receive All Schedule if you want to send and receive e-mail
messages from your Hotmail account in Entourage 2001. Click Finish.
When you setup a Hotmail account in Entourage 2001, a Hotmail folder appears in your
Folder List. To view your Hotmail Inbox, double-click the Hotmail folder icon and then
You can set up
separate accounts in
Entourage for your e-
Setting up news and Directory Service accounts
newsgroups. In addition to a mail account, you can set up Directory Service and news accounts in
Entourage 2001. Directory Services provide you with search tools to look up names
and addresses on the Internet or in your university or district’s global address book.
Newsgroups enable you to read and post messages to a news server. Newsgroups
are organised around a specific subject of interest to subscribers, such as teaching
non-native students or developing interdisciplinary courses. You can subscribe to
newsgroups and set up a schedule and rules for sending and receiving mail from a
newsgroup when you set up a news account in Entourage 2001.
The process of setting up Directory Service and news accounts is similar to setting up
a mail account. Simply access the Account Setup Assistant from the Tools menu,
click the appropriate tab for the type of account you want to establish, and then fill in
the necessary information. For more information on how to use and manage
newsgroups, see Participating in Newsgroups in Entourage 2001 Help. For more
information on Directory Services, see Using Directory Services, also in
Entourage 2001 Help.
In and Out of the Classroom with Office 2001 for Mac 3.7
Discovering Entourage 2001
Now that you have set up your account, you can begin to explore Entourage 2001. You’ll
find that Entourage is easy to learn, and helps you consolidate all the information, events,
and communications that educators juggle everyday. Entourage provides intuitive toolbars
and folders for you to use to navigate in your calendar, e-mail messages, and tasks, so
you can get what you need quickly and easily.
Touring Entourage 2001
Entourage 2001 provides folders from which you can send and receive e-mail,
schedule meetings and appointments, create tasks and contacts, and keep notes.
You will also find a folder that stores customs views. Each folder has a Standard
toolbar that provides you with easy access to the tools for that folder.
Use the TAB key to You can switch easily between folders by clicking on them from the Folder List in the
move easily between
left pane of the Entourage window. However, you don’t need to be in a folder to
the three panes and
the Standard toolbar create an item to store in that folder. You can create any new Entourage item from
of Entourage 2001. any folder by clicking the down arrow next to New on the Standard toolbar, and then
selecting the type of item you want to create.
The following illustration displays the Inbox, which is the folder you see when you
open Entourage 2001.
The number in parenthesis indicates how
many unread messages you have.
text to the
the size of
Preview pane displays the Identifies any schedules
highlighted message in your Inbox running in Entourage.
3.8 In and Out of the Classroom with Office 2001 for Mac
Importing information into Entourage 2001
After you set up an Entourage account, you can import contact information, Calendar
events, or other items from an existing e-mail account to your new Entourage
account. You can import information from a text file or from programs such as
Microsoft Outlook® Express, Netscape Communicator or your Palm OS handheld
organiser. For a complete list of the programs from which you can import information
directly, refer to the Office Assistant about importing information from other programs.
To import information into Entourage 2001
1. From the File menu, click Import.
2. In the Import window, identify the program or type of text file you want to
import information from, and then click the right arrow.
3. Browse to the file or folder containing the data you want to import, and click
4. When your import is complete, click Finish.
In and Out of the Classroom with Office 2001 for Mac 3.9
An identity stores your account settings in Entourage 2001, including your Address
Book, Calendar information, and any personal information you provide, such as your
school and home addresses. When you access your identity, any Office 2001
application you use automatically retrieves your information and customises settings
according to your preferences. For example, Word 2001 for Mac inserts your class
information automatically in assignment templates, and Entourage 2001 inserts your
signature in every outgoing e-mail message.
You create, rename, and switch identities from Entourage 2001. When you set up
your mail account in Entourage 2001, the personal and work information you provide
to the Account Setup Assistant is used to create Main Identity, which is your default
Identity. In rare instances, you may want to create more than one identity, for
example, when you share a computer with a colleague or with students in a computer
lab, and you do not have separate accounts on the computer.
To create an identity
1. On the File menu, click Switch Identity. When the confirmation window
appears, click Switch.
2. Select the Show this list at startup check box. This allows you to select
which identity you want to use when you log on to your computer. If you do
not select this check box, the last Identity you used will be accessed when
you log on to your computer.
3. Click New.
4. In the Identity name box, type a name for your identity.
5. In the Base initial settings pop-up menu, click Main Identity if you want
your Address Book, Contact list, and other Entourage items available from
your new Identity
click Entourage Defaults, and then click OK.
6. Enter the information requested by the Entourage Setup Assistant to
configure your identity, just as you did when setting up your mail account.
To switch identities
1. On the File menu, click Switch Identity.
2. When the confirmation window appears, click Switch.
3. Double-click the identity you want to switch to.
3.10 In and Out of the Classroom with Office 2001 for Mac
Managing Information in Entourage 2001
Within two weeks of school starting, you may find yourself with an Inbox full of messages
and a calendar full of meetings. Prioritising tasks and finding the information you need
may be a challenge. Fortunately, Entourage provides a variety of tools to help you
organise items and find information efficiently.
Creating and using categories
In Entourage 2001, you can use Categories to sort, filter, and group your e-mail
messages, Calendar events, and Contacts. For example, you can quickly sort
personal errands from teaching obligations on your Task list by assigning them to the
Personal and Work categories, respectively. Categories are color-coded, so you can
identify related items at a glance by their color.
Entourage provides you with eight predefined categories, including Family, Friends,
Work, and Personal. You can also create categories to meet your particular needs.
For example, you can create a custom category for a public forum your students are
organising on preventing water pollution, and group all messages, notes, and
calendar events related to producing the forum.
You can use categories to complete the following tasks:
Distinguish items in a list. For example, you may want to use categories to
prioritise items as urgent or as ongoing.
Display all items in a category. For example, you may want to view only the
items on your calendar that are related to meetings with water quality
To create new categories
1. From the Edit menu, point to Categories, and then click Edit Categories.
2. Click New, type a name for the category, and then press RETURN.
You can assign a
category to a contact
when you create the
contact in your
In and Out of the Classroom with Office 2001 for Mac 3.11
To assign items to a category
1. Open the item you want to assign to a category.
2. From the Edit menu, point to Categories, and then click Assign
3. In the Assign Categories dialog box, select the check box for the category
you want to assign the item to, and then click OK.
When you assign a contact in your Address Book to a category, any messages you
exchange with that contact is automatically assigned to the specified category.
To view all items in a category
1. From the Edit menu, select Categories, and then click Edit Categories.
2. Select the category that contains items you want to view, and then click Find
Items in Category.
3.12 In and Out of the Classroom with Office 2001 for Mac
Creating and using custom views
Custom views enable you to select and display items sorted by category or by more
specific criteria that you define. Entourage provides you with 12 predefined custom
views. You can also create custom views suited to your personal and professional
needs. For example, you can create a custom view that displays only e-mail
You can create a messages from your Biology students. You can further tailor that view by sorting the
custom view of all messages in relation to assignments.
the items assigned to
a category. Select
view all items in a
category, and then
click Save as
Custom View in the
To create a custom view
Creating a custom view is similar to creating a search on the Web or in a
database. First, you need to determine what items you want to include in the
custom view, and then you can create the view.
1. In the Folder List, click Custom Views, and then click New.
2. In the Name text box, type a name for the custom view.
3. Select the check boxes for the types of items you want to include in your
custom view. To include all items, click All items.
4. If you selected Only Messages in step 3, select the location of the
messages you want to include in the custom view under Location.
5. Under Criteria, choose an item in each pop-up menu, moving from left to
6. To add any additional criteria, click Add Criterion, and then repeat step 4 as
7. In the Match pop-up menu, select the criterion that you want, and then click
To open a custom view, click the view in the Custom Views folder.
In and Out of the Classroom with Office 2001 for Mac 3.13
You can link items in Entourage to each other or to any file on your computer. Links
enable you to view related items quickly. For example, you can create electronic
portfolios for each of your students by linking contact information for a student to files
you have on that student’s work and grades. You can also link that information to a
scheduled student conference on your calendar. Then, before the conference, review
all the linked material related to the student by clicking on the links from the calendar.
The Link icon in the left column of the Inbox takes you to linked items.
To create a link
1. Click the item that you want to link to another item, and then click the Link
icon on the Standard toolbar.
2. Select Link to Existing and then select the type of item or file you want to
You can create all
your links to an item 3. Locate the item you want to link to, and then drag it to the Link to panel in
at one time, by the Link Maker.
dragging all the
items to the Link to
panel before you
click Create Links.
4. Click Create Links.
3.14 In and Out of the Classroom with Office 2001 for Mac
To view and open links for an item
1. Click the Link icon next to the item whose links you want to open.
2. Click Open Links. If the items are hidden, click the triangle next to the item
type to display a list of links of that type.
3. Double-click the item to open it.
To help you keep track of your communications, Entourage automatically links a
person’s contact information to any message you send that person, unless you turn
off automatic linking.
To turn off automatic linking to contacts
1. On the Edit menu, point to Preferences, and then click General.
2. From the General Preferences dialog box, click the Address Book tab, and
then select or clear the Automatically link contacts with the messages I
send to them check box.
Finding items in Entourage 2001
Entourage 2001 helps you find the information you need when you need it. For
example, if you and your students are working on an analysis of how a local industry
uses water, you may be corresponding with city officials, coordinating information
exchanges, and scheduling interviews with company personnel. Though you can use
different views and categories to sort information, you may need additional strategies
to find a specific e-mail message, contact information, or Calendar item. In
Entourage, you can search for items containing specific text, or you can search by
using more complex criteria.
In and Out of the Classroom with Office 2001 for Mac 3.15
To search for items containing specific text
You can search for text in a specific item, in the current folder, in all items of a
particular type, or you can search in all items.
1. Click the Find button on the Standard toolbar.
2. In the Find text box, type the keywords that will help you locate the item you
are looking for. For example, if you want to find an essay from a particular
student, type that student’s name.
3. Select the parameters of your search.
To search only in the current item, select Current Item.
To search in all items in Entourage, click All items from the pop-up
To search in a specific item, select it from the pop-up menu.
4. Click Find.
3.16 In and Out of the Classroom with Office 2001 for Mac
To search for items by using complex criteria
To search using complex criteria, use Advanced Find. For example, you can
search in your e-mail messages for all messages containing the text “water
1. On the Edit menu, click Advanced Find.
2. To limit the search to one or more item types, select the check boxes for
those items. To search in all items, click All items.
3. If you are searching for messages only, under Location select the folders
you want to search in.
4. Under Criteria, select an item from each pop-up menu, moving from left to
5. To add any additional criteria, click Add Criterion, and then repeat step 4.
6. On the Match pop-up menu, select the search you want, and then click
Communicating in E-Mail
E-mail is becoming as essential for communication as the telephone. In fact, e-mail can
facilitate your efforts to build a learning community, as it enables communication between
you, your students and colleagues, their families, and community members. You can send
e-mail to students and parents to remind them of conference times; you can send class
assignments or other files to students as attachments, or you can send a link to a Web
Use the Resize Text page you want your students to review. Students can send questions to you or collaborate
button to increase with one another on group projects. Entourage provides all the essential e-mail services
text size for easy you’re accustomed to, along with some new features to make e-mail communication even
In and Out of the Classroom with Office 2001 for Mac 3.17
Creating and sending e-mail
You can create and send a new message from any folder in Entourage 2001. You
don’t even need to look up the address of the person you are writing to; with new
Address AutoComplete, Entourage finds the address for you. When you start to type
an e-mail address in the To text box, a drop-down list displays the e-mail addresses
of the last 150 people to whom you’ve sent e-mail messages, and all the contacts in
your Address Book that match the string of letters you have typed. As you continue to
type, the list refines itself. Address AutoComplete recognises first and last names, or
nicknames. You can select an e-mail address from the list at any time.
To create and send an e-mail message
1. From the Inbox, click New, or click Mail Message from the New menu in
any of the other windows. To send the message from an account other than
your default account, select the account from the menu in the From text box.
2. Type the e-mail address of the person to whom you are sending the
message, or select the appropriate address in the drop-down list.
3. Repeat step 2 to add more e-mail addresses.
4. To send copies to other recipients, click CC to include the names for all
recipients to view, or BCC to hide the names from other recipients, and type
the names of the recipients or select their names from the drop-down menu.
5. To add a subject line to the message, type a brief description in the Subject
text box. Press RETURN.
6. Type your message in the message text box.
7. Click Send Now to send the message now, or click Close to save and send
the message later.
3.18 In and Out of the Classroom with Office 2001 for Mac
Editing your e-mail
As an educator, you understand the importance of clear, error-free e-mail messages.
Entourage offers several features to simplify your editing process and save you time.
You can correct common typing errors in e-mail and other items automatically as you
type by using AutoCorrect. You can also check the spelling and definitions of words
while composing messages, notes, and other items.
AutoCorrect automatically corrects common capitalisation problems by capitalising
the first letter of sentences, for example, or changing two capital letters at the
beginning of a word to initial caps. AutoCorrect also uses a list of built-in corrections
to detect and correct common typos and misspelled words. You can set the specific
AutoCorrect options you want, as well as personalising the AutoCorrect list of errors
you want corrected.
To turn AutoCorrect options on
1. On the Tools menu, click AutoCorrect.
2. Click the AutoCorrect tab, and then select the options you want:
To set capitalisation options, select the first three check boxes.
To turn the AutoCorrect entries on, select the Replace text as you type
3. Click the AutoFormat as you type tab to set options for bulleted and
numbered lists and formatting.
4. Click OK to save your changes and close.
Entourage 2001 provides two dictionaries: one to check spelling and one to check
word definitions. Both of these dictionaries are available from a contextual menu that
you can access quickly by pressing CONTROL while highlighting the word you want
to look up.
To check spelling automatically as you type, you need to turn on the automatic
spelling checker. When you choose this option, Entourage adds a red, wavy underline
as you type to flag possible spelling errors.
In and Out of the Classroom with Office 2001 for Mac 3.19
To turn on automatic spelling checker
1. On the Edit menu, point to Preferences, and then click General.
2. In the General Preferences dialog box, click the Spelling tab, and then
select the Check spelling as you type check box.
3. Select the check boxes for any other spelling options you want, and then
click OK to save your changes and close.
To check spelling as you type
1. Turn on automatic spelling checker.
2. When a red, wavy line appears under a word you type, press and hold down
the CONTROL key, and then click the word.
3. On the contextual menu that appears, complete one of the following tasks:
Click the suggested spelling to edit the word.
Click Ignore All to ignore this and all other occurrences of the word.
Click Add to add the word to your custom dictionary.
When you make your selection, the dictionary will close automatically.
3.20 In and Out of the Classroom with Office 2001 for Mac
To look up a word in the dictionary
1. On the Tools menu, click Dictionary.
2. In the text box, type or paste the word you want defined.
3. Click the arrows in the right pane to move up or down in the definition. Click
the arrows in the left pane to view and select different words in the
4. Click the close box to close the dictionary.
To look up a word from your message window, press CONTROL and click the word
that you want to look up, and then click Define from the drop-down menu.
Signatures enable you to automatically insert text at the bottom of your e-mail
messages—typically your name and professional contact information. In Entourage,
you can create multiple signatures, so you can use different signatures for different
contexts. For example, you may want to create a signature containing your name and
course information for student correspondences, and another signature containing
your name and professional title for correspondences with colleagues.
To create a signature
1. On the Tools menu, select Signatures, and then click New.
2. In the Name box, type a descriptive name for the signature.
3. Type the text you want to include in the signature in the space provided.
4. Close the Signature dialog box.
To insert a signature into a message, simply click the Signature icon on the
Standard toolbar, and then choose the signature you want to use.
You can define a default signature for all the mail you send from a particular account,
which is useful when you have multiple accounts. For example, you could use a
casual signature for your Hotmail account and a professional signature for your
In and Out of the Classroom with Office 2001 for Mac 3.21
To specify a default signature
1. On the Tools menu, click Accounts.
2. Click the account for which you want to specify a default signature, and then
3. Click the Option tab.
4. Under Message options, on the Default Signature pop-up menu, select
the specific signature you want to use for the account.
One of the most useful features of e-mail is the ability to send attachments. You and
your colleagues or students can exchange files created in any Office 2001 program
by attaching them to e-mail messages. Students with computers at home could have
the option of turning in assignments as e-mail attachments, for example. All
Office 2001 programs integrate e-mail into their core functionality, so you can send
documents, spreadsheets, and presentations as attachments in Entourage or directly
from an Office 2001 program.
When you send attachments, remember that many people outside your institution
could be using a Windows-based computer. It is important to ensure that Windows
users can access these files without difficulty. Though Office 2001 for Mac uses the
same file format as Microsoft Office 97 and Office 2000 for Windows, exchanging files
is often challenging because of differences in how the Windows and Macintosh®
operating systems distinguish files. Files destined for a Windows-based computer
must include a three-letter extension in their name, which identifies the application to
be used for opening and viewing the file. For example, files that should be opened in
Word appear with a “.doc” extension at the end of the file name. Smart Attachments
in Entourage enable you to append the appropriate file extension to your attachment
when you send it. You can also ensure that your attachment is readable from a PC or
UNIX machine by encoding it.
3.22 In and Out of the Classroom with Office 2001 for Mac
To attach a file to a message from Entourage
1. Create a new e-mail message.
2. Click the arrow next to Attachments, and then type the name of the file you
want to attach to the message, or click the Attachment icon on the toolbar
to browse to it on your computer.
3. In the Attachments pane, click the box below the list of attachments that
contains the text Encode for any computer.
4. Under Encode for, click the option you want. If you are uncertain which
option to use, click Any computer (AppleDouble).
5. Under Compatibility & Efficiency, if you are sending an attachment to a
Windows operating system, click Append Windows extensions to file
6. Under Compression, click Macintosh (Stuffit) if you are sending a large
file and you would like to compress it.
In and Out of the Classroom with Office 2001 for Mac 3.23
To specify a default format for attachments
To save yourself time, specify a default format for sending attachments.
1. On the Edit menu, point to Preferences, and then click Mail & News.
2. Click the Compose tab.
3. Under Attachments, select Click here for Attachment options.
4. Select the default options you prefer, and then click OK.
To send an attachment from another Office 2001 program
1. Open the Office 2001 program of your choice.
2. Open an existing document or create a new one and save the document.
3. On the File menu, point to Send to, and then click Mail Recipient (as
Attachment). The document becomes an attachment to a new e-mail
4. Type the address and subject for the e-mail message and any message you
want to include with the attachment, and then click Send Now.
Receiving and replying to messages
You can use Entourage to receive messages from any or all of your e-mail accounts.
The number next to the Inbox folder in the Folder List tells you how many messages
are waiting for you.
3.24 In and Out of the Classroom with Office 2001 for Mac
To receive and read messages
1. On the Tools menu, point to Send & Receive. If you want to receive the
messages for all your accounts, click Send & Receive All.
2. If you did not save your password when you set up your account, you will be
prompted to enter your password. New and unread messages will appear in
bold in your Inbox.
3. To read a message from the Preview pane, click it.
Double-click the message to open it in its own window.
4. To open an attachment, double-click its icon. The attachment opens in the
To schedule message retrieval
You can automate tasks such as message retrieval by using schedules. When
you set up a schedule, you tell Entourage what to do and when to do it.
Entourage performs the task at the time intervals you specify. For example, you
might set a schedule to retrieve your e-mail ten minutes before each class break.
1. On the Tools menu, point to Schedules, and then click New.
2. In the Name text box, type a name for the schedule.
3. Under When, click the pop-up menu to view the six schedule options:
Choose the schedule option you want. If you select Timed Schedule, Repeating
Schedule, or Recurring, you will be prompted to select time interval options.
4. To add additional occurrences to the schedule, click Add Occurrence, and
then repeat step 3.
In and Out of the Classroom with Office 2001 for Mac 3.25
5. Under Action, select the action you want to schedule from the leftmost
pop-up menu, and then select the corresponding criteria for that action,
moving from left to right.
6. To perform additional tasks on the same schedule, click Add Action and
then repeat step 5.
7. Click the Dial-Up Option you want, making sure the Enabled check box is
selected, and then click OK.
You may feel some anxiety at the prospect of always being available to students,
parents, and other faculty through e-mail. Fortunately, you can pre-sort your e-mail in
Entourage, much as you would sort your postal mail. With careful planning and
features like the Junk Mail Filter, Rules, and the Mailing List Manager, e-mail can
increase your efficiency, rather than burden you with extra work.
One way to make sure that e-mail enhances your interaction with your students is to
set some ground rules. The following guidelines have helped some instructors to
improve communication in the classroom. Consider posting your policies on a class
Web page, including them in your syllabus, or handing them out in class.
Let students know how often you check your e-mail and whether you check
it at home or only in the office. Let them know if you respond to e-mail on the
weekends and in the evenings or only during school hours.
Let students know how long it will be before they can expect a reply from
you. State whether you get to most messages within 24 hours, before the
next class period, or within a certain time interval.
3.26 In and Out of the Classroom with Office 2001 for Mac
Determine ahead of time when assignments submitted through e-mail are
due. Be clear about whether these assignments are due at a preset time
before class, or if they can be submitted at any time on the date the
assignment is due.
Ask students to use specific subject headings so that you can sort your
messages easily. For example, you can ask them to specify the name of the
assignment in the subject line when they are submitting their homework.
Circulate a handout or have a classroom discussion about e-mail etiquette.
Define rules for what is and is not appropriate in e-mail messages to
instructors, peers, and for Listserv postings. Decide ahead of time how you
will handle defamatory or offensive messages, and communicate the
consequences to your students.
Filtering junk mail
One problem you may experience with your e-mail account is the proliferation of
commercial e-mail or junk mail. Junk e-mail can be annoying, time-consuming, and
sometimes offensive. You can control this problem by enabling the Junk Mail Filter.
The Junk Mail Filter uses known criteria like forged e-mail addresses to identify junk
e-mail and assign it to the Junk Mail category. That way you can recognise it in your
Inbox at a glance and decide whether to delete it.
It is possible that the Junk Mail filter misclassifies some mail as junk, so you should
review all mail before you delete it. One way to prevent mail from being mistakenly
classified as junk is to add all your correspondents to your Address Book. The Junk
Mail Filter never classifies mail from a contact as junk.
To enable or disable the Junk Mail Filter
1. On the Tools menu, click Junk Mail Filter.
2. Select or clear the Enable Junk Mail Filter check box.
In and Out of the Classroom with Office 2001 for Mac 3.27
To change the settings for the Junk Mail Filter
You can set additional criteria for how the Junk Mail Filter handles junk e-mail.
1. On the Tools menu, click Junk Mail Filter. Make sure the Enable Junk
Mail Filter check box is selected.
2. Under Sensitivity, complete one of the following steps:
Click and drag the sensitivity slider toward High to apply the Junk Mail
Filter to more e-mail messages.
Click and drag the sensitivity slider toward Low to apply the Junk Mail
Filter to fewer messages.
3. To exempt messages from a specific domain from the Junk Mail Filter, type
those domains in the Do not apply to messages from this domain box. An
example of a domain is Microsoft.com. It is a good idea to type your school’s
domain so no message from users at your school is categorised as junk.
4. Under Perform additional actions on junk mail, select any other options
3.28 In and Out of the Classroom with Office 2001 for Mac
A rule is a set of conditions and actions that you create to process and organise your
e-mail. For example, you can create a rule so that all the mail with “History of Water
Rights” in the subject line goes to your History 101 folder, or define a rule that
forwards all messages from a water preservation organisation to your students.
Conditions identify the messages for processing and actions determine what kind of
processing to perform. You can create rules for your incoming or outgoing mail or for
a news account.
To create a mailing list rule
1. On the Tools menu, click Rules, and then click the Mail tab for the type of
account you have.
2. Click New, and type a name for the rule in the Rule Name box.
3. Under If, select an option from each pop-up menu, moving from left to right.
If a text box appears after you have selected an option, type the text that
further describes the criterion.
4. To add additional criteria, click Add Criteria, and then repeat step 3.
5. Under Then, select an option from each pop-up menu, moving from left to
right. If a text box appears after you have selected an option, type the text
that further describes the action.
6. To add an additional action, click Add Action, and then repeat step 5.
7. Make sure the Enabled check box is selected, and then click OK.
Managing mailing lists
Mailing lists can be an effective way to keep up on topics of interest to you
professionally and personally. You can find Internet mailing lists on a variety of topics,
such as educational assessment, curriculum development, and strategies for effective
teaching. If you subscribe to a number of mailing lists, however, you may want to
organise and distinguish these messages from other messages you receive. If you
are using a POP mail account, you can use the Mailing List Manager to help you do
this. For example, you can create a rule that automatically files messages from a
particular mailing list in a specified folder. You can also specify whether you want
your replies to messages sent to everyone on the mailing list or only the sender of the
In and Out of the Classroom with Office 2001 for Mac 3.29
To create a mailing list rule
1. In the Message list, click a message from the mailing list you want to create
a rule for.
2. On the Tools menu, click Mailing List Manager.
3. Click New, and then select the options you want for the rule. For information
about each option, click Show Balloons from the Help menu, and then point
to an option for information on it.
You can enable or disable rules that you create by selecting or clearing the check box
next to the mailing list rule in Mailing List Manager.
Organising Your Contact Information
Entourage is more than just an e-mail program; you can use it to maintain an electronic
address book of your students, colleagues, and personal acquaintances. The Address
Book stores detailed information on the people or groups you correspond with, including
e-mail and Web addresses, telephone numbers, street addresses, birthdays, and
interests. Each entry in your Address Book is called a contact. To open the Address
Book, click on the Address Book folder in the Folder List.
Use this tool to
Contacts in your
Click here to see the last Click here to see the last
message you sent the message received from
contact the contact.
3.30 In and Out of the Classroom with Office 2001 for Mac
The Address Book includes the following features to help you keep track of your contacts:
Summary view. You can see contact information at a glance. You can also
access the last e-mail you sent to or received from a contact in the summary.
vCard. Send contact information by using a vCard. In a vCard you can include
Web addresses, graphics, even a map to your school. You could set up a
professional vCard to send to parents at the beginning of the school year, for
example, and a personal vCard for friends and colleagues.
Action buttons. Get driving directions or locate a map from the Expedia.com
travel service by using Action buttons that appear next to specific text boxes of
your individual contacts.
Custom fields. Keep track of special dates and information for each of your
contacts by using the custom fields in the contact form.
Creating and importing contacts
It is easy to create a Creating contacts in your Address Book is easy; you can enter as much or as little
contact for a person information as you want to. For example, you may want to include only the names
who has sent you an and e-mail addresses for administrators at your school, while you include detailed
e-mail message. information for each of your students, including their street addresses, birthdays,
Click the message, nicknames, and seat assignments. You can create custom fields to include
and then choose information on their grades or class projects.
Add to Address
Book on the Tools
In and Out of the Classroom with Office 2001 for Mac 3.31
To create a new contact
1. Click Address Book in the Folder List, and then click New, or click
Contact from the New menu.
don’t need to retype
a contact list from
account into your
Book. You can
described earlier in
2. Enter the person’s first and last name and contact information, including
e-mail address and phone number.
3. Click More to enter other information on the person.
4. Click Categories and then select a category for the contact, if you want.
5. Click Save & Close to save the new contact. Click Save & New if you want
to add more people to your Address Book.
3.32 In and Out of the Classroom with Office 2001 for Mac
Building group contacts
Undoubtedly, you occasionally send a message to a group of people. When you
regularly send messages to the same group, it is wise to create a group contact so
you only have to specify one address in e-mail messages instead of two or more. For
example, you might want to create a group contact for all the students in your class or
for all the members of a committee. Then, when you need to send an assignment to
all your students or an agenda for the next committee meeting, you can choose the
group contact from your Address Book instead of selecting each recipient’s address
A message sent to a group contact goes to all recipients included in the group. You
can choose to have all the addresses visible to all recipients or to hide the addresses.
You can use group contacts to send messages, task requests, and meeting requests.
To create a group contact
1. In the Address Book, click New Group from the Tools menu.
2. In the Group Name text box, type a name for the new group.
3. Click Add, and then add new members to the group by typing their e-mail
addresses. If you are typing the names of people with whom you have
exchanged e-mail, you can type in the first few letters of their name, and
then select their address from the pull-down list that appears.
4. Select Don’t show addresses when sending to group if you do not want
recipients to see the names or e-mail addresses of other members of the
In and Out of the Classroom with Office 2001 for Mac 3.33
Using Your Address Book
Your Address Book isn’t just for storing contact information; you can perform a variety of
actions from the contact window just by clicking a button next to the field that contains the
information. For example, you can perform the following tasks directly from the Address
Address an e-mail message to a contact.
Share contact information with another person by sending a vCard. For example,
you may want to send contact information on a student to another teacher.
Get a map or driving directions to a conference location or to a university where
you will be lecturing. To do this, you must have a Web browser installed on your
Add a date to your calendar, such as a student’s birthday.
To address an e-mail message to a contact
1. In Address Book, click on the contact to whom you want to send an e-mail
or meeting request.
2. Click New Message to on the Standard toolbar.
3. Type and send the message.
To send a vCard
1. In the Address Book, click on the contact whose information you want to
send as a vCard.
2. On the Contact menu, click Forward as a vCard.
3.34 In and Out of the Classroom with Office 2001 for Mac
To get a map to a contact’s address
1. In the Address Book, open the contact by double-clicking it.
2. Click the Home tab if you want directions to the contact’s home address, or
the Work tab if you want directions to the contact’s work address.
3. Click next to the address, and then complete one of the following tasks:
To get driving directions from your work address to the contact’s
address, click Driving Directions from Work.
To get driving directions from your home address to the contact’s
address, click Driving Directions from Home.
Entourage gets your address from your own contact information. To specify
which contact contains your own information, click the Contact menu, and then
click This Contact is Me.
In and Out of the Classroom with Office 2001 for Mac 3.35
Managing Your Time
Entourage offers a convenient Calendar for keeping track of your appointments and
scheduling your time. You can look at appointments and tasks for a given day or you can
look at all of your appointments for a specific month. You can post your Calendar to a
Web page or print it out and make handouts so that students and administrators know
when you are available.
Preview the calendar Click to select the
events and tasks for today calendar view you want
Click to create a
new calendar event
arrows to view
Click here to access Double-click the event
items linked to the to send an invitation
event on your calendar to it and to set
Using your Calendar
You can view your Calendar in a variety of formats: by the day, calendar week, school
week, or month. Select View in the Calendar toolbar, and then choose Day, Week,
Work Week, Month, or List from the pop-up menu. You can change the dates that
you see by clicking on dates in the mini-calendar. You can also create a custom view
of your Calendar that is suitable to your schedule. For example, you may want to see
only the hours that school is in session.
3.36 In and Out of the Classroom with Office 2001 for Mac
To set Calendar preferences
1. In the Folder List, click Calendar. On the Edit menu, click Preferences,
and then click General.
2. From the General Preferences dialog box, click the Calendar tab. Select
the appropriate options, such as the day you want your Calendar to start on
or the days of the week and hours that you work.
3. To have Entourage display holidays from a different country or religion in
your Calendar, click Add holidays, and then select the options you want.
4. When you have finished setting your Calendar preferences, click OK.
In and Out of the Classroom with Office 2001 for Mac 3.37
Entourage does not differentiate between appointments and meetings. Whenever you
add any kind of activity to your Calendar, you create an event. You have many
options for how you schedule events: you can schedule events to last hours or days,
or you can schedule events to recur at specified intervals. You can invite people to
events and set reminders about the event for yourself and for the people you invited.
To help you manage For example, you could send an invitation to your students to come hear a poetry
your time, you can reading on campus, or to attend a lecture by a visiting anthropologist, and set an
add travel time to an automated reminder on the day of the event.
event on your
To schedule an event
1. In the Folder List, click Calendar, and then click New.
2. In the Subject text box, type a description of the appointment or meeting.
3. Type a place for the meeting in the Location text box, if appropriate.
4. Under Date/Time, enter the appropriate information.
5. For recurring events, click Recurring, select the appropriate options, and
then click OK.
6. If you want a reminder before the event, make sure the Reminder check box
is selected, and enter the time at which you want to be reminded. By default
you will be reminded 15 minutes before the event.
3.38 In and Out of the Classroom with Office 2001 for Mac
To send an invitation to an event
When you create an event, you can create invitations to the event. Entourage
automatically sends e-mail to the person or group that you invite and requests
that the person accept or decline the invitation.
When you send
invitations, you can
include a link to a
1. Create an event in your Calendar.
map with driving
directions to the 2. In the Event dialog box, click Invite.
3. In the To text box, type the e-mail address of the person or the name of the
group you would like to invite to the meeting. If you are sending the invitation
to someone in your Address Book, Entourage provides a pull-down list of
addresses that match the first few letters you type.
4. Click Send Now.
To add an event from a contact to your Calendar
You can link information from the Address Book with your Calendar, so that you
don’t forget important dates and events. For example, you can set reminders for
yourself to send an e-card to each of your students on their birthdays.
1. Open the contact you want to add to your Calendar.
2. Click Personal to add a birthday or anniversary to the calendar, or Other to
add a custom date to the calendar.
3. Click the Action button next to the date you want to add, and then select
Add to Calendar.
4. Enter any additional information to the event, click Save, and then close the
Contact dialog box.
In and Out of the Classroom with Office 2001 for Mac 3.39
As an educator, you inevitably have ongoing tasks. You may have a set of papers you
need to grade and return before an exam or you may need to complete a presentation for
an upcoming conference.
The Task list can help you keep track of all your tasks and their due dates. You can view
them in your Tasks folder or in your Calendar.
A task is a personal or work-related errand you want to track through its completion. A
task can occur once or several times. A recurring task occurs on certain calendar
dates or after a specified amount of time. For example, you might want to send
progress reports to your students on the last Friday of every month. You can view
tasks in one of two ways:
Open the Tasks folder. You can rearrange the tasks by choosing a view
option in the View menu.
Open the Calendar folder. A list of the tasks due that day appears in the
upper left portion of the window.
3.40 In and Out of the Classroom with Office 2001 for Mac
To create a task
1. In the Folder List, click Tasks.
2. Click New, and then type a description of the task in the Task text box.
3. Click Priority, and then select a priority for the task.
4. If you want to set a due date, select the Due date check box, and then set
the date when the task should be complete.
5. If the task recurs, click Recurrence and then select the appropriate options.
6. To receive a reminder about the task before it is due, select the Reminder
check box, and then set the reminder time.
7. If you want to make any notes about the task, type them in the Notes text
8. Click Save and then close the Task dialog box.
To mark a task as complete, select the check box next to the task.
Flagging items for follow-up
Managing your e-mail along with your other teaching responsibilities can be daunting.
Often you may want to respond to a message, but not have the time to do so
immediately. Fortunately, you can create a visual reminder to return the message
later by clicking the Flag icon on the Standard toolbar. When you do so, a flag
appears next to the message to remind you to follow-up. If a visual reminder is not
sufficient, you can also set an automated reminder to follow up. Entourage adds the
item to your task list and sends you an automated reminder of the task at the time you
specified. For example, you can flag a student’s inquiry about homework and receive
a reminder to respond before your next class meeting.
You can also flag documents in other Office programs for follow-up. For example, you
may be working with some students on a water conservation presentation, but you
won’t collect the final data for the presentation until next Wednesday. You can flag the
presentation from PowerPoint 2001 to set a reminder next Thursday about including
the data. At the specified time, you will receive a reminder on your computer screen
to finish the presentation.
In and Out of the Classroom with Office 2001 for Mac 3.41
To flag e-mail for follow-up
1. Click the message you want to flag for follow-up.
2. Point to Flag, hold down the mouse button, and then click Flag for Follow-
3. Select the Due date check box, and then enter the date by which you want
to follow up.
4. Select the Reminder check box, and then enter the date and time you want
to be reminded to follow up.
To flag an Office 2001 document for follow-up, click Flag on the Standard toolbar,
and then set the due date and reminder time as you would for an e-mail message.
You can open the document directly when you receive the reminder about it by
clicking Open Item.
3.42 In and Out of the Classroom with Office 2001 for Mac
Coordinating Information Across Applications
Synching up with a Palm OS handheld organiser
For those times when you are away from home or in a classroom without a computer,
you can still access your Entourage Calendar, Address Book, Tasks, and e-mail by
using your handheld device. You can also enter information in your handheld
organiser to import into your e-mail system when you are once again at your
computer. When you synchronise, Entourage 2001 copies contacts, tasks, notes, and
calendar events to and from your organiser.
You can synchronise data with any handheld device that uses the Palm 2.0 operating
system or higher. To synchronise data between Entourage and a handheld device,
you need to complete the following steps:
Install Palm Desktop software, version 2.6.1 or higher on your computer.
Install the Entourage conduit on your computer. The conduit is part of the
Handheld Synchronisation component available from the Value Pack.
For more information on how to synchronise data, see Synchronising with a Handheld
Organiser in Entourage 2001 Help.
In and Out of the Classroom with Office 2001 for Mac 3.43
Putting It Together
Use Entourage 2001 as a productivity tool to help you manage your teaching and
Create a list of tasks for a class or committee work. Assign priorities to each task
using categories, and then schedule the work on your calendar. Use links to
organise the documents you need to complete each task.
Schedule your conferences with students by sending e-mail invitations. When
they respond, you can add the event to your calendar easily. Use Links to create
an electronic portfolio for each student to review at the conference.
Create a class calendar and post it to your Web site so your students and their
parents can know what you’re doing in class.
Use Entourage to communicate with your students and to help then communicate with the
Exchange vCards that include pictures with the students in your distance learning
courses. Then you can easily create a contact in your Address book for each
Teach students to search on a Directory Server for experts they can interview for
Move to the paperless classroom by using Entourage. Ask students to submit
essays and homework as attachments in e-mail.
Enable students to work effectively as a group by exchanging information and
coordinating tasks for group projects in Entourage 2001.
Use e-mail to collaborate on a project with students in another state or another
New Entourage X for Mac OS X Features
With Entourage X for Mac OS X, there are even more improvements to the newest
addition to the Office suite of products. You can take advantage of the new Aqua
interface and other features to communicate, share information, and organise work
your for the classroom.
Mac OS X Look and Feel. Microsoft Entourage takes advantage of the fresh,
new design of Mac OS X— starting with the Aqua interface, an innovation that
makes it easier use. The new navigation buttons (on the upper left of the window)
and the Go To menu (on the View menu) helps students and teachers quickly
move from one feature to the next. In addition, several new OS X keyboard
shortcuts enable students and teachers to perform specific tasks more quickly.
For example, you can press the Command+M to minimise the active window to
the Dock quickly. For a complete list of new shortcuts, see New keyboard
shortcuts in Entourage Help. Students and teachers will save time with the
3.44 In and Out of the Classroom with Office 2001 for Mac
Insert Rich Content. You can personalise your e-mail messages by adding rich
content (pictures, background pictures, sounds, and movies) to them. Entourage
now supports rich content in messages, signatures, and notes. This allows
students and teachers to share information quickly and easily, regardless of
location. Students working on a group assignment, such as a research paper or
joint presentation, can collaborate on ideas about which pictures to include, or
even prepare a multimedia presentation using movie clips and audio with
Improved Cut/Copy/Paste. Copy or cut formatted text from a Microsoft Office
document and paste it in an Entourage item. Pasted text from a Microsoft Office
document retains the formatting options you selected in the original document,
including fonts, font colours and sizes, bulleted lists, numbering, and alignment. If
your Office document contains charts, tables, or other graphical elements,
students and teachers can paste them into an Entourage item as a picture. This
makes it easier for students and teachers to share information that relates to the
curriculum they are studying.
Custom Views. Entourage X makes it easy for Students and Teachers to see
the specific information they want to see. With one click, Custom views will show
you all items pertaining to a particular assignment, all items in a certain category,
or all e-mail sent within the last week. They’re an easy way to organise your
Email, Tasks, Events, and more. Custom Views are fully customisable, and are a
powerful way to organise and manage your information in Entourage.
Recently Used Address List. For students and teachers, addressing e-mail
messages has never been more convenient. When you create a message and
begin to type the address, a recently used address list opens so you can instantly
choose from people with whom you have recently exchanged messages, in
addition to contacts and groups in your Address Book. If the list gets too long,
one click of a button removes all of the addresses except those in your Address
Book. If you prefer to exclude recently used addresses from the list altogether,
you can turn this feature off.
International Address Formats. The Address Book can store addresses in the
correct format for many different countries. When your class is corresponding
with exchange students or working on a project with a sister classroom in another
country, students or teachers can easily keep the proper contact information for
international addresses. You can use a single address format for most contacts
and then apply a specific format to individual contacts as you create them.
Redesigned Calendar. New design means improved versatility:
Switch between Day, Week, Work Week, and Month views with a click of a
button to track upcoming assignments and appointments with ease.
Track your to-do list at a glance with a new Tasks pane that keeps your
current tasks visible as you check for events in any Calendar view. You can
make sure that homework is completed or corrected, or verify that important
curriculum is prepared for your class by a certain date.
Customise your workspace in Entourage by using the new ‘Hide Views’
feature, allowing you to better focus on the work at hand. And take
advantage of the Custom Views in the calendar, allowing students to see
only the information they need, such as assignment due dates and
Mac OS Keychain support. You can now store all of your passwords in one
convenient location. If you save a password for an account, for example, the
password for receiving messages from your mail account, Entourage
conveniently adds the password to your Mac OS keychain.
In and Out of the Classroom with Office 2001 for Mac 3.45
Improved IMAP Support. With improved Internet Message Access Protocol
(IMAP) support in Office X, Entourage users can manage e-mail more effectively
online and offline. Because it connects to Microsoft Exchange Server, Mac.com
and Hotmail accounts, school and district users will find it provides added value
Time-zone support in the Calendar. Whether they are events that you've
coordinated with other schools around the country or experts that you are
preparing to interact with online, Entourage X tracks important calendar events
accurately, no matter where you go. If you change time zones for a field trip or
conference, Entourage automatically adjusts the events in your Calendar.
MSN Messenger 2.1 for Mac. Instant Messenger 2.1 for Mac OS X gives
students and teachers with Office X and Office 2001 full Passport support,
emoticons, mobile messaging and the ability to access Microsoft Hotmail®.
MSN® Messenger integration with Office X enables users to take better
advantage of Office Notifications.
Office Notifications. The new Office Notifications runs in the OS X dock,
displaying all of your notifications in one window, even if there isn't an Office
program running. Your schedule will always be on track as Office Notifications
reminds you of upcoming classes, events, Office documents you've drafted or
need to correct, appointments with colleagues, and Messenger buddies currently
Performance enhancements. If working at your school or district means
managing a large volume of messages, contacts, or other items, you will notice
significantly improved performance as you find, open, and organise them. In
Entourage X, data storage has been enhanced in a number of ways, so you'll find
quicker, more efficient operation and navigation no matter how you use
3.46 In and Out of the Classroom with Office 2001 for Mac