SECTION A by vz9r6i

VIEWS: 0 PAGES: 40

									UW Green Bay                          i of 40                      07/26/2012
RFP GB 6175



                            UNIVERSITY OF
                             WISCONSIN
                              Green Bay

                                         A

                     REQUEST FOR PROPOSAL (RFP)

                                      FOR


                ELECTRONIC CARD ACCESS SYSTEM

                              ISSUED BY
                  UNIVERSITY OF WISCONSIN-Green Bay

                               Date: 02/13/2007


                   REQUEST FOR PROPOSAL NUMBER: GB6175


                            Mandatory Vendor Meeting:

                             10 a.m. February 26, 2007


               PROPOSAL DUE DATE: 2:00 p.m. (CDT), March 9, 2007


                      THERE WILL BE NO PUBLIC OPENING


SUBMIT PROPOSALS IN ACCORDANCE WITH SECTION A., 3.1 THROUGH 3.14 OF
                           THIS RFP



          UNSIGNED and/or LATE PROPOSALS WILL BE REJECTED
UW Green Bay                        ii of 40                            07/26/2012
RFP GB 6175




SECTION        CONTENT                                                PAGE
A.    PROPOSAL RESPONSE REQUIREMENTS                                      1


      1.0      GENERAL INFORMATION                                        1

      1.1      Introduction                                               1
      1.2      Scope of Project                                           1
      1.3      Definitions                                                2
      1.4      Calendar of Events                                         3
      1.5      Inspection of Premises                                     3
      1.6      Procuring and Contracting Agency                           3
      1.7      Clarification and/or Revisions to the Specifications
                        And Requirements                                  3
      1.8      Mandatory Vendor Conference                                4
      1.9      Reasonable Accommodations                                  4
      1.10     Contract Term                                              4
      1.11     VendorNet Registration                                     4


      2.0      PROPOSAL                                                   5


      3.0      PREPARING AND SUBMITTING A PROPOSAL                        5

      3.1      Proposed Contract                                          5
      3.2      Proprietary Information                                    5
      3.3      Proposal Response Submission Requirement                   6
      3.4      Proposal Organization and Format                           6
      3.5      Proposal Response Submission Deadline                      6
      3.6      Certification of Independent Offer Determination           6
      3.7      Proposal Signatory Authority                               7
      3.8      Conflict of Interest                                       7
      3.9      Proposal Costs                                             7
      3.10     Multiple Proposals                                         7
      3.11     Withdrawal of Proposals                                    7
      3.12     Oral Presentations, Interviews & Site Visits               8



      4.0      PROPOSAL ACCEPTANCES, EVALUATION
                    and AWARD                                             9

      4.1      Preliminary Evaluation                                     9
      4.2      Right to Reject Proposals and Negotiate
                        Contract Terms                                    9
      4.3      Proposal Scoring                                           9
      4.4      Evaluation Criteria                                        9
UW Green Bay                       iii of 40                        07/26/2012
RFP GB 6175




SECTION        CONTENT                                            PAGE
      4.5      Award, Best and Final Offers                           10
      4.6      Notification of Intent to Award                        10
      4.7      Appeals Process                                        10
      4.8      Executed Contract to Constitute Entire Agreement       11


      5.0      General Requirements                                   11


      6.0      Technical Requirements                                 13


      7.0      Cost Proposal                                          18


      8.0      Special Terms and Conditions                           18

      8.1      Parties to the Contract                                18
      8.2.     Applicable Law                                         18
      8.3      Term of Contract                                       18
      8.4      Excused Performance                                    19
      8.5      Disclosure                                             19
      8.6      Prime Contractor & Minority Business
                        Subcontractors                                19
      8.7      Incorporation of Documents                             20
      8.8.     News Releases                                          20
      8.9.     Insurance Requirements                                 20
      8.10     Performance Bond or Irrevocable Letter of Credit       21
      8.11     Promotional Materials                                  22
      8.12     Hold Harmless                                          22
      8.13     Nondiscrimination & Affirmative Action                 23
      8.14     Safety Requirements                                    23
      8.15     General Conditions                                     23
      8.16     Contract Cancellation                                  24
      8.17     Contract Administration                                25
      8.18.    Miscellaneous                                          25
      8.19     Counterparts                                           26
      8.20     Standard Terms and Conditions                          26
      8.21     Executed Contract Signature Page                       26
UW Green Bay                      1 of 40                          07/26/2012
RFP GB 6175




SECTION        CONTENT                                           PAGE

ATTACHMENTS

      1.       Vendor Information                                    27
      2.       Vendor Reference                                      28
      3.       Credit Line Reference                                 29
      4.       Bidder Information                                    30
      5.       Designation of Confidential & Proprietary Info.       31

APPENDIX

      1.       Standard Terms and Conditions (DOA-3054)              32
      2.       Supplemental Standard Terms and Conditions for
                  Procurements for Services                          36
UW Green Bay                                   1 of 40                                    07/26/2012
RFP GB 6175



                            PROPOSAL RESPONSE REQUIREMENTS


   1.0       GENERAL INFORMATION

             1.1 INTRODUCTION

                                  The University of Wisconsin Green Bay is requesting bids for an
         integrated online and offline campus-wide Electronic Card Access System, including
         automated interfaces with RMS (Residential Management System), Blackboard, and
         PeopleSoft. In addition to new installations, this system will replace existing Simplex I-
         Secure & Continuum and Blackboard electronic card access systems.

             1.2 Scope of Project

         o   The results of this bid will be available to other UW campuses.

         o   The vendor will be responsible for training university personnel to enable them to
             perform additional installations. This will be accomplished by having university staff
             shadow and be trained by the vendor personnel during the installation process.

         o   Provide a single software application that manages all online and offline door access
             systems.

         o   Provide hardware and installation services to implement new online Electronic Door
             Access System (controllers and readers but use existing wiring) in the following area:
                  Kress Events Center
                          Card Access = 10

         o   Provide hardware to implement new online Electronic Door Access System (controllers
             and readers) in the following area:
                  Wood Hall
                          Card Access = 2

         o   Provide hardware to convert current online Blackboard Electronic Door Access System
             (controllers and readers where applicable, but use existing wiring if possible) in the
             following areas:
                   University Union
                           Card Access = 2
                   Residence Life
                           Card Access = 31
                           Monitored Doors (no reader) = 9
                           Doors currently monitored to be converted/upgraded to include card
                              access = 5

         o   Provide hardware to add online Electronic Door Access System (controllers as needed,
             readers, wiring, door hardware, and installation services) in the following areas:
                  Residence Life
                           Card Access Doors = 2

         o   Provide door hardware to implement new offline lock system in the following area:
                  Residence Life
                         9 apartment buildings with 19 doors on each
UW Green Bay                                 2 of 40                                    07/26/2012
RFP GB 6175

                               o   Provide 171 locks with brush satin finish (US26D)
                               o   Provide key cores matching current specification installed in
                                   Tom Haever’s Hall – (Best 7 pin)

      o   Provide hardware and installation services to convert current online Simplex I-Secure
          System (controllers, but use existing readers and wiring if possible) in the following
          areas:
               Studio Arts (SA)
                       Card Access = 3
               Cofrin Library Elevators
                       Card Access = 10

      o   Provide hardware to convert current online Simplex I-Secure System (controllers, but
          use existing readers and wiring if possible) in the following areas:
               MAC Hall
                       Card Access = 11
                       Lock/Unlock = 25
               Lab Sciences (LS)
                       Card Access = 5

      o   Provide hardware and installation services to convert current online Simplex
          Continuum System (controllers, but use existing readers and wiring if possible) in the
          following areas:
                MAC Hall Third Floor
                        Card Access = 1
                        Lock/Unlock = 4

      o   Provide three self service network multi-track encoders (read ID from track 2 and
          encode track 3)

      o   Provide spare hardware:
               Online – Academic Buildings / Kress Events Center
                      1 of each controller, door hardware, and reader model
               Online – Residence Life
                      2 of each controller, door hardware, and reader model
               Offline
                      4 backup locks for inventory (2 Left and 2 Right, if applicable)


          1.3 DEFINITIONS

               As used in this RFP, the following terms, whether used in the singular or plural,
               shall have the following meanings:

               Agency means the University of Wisconsin Green Bay

               Contract means the written agreement that will be entered into by the University
               and the successful Proposer and will be based on RFP GB 6175

               Contract Period means three years with four (4) additional one-year periods.

               Contractor means proposer awarded the contract.

               Fiscal Year means a consecutive 12 month period commencing on July 1 and
               ending on June 30.
UW Green Bay                                 3 of 40                                    07/26/2012
RFP GB 6175


               Proposal means the package on which the Proposers will bid and is more fully
               described in RFP GB 6175.

               Proposer means an entity submitting a proposal in response to this RFP in
               accordance with the requirements specified herein.

               RFP means the Request for Proposal requested herein.

               State means State of Wisconsin.

               University means the Board of Regents of the University of Wisconsin System on
               behalf of the University of Wisconsin Green Bay.



          1.4 CALENDAR OF EVENTS

               Event                                                      Completion Date

               RFP to prospective Proposers                               February 13, 2007
               Written questions from Proposers                           February 22, 2007
               Mandatory Vendor Meeting                                   February 27, 2007
               Proposers response due                                     March 9, 2007
               Evaluation of RFP                                          March 12, 2007
               Presentations (if necessary)                               March 22, 2007
               Best and Final Offers (if necessary)                       March 26, 2007
               Evaluation complete (estimated)                            April 2, 2007
               Proposer notification (or earlier)                         April 5,2007
               Contract start date                                        May 11, 2007

          1.5 INSPECTION OF PREMISES

               Bidders may inspect the project sites prior to submitting the RFP at the time of the
               Vendor Conference to determine all needs associated with the contract. Failure to
               inspect shall in no way relieve the contractor from the necessity of furnishing and
               installing, without additional cost to the University, any materials and equipment or
               performing any labor that may be required to carry out the intent of the contract.


          1.6 PROCURING AND CONTRACTING AGENCY

               The University of Wisconsin Green Bay issues this RFP, which is the sole point of
               contact for the University of Wisconsin during the selection process. The person
               responsible for managing the procurement process is Michael Barry, Director of
               Institutional Support.

               The University of Wisconsin Green Bay will administer the contract resulting from
               this RFP. The contract administrator will be Michael Barry, Director of Institutional
               Support.


          1.7 CLARIFICATION AND/OR REVISIONS TO THE SPECIFICATIONS AND
               REQUIREMENTS

               Any questions concerning this RFP must be submitted in writing on or before
UW Green Bay                                  4 of 40                                      07/26/2012
RFP GB 6175

                February 21, 2007

                                                  Michael Barry
                                       University of Wisconsin Green Bay
                                               2420 Nicolet Drive
                                       Green Bay, Wisconsin 54311-7001
                                         TELEPHONE: 920/465-2522
                                              FAX: 920/465-5649
                                           EMAIL: barrm@uwgb.edu

                Vendors are expected to raise any questions, exceptions, or additions they have
                concerning the RFP at this point in the process. If a vendor discovers any
                significant ambiguity, error, conflict, discrepancy, omission or other deficiency in
                this RFP, the vendor should immediately notify the above named individual of such
                error and request modification or clarification of the RFP.

                In the event that it becomes necessary to provide additional clarifying data or
                information, or to revise any part of the RFP, revisions, amendments, and/or,
                supplements will be provided to all recipients of this initial RFP.

                Each proposal shall stipulate that it is predicated upon the requirements, terms,
                and conditions of this RFP and any supplements or revisions thereof.

                If the proposer fails to notify the University prior to the proposal due date of a
                known error in the RFP, an error that reasonably should have been known to the
                proposer, and if a contract is awarded to that proposer, the proposer shall not be
                entitled to additional compensation or time by reason of the error or its correction.

                Any contact with University employees concerning this RFP is prohibited, except as
                authorized by the RFP manager during the period from date of release of the RFP
                until the notice of intent to contract is released.

            1.8 MANDATORY VENDOR CONFERENCE

A mandatory vendor conference will be held on February 27, 2007, at 10 a.m. in at the University of
Wisconsin Green Bay, Residence Community Center / Office of Residence Life,Conference Room
#228, 3350 Sports Center Drive, Green Bay, WI 54311 to respond to written questions and provide
any needed additional instruction to vendors on the submission of proposals. A vendor tour will
follow the meeting.

            1.9 REASONABLE ACCOMMODATIONS

                The University will provide reasonable accommodations, including the provision of
                informational material in an alternative format, for qualified individuals with
                disabilities upon request. Requests for accommodations at the vendor conference
                or proposal openings should be addressed to Mike Barry 920/465-2522.

            1.10 CONTRACT TERM

                The contract shall be effective on the date indicated in the letter of award and shall
                be for three years from that date, with an option of the institution, and by mutual
                agreement of the University and Contractor, to renew for four (4) additional one-
                year periods, subject to the State Legislature’s appropriation of funds. . This
                contract shall automatically be extended into the next contract year unless
                Purchasing Services is notified, in writing, by the Contractor; or, University notifies
UW Green Bay                                   5 of 40                                      07/26/2012
RFP GB 6175

               the Contractor, in writing, ninety (90) days prior to expiration of the initial and /or
               succeeding contract periods(s).

          1.11 VENDORNET REGISTRATION

               VendorNet: The State of Wisconsin’s purchasing information and vendor
               notification service is available to all businesses and organizations that want to sell
               to the state. Anyone may access VendorNet on the Internet at
               http://vendornet.state.wi.us to get information on state purchasing practices and
               policies, goods and services that the state buys, and tips on selling to the state.
               Vendors may use the same Web site address for inclusion on the bidders list for
               goods and services that the organization wants to sell to the state. A subscription
               with notification guarantees the organization will receive an e-mail message each
               time a state agency, including any campus of the University of Wisconsin System,
               posts a request for bid or a request for proposal in their designated
               commodity/service area(s) with an estimated value over $25,000. Organizations
               without Internet access receive paper copies in the mail. Increasingly, state
               agencies also are using VendorNet to post simplified bids valued at $25,000 or
               less.

                       http://vendornet.state.wi.us/vendornet/asp/reginfo.asp

   2.0    PROPOSAL

           In order to meet the current needs of the University of Wisconsin Green Bay, the
           proposal presented is to consist of providing an Electronic Card Access System for
           University of Wisconsin Green Bay for three years from effective date with four (4)
           one-year renewal options mutually agreed to by University and Contractor.

           The evaluation and selection of a contractor and the contract will be based on the
           information submitted in the vendor’s proposal plus references and any required on-
           site visits or oral interviews/presentations if necessary. Failure to respond to each of
           the requirements in the RFP may be the basis for rejecting a response.

          Elaborate proposals (e.g., expensive artwork), beyond that sufficient to present a
          complete and effective proposal, are not necessary or desired.


   3.0    PREPARING AND SUBMITTING A PROPOSAL

          3.1 PROPOSED CONTRACT

               The PROPOSED CONTRACT in Section 8.0 provides the terms and conditions the
               University expects to be in the contract between all parties of the contract. Any
               changes to a proposed term or condition a Proposer wishes the University to
               consider must be submitted separately with the proposal clearly identifying each
               change to section and article number. The University may modify any portion of
               this proposed contract prior to final award.



          3.2 PROPRIETARY INFORMATION

               As the University is a state agency, any proprietary restrictions on the data
               contained within a proposal submitted must be clearly stated on the Proprietary
               Form, Attachment 6. Proprietary information submitted will be handled in
UW Green Bay                                 6 of 40                                    07/26/2012
RFP GB 6175

               accordance with applicable State of Wisconsin law. It is the Proposer’s
               responsibility to defend the determination in the event of an appeal or litigation.
               Excessive designation of information as proprietary may result in disqualification of
               your proposal.

          3.3 PROPOSAL RESPONSE SUBMISSION REQUIREMENT

               In order to be considered in the evaluation process and to ensure confidentially of
               this RFP, all proposals must be submitted in hard copy packaged, sealed and show
               the following information on the outside of the package: Proposer’s Name, Title
               and Address, RFP GB6175 due.

               The ORIGINAL proposal and 5 copies must be delivered to:

                                Michael Barry, Director of Institutional Support
                                     University of Wisconsin-Green Bay
                                                   IS1038
                                             2420 Nicolet Drive
                                        Green Bay, Wisconsin 54751
                                        TELEPHONE: 920/465-2522
                                            FAX: 920/465-5649
                                         EMAIL: barrym@uwgb.edu

          3.4 PROPOSAL ORGANIZATION AND FORMAT

               Proposals should be typed and submitted on 8.5 x 11 inch paper and bound
               securely. Proposals should be organized and presented in order and by the
               number assigned in the RFP. Proposals must be organized with the following
               headings and subheadings. Each heading and subheading should be separated
               by tabs or otherwise clearly marked. The RFP sections, which should be submitted
               or responded to will contain the following sections:

               Cover page
               Introduction
               History
               Required Proposer Information (Section 5.0)
               Response to Technical Questions (Section 6.0)
               Cost Proposal (Section 7.0)
               Contract Administrator (Section 8.17)
               Executed Contract Signature Page (Section 8.21)
               Vendor Information ( Attachment #1)
               Vendor Reference ( Attachment #2)
               Bank Reference (Attachment #3)
               Bidder Information (Attachment #4)
               Designation of Confidential and Proprietary Information (Attachment #5)
               Appendix




          3.5 PROPOSAL RESPONSE SUBMISSION DEADLINE

               Proposals must be received, date and time stamped no later than 2:00 p.m., March
               9, 2007. Proposers must allow sufficient time for delivery of their proposal by the
               time specified. Proposals not received on time will be rejected,specifically in the
               Purchasing Office and Date Stamped.
UW Green Bay                                 7 of 40                                      07/26/2012
RFP GB 6175


          3.6 CERTIFICATION OF INDEPENDENT OFFER DETERMINATION

               By submitting a proposal, the Proposer certifies, and in the case of a joint proposal,
               to its own firm, that in connection with this RFP:

               3.6.1   Independent Offer. The proposal has been arrived at independently,
                       without consultation, communication or contact with any competitor for the
                       purpose of restricting competition, and;

               3.6.2   Offer Disclosure. Unless otherwise required by law, the offer cited in this
                       RFP has not been and will not be knowingly disclosed by the Proposer
                       prior to opening directly or indirectly to any other Proposer, and

               3.6.3   Restriction of Competition. No attempt has been made, nor will be
                       made by the Proposer, to induce another person or firm to submit or not
                       submit a proposal for the purpose of competition restriction.

          3.7 PROPOSAL SIGNATORY AUTHORITY

               Each person signing this proposal certified that:

               3.7.1   Offer Responsibility: S/he is the person responsible for the decision to
                       the offer and has not nor will not participate, in any action contrary to 3.6.1
                       through 3.6.3; or

               3.7.2   Agent Authorization. S/he is not the person responsible for the decision
                       to the offer, but has been authorized in writing to act as agent to quote for
                       the persons responsible for such decisions; has the authority to certify that
                       such persons have not and will not participate in any action contrary to
                       3.6.1 through 3.6.3, and as their agent certifies this; and has not
                       participated nor will not participate, in any action contract to 3.6.1 through
                       3.6.3.


          3.8 CONFLICT OF INTEREST

               By submitting a proposal, the Proposer certifies that no relationship exists between
               the Proposer and the University that interferes with fair competition or is a conflict
               of interest; and no relationship exists between such Proposer and another person
               or firm that constitutes a conflict of interest that is adverse to the University.

          3.9 PROPOSAL COSTS

               The University is not liable for any cost incurred by Proposers in replying to this
               RFP.

          3.10 MULTIPLE PROPOSALS

                 Multiple proposals from a vendor will be permissible, however, each proposal
                 must conform fully to the needs for proposal submission. Each proposal must be
                 submitted separately and labeled as Proposal #1, Proposal #2, etc., on each
                 page included in the response. Alternate acquisition plans do not constitute
                 multiple proposals.

          3.11 WITHDRAWAL OF PROPOSALS
UW Green Bay                                8 of 40                                     07/26/2012
RFP GB 6175


               Proposals shall be irrevocable until contract award unless the proposal is
               withdrawn. Proposers may withdraw a proposal in writing at any time. To
               accomplish this, the written request must be signed by an authorized
               representative of the proposer and submitted to the RFP project manager. If a
               previously submitted proposal is withdrawn before the proposal due date and
               time, the proposer may submit another proposal at any time up to the proposal
               closing date and time.

          3.12 ORAL PRESENTATIONS, INTERVIEWS AND SITE VISITS

               Top scoring vendors based on an evaluation of the written proposal may be
               required to participate in oral presentations and/or site visits to support and clarify
               their proposals, if requested by the University. Submission of a proposal does
               not guarantee a proposer the opportunity to make an oral presentation and/or an
               equipment demonstration. If required, these will be scheduled after the initial
               review and as part of the overall evaluation of proposals. Proposers may be
               required to answer questions from the RFP Evaluation Committee during an oral
               presentation or an equipment demonstration; such questions may or may not be
               submitted to a proposer in advance. The Director of Institutional Support will
               schedule the time and location of the presentation. Failure of a proposer to
               interview or permit a site visit on the date scheduled may result in rejection of the
               vendor’s proposal.

               If the demonstration site (site is where proposer has an established laptop
               computer program in place) proposed is further than 200 miles from University,
               the vendor shall be responsible for providing transportation both to and from the
               demonstration site and accommodations for up to a maximum of 7
               representatives. The demonstration site must be in the State of Wisconsin.

               All oral presentations will be documented with written copy handed out at time of
               presentation. A minimum of 6 copies shall be provided.

               If information is received during the oral presentation, which is not included in the
               original proposal or during the oral presentation, proposer will submit all
               information in written form within five days after oral presentation. A minimum of
               5 copies shall be provided.

               Confidentiality

               Confidentiality of proposals shall be maintained until after contract negotiations
               are completed and the award has been made

               Clarification

               The University reserves the right to request clarification or additional information.


               Negotiation

               The University reserves the right to negotiate terms and conditions with the top
               contenders. The University reserves the right to negotiate modifications to the
               proposal with a single vendor without obligation to negotiate similar modifications
               with other vendors. The University must request modifications. Unsolicited
               modifications without prior request by the University will not be accepted.
UW Green Bay                                  9 of 40                                     07/26/2012
RFP GB 6175


4.0   PROPOSAL ACCEPTANCES, EVALUATION AND AWARD

          4.1 PRELIMINARY EVALUATION

               The proposals will be reviewed initially to determine if mandatory requirements are
               met. Failure to meet mandatory requirements will result in rejection of the
               proposal. In the event that all vendors fail to meet one or more of the mandatory
               requirements, the University reserves the right to continue the evaluation of the
               proposals and to select the proposal, which most closely meets the requirements,
               specified in this RFP.

          4.2 RIGHT TO REJECT PROPOSALS AND NEGOTIATE CONTRACT TERMS

               The University reserves the right to accept or reject any part of any proposal, or to
               request modification or clarification of any part of a proposal, and to accept or
               reject any or all proposals without penalty. The University may negotiate the terms
               of the contract, including the award amount, with the selected proposer prior to
               entering into a contract. If contract negotiations cannot be concluded successfully
               with the highest scoring proposer, the agency may negotiate a contract with the
               next highest scoring proposer.

          4.3 PROPOSAL SCORING

               Accepted proposals will be reviewed by an evaluation committee and scored
               against the stated criteria. A proposer may not contact any member of an
               evaluation committee except at the Director of Institutional Support direction. The
               committee may review references, request presentations, interviews, and/or
               conduct on-site visits and use the results in scoring the proposals. Proposals from
               certified Minority Business Enterprises may have points weighted by a factor of
               1.00 to 1.05 to provide up to a 5% preference to these businesses (Wis. Stats.
               16.75(3m)). The evaluation committee’s scoring will be tabulated and proposals
               ranked based on the numerical scores received.

          4.4 EVALUATION CRITERIA

               The University will evaluate accepted proposals. Evaluation and selection of a
               proposal will be based on the analysis of the product pricing, financials, warranty,
               vendor qualifications, product quality, delivery, equipment, software, services and
               supplies at the facilities for the time period specified in the Proposal. Oral
               presentation/interviews will be required after the written proposals are received.
               Failure to attend an oral interview will result n rejection of the Proposer’s proposal.




               Points Matrix                                      Maximum Points Available


               Mandatory General Requirements                              100
               (Section 5.0)

               Technical Requirements                                      700
               (Section 5.0)
UW Green Bay                                 10 of 40                                    07/26/2012
RFP GB 6175

               Software                          450
               Hardware                          250

               Cost Proposal (Section 7.0)                                300

               TOTAL POINTS                                               1,100 points

               The evaluation committee will evaluate the General Requirements and
               Specification Requirements prior to having the Cost Proposal scored. Only the
               highest scoring proposals will be eligible for further consideration.

          4.5 AWARD, BEST AND FINAL OFFERS

               The University will compile the final scores for each proposal. The award will be
               granted in one of two ways. The award may be granted to the highest scoring
               responsive and responsible proposer. Alternatively, the highest scoring proposal
               or proposers may be requested to submit Best and Final Offers (BAFO). If BAFOs
               are requested by the University and submitted by the vendor, they will be evaluated
               against the stated criteria, scored and ranked by the evaluation committee. The
               University may require more than one series of BAFOs and discussions. If more
               than one BAFO is requested, a proposer’s immediate previous offer shall be
               construed as the proposer’s BAFO unless the proposer submits a timely notice of
               withdrawal or another BAFO. The Director of Institutional Support shall notify each
               qualified proposer of the scope of the requested BAFO and shall establish a date
               and time for their submission. However, a proposer should not expect that the
               University would request a BAFO.

          4.6 NOTIFICATION OF INTENT TO AWARD

               A contract shall be awarded to the Proposer who, in the sole judgment of the
               University, best meets the RFP needs and is awarded the highest amount of points
               based on the POINTS MATRIX described more fully in Section 4.4 and Section
               6.0. All Proposers shall be notified in writing by the Office of Procurement of the
               awarded result.

               After notification of the intent to award is made, and under the supervision of
               Purchasing Office, University of Wisconsin Green Bay, staff, copies of proproals
               will be available for public inspection from 8 a.m. to 4:30 p.m. at Purchasing Office,
               University of Wisconsin Green Bay.

          4.7 APPEALS PROCESS

               Notice of intent to protest and protests must be made in writing. Written protest
               must fully identify any contested issue. Protestor should make their protests as
               specific as possible.

               A notice of intent to protest the award of a contract must be submitted in writing to
               Vice Chancellor Thomas Maki, in care of Michael Barry, Director of Institutional
               Support, University of Wisconsin Green Bay, 2420 Nicolet Drive, Green Bay, WI
               54311, telephone 920/465-2522, and received in h1s office within five days after
               the notices of intent to award are issued.

               The protest will be submitted in writing to his office within 10 working days after the
               notices of intent to award are issued.

         4.8 EXECUTED CONTRACT TO CONSTITUTE ENTIRE AGREEMENT
UW Green Bay                                11 of 40                                    07/26/2012
RFP GB 6175


               In the event of contract award, the contents of this RFP (including all attachments),
               RFP addenda and revisions, the proposal of the successful proposer, and
               additional terms agreed to, in writing, by the university and the contractor shall
               become part of the contract. Failure of the successful proposer to accept these as
               a contractual agreement may result in a cancellation of award. See Section 8.16.



   5.0    GENERAL REQUIREMENTS

          The proposers response to this subsection must clearly demonstrate the capacity to
          handle the needs stated in this RFP in addition to the Proposer’s current workload.
          The University reserves the right to request supplementary information deemed
          pertinent to assure proposers competence, business organization, and financial
          resources are adequate to successfully perform services. Provide on company
          letterhead a concise, detailed description of the following.

          5.1 Name and address of operating firm, names of owners or principles of your firm. If
              a corporation, provide date of incorporation and President’s name. If other than
              corporation or partnership, describe organization and names of principals. If
              individuals or partnership, provide date of organization and name and address of
              all partners (state whether general or limited partnership). Complete and return
              Attachment #1

          5.2 Provide three references from locations where your Electronic Card Access
              System has been installed in universities of similar size of the University of
              Wisconsin Green Bay and your client list from the last year. Complete and return
              Attachment #2. The University will determine which, if any, reference to contact.
              The results of the references will be provided to the evaluation committee and used
              in scoring the proposal.

          5.3 Provide historical background and capabilities of proposer’s company with special
              emphasis on Electronic Card Access Systems and related support services to
              universities of comparable size and complexity to the University of Wisconsin
              Green Bay.

          5.4 List and describe any claims or lawsuits that have been made against proposer’s
              firm for non-performance or inadequate performance as a provider of Electronic
              Card Access Systems.

          5.5 List three firms where credit lines have been established and the value of each
              credit line where proposer’s firm is currently transacting business. Complete and
              return, Attachment #3.

          5.6 Describe proposer’s firm’s willingness to agree to as written and your firm’s
              approach to meeting the terms and conditions specified in Section 8. Complete
              and return Attachment #4.

          5.7 Describe the lead-time requirements for all purchase orders.

          5.8 Describe warranty process.

          5.9 Describe return policy of unopened over acquired product.
UW Green Bay                                12 of 40                                    07/26/2012
RFP GB 6175




6.0   Technical Requirements (Each of the requirements must be responded to in the
      format and order presented)

      General Requirements

      o   Must be able to provide the hardware and software as a single integrated application
          for all of the following:
                Online locks that are programmed and controlled via a central computer which
                    communicates via the network to controllers which are then wired to the
                    individual door locations.
                Offline locks which are not directly connected to a central computer system,
                    but are managed and programmed by the same software application.

      Software Minimum Requirements: The university desires that the software provided for
      the electronic card access system meet or exceed the following requirements. Describe
      how this will be accomplished.

      o   Integration with RMS (Residential Management System)
               Must provide both real-time and batch interfaces between the access control
                   software and RMS (Residential Management System). This should allow
                   users to make room booking additions, deletions and changes within the RMS
                   application and have that automatically change the lock permissions assigned
                   to the cardholder within the access control system. This would have to include
                   functionality for the users to encode cards using RMS as well as updating
                   cards from within RMS. This will allow users to stay within the RMS application
                   to handle almost all scenarios without having to go into a separate software
                   application. The batch interface will keep everything updated and
                   synchronized so that encoding could occur based upon RMS data in either the
                   housing office or the ID card office.
               Preference will be given to RMS preferred partners.

      o   Integration with Blackboard (Unix and future Windows based version)
               Must provide an interface between the access control database and
                   Blackboard that can maintain the ID information (including incremental Issue
                   Number) and keep synchronized within a period of less than 5 minutes. This
                   also includes allowing for the ID office (using their own software) to be able to
                   encode offline lock permissions onto track 3 (simultaneously as they are
                   encoding track 2 as they normally do) using a multi-track encoder. This would
                   prevent the cardholder from having to come to the housing office every time
                   they get a new card (providing that we have their lock access defined)

      o   Integration with PeopleSoft Student Information System (SIS)
               Must provide an interface between the access control database and
                   PeopleSoft SIS so that course roster information could be utilized to allow
                   online door access to certain classrooms and labs. Automated, specific
                   additions, deletions, and changes to an individual’s online lock permissions
                   must be possible based upon the data maintained in PeopleSoft SIS. This
                   update must be able to be run on-demand or on an hourly automated schedule
                   as desired by the university.
UW Green Bay                                13 of 40                                    07/26/2012
RFP GB 6175

                  Specific requirement for interface to the UWGB PeopleSoft Student Information
                   System.
                        Automate the assignment and maintenance of card access times to
                           doors of individual cardholders based on their class enrollments in
                           PeopleSoft.
                        Automate the assignment and maintenance of card access times to “all
                           cardholders” for certain rooms. (Note: The access times may be
                           different for “all cardholders” versus the times of cardholders who are
                           enrolled in a particular class).

      o   The card system software must be able to handle the UWGB campus magnetic stripe
          ID card, which includes a 16 digit ID number plus a one digit issue number. The
          campus ID number assigned to individuals will not change when a card is lost, rather,
          the issue number on the card will change. System should be able to recognize the
          individual with this updated issue number, not affecting history or profile for the
          individual as set in system.

      o   Software interface though Client and Browser
               Setup and other system administration using the software should be completed
                 via a client interface or web browser.
               Day-to-day operations should be handled through a web browser interface.

      o   Software must have ability to partition control of the system by user id.
           Allow multiple administrators with partition control.
           Allow a minimum of 16 administrators with ability to create security levels per
              operator.
           The cardholder database must be shareable across partitions.
           Must be able to create cardholders that are only accessible from a single partition.
           Hardware components (locks, readers, controllers, etc.) must be able to be
              assigned to a particular partition or shared across multiple partitions.

      o   Should allow cardholders to be assigned additional offline doors that are not part of a
          predetermined access pattern (i.e. add office doors for student employees).

      o   Batch mode / conference mode should be included in software so we can encode
          larger batches of cards quickly for conference guests by just feeding cards into the
          encoder without lengthy data entry.

      o   Ability to generate temporary unlock codes for offline doors – on demand from the
          software without having to communicate with the lock itself - that will work for a user
          defined length of time (to unlock the door without a card) for letting residents in who
          locked their card in the room, or for tours, or any other non-card temporary access.

      o   Ability to use Personal Identification Number (for dual authentication locks). PINs
          should be completely cardholder-defined per cardholder so it is a true PIN and there
          should be an automated way to allow cardholders to manage their PIN without manual
          intervention by users.

      o   Should include archive/purge and backup utilities for database maintenance.

      o   Must allow for customizable, multiple cardholder types, timetables, and access
          patterns.

      o   It must be possible to add, delete, or merge a specific person’s door permissions
          (online or offline) in an automated fashion (through use of interfaces to other systems)
UW Green Bay                                 14 of 40                                      07/26/2012
RFP GB 6175

          for each door or door group the person has access to without impacting other doors /
          door groups the person has access to.

      o   Should be able to encode “Invalidation” keycards that will lock out a particular
          cardholder from offline door(s) without locking out all authorized cardholders or
          reprogramming the lock.

      o   Should be able to set an extended unlock time for ADA rooms.

      o   Minimum of 4 concurrent, simultaneous users

      o   Ability to control minimum of 128 door controllers

      o   Supports the following card readers and technologies: Proximity, Magnetic Stripe, and
          Keypads / Pinpads

      o   Supports on-line, off-line, and/or wireless locks / readers from the same software
          application.

      o   Supports future Biometrics

      o   Permits secure lock operation and maintains audit trail, even when the server or the
          wired / wireless network is unavailable.

      o   Simple to install and operate with user-friendly, windows, graphical interface

      o   Automatic backup procedure (daily)

      o   Ability for replacement card to invalidate lost card by cardholder at reader site

      o   Ability to utilize Holiday schedules

      o   Print out card privileges for a particular building or person

      o   Alarm inputs to monitor door ajar; latch not engaged; etc.

      o   Capable of utilizing horns, sirens, etc.

      o   Ability to design customized reports.

      o   Capable of loading building floor plans into software – so when an alarm goes off, it
          can be instantly pinpointed

      o   Software must provide multiple access rights for an individual

      o   Audit trail available historically or in real time, including standard reports that include,
          but not limited to Invalid access attempts
               Time and attendance
               A door reader location
               A group of readers
               An individual cardholder
               Operator console activity
               Other (Describe)

      o   Automatic daylight savings time
UW Green Bay                                 15 of 40                                  07/26/2012
RFP GB 6175

      o   Automatic validation or invalidation for off-line units

      o   Application must have context sensitive help.

      o   Vendor must be able to provide remote support within a two hour response time during
          regular business hours (7:45 am – 4:30 pm, Monday – Friday, excluding state
          holidays).


      OPERATING SYSTEM

      o Operating System: Windows Server 2003, Windows XP SP2

      o Relational Database: Must be Oracle 9.x or higher or Microsoft SQL 2005

      Hardware Minimum Requirements: The University desires that the hardware provided
      for the electronic card access system meets or exceeds the following requirements.
      Describe how this will be accomplished.

      o   Controllers must run on 10 /100 / 1000 megabit switched Ethernet.

      o   University personnel should be allowed to install and repair locks on our own.

      o   Vendor must be able to provide on-site support within a two hour response time during
          regular business hours (7:45 am – 4:30 pm, Monday – Friday, excluding state
          holidays).

      o Access by Proximity, magnetic strip, keypads and future Biometric applications

      o   System must be able to support wireless online locks.

      o   Should have the option for a future upgrade from an offline door lock to an online
          wireless lock without a complete hardware replacement.

      o   Reliable hardware (including readers) that will withstand all weather conditions.
          Optional heated reader for external installations.

      o   Battery should be housed on the interior side of the lock mechanism to prevent
          tampering.

      o   Lock should provide a dual authentication method – both magnetic stripe card swipe
          access plus PIN (PIN should be unique and editable per cardholder).

      o   Encoders should be network encoders so that they operate in a self service mode
          without a PC and be used as an auto-updating encoder that would read the Blackboard
          ID# (including issue #) off of track 2, use that to verify their identity and then encode
          their offline door permissions onto track 3.

      o Indicate length of warranty on all hardware.

      o Individual door controllers/readers to have capability of operating “stand alone” with
         memory support for a minimum of 24 hours in the event of AC power loss

      o Utilize current Best core system

      o Override capability using existing master key
UW Green Bay                                     16 of 40                                     07/26/2012
RFP GB 6175


          o Capable of accepting add-on relay boards, or equivalent e.g. alarm systems and/or
            elevators and parking gates.

          o Remote capability to monitor system activity. Ability to control and record access – in
            real time to any location.

          o Use existing UWGB card magnetic stripe coding on Track 2. Any additional encoding for
            new system must utilize Track 3

          o Capable of utilizing both door lock and door strike release

          o System should utilize motor-operated lock release

          o Minimum reader capacity of 10,000

          o Method of determining amount of battery life left in an off-line unit (i.e. colored light to
            indicate low battery, or easy test by staff)

          ALARM MONITORING

          o   Alarms can appear on one or multiple selected workstations and/or via email.

          o   Must have the ability to escalate unacknowledged alarms to another user and/or via
              email.

          o   Alarm Systems available:
               Latch not engaged alarm
               Door ajar alarm
               Lock tamper/vandalized alarm

          SERVER / Workstation REQUIREMENTS

          o   Application must run on Gateway / Intel server(s) and workstations provided by the
              university. Vendor must provide specifications for needed server and workstation
              hardware to support the application.

      Describe the System Access/Magnetic Strip Card Readers and manufacturer, model, length of
      time in production and card reader dimensions.

      Describe Tamper-Proof Hardware

      Describe the Electric Locking Devices and indicate manufacturer, model, length of time in
      production and warranty.

      Describe the Door Control Units and indicate manufacturer, model, length of time in production
      and warranty.

      Describe the Elevator Control Unit and indicate manufacturer, model, length of time I
      production and warranty.



7.0       Cost Proposal

      Detailed cost proposal including:
UW Green Bay                                    17 of 40                                    07/26/2012
RFP GB 6175


      o   Software costs

      o   Software installation costs

      o   Software maintenance and support costs

      o   Integration Costs to automate interfaces with PeopleSoft, Blackboard, and RMS systems.

      o   Training costs

      o   Discount for Future Purchases

      o   Hourly support labor rate(s) for software support and/or hardware installation services



      Detailed cost proposal by building including:

      o   Itemized hardware purchase and maintenance costs (manufacturer, model, quantity, and
          unit cost)

      o   Itemized installation costs (supplies and labor)




8.0       PROPOSED CONTRACT FOR ELECTRONIC CARD ACCESS SYSTEM


          8.1 PARTIES TO THE CONTRACT

              This agreement, hereinafter referred to as “the Contract”, shall be between the Board
              of Regents of the University of Wisconsin System on behalf of the University of
              Wisconsin Green Bay, hereinafter referred to as the “university”, and the successful
              Proposer, hereinafter referred to as the “Contractor”, for the privilege of the Contractor
              to designate the brand of laptop computers and services to the University of Wisconsin
              Green Bay for the laptop computer program.


          8.2 APPLICABLE LAW

              This Contract shall be governed and interpreted under the laws of the State of
              Wisconsin. The Contractor shall at all times comply with and observe all federal, and
              local laws, ordinances, and regulations in effect during the period of this Contract which
              affect the work or its conduct.


          8.3 TERM OF CONTRACT

              It is the intent of the University to start the resulting Contract on May 1,2007. The
              Contract Administrator will confirm the effective date in writing. Contract term shall be
              for one year from the effective date with four (one year renewal options) mutually
              agreed to by University and Contractor.

          8.4 EXCUSED PERFORMANCE
UW Green Bay                                18 of 40                                     07/26/2012
RFP GB 6175


          If, because of riots, war, public emergency or calamity, fire, flood, earthquake, act of
          God, government restriction, labor disturbance or strike, business operations at the
          University are interrupted of stopped, performance of this contract, with the exception
          of monies already due and owing, shall be suspended and excused to the extent
          commensurate with such interfering occurrence. The expiration date of this contract
          may be extended for a period of time equal to the time that such default in performance
          is excused.

      8.5 DISCLOSURE

          If a public official as defined in Section 19.42 Wisconsin Statutes, or an organization in
          which a State public official holds at least 10% interest, is a party to this proposal, the
          Contract is void able by the University unless appropriate written disclosure is made to
          the State of Wisconsin Ethics Board, 125 South Webster St., Madison, WI 53703.

      8.6 PRIME CONTRACTOR AND MINORITY BUSINESS SUBCONTRACTORS

          The prime contractor will be responsible for contract performance when subcontractors
          are used. However, when subcontractors are used, they must abide by all terms and
          conditions of the contract. If subcontractors are to be used, the proposer must clearly
          explain their participation.

          The State of Wisconsin is committed to the promotion of minority business in the state's
          purchasing program and a goal of placing 5% of its total purchasing dollars with
          certified minority businesses. Authority for this program is found in ss. 15.107(2),
          16.75(4), 16.75(5) and 560.036(2), Wisconsin Statutes. The contracting agency is
          committed to the promotion of minority business in the state's purchasing program.

          The State of Wisconsin policy provides that minority-owned business enterprises
          certified by the Wisconsin Department of Commerce, Bureau of Minority Business
          Development should have the maximum opportunity to participate in the performance
          of its contracts. The supplier/contractor is strongly urged to use due diligence to further
          this policy by awarding subcontracts to minority-owned business enterprises or by
          using such enterprises to provide goods and services incidental to this agreement, with
          a goal of awarding at least 5% of the contract price to such enterprises.

          The supplier/contractor shall furnish appropriate quarterly information about its effort to
          achieve this goal, including the identities of such enterprises certified by the Wisconsin
          Department of Commerce and their contract amount. The supplier/contractor shall
          submit a quarterly report indicating subcontracts awarded to minority business and
          dollar amount in association with this contract to:

                               Michael Barry, Director of Institutional Support
                                    University of Wisconsin Green Bay
                                                  IS1038
                                            2420 Nicolet Drive
                                       Green Bay, Wisconsin 54751
                                       TELEPHONE: 920/465-2522
                                           FAX: 920/465-5649
                                        EMAIL: barrym@uwgb.edu

           A listing of certified minority businesses, as well as the services and commodities they
           provide, is available from the Department of Administration, Office of the Minority
UW Green Bay                                19 of 40                                     07/26/2012
RFP GB 6175

           Business Program, 608/267-7806. The listing is published on the Internet at:
           http://www.doa.state.wi.us/dsas/mbe/index.asp.




      8.7 INCORPORATION OF DOCUMENTS

          In the event of contract award, the definitive contract will constitute the entire
          agreement of the parties and will supersede any representations, commitments,
          conditions, or agreements made orally or in writing prior to execution of the contract.
          (or)

          In the event of contract award, the contents of this RFP (including all attachments),
          RFP addenda and revisions, and the proposal of the successful proposer, and
          additional terms agreed to, in writing, by the agency and the contractor shall become
          part of the contract. Failure of the successful proposer to accept these as a contractual
          agreement may result in a cancellation of award.

          The following priority for contract documents will be used if there are conflicts or
          disputes.

                      Official Purchase Orders
                      Signed contract
                      Best and Final Offer
                      Written communications
                      Vendor's Proposal
                      State Request for Proposal
                      Standard Terms and Conditions

      8.8 NEWS RELEASES

          News releases pertaining to this Contract or any part of RFP No. GB6175 shall not be
          made without the prior written approval of the University.

      8.9 INSURANCE REQUIREMENTS

          The contractor shall bear full and complete responsibility for all risk of damage or loss
          of equipment, products or money resulting from any cause whatsoever and shall not
          penalize the University for any losses incurred related to this contract.

          COVERAGE AND MINIMUM LIMITS

          Coverage                                       Minimum Limits

          Worker’s Compensation (WC)

          Statutory Employer’s Liability                 $100,000/500,000/100,000
          Coverage (B)

          Commercial General Liability (CGL)

          General Aggregate incl. Prdt/co                $2,000,000
UW Green Bay                                20 of 40                                    07/26/2012
RFP GB 6175

          Each Occurrence                               $1,000,000

          Automobile Liability (including hired & non-owned)

          Combined Single Limit                         $1,000,000

          Additional Insured Provision

          The contractor shall add the Board of Regents of the University of Wisconsin system,
          its officers, agents and employees as an additional insured under the commercial
          general liability policies, for purpose of this contract.


          Remodeling or Renovation

          The above insurances are required to be in effect during the course of any remodeling,
          renovation or construction done by or at the director of the contractor.

          Upon notification of award and prior to issuance of a contract, the contractor (vendor)
          shall provide the University a Certificate of Insurance with the required kinds and limits
          of insurance issued by an insurance company licensed to do business in the State of
          Wisconsin and signed by an authorized agent.

          Commercial General Liability includes, but it not limited to: consumption or use of
          products, existence of equipment or machines on location and contractual obligations
          to customers. The contractor shall bear the full and complete responsibility for all risk
          of damage or loss of premises, equipment, products or money resulting from any cause
          including that of sub-contractors and shall not penalize the University for any losses
          incurred related to this contract.

          These policies shall contain a covenant requiring 60 days written notice by the insurer
          to University of Wisconsin Green Bay Purchasing, before cancellation, reduction or
          other modifications of coverage. The insurance certificate shall be for the initial
          contract period of one year and shall be extended by the contractor for each remaining
          years of the contract.

          In the event of non-renewal, cancellation or expiration, the contractor shall provide the
          University evidence of the new source(s) of required insurance within 21 calendar days
          after the University’s receipt of the 60-day notice. Failure to maintain the required
          insurance in force may be cause for contract termination.

          In the events the contractor fails to maintain and keep in force the insurance herein
          required, the University shall have the right to cancel and terminate the contract without
          notice. The contractor shall advice each insuring agency to automatically renew all
          policies and coverage in force at the start of and resulting from this contract until
          specified coverage needs is revised.

      8.10 PERFORMANCE BOND OR IRREVOCABLE LETTER OF CREDIT

          The successful bidder, hereafter referred to as “contractor”, shall be required to furnish
          a performance bond in the amount of $5,000. The University of Wisconsin Green Bay
          Purchasing Office prior to contract award must furnish such bond upon notification.

          In lieu of the performance bond, the contractor may provide an irrevocable letter of
          credit naming the University as beneficiary. The irrevocable letter of credit shall be in
          the amount specified for the performance bond and the format content required by the
UW Green Bay                                 21 of 40                                     07/26/2012
RFP GB 6175

          University. The performance bond or irrevocable letter of credit shall be furnished by a
          company licensed to do business in the State of Wisconsin.

          The performance bond or irrevocable letter of credit shall be fore the entire contract
          period. The performance bond or letter of credit shall provide that in the event of non-
          renewal, the Division of Procurement, and the contractor be notified in writing by the
          issuer a minimum of 60 days prior to the anniversary of the effective date of the
          contract.

          In the event of non-renewal, the contractor shall provide the University evidence of the
          new source of surety within 21 calendar days after the University’s receipt of the non-
          renewal notice. Failure to maintain the required surety in force may be cause for
          contract termination.

          Failure to provide the bond or irrevocable letter of credit within 21 days of notification of
          award may result in cancellation of contract award.

      8.11 PROMOTIONAL MATERIALS

          Except as otherwise provided herein, the Contractor agrees not to use promotional or
          marketing materials, which state expressly or by fair implication that the University
          endorses either the Contractor or any sponsor of such material. Equipment bearing
          University of Wisconsin Green Bay marks, logos or other indicia of University of
          Wisconsin Green Bay must be purchased from University of Wisconsin Green Bay
          licensees.

      8.12 HOLD HARMLESS

           8.12.1 The Board of Regents of the University of Wisconsin System agrees to
                  provide liability protection for its officers, employees and agents while acting
                  within the scope of their employment. The Board of Regents further agrees to
                  hold harmless the Contractor, its officers, agents and employees from any
                  and all liability, including claims, demands, losses, costs, damages, and
                  expenses of every kind and description (including death), or damages to
                  persons or property arising out of or in connection with or occurring during the
                  course of this agreement where such liability is founded upon or grows out of
                  the acts of omissions of any of the officers, employees or agents of the
                  University of Wisconsin System while acting within the scope of their
                  employment where protection is afforded by ss. 893.82 and 895.46 (1), Wis.
                  Stats.

           8.12.2 Contractor agrees to hold the University harmless from any loss, claim,
                  damage or liability of any kind involving an employee, officer or agent of the
                  Contractor arising out of or in connection with this Agreement except to the
                  extent that it is founded upon or grows out of the acts or omissions of any of
                  the officers, employees or agents of the University of Wisconsin System while
                  acting within the scope of their employment where protection is afforded by
                  ss. 893.82 and 895.46(1), Wis. Stats.

      8.13 NONDISCRIMINATION AND AFFIRMATIVE ACTION

           Failure to comply with the conditions of this clause may result in the contractor’s
           becoming declared an “ineligible” contractor, termination of the contract or withhold of
           payment.
UW Green Bay                                22 of 40                                   07/26/2012
RFP GB 6175

           8.13.1 In connection with the performance of work under this contract, the contractor
                  agrees not to discriminate against any employee or applicant for employment
                  because of age, race, religion, color, handicap, sex, physical condition,
                  developmental disability as defined in s.51.01(5), Wis. Stats., sexual
                  orientation or national origin. This provision shall include, but not be limited
                  to, the following: employment, upgrading, demotion, or transfer; recruitment
                  or recruitment advertising; layoff or termination, rates of pay or other forms of
                  compensation; and selection of training, including apprenticeship. Except with
                  respect to sexual orientation, the contractor further agrees to take affirmative
                  action to ensure equal employment opportunities.

           8.13.2 The contractor agrees to post in conspicuous places, available for employee’s
                  applicants for employment, a notice to be provided by the contracting state
                  agency that sets forth the provisions of the State of Wisconsin
                  nondiscrimination clause.

           8.13.3 Failure to comply with the conditions of this clause may result in termination of
                  the contract.

           8.13.4 To the extent required by law, 41 CFR 60-1.4(a) and (b) are incorporated by
                  reference in this contract. Additionally, Contractor certifies that the Contractor
                  complies with 41 CFR 60-1.8 and does not and will not maintain any facilities
                  provided for employees in a segregated manner. Contractor further agrees
                  that he or she will obtain identical certifications from any subcontractors.

       8.14    SAFETY REQUIREMENTS

               All material, equipment and supplies provided to the University must comply fully
               with all safety requirements set forth by the Wisconsin Administrative Codes, the
               Rules of the Industrial Commission on Safety and all applicable OSHA Standards.

       8.15    GENERAL CONDITIONS

                8.15.1 Service Requirements

                        8.15.1.1 The Contractor shall provide the services described in the RFP
                                 and Contractor’s response to the RFP. Contractor shall furnish
                                 all supplies, equipment, management and labor necessary to
                                 carry out the terms and conditions described.

                        8.15.1.2 Contractor agrees that items, relative to obtaining this contract,
                                 not covered herein may be added by the University to this
                                 Contract without voiding provisions of the existing Contract. The
                                 Contractor with additional consideration shall furnish additional
                                 services to the University.

                        8.15.1.3 Recognizing that successful performance of this Contract is
                                 dependent on favorable response, the Contractor shall meet
                                 periodically with the Contract Administrators or designee to
                                 review operations and make necessary adjustments. The
                                 Contractor agrees to maintain good public relations with the
                                 University of Wisconsin Green Bay. After the initial Contract
                                 year, the parties may upon mutual agreement adjust the specific
                                 terms of this Contract. All adjustments shall be proposed in
                                 writing to the Contract Administrator. All required the University
UW Green Bay                               23 of 40                                     07/26/2012
RFP GB 6175

                                of Wisconsin Green Bay Purchasing Office shall issue Contract
                                amendments.

               8.15.2 Invoice Requirements

                      The University must meet a statutory mandate to pay or reject invoices
                      within 30 days of receipt at University of Wisconsin Green Bay Accounts
                      Payable. Before payment is made, the University also must verify that all
                      invoiced charges are correct and identified as being a part of this contract.
                      Only properly submitted invoices shall be officially received for payment.
                      Prompt payment requires that all invoices be clear and complete in
                      conformity with the instructions below.

                      All invoices must be itemized showing:

                      a.   Purchase order number
                      b.   Contractor name
                      c.   Remit to address
                      d.   Complete product description
                      e.   Product manufacturer’s name or abbreviation
                      f.   Contractor’s catalog, and/or stock number(s)
                      g.   Prices per the contract
                      h.   Manufacturer’s product number

                      Each invoice should contain only those products covered by the purchase
                      order designated on that invoice. All invoice prices are to be stated in the
                      same units as the units shown on the bid form. Invoices accompanying
                      deliveries will be in triplicate.

                      Invoices not meeting the above criteria may disqualify bidder from future
                      bids.

               8.15.3 Retention of Records.

                      The Contractor shall retain and maintain all records and documents
                      relating to this Contract for three years after final payment by the University
                      hereunder or any applicable statute of limitations, whichever is longer, and
                      shall make them available for inspection and audit by authorized
                      representatives of the University, including the procurement officer or
                      designee, at all reasonable times.”


          8.16 CONTRACT CANCELLATION

               8.16.1 Failure to maintain the required Certificates of Insurance may be cause
                      for contract termination.

                       If the Contractor fails to maintain and keep in force the insurance as
                       provided in Section 8.9, the University shall have the right to cancel and
                       terminate the Contract without notice.

               8.16.2 In the event that either party shall fail to perform under the material terms
                      of this Contract or to maintain or keep in force any of the material terms
                      and conditions of this Contract, the aggrieved party may notify the other
                      party in writing via certified mail of such failure and demand that the same
                      be remedied within 10 calendar days. Should the defaulting party fail to
UW Green Bay                                24 of 40                                    07/26/2012
RFP GB 6175

                        remedy the same within said period, the other party shall then have the
                        right to terminate this Contract by giving the other party 60 days written
                        notice. In addition, if any time a petition in bankruptcy shall be filed
                        against the Contractor and such petition is not dismissed within 90 days,
                        or if a receiver or trustee of Contractor’s property is appointed and such
                        appointment is not vacated within 90 days, the University shall have the
                        right, in addition to any other rights of whatsoever nature that it may have
                        a law or in equity, to terminate this Contract by giving 30 days notice in
                        writing of such termination.

                8.16.3 After one year, either party may terminate the contract on the anniversary
                       date of the effective date in any subsequent renewal period of the
                       contract, if either party provides the other party with written notice 120
                       days prior to such anniversary date.

                8.16.4 The University may discontinue this Contract, in whole or in part, without
                       penalty at any time due to non-appropriation of funds.

          8.17 CONTRACT ADMINISTRATION


                8.17.1 CONTRACTOR

                        Contract Administrator for the successful proposal Proposer will be listed
                        here:

                               NAME _______________________________________________
                               TITLE _______________________________________________
                               COMPANY NAME _____________________________________
                               STREET ADDRESS ____________________________________
                               CITY, STATE and ZIP CODE _____________________________
                               TELEPHONE _________________________________________
                               FAX _________________________________________________
                               EMAIL _______________________________________________

               The Contract Administrator for the Contractor is authorized to give the approvals
               and negotiate changes required under this Contract on behalf of the Contractor.




       8.18    MISCELLANEOUS

                8.18.1 Separability. If any provision of this Contract shall be, or shall be
                       adjudged to be, unlawful or contrary to public policy, then that provision
                       shall be deemed to be null and separable from the remaining provisions,
                       and shall in no way affect the validity of this Contract.
                8.18.1 Waiver. A waiver by either party of any terms or conditions, provision, or
                       covenants of this Contract in any instance shall not be deemed or
                       construed to be a waiver of any such term, condition, provision, or
                       covenant for the future, or of any subsequent breach of same. All
                       remedies, rights, undertaking, obligation, or agreement of either party.
                8.18.2 Amendments. This Contract may be modified or amended in writing
                       signed by authorized signatories of the Contractor and University.
UW Green Bay                               25 of 40                                    07/26/2012
RFP GB 6175

               8.18.3 Adverse Interests. During the term of this Contract and any renewals, the
                      Contractor will not provide services nor enter into any agreement to
                      provide services to a person or organization that has interests that are
                      adverse to the University. If the University believes that the Contractor is
                      violating this paragraph, the University will notify the Contractor in writing
                      by certified mail. The University and the Contractor will meet and discuss
                      the alleged violation within 30 days of such notice and, in good faith, seek
                      a mutually acceptable resolution.
               8.18.4 Assignment. Contractor shall not assign or subcontract any of its rights or
                      obligations under this Contract in whole or in part without prior written
                      consent of the University. Any attempted assignment or subcontracting
                      without consent shall be void and of no effect.



          8.19 COUNTERPARTS

                 This Contract may be executed in two counterparts, each of which shall be
                 deemed an original, shall constitute a Contract.

          8.20 STANDARD TERMS AND CONDITIONS

                The State of Wisconsin reserves the right to incorporate standard State contract
                provisions into any contract negotiated with any proposal submitted responding
                to this RFP (Standard Terms and Conditions (DOA-3054) (See Appendix 1) and
                Supplemental Standard Terms and Conditions for Procurements for Services
                (DOA-3681) (See Appendix 2)). Failure of the successful proposer to accept
                these obligations in a contractual agreement may result in cancellation of the
                award.




          8.21 EXECUTED CONTRACT SIGNATURE PAGE

               IN WITNESS WHEREOF, the parties hereto have caused this Contract to be
                      executed by the duly authorized representatives.

               CONTRACTOR                               BOARD OF REGENTS OF THE
                                                        UNIVERSITY OF WISCONSIN SYSTEM

               By: _________________________            ______________________________
               Printed name:                            Michael Barry
               Title:                                   Director of Institutional Support, UWGB

               Date: ________________________           ________________________________
 UW Green Bay                                 26 of 40                                  07/26/2012
 RFP GB 6175



                                           ATTACHMENT #1

                                       VENDOR INFORMATION

8.19        BIDDING/PROPOSING COMPANY NAME
______________________________________

     FEIN: __________________________ FAX: ___________________________________

     Phone: ________________________ Toll Free Phone: _________________________

     Address: _______________________________________________________________

     City: __________________________ State: _______ Zip + 4: ____________________

2. Name of person we may contact in the event there is questions about your bid/proposal.

     Name: _________________________ Title: ____________________________________

         Phone: ________________________ Toll Free Phone: _________________________

         Address: ______________________________________________________________

         City: ____________________ State: ____ Zip + 4: ________ FAX: _______________

3. Vendor who is awarded this contract will be required to submit affirmative action information to
   the University. Please name the person in your company we may contract about this plan.

         Name: _______________________ Title: ____________________________________

         Phone: ________________________ Toll Free Phone: _________________________

         Address: _______________________________________________________________

         City: ________________ State: ____ Zip + 4: ________ FAX: ____________________

 4. Mailing address where state purchase orders are to be mailed.

         Name: ________________________ Title: _________________________________

         Phone: ________________________ Toll Free Phone: _________________________

         Address: ______________________________________________________________

         City: _____________________ State: ____ Zip + 4: ________ FAX: _______________

                                      RETURN THIS PAGE WITH RFP
UW Green Bay                          27 of 40                            07/26/2012
RFP GB 6175



                                       ATTACHMENT #2

                                     VENDOR REFERENCE

   Company 1 Name: __________________________________________________________

   Address (include Zip +4): _____________________________________________________

   Contact Person: _________________________ Phone No.: _________________________

   Products and/or Services used: ________________________________________________

   __________________________________________________________________________

   Company 2 Name: __________________________________________________________

   Address (include Zip +4): _____________________________________________________

   Contact Person: _________________________ Phone No.: _________________________

   Products and/or Services used: ________________________________________________

   __________________________________________________________________________

   Company 3 Name: __________________________________________________________

   Address (include Zip +4): _____________________________________________________

   Contact Person: _________________________ Phone No.: _________________________

   Products and/or Services used: ________________________________________________

   __________________________________________________________________________

   Company 4 Name: __________________________________________________________

   Address (include Zip +4): _____________________________________________________

   Contact Person: ________________________ Phone No.: _________________________

   Products and/or Services used: ________________________________________________

   __________________________________________________________________________


                                  RETURN THIS PAGE WITH RFP
UW Green Bay                          28 of 40                            07/26/2012
RFP GB 6175



                                         ATTACHMENT #3

                                    CREDIT LINE REFERENCE

   Bank 1 Name: ______________________________________________________________

   Address (include Zip +4): _____________________________________________________

   Contact Person: _________________________ Phone No.: _________________________

   Products and/or Services used: ________________________________________________

   __________________________________________________________________________

   Bank 2 Name: ______________________________________________________________

   Address (include Zip +4): _____________________________________________________

   Contact Person: _________________________ Phone No.: _________________________

   Products and/or Services used: ________________________________________________

   __________________________________________________________________________

   Bank 3 Name: ______________________________________________________________

   Address (include Zip +4): _____________________________________________________

   Contact Person: _________________________ Phone No.: _________________________

   Products and/or Services used: ________________________________________________

   __________________________________________________________________________

   Bank 4 Name: ______________________________________________________________

   Address (include Zip +4): _____________________________________________________

   Contact Person: _________________________ Phone No.: _________________________

   Products and/or Services used: ________________________________________________

   __________________________________________________________________________

                                  RETURN THIS PAGE WITH RFP
UW Green Bay                         29 of 40                              07/26/2012
RFP GB 6175



                                 ATTACHMENT #4

                               BIDDER INFORMATION


      Contractor _____________________________________________________

      Phone # __________________________Fax # ________________________

      Email: ________________________________

      Ordering/Expediting _____________________________________________

      Phone # __________________________Fax # ________________________

      Email: ________________________________

      Invoice Information _____________________________________________

      Phone # __________________________Fax # ________________________

      Email: ________________________________

      Contract Renewal/Cancellation ____________________________________

      Phone # __________________________Fax # ________________________

      Email: ________________________________

      Contract Problems ______________________________________________

      Phone # __________________________Fax # ________________________

      Email: ________________________________

      Returns _______________________________________________________

      Phone # __________________________Fax # ________________________

      Email: ________________________________

                           RETURN THIS PAGE WITH RFP
UW Green Bay                                 30 of 40                                   07/26/2012
RFP GB 6175



                                                 ATTACHMENT #5

                    DESIGNATION OF CONFIDENTIAL AND PROPRIETARY INFORMATION

The attached material submitted in response to Request for Proposal # _________MM includes
proprietary and confidential information which qualifies as a trade secret, as provided in Section
19.36(5), Wis. Stats., or is otherwise material that can be kept confidential under the Wisconsin
Open Records Law. As such, we ask that certain pages, as indicated below, of this bid/proposal
response be treated as confidential material and not be released without our written approval. We
request that the following pages not be released:

Section                 Page #                           Topic

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

IN THE EVENT THE DESIGNATION OF CONFIDENTIALITY OF THIS INFORMATION IS
CHALLENGED, THE UNDERSIGNED HEREBY AGREES TO PROVIDE LEGAL COUNSEL OR
OTHER NECESSARY ASSISTANCE TO DEFEND THE DESIGNATION OF CONFIDENTIALITY.

This does not apply to bid or proposal prices. Prices are always open. Other information usually
cannot be kept confidential unless it is a trade secret. Trade secret is defined in s.134.90(1)(c),
Wis. Stats. as follows: “Trade secret” means information, including a formula, pattern, compilation,
program, devise, method, technique or process to which all of the following apply: 1. The
information derives independent economic value, actual or potential, from not being generally
known to, and not being readily ascertainable by proper means by, other persons who can obtain
economic value from its disclosure or use. 2. The information is the subject of efforts to maintain
its secrecy that are reasonable under the circumstances. Failure to include this form in the
bid/proposal response may mean that all information provided as part of the bid/proposal response
will be open to examination and copying. The state considers other markings of confidential in the
bid/proposal document to be insufficient. The undersigned agrees to hold the state harmless for
any damages arising out of the release of any materials unless they are specifically identified
above.

_____________________________________________________________________________
Name Authorized Representative                      Company Name

___________________________________________              ______________________________
Signature Authorized Representative                            Date
UW Green Bay                                         31 of 40                                             07/26/2012
RFP GB 6175


                                                APPENDIX #1


                  STANDARD TERMS AND CONDITIONS (DOA-3054)


1.0   SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific
      manufacturer and model numbers are used, they are to establish a design, type of construction, quality,
      functional capability and/or performance level desired. When alternates are bid/proposed, they must be
      identified by manufacturer, stock number, and such other information necessary to establish equivalency.
      The State of Wisconsin shall be the sole judge of equivalency. Bidders/proposers are cautioned to avoid
      bidding alternates to the specifications, which may result in rejection of their bid/proposal.

2.0   DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or
      specifications shall be described fully, on the bidder's/proposer's letterhead, signed, and attached to the
      request. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all
      terms, conditions, and specifications and the bidders/proposers shall be held liable.

3.0   QUALITY: Unless otherwise indicated in the request, all material shall be first quality. Items which are used,
      demonstrators, obsolete, seconds, or which have been discontinued are unacceptable without prior written
      approval by the State of Wisconsin.

4.0   QUANTITIES: The quantities shown on this request are based on estimated needs. The state reserves the
      right to increase or decrease quantities to meet actual needs.

5.0   DELIVERY: Deliveries shall be F.O.B. destination freight prepaid and included unless otherwise specified.

6.0   PRICING AND DISCOUNT: The State of Wisconsin qualifies for governmental discounts and its educational
      institutions also qualify for educational discounts. Unit prices shall reflect these discounts.

      6.1    Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz.,
             ea.) as stated on the request or contract. For any given item, the quantity multiplied by the unit price
             shall establish the extended price, the unit price shall govern in the bid/proposal evaluation and
             contract administration.

      6.2    Prices established in continuing agreements and term contracts may be lowered due to general market
             conditions, but prices shall not be subject to increase for ninety (90) calendar days from the date of
             award. Any increase proposed shall be submitted to the contracting agency thirty (30) calendar days
             before the proposed effective date of the price increase, and shall be limited to fully documented cost
             increases to the contractor which are demonstrated to be industrywide. The conditions under which
             price increases may be granted shall be expressed in bid/proposal documents and contracts or
             agreements.

      6.3    In determination of award, discounts for early payment will only be considered when all other con-
             ditions are equal and when payment terms allow at least fifteen (15) days, providing the discount terms
             are deemed favorable. All payment terms must allow the option of net thirty (30).

7.0   UNFAIR SALES ACT: Prices quoted to the State of Wisconsin are not governed by the Unfair Sales Act.

8.0   ACCEPTANCE-REJECTION: The State of Wisconsin reserves the right to accept or reject any or all
      bids/proposals, to waive any technicality in any bid/proposal submitted, and to accept any part of a
      bid/proposal as deemed to be in the best interests of the State of Wisconsin.

      Bids/proposals MUST be date and time stamped by the soliciting purchasing office on or before the date and
      time that the bid/proposal is due. Bids/proposals date and time stamped in another office will be rejected.
      Receipt of a bid/proposal by the mail system does not constitute receipt of a bid/proposal by the purchasing
      office.

9.0   METHOD OF AWARD: Award shall be made to the lowest responsible, responsive bidder unless otherwise
      specified.
UW Green Bay                                          32 of 40                                           07/26/2012
RFP GB 6175

10.0   ORDERING: Purchase orders or releases via purchasing cards shall be placed directly to the contractor by
       an authorized agency. No other purchase orders are authorized.

11.0   PAYMENT TERMS AND INVOICING: The State of Wisconsin normally will pay properly submitted vendor
       invoices within thirty (30) days of receipt providing goods and/or services have been delivered, installed (if
       required), and accepted as specified.

       Invoices presented for payment must be submitted in accordance with instructions contained on the
       purchase order including reference to purchase order number and submittal to the correct address for
       processing.

       A good faith dispute creates an exception to prompt payment.

12.0   TAXES: The State of Wisconsin and its agencies are exempt from payment of all federal tax and Wisconsin
       state and local taxes on its purchases except Wisconsin excise taxes as described below.

       The State of Wisconsin, including all its agencies, is required to pay the Wisconsin excise or occupation tax
       on its purchase of beer, liquor, wine, cigarettes, tobacco products, motor vehicle fuel and general aviation
       fuel. However, it is exempt from payment of Wisconsin sales or use tax on its purchases. The State of
       Wisconsin may be subject to other states' taxes on its purchases in that state depending on the laws of that
       state. Contractors performing construction activities are required to pay state use tax on the cost of
       materials.

13.0   GUARANTEED DELIVERY: Failure of the contractor to adhere to delivery schedules as specified or to
       promptly replace rejected materials shall render the contractor liable for all costs in excess of the contract
       price when alternate procurement is necessary. Excess costs shall include the administrative costs.
14.0   ENTIRE AGREEMENT: These Standard Terms and Conditions shall apply to any contract or order awarded
       as a result of this request except where special requirements are stated elsewhere in the request; in such
       cases, the special requirements shall apply. Further, the written contract and/or order with referenced parts
       and attachments shall constitute the entire agreement and no other terms and conditions in any document,
       acceptance, or acknowledgment shall be effective or binding unless expressly agreed to in writing by the
       contracting authority.

15.0   APPLICABLE LAW: This contract shall be governed under the laws of the State of Wisconsin. The
       contractor shall at all times comply with and observe all federal and state laws, local laws, ordinances, and
       regulations which are in effect during the period of this contract and which in any manner affect the work or
       its conduct. The State of Wisconsin reserves the right to cancel any contract with a federally debarred
       contractor or a contractor which is presently identified on the list of parties excluded from federal
       procurement and non-procurement contracts.

16.0   ANTITRUST ASSIGNMENT: The contractor and the State of Wisconsin recognize that in actual economic
       practice, overcharges resulting from antitrust violations are in fact usually borne by the State of Wisconsin
       (purchaser). Therefore, the contractor hereby assigns to the State of Wisconsin any and all claims for such
       overcharges as to goods, materials or services purchased in connection with this contract.

17.0   ASSIGNMENT: No right or duty in whole or in part of the contractor under this contract may be assigned or
       delegated without the prior written consent of the State of Wisconsin.

18.0   WORK CENTER CRITERIA: A work center must be certified under s. 16.752, Wis. Stats., and must ensure
       that when engaged in the production of materials, supplies or equipment or the performance of contractual
       services, not less than seventy-five percent (75%) of the total hours of direct labor are performed by severely
       handicapped individuals.

19.0   NONDISCRIMINATION / AFFIRMATIVE ACTION: In connection with the performance of work under this
       contract, the contractor agrees not to discriminate against any employee or applicant for employment
       because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in
       s. 51.01(5), Wis. Stats., sexual orientation as defined in s. 111.32(13m), Wis. Stats., or national origin. This
       provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer;
       recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and
       selection for training, including apprenticeship. Except with respect to sexual orientation, the contractor
       further agrees to take affirmative action to ensure equal employment opportunities.

       19.1   Contracts estimated to be over twenty-five thousand dollars ($25,000) require the submission of a
              written affirmative action plan by the contractor. An exemption occurs from this requirement if the
              contractor has a workforce of less than twenty-five (25) employees. Within fifteen (15) working days
              after the contract is awarded, the contractor must submit the plan to the contracting state agency for
UW Green Bay                                         33 of 40                                           07/26/2012
RFP GB 6175

              approval. Instructions on preparing the plan and technical assistance regarding this clause are
              available from the contracting state agency.

       19.2   The contractor agrees to post in conspicuous places, available for employees and applicants for
              employment, a notice to be provided by the contracting state agency that sets forth the provisions of
              the State of Wisconsin's nondiscrimination law.

       19.3   Failure to comply with the conditions of this clause may result in the contractor's becoming declared an
              "ineligible" contractor, termination of the contract, or withholding of payment.

20.0   PATENT INFRINGEMENT: The contractor selling to the State of Wisconsin the articles described herein
       guarantees the articles were manufactured or produced in accordance with applicable federal labor laws.
       Further, that the sale or use of the articles described herein will not infringe any United States patent. The
       contractor covenants that it will at its own expense defend every suit which shall be brought against the State
       of Wisconsin (provided that such contractor is promptly notified of such suit, and all papers therein are
       delivered to it) for any alleged infringement of any patent by reason of the sale or use of such articles, and
       agrees that it will pay all costs, damages, and profits recoverable in any such suit.

21.0   SAFETY REQUIREMENTS: All materials, equipment, and supplies provided to the State of Wisconsin must
       comply fully with all safety requirements as set forth by the Wisconsin Administrative Code, the Rules of the
       Industrial Commission on Safety, and all applicable OSHA Standards.

22.0   WARRANTY: Unless otherwise specifically stated by the bidder/proposer, equipment purchased as a result
       of this request shall be warranted against defects by the bidder/proposer for one (1) year from date of
       receipt. The equipment manufacturer's standard warranty shall apply as a minimum and must be honored by
       the contractor.

23.0   INSURANCE RESPONSIBILITY: The contractor performing services for the State of Wisconsin shall:

       23.1   Maintain worker's compensation insurance as required by Wisconsin Statutes, for all          employees
              engaged in the work.

       23.2   Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which
              might occur in carrying out this agreement/contract. Minimum coverage shall be one million dollars
              ($1,000,000) liability for bodily injury and property damage including products liability and completed
              operations. Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are
              used in carrying out this contract. Minimum coverage shall be one million dollars ($1,000,000) per
              occurrence combined single limit for automobile liability and property damage.

       23.3   The state reserves the right to require higher or lower limits where warranted.

24.0   CANCELLATION: The State of Wisconsin reserves the right to cancel any contract in whole or in part
       without penalty due to nonappropriation of funds or for failure of the contractor to comply with terms,
       conditions, and specifications of this contract.

25.0   VENDOR TAX DELINQUENCY: Vendors who have a delinquent Wisconsin tax liability may have their
       payments offset by the State of Wisconsin.

26.0   PUBLIC RECORDS ACCESS: It is the intention of the state to maintain an open and public process in the
       solicitation, submission, review, and approval of procurement activities.

       Bid/proposal openings are public unless otherwise specified. Records may not be available for public
       inspection prior to issuance of the notice of intent to award or the award of the contract.

27.0   PROPRIETARY INFORMATION: Any restrictions on the use of data contained within a request, must be
       clearly stated in the bid/proposal itself. Proprietary information submitted in response to a request will be
       handled in accordance with applicable State of Wisconsin procurement regulations and the Wisconsin public
       records law. Proprietary restrictions normally are not accepted. However, when accepted, it is the vendor's
       responsibility to defend the determination in the event of an appeal or litigation.

       27.1   Data contained in a bid/proposal, all documentation provided therein, and innovations developed as a
              result of the contracted commodities or services cannot by copyrighted or patented. All data, docu-
              mentation, and innovations become the property of the State of Wisconsin.

       27.2   Any material submitted by the vendor in response to this request that the vendor considers confidential
              and proprietary information and which qualifies as a trade secret, as provided in s. 19.36(5), Wis.
UW Green Bay                                          34 of 40                                           07/26/2012
RFP GB 6175

              Stats., or material which can be kept confidential under the Wisconsin public records law, must be
              identified on a Designation of Confidential and Proprietary Information form (DOA-3027).
              Bidders/proposers may request the form if it is not part of the Request for Bid/Request for Proposal
              package. Bid/proposal prices cannot be held confidential.

28.0   DISCLOSURE: If a state public official (s. 19.42, Wis. Stats.), a member of a state public official's immediate
       family, or any organization in which a state public official or a member of the official's immediate family owns
       or controls a ten percent (10%) interest, is a party to this agreement, and if this agreement involves payment
       of more than three thousand dollars ($3,000) within a twelve (12) month period, this contract is voidable by
       the state unless appropriate disclosure is made according to s. 19.45(6), Wis. Stats., before signing the
       contract. Disclosure must be made to the State of Wisconsin Ethics Board, 44 East Mifflin Street, Suite 601,
       Madison, Wisconsin 53703 (Telephone 608-266-8123).

       State classified and former employees and certain University of Wisconsin faculty/staff are subject to
       separate disclosure requirements, s. 16.417, Wis. Stats.

29.0   RECYCLED MATERIALS: The State of Wisconsin is required to purchase products incorporating recycled
       materials whenever technically and economically feasible. Bidders are encouraged to bid products with
       recycled content which meet specifications.

30.0   MATERIAL SAFETY DATA SHEET: If any item(s) on an order(s) resulting from this award(s) is a
       hazardous chemical, as defined under 29CFR 1910.1200, provide one (1) copy of a Material Safety Data
       Sheet for each item with the shipped container(s) and one (1) copy with the invoice(s).

31.0   PROMOTIONAL ADVERTISING / NEWS RELEASES: Reference to or use of the State of Wisconsin, any
       of its departments, agencies or other subunits, or any state official or employee for commercial promotion is
       prohibited. News releases pertaining to this procurement shall not be made without prior approval of the
       State of Wisconsin. Release of broadcast e-mails pertaining to this procurement shall not be made without
       prior written authorization of the contracting agency.

32.0   HOLD HARMLESS: The contractor will indemnify and save harmless the State of Wisconsin and all of its
       officers, agents and employees from all suits, actions, or claims of any character brought for or on account of
       any injuries or damages received by any persons or property resulting from the operations of the contractor,
       or of any of its contractors, in prosecuting work under this agreement.

33.0 FOREIGN CORPORATION: A foreign corporation (any corporation other than a Wisconsin corporation) which
     becomes a party to this Agreement is required to conform to all the requirements of Chapter 180, Wis. Stats.,
     relating to a foreign corporation and must possess a certificate of authority from the Wisconsin Department of
     Financial Institutions, unless the corporation is transacting business in interstate commerce or is otherwise
     exempt from the requirement of obtaining a certificate of authority. Any foreign corporation which desires to
     apply for a certificate of authority should contact the Department of Financial Institutions, Division of
     Corporation, P. O. Box 7846, Madison, WI 53707-7846; telephone (608) 266-3590.




                                                 APPENDIX #2

                       Supplemental Standard Terms and Conditions
                         for Procurements for Services (DOA-3681)
UW Green Bay                                         35 of 40                                            07/26/2012
RFP GB 6175

1.0   ACCEPTANCE OF BID/PROPOSAL CONTENT: The contents of the bid/proposal of the successful
      contractor will become contractual obligations if procurement action ensues.

2.0   CERTIFICATION OF INDEPENDENT PRICE DETERMINATION:                        By signing this bid/proposal, the
      bidder/proposer certifies, and in the case of a joint bid/proposal, each party thereto certifies as to its own
      organization, that in connection with this procurement:

      2.1    The prices in this bid/proposal have been arrived at independently, without consultation,
             communication, or agreement, for the purpose of restricting competition, as to any matter relating to
             such prices with any other bidder/proposer or with any competitor;

      2.2    Unless otherwise required by law, the prices which have been quoted in this bid/proposal have not
             been knowingly disclosed by the bidder/proposer and will not knowingly be disclosed by the
             bidder/proposer prior to opening in the case of an advertised procurement or prior to award in the case
             of a negotiated procurement, directly or indirectly to any other bidder/proposer or to any competitor;
             and

      2.3    No attempt has been made or will be made by the bidder/proposer to induce any other person or firm
             to submit or not to submit a bid/proposal for the purpose of restricting competition.

      2.4    Each person signing this bid/proposal certifies that: He/she is the person in the bidder's/proposer's
             organization responsible within that organization for the decision as to the prices being offered herein
             and that he/she has not participated, and will not participate, in any action contrary to 2.1 through 2.3
             above; (or)

             He/she is not the person in the bidder's/proposer's organization responsible within that organization for
             the decision as to the prices being offered herein, but that he/she has been authorized in writing to act
             as agent for the persons responsible for such decisions in certifying that such persons have not
             participated, and will not participate in any action contrary to 2.1 through 2.3 above, and as their agent
             does hereby so certify; and he/she has not participated, and will not participate, in any action contrary
             to 2.1 through 2.3 above.

3.0   DISCLOSURE OF INDEPENDENCE AND RELATIONSHIP:

      3.1    Prior to award of any contract, a potential contractor shall certify in writing to the procuring agency that
             no relationship exists between the potential contractor and the procuring or contracting agency that
             interferes with fair competition or is a conflict of interest, and no relationship exists between the
             contractor and another person or organization that constitutes a conflict of interest with respect to a
             state contract. The Department of Administration may waive this provision, in writing, if those activities
             of the potential contractor will not be adverse to the interests of the state.
      3.2    Contractors shall agree as part of the contract for services that during performance of the contract, the
             contractor will neither provide contractual services nor enter into any agreement to provide services to
             a person or organization that is regulated or funded by the contracting agency or has interests that are
             adverse to the contracting agency. The Department of Administration may waive this provision, in
             writing, if those activities of the contractor will not be adverse to the interests of the state.

4.0   DUAL EMPLOYMENT: Section 16.417, Wis. Stats., prohibits an individual who is a State of Wisconsin
      employee or who is retained as a contractor full-time by a State of Wisconsin agency from being retained as a
      contractor by the same or another State of Wisconsin agency where the individual receives more than
      $12,000 as compensation for the individual’s services during the same year. This prohibition does not apply
      to individuals who have full-time appointments for less than twelve (12) months during any period of time that
      is not included in the appointment. It does not include corporations or partnerships.

5.0   EMPLOYMENT: The contractor will not engage the services of any person or persons now employed by the
      State of Wisconsin, including any department, commission or board thereof, to provide services relating to this
      agreement without the written consent of the employing agency of such person or persons and of the
      contracting agency.

6.0   CONFLICT OF INTEREST: Private and non-profit corporations are bound by ss. 180.0831, 180.1911(1), and
      181.0831 Wis. Stats., regarding conflicts of interests by directors in the conduct of state contracts.

7.0   RECORDKEEPING AND RECORD RETENTION: The contractor shall establish and maintain adequate
      records of all expenditures incurred under the contract. All records must be kept in accordance with generally
UW Green Bay                                         36 of 40                                            07/26/2012
RFP GB 6175

      accepted accounting procedures.       All procedures must be in accordance with federal, state and local
      ordinances.

      The contracting agency shall have the right to audit, review, examine, copy, and transcribe any pertinent
      records or documents relating to any contract resulting from this bid/proposal held by the contractor. The
      contractor will retain all documents applicable to the contract for a period of not less than three (3) years after
      final payment is made.

8.0   INDEPENDENT CAPACITY OF CONTRACTOR: The parties hereto agree that the contractor, its officers,
      agents, and employees, in the performance of this agreement shall act in the capacity of an independent
      contractor and not as an officer, employee, or agent of the state. The contractor agrees to take such steps as
      may be necessary to ensure that each subcontractor of the contractor will be deemed to be an independent
      contractor and will not be considered or permitted to be an agent, servant, joint venturer, or partner of the
      state.

								
To top