powerpoint dos and donts

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					PowerPoint
Learn how to use it…..




Remember - just because you can do something, it
   doesn’t necessarily mean that you should...
 PowerPoint
  What can it do?


•Simplifies development of a presentation
•Makes organisation simple / quick / easy
•Easily modified
•Lead a presenter through a talk
•Provide Cues / Notes / Outlines
•Provide links to other software
PowerPoint’s Strengths
•Full Page Slides
•Speaker’s Notes
•Audience Handouts
•Outline Presentations
•Changing Orders
•Cue Cards
•Pictures / Images / Graphs
PowerPoint Dos and Don’ts


Don’t Overcrowd    (6x6)
Do choose background carefully


  Green           Purple


  Brown           Blue
                                 Many of the design
                                 templates in PowerPoint
                                 are worse than useless...
So design own colour schemes


Remember:
•Contrast Black on White
          Yellow / White on Blue
•Simple
•Clear
•Keep motifs, schemes and designs constant
Text in PowerPoint

Don’t Overload Text (Golden Rule 6x6)
•Use brief phrases / bullet points
•Highlight key points
•Keep number of words small
•Use graphics if appropriate
•Use a sans serif font (Arial, Tahoma etc) rather than
Times.
Text Effects and Animation

                   reveal something important or
Can be useful to   draw attention to something

What does the animation add…?

Or does it actually detract from the
message???

How irritating is this???
                                  Or this???
• Don’t read from the slides
• Use bullets as a guideline
• OK to read quotes etc.
e.g.

   Tough on crime, tough on the causes of crime
                               PM Tony Blair (1998)
Graphics
Images
Graphs
Charts
Tables
Movie Clips
Sound Files
Animations
Links to WWW (Beware - only for experienced!!!!)
Links to other software applications...
Images
Use clear digitally scanned
images
Clipart
Remember - reproduction of
images often leads to quality
reduction
PowerPoint good for schematics
and diagrams


But… 1) Not too much information
          2) Labels appropriate size!!!
Superimposing text over pictures
looks very fancy on your computer
screen but what does it actually
achieve?
Does it add to the effectiveness of
the slide?



                                      or is this a
Is this an appropriate use of
technology?                           better way to
                                      add text to the
                                      image???
     Preferred fruit of group of children



          Grapes              Apples




Oranges                                Pears


                   Bananas




                                                                        Apples
                                                     Grapes




                                               Oranges                           Pears



     Preferred fruit
     of group of 20
                                                              Bananas
     children
Graphs, Charts and Tables

Legends                 Parameter X   Parameter Y   Parameter Z


Axes                        0.001      2.456655       5.678887
                            0.002      78.3543        2.567575

Lines                       0.003      67.9876        1.00812
                            0.004      109.678        0.00765

Shading                     0.005      12.98723      134.987
                            0.006      2.11655        5.678887

Fonts                       0.007      73.3753        45.9875
                            0.008      67.9876        1.00812

Too much information?       0.009      119.628        0.00765
                            0.010      12.98723      112. 872

Overcrowded tables?


 Is it clear / concise / appropriate?
Golden Rules
1) Keep it clear and simple
2) Check it thoroughly!!
3) Ask “How has (insert fancy device
here) improved my talk???”
4) Just because you can do it, doesn’t
mean that you should
5) Text 6x6

				
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