"Call for Participation Puerto Vallarta 2012"
ASOCIACIÓN MEXICANA DE MAESTROS DE INGLES, MEXTESOL, A. C. MEXICAN ASSOCIATION OF TEACHERS OF ENGLISH, MEXTESOL, A.C. Mextesol 39th International Convention Puerto Vallarta, Jalisco, Mexico October 18th - 21st, 2012 “Leading the way to excellence in ELT” CALL FOR PARTICIPATION DEADLINE: May 15, 2012 Steps in Submitting a Proposal To facilitate communication and handling, please submit your proposal online at www.mextesol.org.mx or via electronic mail (this same Proposal Form can be downloaded at the same website). Speakers are especially encouraged to submit first-time presentations at a MEXTESOL International Convention. The two-page Proposal Form should be filled out completely and only these two pages should be submitted as well as a one-page abstract to be read by the Academic Referees. On the abstract a) write the type of presentation (demonstration, in-progress research report, paper, workshop, poster session) in the upper left-hand corner. b) write the presenter(s) name(s) in the upper right-hand corner. (Note: Maximum two presenters) c) center the title of the presentation on the next line. Be sure to include all of the information requested on the Proposal Form, including a maximum 75-word Summary of the presentation and a maximum 50-word Biodata statement for each participant. This information will be included in the program. If the Summary or Biodata information exceeds stated limitations, it will not be printed in the program. Also, please proofread your summary and Biodata carefully. We are not responsible for correcting errors. Send only your completed two-page Proposal Form and one-page abstract as an attachment in Word to: firstname.lastname@example.org or complete the instructions for online submission at www.mextesol.org.mx All abstracts which accompany the duly-filled out Proposal Form will be read by two different Academic Referees who are experts in the area of your topic. These referees will judge the proposals based on academic merit and evidence of clear planning. Proposals will also be chosen in order to present a balanced program. You will be notified via electronic mail or by telephone that your proposal has been received. If you do not hear from the National Office by May 17th, please inquire at the MEXTESOL Office to confirm that your proposal has been received. It is essential that all presenters included on the Proposal Form officially register for the convention by September 21st, attend, and give their presentation. No certificates will be given to absentee presenters. Failure to notify MEXTESOL in writing in a timely manner may jeopardize any possible future participation as a presenter. To simplify editing Title. Only the title, area of interest, presenter's name and institutional affiliation appear in the Daily Schedule section of the program book. The title is important for attracting participants to your session. Choose a title that will be clear to the intended audience and limit it to 9 words. Titles with more words than 9 words will not be accepted. Summaries. Summaries will appear in the convention program. They help convention participants to decide which presentations will be the most appropriate to their interests. Summaries of more than 75 words cannot be included. The summaries of accepted proposals will be copy-pasted directly into the program. Note: The program committee is not responsible for correcting errors. What you submit will be printed exactly as it is sent to MEXTESOL. Therefore, please proofread your text carefully! Biographical statements (Biodata). In a maximum of 50 words for each participant, give the first name or initials, family name(s), institutional affiliation (optional) and relevant activities. Write in complete sentences. The Biodata section is not a list. Again, please be sure to proofread your text carefully. Abstracts. The abstract does not appear in the program, but it is the only part of the proposal seen by the referees. Carefully read all instructions. Abstracts should be one full page, double-spaced or ½ page, single- spaced (approximately 350 words). Evidence of careful planning is essential in the abstract. The abstract for a poster session must include the main ideas to be presented and a description of the visual display. IMPORTANT NOTE: Titles, Biodata statements and Summaries will be cut at the maximum number of words indicated above. To avoid embarrassment or other problems, write within the established limits. Hyphenated words count as two (or more) words and acronyms count as one word. Also, abstracts of less than the minimum indicated above will not be considered. To enhance your proposal Disqualifying Factors Submit a first-time presentation at a MEXTESOL The Academic Committee may disqualify a proposal International Convention. known to have been given previously at a Complete your Proposal Form carefully. MEXTESOL International Convention. State your topic and point of view clearly. The Academic Demonstration, Academic In-Progress Select the best format (paper, demonstration, Research Report Session, Academic Paper, Academic workshop, etc.). Workshop or Poster Session promotes commercial Plan to use a variety of presentation techniques interests. (activities, visuals, etc.). The proposal was not completed according to the Include supporting details and examples. guidelines on this Call for Participation. Allot sufficient time to cover the material outlined. The proposal involves extensive use of expensive Show familiarity with current practices and/or audiovisual equipment, making the cost of presenting research. the session prohibitive. Use a title that correctly reflects the content. The proposal was not received at the MEXTESOL Prepare a program summary that will draw the most Office by the deadline. appropriate audience to your presentation. A note about multiple proposals: Participants may Edit and proofread the abstract carefully. submit more than one proposal. However, depending on Submit the proposal in Word (font Arial 12). the total number of proposals received a maximum of Please do not write in all capital letters, use bold two proposals per speaker may be chosen. The letters or any other special features. Committee asks that participants accept MEXTESOL's Only capitalize the first word of the title or proper invitation to be primarily responsible (main presenter) for nouns. All other words must be in lower case in the a maximum of two sessions on the program and to limit title and summary. their participation to one other session given with another presenter. Description of Types of Presentations Academic Demonstration (50 minutes). An academic presentation is used for showing, rather than telling, a technique for teaching or testing. Academic In-Progress Research Report (25 minutes). An opportunity for graduate students, administrators, teacher trainers, classroom teachers, or any other interested persons to report on research, programs, textbooks or techniques that are "in progress" and to meet others interested in the topic. Two in-progress reports will be programmed within the same 50-minute block. Each talk should be no longer than 20 minutes with an additional 5 minutes for questions. Academic Paper (50 minutes). An oral summary. The presenter discusses and describes something the presenter is doing or has done in relation to either theory or practice. The presenter often has handouts and may also use audiovisual aids. Academic Workshop (1 hour 20 minutes). Very little lecturing by the leader; the emphasis is, rather, on the participants' activity, which is carefully structured by the leader. The leader works with a group, helping participants solve a problem or develop a specific teaching or research technique. Poster Session (1 hour). A poster session allows for short, informal discussions with other participants during the time period that the self-explanatory exhibit is on display. The exhibit is presented on a large (approximately 122 cm x 244 cm; 4 feet x 8 feet) display board* that includes a title; the name and institutional affiliation of the presenter(s); and a brief text with clearly labeled photos, drawings, graphs, or charts. The poster should not be just a collection of individual sheets of paper taped onto the display board. The title of the poster must coincide with the title submitted in the Call for Participation. The poster session must not promote commercial interests. The presenter is responsible for setting up and dismantling the poster at the times designated by the Program Committee. Also, presenters must be on site with their posters during the designated time that the poster session takes place. *Upon acceptance of the poster session, presenters will be notified of the exact dimensions and whether the display board is horizontal or vertical (this depends on the installations available in the Convention Center). . Panel Discussion (1 hour 20 minutes). Under the guidance of a moderator, four knowledgeable professionals present different views on a topic of interest to English teachers. The discussion is then opened up to a question-and-answer session involving the audience. Preference for the five panel discussion sessions will be given to topics concerning ELT in Mexico. Panel discussions, the same as all academic presentations, may not promote commercial interests. Topic Area Classroom Methods/Techniques: Ideas that can be applied to ELT classes. Applied Linguistics: Theoretical aspects of ELT, i.e., research. Technology in EFL/ESL: Technological advances, such as computers, videos, DVDs. Testing: Presentations related to classroom evaluation situations. Teacher Training/Supervision: Related to teacher training or supervision situations. Program/Syllabus Development: Ideas for material or course development. Program Administrators: Directed at administrators and their work. Area of Interest Pre-primary: Under 6 years old; before first grade of primary school. Primary: Elementary School. 6 to 12 years old. Grades 1 to 6. Secondary: Junior High School. 13 to 15 years old. Grades 7 to 9. Preparatory: High School. 16 to 18 years old. Grades 10 to 12. Bilingual Education: ESL Programs. English and Spanish are taught equally. University: Post High School. 18 years and older. Higher education programs. Adult: Over 18 years old. Usually in private language institutes. Proceedings of the Convention on CD Speakers whose proposals have been accepted are encouraged to submit a 5-page summary of their presentation for the Proceedings of the conference. These summaries will be placed on a CD which will be sold at the conference. Contributors will receive a complimentary CD. Details regarding the Proceedings summaries will be provided with the Letter of Acceptance of the Proposal. Note: MEXTESOL retains the right to photograph, film or otherwise record the academic sessions, social events, Summaries for the Proceedings, and any other activities organized by MEXTESOL that are related to the conference for the use of MEXTESOL in its publications and webpage. By submitting your proposal, you agree to accept these terms. Please read the instructions before completing this form and submitting your Proposal. Several changes have been made from previous years. Also, submit only the following two pages and the one-page abstract. Note: The program committee is not responsible for correcting errors. What you submit will be printed exactly as it is sent to MEXTESOL. Therefore, please proofread your texts carefully! 39th International MEXTESOL Convention Puerto Vallarta, Jalisco, México Proposal Form 2012 Type the mailing address of the person to whom all correspondence should be sent: Name: E-mail Street Home Telephone: Address (and Office Telephone Colonia, in Fax Number: Mexico) (City) (State/Province) (Zip/Postal Code) (Country) This presenter is responsible for informing any other presenters about the status/conditions regarding the presentation Presenter(s): (Listed in the order in which name(s) should appear in the program). No more than two presenters per proposal will be accepted. Proposals with more will not be judged. Family Name, Other Name(s) Institutional Affiliation E-mail Address Title of Proposal: (9-word maximum) Summary for Program (Maximum 75 words) Biodata (Maximum 50 words for each presenter) Type of Session (Mark ONE box only): 50 Minutes 1Hour, 20 Minutes 1 hour Academic Demonstration Academic Workshop Poster Session 50 Minutes 25 Minutes 1Hour, 20 Minutes Academic Paper Academic In-Progress Panel Discussion Research Report o o Other: _______________ o Topic Area (M aximum two boxes) Classroom Methods / Techniques Teacher Training / Supervision Applied Linguistics / Research Program / Syllabus Development Technology in EFL / ESL Program Administrators Testing / Evaluation Other: Area of Interest (Mark one box only) Pre-primary / Primary University Secondary / Preparatory Adult / Institute Bilingual Education Other: Have you previously given this presentation at a Mextesol national or international event? No ____ Yes ____ If yes, please state the event, place and date: Preferred Audience Size 100 195 400 420 480 no preference Audiovisual Equipment All rooms will be provided with a computer projector (cañon), screen and laptop (only Power Point). Should you need a Cassette/CD player or an Overhead Projector please contact the National Office. All of the above equipment is provided free of charge. If your presentation is accepted and you need any other equipment, including a remote or Internet connection, you will need to contact the following company which will be in charge of providing any other additional audiovisual equipment: Lucina Ocaranza | Gerente de Ventas Centro Internacional de Convenciones de Puerto Vallarta Tel. +52 (322) 226.2870 ext. 2888 email@example.com www.cicpuertovallarta.com Send only this two-page form and the one-page abstract to: firstname.lastname@example.org or fill out the online form at www.mextesol.org.mx before the deadline. Note: MEXTESOL retains the right to photograph, film or otherwise record the academic sessions, social events, Summaries for the Proceedings, and any other activities organized by MEXTESOL that are related to the conference for the use of MEXTESOL in its publications and webpage. By submitting your proposal, you agree to accept these terms. Remember, if you do not receive confirmation of the receipt of your proposal within a few days, please contact the MEXTESOL Office! DEADLINE: May 15, 2012