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					             Date: Friday, 27 July 2012


             Addressee only                                          Protective marking: Protect
                                                                     Our ref: SNS_Appt_CSA initials
             Title. Initials Surname                                 Employee number: number
             Address Max 4 lines or will not fit                     Retention: Emp 100
             Address 2
             Address 3
             Address 4


             Dear First name

             Subject: Employment contract

             I am very pleased to be able to offer you the position of position title on a
             temporary / permanent contract.

             Congratulations on receiving this offer of employment. I am delighted to
             welcome you to the Environment Agency and look forward to working with
             you.

             Your salary will be £XX

             If you are currently employed I would strongly advise that you delay your
             resignation until we have received the completed forms and can agree a start
             date for this position.

             This is, of course, a conditional offer of employment, subject to you
             successfully completing all checks and assessments outlined in this letter.

             Checks and completed forms needed to agree a start date:
                proof of identity and residency
                nationality and immigration status (including workers registration card
                  and Visa types if applicable)
                satisfactory references covering a three-year period
                health clearance, and
                criminal record clearance.

             This letter of employment forms part of your contract of employment with us. I
             know you will want to start work with us as soon as possible so please read it,
             complete the enclosed paperwork and send it back to us. There’s a checklist
             at the end of this letter to help you.

             Given some of the documents you need to send are sensitive, we recommend
             that you use the ‘Special Delivery’ or ‘Recorded Delivery’ service provided

 xxxxx@xxxxxxxxxxxxxxxxxx.xxx.xx  0845 602 6099  HRSC PO Box 458, Headingley, Leeds, LS6 9BN
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through the Post Office when you return the relevant paperwork to the HR
Service Centre.

Once we receive your completed paperwork listed above line manager, line
manager name, will be in touch.

If you have any queries, please don’t hesitate to contact me at the HR Service
Centre. Please use the details below to return documents to us.


        xxxxx@xxxxxxxxxxxxxxxxxx.xxx.xx

        711 6099 (int) or 0845 602 6099 (ext)
         HR Service Centre, Floor 4, Stockdale House, Headingley,
    Leeds, LS6 1PF


May I take this opportunity to welcome you to the Environment Agency and
wish you every success in your new role.



Yours sincerely



First name Surname
Customer Service Advisor



List of enclosures:

         Offer Conditions
         Terms and Conditions of Employment
         Criminal Record Information/Basic Disclosure Instructions/Application
          form
         Pension leaflet + PEN1, PEN 2, PEN 16, PEN 19
         Code of Conduct
         Working Time Policy
         Fit For Work Leaflet
         New Joiners Form
         Checklist

Optional enclosures - delete as applicable

         Relocation Policy
         Lease Car Policy
         Environment Officer Career Grade Scheme




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Document checklist
Please use this checklist to ensure you return all of the correct documents to
us, when you accept this offer.

                                                                          Included?
New Starter Pack
          Signed copy of offer conditions/terms and conditions of        
           employment
          New joiners form                                               
Environment Agency Pension Fund
If you do want to join the Pension Fund you must complete and
return the following 2 / 3 documents:
      PEN 1 (new member’s form)                                    
       PEN 16 (expression of wish for payment of death grant form) 
       Where appropriate, PEN 19 (nomination of co-habiting        
           partner form)
OR                                                                        OR
If you do not want to join the Pension Fund you must complete and
return the following document:
          PEN 2 (election not to be a member form)                       


Documents to forward on                                                   Done?
         Criminal Record Check application form to be sent to            
          Disclosure Scotland or through their website:
          www.disclosurescotland.co.uk.

         When you receive the original certificate you need to forward   
          this to the HR Service Centre. We will not accept
          photocopies.

     Health clearance application form to be sent to Health              
      Management Ltd or complete the on line questionnaire using
      the link provided.
Delete if relocation is not offered
    Employee application to join Relocation Scheme ( Form1B )            
      to be completed and forwarded to your line manager

Please note: your original documents (outlined in your invite to interview
letter) need to be viewed, verified and copied by the recruiting manager. If you
have not done this, please do so immediately.




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Offer conditions

Trial period

Your appointment is subject to a six-month trial period, which we may extend
by up to three months, in order to review your performance and suitability for
the post. During the trial period your contract can be terminated by either party
at a week’s notice.

Check NTA, section 8.
Health clearance – pre-employment health risk assessment

Your position may require specific medical assessment in order to receive
health clearance from our Medical Advisors.

Details on how to apply on line will be emailed to you separately.

If you have not provided us with an email address then an application form will
be sent to you. Please complete this and send to :
The Clinical Services Team, Health Management Ltd, 2 Home Farm
Courtyard, Meriden Road, Berkswell, Warwickshire, CV7 7BG
Any information you provide will be treated in the strictest confidence.


References

Your employment is subject to the receipt of satisfactory employment
references covering three years, one of which must be from your present or
most recent employer, where appropriate.

We reserve the right to carry out further reference checking at any time during
your employment with us. We will inform you if we carry out further checks
and explain why it is necessary. If you decline further checks when requested,
your continuing employment with us may be affected and we may not be able
to consider you for certain positions within the organisation.


Criminal record check

As stated in your application form, you need to provide us with an
independent criminal declaration check through Disclosure Scotland. You
need to apply for a Basic Disclosure Certificate.

To apply, visit www.disclosurescotland.co.uk. If you do not have access to the
internet, or you have not lived at the same address for the last 5 years, please
complete the enclosed application form instead.

The current fee for the certificate is £25.

Once you receive your certificate, please forward it to the HR Service Centre.


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Please note, we need the original and will not accept photocopies

It is our practice to destroy Disclosure certificates once they have been
sighted by us. We will only return your certificate if you provide us with a self
addressed envelope. We will then arrange for the Disclosure certificate to be
returned by Royal Mail ‘Recorded’ delivery.

Include for permanent external staff only – not for contractors,
employment agency temps and so on – check NTA section 1.

Please note: If you successfully pass all the relevant checks and commence
work with us we will reimburse the certificate fee. Please keep your receipt as
you will need to submit it to receive the reimbursement.

The fee for the certificate should be claimed from the start date of your
employment and not the date on your receipt. You will be reimbursed with a
grossed up amount of £34 from which your normal rate of Income Tax and
National Insurance will be deducted.


Personnel security checks

Satisfactory personal security checks must be obtained and maintained
throughout your employment. For some roles this may include Counter
Terrorism Checks, Develop Vetting and Security Clearance. If you decline, or
fail further checks when requested, your continuing employment with us may
be affected.


Proof of identity and residence

Please ensure any original documents you supply have been provided to the
recruiting manager who will verify them, make a copy and return the original to
you.

To comply with laws on asylum and immigration and maintain the appropriate
standards of security in the Environment Agency, you will need to provide the
following documents if you have not already done so at the interview stage.


Proof of identity

Acceptable documents for proof of identity are either:

An original single document from the following list:

         A passport showing you are a British citizen, or have right of abode in
          the UK;
         A national passport or national identity card showing you are a national
          of a European Economic Area (EEA) country or Switzerland;




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         Another relevant document stating that you have a right to work in the
          UK;

Or an original document such as a P45, P60 or payslip that confirms your
National Insurance (NI) number, plus:
    A full birth certificate which bears an issue date within 6 weeks of birth,
      issued in the UK, Channel Islands, Isle of Man or Ireland which
      includes the names of your parents;
    A certificate of registration or naturalisation stating that you are a British
      Citizen;
    A document issued by the Home Office indicating that you can stay in
      the UK and are allowed to do the type of work being offered.

Check NTA, section 7 permission to work in the UK
Include this paragraph for sponsorship/Visa

As you are a Non-European Economic Area National, and need permission to
remain and/or work in the UK, the duration of the contract will be dependent
on maintaining the terms and conditions set to you by the UK Border Agency.

Please note that sponsorship under tier 2 with the Environment Agency is
subject to both parties meeting the requirements set by the UK Border
Agency. If applicable sponsorship will be issued against a specific post and
does not allow individuals to move roles within or outside the Environment
Agency.
Check NTA, section 7 permission to work in the UK
Include this paragraph for workers registration scheme

As you are a member of the European Economic Area you are required to
register on the Workers Registration Scheme and will need to provide original
documentation such as a registration card or certificate before employment
commences. If you are yet to register you need to do so within 28 days of your
agreed start date.

The duration of the contract is dependant on following and maintaining the
terms and conditions set to you by the UK Border Agency/Home Office.

Proof of residence

An acceptable proof of residence document is an original from the following
list which should be dated within the last three months:

         Utility bill
         Bank statement
         Payslip from a previous employer.

Please note: your original documents need to be viewed, verified and copied
by the recruiting manager. If you have not done this, please do so
immediately. You do not need to send any original documents to the HRSC.



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Qualifications

If qualifications are relevant to this position you may be requested to provide
evidence of them at any time. If you are asked to provide qualifications and
cannot, this may affect the status of this contract.


Declaration of interests

The Environment Agency recognises that employees may have outside
interests whether in a paid or honorary capacity; such as a School Governor
or Magistrate for example. The Environment Agency would not wish to
discourage interests - depending on their nature - particularly if it is in the
public interest. Consent for you to take part in certain duties which affect your
working time or attention to your position will not be unreasonably withheld.

You will not be entitled to engage in any other employment or business or
hold any position honorary in any Company, business, partnership or other
organisation which puts you in actual or potential conflict of interest with
Environment Agency interests and/or objectives. In accordance with the Code
of Conduct, you are required as a condition of your employment to declare
any interest on the Declaration of Interest Register. If you are in any doubt as
to whether an interest should be declared you must seek guidance from your
line manager or the Head of Internal Audit.

You should immediately disclose any outside interests which may affect your
working time or attention to the Environment Agency business, to your line
manager for an appropriate decision to be made.

Check NTA – section 6, question 33
Include for relocation - ONLY IF INDUSTRY REGULATION SPECIALIST

Relocation

This offer of employment is conditional that you agree to have your normal
place of work relocated to another location throughout England and Wales
after an initial period of 18 months. Failure to do so within this period could
affect your continuing employment with us. Please see the terms and
conditions of employment which sets your obligations in this respect.




Terms and conditions of employment

Date                Friday, 27 July 2012
Employer            Environment Agency
Employee            Insert employee name




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These terms and conditions and your letter of appointment constitute your
contract of employment. The Environment Agency Employee Handbook
contains policies and procedures which do not form part of your Contract of
Employment, but which are relevant to your employment with us.

The terms and conditions of your employment may be varied from time to time
by the Environment Agency after consultation, and where appropriate,
following negotiation with the relevant National Negotiating Body; National
Negotiating Group; (NNG) at present. Collective agreements relating to your
employment with the Environment Agency are currently negotiated through
the NNG. You will be informed of changes to terms and conditions within one
month of the change, either by direct notification, or through the normal
Environment Agency communication channels.

The employer

Environment Agency, Horizon House, Deanery Road, Bristol BS1 5AH

Commencement date

This contract takes effect from date: format day month year / a date to be
agreed.

End date

Include for permanent appointments – check NTA section 1

Your employment will terminate at the normal age of retirement.
Include for fixed term appointments – check NTA section 1

Your employment in this position will be for a fixed period and will terminate
on date: format day month year. Your employment may be terminated by
either party at any time during this period by giving four weeks notice.


Position title

Your position will be insert position title here


Role profile

The generic role profile that applies to your position is available from your line
manager. Employees are required to be flexible in their positions, and from
time to time may be required to undertake any additional or different duties not
described in your role profile which are considered appropriate.


Hours of work

Your hours of work are XX per week.



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Include for Ops Delivery only

Working patterns and attendance arrangements are determined by joint
agreement within regions according to operational and seasonal
requirements.
Include for term time contracts only

Your contractual hours of work will be XX hours per week exclusive of lunch
breaks. Your working days will generally be:
    Monday to Friday

Standard contract hours are 1924 per year (37 hours per week x 52 weeks).
Your standard working day will now be X hours which is X hours per year, to
be worked during academic term-time.

You agree that during school holidays (or for the avoidance of doubt, during
non-working weeks) you will not, except with the written consent of the
agency, be directly or indirectly engaged, concerned or interested in any other
trade, business or occupation whatsoever.

During school holidays you will not ordinarily be required to attend work,
although you agree that you may be requested to attend work where it is
reasonable to be requested to do so.

Include for annualised hours contracts only

Annualised hours

In this position you will be required to participate in annualised hours. This will
include out of hours working in the evenings, weekends and public/bank
holidays. We expect your hours of work to be XXX a year.

Include if joining part way through the year on annualised hours:

As you are joining part way thorough the year, this year your hours will be XX

Annualised hours continued…

Your actual working hours will be affected by seasonality. Any hours
additional to the agreed amount will be paid at the agreed hourly rate at the
end of the year.

Your line manager will notify you in advance of the hours that you will be
required to work during each month / quarter. Due to the flexible nature of
your work, we reserve the right to alter the hours you will be required to work
at short notice, although we will give you at least one week’s notice of any
alterations wherever possible.

Your salary for your annualised hours working pattern takes into account
regular working at weekends, evenings and public/bank holidays. Your annual


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leave entitlement calculation includes additional paid holiday for public/bank
holiday working.

If you have worked less than your annualised hours at the end of the calendar
/ financial year, then you agree to work the deficit hours in the following
calendar / financial year before you become eligible for overtime. Therefore,
the number of hours in the following year will increase by the number of hours
you did not work.


Incident response

As a Category One Responder under the Civil Contingencies Act,
Environment Agency duties include contributing to and maintaining
emergency plans and emergency arrangements in relation to incidents.

Include for staff roles

If your position has an essential requirement to take part in stand-by and call-
out arrangements; for example, Flood Risk and Environment Management,
your line manager will confirm these arrangements with you.
Include for Ops Delivery roles

You will be required to take part in standby and callout arrangements
designed to ensure an fast, effective emergency response to incidents which
occur outside of normal working hours.

Additionally, your line manager may need to change your working hours to
respond to a particular on-going incident. You will be consulted in these
circumstances.

Employees in all positions are expected to take part in incident response; this
may include some out of hours working.

There are a variety of office and field based roles required during an incident.
Your line manager will explain to you the extent and the frequency of your
expected involvement. You will receive training for any work that you will be
required to carry out.

You have continuous rest period rights under the UK Working Time legislation
but we have agreed with the trade unions through the National Negotiating
Group (NNG) that, if you agree, a compensatory rest period can be taken at a
later time. If you want to know more, please talk to your line manager and
read the enclosed copy of our Working Time Policy.

We recognise that there may be some circumstances where people are not
able to take part in incident response. If you feel this may apply to you, please
talk to your line manager about this.




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Annual leave

If you are new to the Environment Agency your annual leave year will begin at
the start of your appointment, otherwise it will commence at the start of your
continuous service, or on 1 April each year if previously agreed. Your annual
leave year ends each year at the anniversary date. Your annual leave
entitlement is based on your grade, length of continuous service and any
retained rights from a previous employer.

Annual leave entitlement

                                   Grades 1 to 4           Grades 5 (and over)
Length of service                EO A and B Grades         Nuclear Grades
less than 3 completed years      25 days                   27 days
3 completed to 5 completed years 26 days                   29 days
6 completed to 9 completed years 28 days                   30 days
10 completed years or more       30 days                   30 days

In addition, you are entitled to the statutory public/bank holidays.

If part time, insert a breakdown of annual leave from annual leave
calculator here.

Your annual leave breakdown is:

xx

The number of hours that constitute a working day depends on your individual
working patterns.

Annual leave can only be taken with the prior authorisation of you line
manager. You are expected to give adequate notice if you intend to take
leave.

On leaving Environment Agency employment you will be entitled to any
outstanding annual leave pro-rata to your date of leaving. Where annual leave
cannot be taken before you leave you will be paid for each outstanding day on
the basis of 1/260th of your annual salary. If on leaving the Environment
Agency, you have taken more annual leave than your entitlement provides at
that point in time, you will be required to refund to the Environment Agency
the appropriate excess of annual leave pay. Any such sums may be deducted
from your final salary payment or other sums owed to you.


Personnel security checks

It is a condition of employment that satisfactory personnel security checks are
obtained and maintained throughout your employment. Certain roles require
more enhanced checks including Counter Terrorism Checks, Developed
Vetting and Security Clearance may take a longer period of time to obtain. It


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may be the case that your employment commences prior to these checks
having been obtained. In this situation, we reserve the right to limit your duties
in accordance with our security requirements until such time that satisfactory
clearance has been obtained.

In certain situations (depending on the nature of your work), this may involve
denying you access to certain systems, information or sites or limiting your
access to records and documents until satisfactory clearance has been
obtained. If, at any time during your employment, there are unsatisfactory
security checks, we reserve the right to terminate your employment.


Date of continuous service

Your continuous service start date will be date: format day month year / a date
to be agreed.

You may be able to demonstrate that you were previously employed by one of
the bodies listed in The Redundancy Payments (Continuity of Employment in
Local Government etc) (Modification) Order 1999 and as subsequently
amended. A copy will be available from your Human Resources Department.
If you can demonstrate that any service with one of these bodies immediately
precedes your joining the Environment Agency you may be entitled to have
this service counted towards entitlement for provisions such as annual leave,
sick pay, notice period and loyalty awards.


Normal place of work

Your normal place of work will be Location / (if Bristol just state Bristol).

Whilst undertaking your position, you may be required to travel to, and work at
different locations across England and Wales other than your normal place of
work.

Check NTA section 2 question 7 - Include if external and base location is
Aqua House:

From a date to be notified to you, but which is likely to be before January 1
2012,     your   normal    place     of   work     will   become Kingfisher
House, Goldhay Way, Orton Goldhay, Peterborough PE2 5QZ . In view of the
notice being given to you at this stage, you will not be eligible to claim any
disturbance allowances as a result of this change to your normal place of
work.
Check NTA – section 2 question 5 - Include if normal place of work and
requirement to relocate – ONLY IF INDUSTRY REGULATION SPECIALIST

The normal place of work included in these terms and conditions will be for
the first 18 months of your employment. After this period we may require you
to relocate your normal place of work to other locations throughout England
and Wales at any time, in order to carry out the duties required of a Sector
Specialist. Whilst at this new location you may be required to travel to, and


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temporarily work at different locations across England and Wales.

We will endeavour to give you as much notice as possible but will, in any
event, give you at least four month’s notice of any relocation. You will be
eligible to benefit in line with the Relocation Policy in place at that time. In
view of the special reasons surrounding the need for you to be flexible with
your normal place of work, it is a condition of your employment that you agree
to any such relocation, otherwise your employment may be terminated with
notice.
Check NTA - Section 2 question 7- base location. This is Ops Del only.

Your designated base will be designated base.

You are required to live within a reasonable distance of your designated base.


Grade

The grade for this position is X. Salary ranges for grades are subject to review
from time to time.


Salary

Your salary on appointment will be £XX per annum.

Check NTA – section 4 question 20 & 21

Market forces factor

This position currently attracts a Market Forces Factor payment of £XX.


Pay date

Check NTA – section 2, question 9 and section 4 question 19

You will be paid on the 15th of the month.

You will be paid on the 20th of the month.

You will be paid on the 25th of the month.

Salaries and pay scales are reviewed annually on 1July. Please refer to your
line manager for details of what this means for you.


Performance management

You are expected to demonstrate high standards of performance and meet
any objective you are set. Your performance will therefore be subject to


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regular appraisal and review, monitored using the Individual Performance
Plan (IPP) Portal, and you will have opportunity to discuss your performance
with your line manager.


Pensions and retirement

Our Environment Agency Pension Fund (EAPF) is governed by the Local
Government Pension Scheme (LGPS) regulations.

Check NTA – section 4 question 17 & 18
Include if new employees contract is less than three months

In order to join the Environment Agency Pension Fund (EAPF) you must have
a contract of employment that is for three or more months. As your contract is
for a period of less than three months you are not eligible to join at this point.
However, if your contract of employment is extended to three months or more
then you are entitled to be a member of the fund from the date of the
extension. You will be automatically enrolled from the first of the month
following the extension to your contract. You will also be able to elect to pay
retrospective contributions to give you membership in the scheme from the
date your employment commenced.

Check NTA – section 4 question 17 & 18
Include if new employees contract permanent/three months or more

As an employee of the Environment Agency you are eligible to join the
pension fund. You will be automatically opted into the fund and contributions
will be deducted from your salary from the start of your employment with us.

You need to complete and return the enclosed PEN 1 (new member opt in) &
PEN 16 forms (expression of wish for pension death grant). You also need to
complete and return the enclosed PEN 19 (nomination of co-habiting partner)
if applicable.

If you do not want to join the pension fund you must complete and return the
PEN 2 form (opt out).

If you join the Environment Agency Pension Fund (EAPF) you are contracted
out of the State Second Pension (S2P). This is because our pension fund has
a contracted-out certificate, which has been issued in accordance with
Chapter 1 of Part III of the Pension Schemes Act 1991. This means that whilst
you are a member of the EAPF you will pay reduced rate contracted-out
National Insurance contributions.

Pension contribution rates will range from 5.5 per cent to 7.5 per cent and are
linked to earnings, which include the following pay elements:

         Basic pay (full time equivalent for part time employees)
         Permanent pensionable allowances




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Employees pension contribution ranges wef 1st April 2011


Band               Amount                             Percentage
Band 1             £0 - £12,900                       5.5%
Band 2             £12,901 - £15,100                  5.8%
Band 3             £15,101 - £19,400                  5.9%
Band 4             £19,401 - £32,400                  6.5%
Band 5             £32,401 - £43,300                  6.8%
Band 6             £43,301 - £81,100                  7.2%
Band 7             More than £81,100                  7.5%

The earnings bands may be increased in April each year in line with the cost
of living (retail price index).

In addition to the contribution that you make into your pension pot, the
Environment Agency also makes an additional contribution that equates to
16.5 per cent (rate for 2011/12) of your pay.

Your payslip provides details of the percentage contribution rate that you will
pay and also includes a field called assessed pensionable pay. This confirms
the pay that has been used to place you into one of the earnings bands.

Your contribution rate will be reviewed at the following times:
    1 April, following government change to earnings bandings;
    1 July, as part of the annual pay award;
    1st of the month, following any temporary or permanent contract
      changes.

Your membership of the EAPF is subject at all times to the Local Government
Pension Scheme (LGPS) regulations, which may change from time to time.
Further details of the EAPF are contained in the Member's Guide which is
available on the EAPF website. A copy of the short guide to our pension fund
is now enclosed.
Include if employee being issued a contract is under 65

The normal retirement date for the purposes of the Environment Agency
Pension Fund (EAPF) is currently the day preceding your 65th birthday.
Include if employee being issued a contract is over 65

As your contract of employment extends beyond age 65, your retirement date
for the purpose of the Environment Agency Pension Fund ( EAPF) will be
date: format day month year.
Include if employment is continuing beyond age 75

For the purposes of the Environment Agency Pension Fund (EAPF) your
membership will cease on the day preceding your 75th birthday.


Vehicle provision



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Private vehicle

If you are required to use a private vehicle for your job, this must be
authorised by your line manager. A casual car user mileage rate will be paid
for business travel, but there are restrictions to the amount of miles you can
do. Please see Easinet for more details.

You must have insurance cover for business use. In addition, we strongly
recommend that your vehicle be insured on a fully comprehensive basis.
Please show a copy of your insurance details to your line manager.

Include if lease car (NTA Section 6)

Lease car

You will be eligible for a lease car category A A+ B. Further information about
the policy is enclosed.
Badged Environment Agency vehicle

We will provide you with a vehicle for you to do your job. Please note that this
vehicle must only be used on Environment Agency business.


Check NTA, section 6 question 33
Include if relocation

Relocation

You will be entitled to assistance in relocating your home. Our relocation
policy is enclosed. Please complete the Employee application to join the
relocation scheme (Form 1B) which can be found in the Relocation Policy and
forward it to your line manager who will provide details of your entitlements.
Check NTA, section 6 question 42
Include if relocation

Travelling allowance in lieu of relocation

It has been agreed that you will be paid excess travelling allowance in lieu of
relocation.


Allowances

Check NTA, section 6

You are entitled to the following allowances:
   
   

Check NTA, section 6 question 30


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London weighting

As this position is based in the Environment Agency Inner / Outer London
Weighting Zone, you will receive the appropriate weighting payment as an
addition to your salary.



Further details of allowances which may become available are detailed in the
Employee Handbook which is available on the Easinet, or on request from
your line manager.


Sickness

You must inform your line manager if you are unable to attend work because
of sickness or injury. Further information about sickness absence and
reporting requirements can be obtained from your line manager, on Easinet or
from your HR Business Partner.

Providing that you comply with the reporting requirements you may be entitled
to the following discretionary sick pay benefit:

                   Service                    Full Pay   Half Pay
                   Less than 1 year           1 Month    2 Months
                   During 2nd year            2 Months   2 Months
                   During 3rd year            4 Months   4 Months
                   During 4th and 5th years   5 Months   5 Months
                   After 5th year             6 Months   6 Months

“Full Pay” in these circumstances is your full normal salary plus permanent
allowances. “Half Pay” means half your normal salary (inclusive of Statutory
Sick Pay) plus half of permanent allowances.

You will not be entitled to sick pay as detailed above if the incapacity results
from active participation in a sport as a profession or otherwise from your own
negligence.


Copyright

The Environment Agency own the entire copyright, design right and rights of a
similar nature throughout the world, in works of any description made by you
in the course of or in connection with your employment.

You will (both during and after the termination of your employment) at the
request and expense of the Environment Agency do everything - including
executing documents - that the Environment Agency may require to protect,
perfect, or enforce all rights granted or confirmed to the Environment Agency.



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Inventions

If you make any invention (whether patentable or not) during the course of
your employment you must immediately disclose full details to the
Environment Agency and you must not disclose details of the existence or
nature of the invention to anyone else. On termination of your employment for
any reason you will be required to confirm that you have disclosed to the
Environment Agency full details of all such inventions.

All such inventions will belong solely to the Environment Agency subject to
any statutory rights you may have.

You will at the request and expense of the Environment Agency do everything
(including executing documents) that the Environment Agency may require to
obtain, secure, enforce or commercially exploit intellectual property rights in
any such inventions.

Intellectual property

1.1     The definitions in this clause apply in this agreement.
Intellectual Property Rights: patents, rights to Inventions, copyright and
related rights, trade marks, trade names and domain names, rights in get-up,
rights in goodwill or to sue for passing off, rights in designs, rights in computer
software, database rights, rights in confidential information (including know-
how and trade secrets) and any other intellectual property rights, in each case
whether registered or unregistered and including all applications (or rights to
apply) for, and renewals or extensions of, such rights and all similar or
equivalent rights or forms of protection which may now or in the future subsist
in any part of the world.

Inventions: inventions, ideas and improvements, whether or not patentable,
and whether or not recorded in any medium.


1.2     The Employee shall give the Agency full written details of all Inventions
and of all works embodying Intellectual Property Rights made wholly or
partially by him at any time during the course of the Appointment, which relate
to, or are reasonably capable of being used in, the business of the Agency.
The Employee acknowledges that all Intellectual Property Rights subsisting
(or which may in the future subsist) in all such Inventions and works shall
automatically, on creation, vest in the Agency absolutely and that no
remuneration beyond that provided for in this agreement will be paid to the
Employee. To the extent that Intellectual Property Rights do not vest
automatically, the Employee holds them on trust for the Agency. The
Employee agrees promptly to execute all documents and do all acts as may,
in the opinion of the Agency, be necessary to give effect to this clause 1.2.

1.3     The Employee hereby irrevocably waives all moral rights under the
Copyright, Designs and Patents Act 1988 (and all similar rights in other
jurisdictions) which he has or will have in any existing or future works referred
to in clause 1.2.


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1.4     The Employee hereby irrevocably appoints the Agency to be his
attorney to execute and do any such instrument or thing and generally to use
his name for the purpose of giving the Agency or its nominee the benefit of
this clause and acknowledges in favour of a third party that a certificate in
writing signed by any Director of the Agency that any instrument or act falls
within the authority conferred by this clause shall be conclusive evidence that
such is the case.


Declaration of interests

The Environment Agency recognises that employees may have outside
interests whether in a paid or honorary capacity; such as a School Governor
or Magistrate for example. The Environment Agency would not wish to
discourage interests - depending on their nature - particularly if it is in the
public interest. Consent for you to take part in certain duties which affect your
working time or attention to your position will not be unreasonably withheld.

You will not be entitled to engage in any other employment or business or
hold any position honorary in any Company, business, partnership or other
organisation which puts you in actual or potential conflict of interest with
Environment Agency interests and/or objectives. In accordance with the Code
of Conduct, you are required as a condition of your employment to declare
any interest on the Declaration of Interest Register. If you are in any doubt as
to whether an interest should be declared you must seek guidance from your
line manager or the Head of Internal Audit.

You should immediately disclose any outside interests which may affect your
working time or attention to the Environment Agency business, to your line
manager for an appropriate decision to be made.


Disciplinary procedure

Disciplinary matters are dealt with in accordance with the Environment
Agency Disciplinary Procedure. You can obtain a copy from your line
manager, Easinet or the HR Service Centre.


Grievance procedure

The appropriate channels for raising a grievance are set out in the
Environment Agency Grievance Procedure. You can obtain a copy from your
line manager, Easinet or the HR Service Centre.


Health and safety

You are required to co-operate with the Environment Agency in all health and
safety procedures. You can obtain a copy of the Safety Policy Statement from
your line manager, Easinet or the HR Service Centre.


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It is a condition of your employment that you comply at all times with health
and safety regulations and procedures. Failure to do so may lead to
disciplinary action.


Periods of notice

During your trial period, either party may terminate your contract at a week’s
notice.

Once your trial period has ended, you may terminate your employment by
giving four weeks written notice. The Environment Agency may terminate your
employment by giving you four weeks written notice. This notice period will
rise after five years service, by one week for each year of service, to a
maximum of twelve weeks.

In the event of gross misconduct or serious breach of your terms and
conditions of employment, the Environment Agency reserves the right to
dismiss you without notice.


Deductions

In accordance with Section 13 of the Employment Rights Act 1996 you
authorise the Environment Agency to deduct from your pay (including annual
leave pay, sick pay, and any salary in lieu of notice) any amounts which you
owe to the Environment Agency; or to deduct some or all of the value of
Environment Agency property not returned.


Environment Agency property

Environment Agency property must be returned on request at any time.


Rules, policies and procedures

You must comply at all times with Environment Agency rules, policies,
procedures and Code of Conduct. Policies and procedures may be introduced
or amended at any time. Copies can be obtained from the Easinet, HR
Service Centre or your line manager.




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Contract: return instructions



                   If you have received this contract via e-mail, please REPLY to Ask
                  HR from the original e-mail and confirm that you have read and
                   agree to the changes outlined in this letter.

                   If you have received a paper copy of this letter through the post,
                  please sign and date the declaration below and return the contract
                   in full to the HR Service Centre.



Declaration

         I have read, understood and agree to the offer conditions/terms and
          conditions of employment dated Friday, 27 July 2012. I confirm that it is
          an accurate statement of my terms and conditions.

Signed                                         Date


HR Service Centre:

        xxxxx@xxxxxxxxxxxxxxxxxx.xxx.xx
        711 6099 (int) or 0845 602 6099 (ext)
         Environment Agency HRSC, Floor 4 Stockdale House,
       Headingley Office Park, Leeds, LS6 1PF




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