6th WB FGN Supervision

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6th WB FGN Supervision Powered By Docstoc

    National Fadama Coordination Office,
 Federal Ministry of Agriculture & Rural
6TH Joint World Bank/FGN Supervision Mission
     Harmonized Mission Report
                        June, 2012
 Effectiveness Date :
                 29th March, 2009
 Official Launch Date:
                23rd August, 2009
 Expected Closing Date:
             31st December, 2013
 Total Project Cost:
   US$450 million( $250M from WB)
 Coverage : 36 States + FCT
 Participating LGAs :
     658 out of 774 LGAs(85%)
 Disbursement as @ May 28,2012:
         US$............. ( 64.28%).
          2.0                SUMMARY OF ACHIEVEMENTS SINCE MTR
      INDICATORS                Status @ Baseline               STATUS @MTR          SINCE MTR       % Increase
FCAs Registered           Groups are just being established   4814 (65%)            4,929 (66.6%)         2
FUGs Registered           Groups are just being established   58354 (52.1%)         60,015 (54.1%)       2
Household Beneficiaries                                       649,367
Males                                                         367,625 (56.6%)
Females                                                       281,742 (43.4%)
FCAs Trained              Groups are just being established   2,812 (59%)           2,987 (58.8%)        0
FUGs Trained              Groups are just being established   30,920 (53.5%)        33,974(56.6%)        3
LGA staff trained         Groups are just being established   2,093 (65.5%)         2,107 (70.2%)        5
LDPs Prepared             Groups are just being established   3,718 (50.3%)         3,9 31(53.1%)        3
LDPs approved             Groups are just being established   3,231 (87%)            3,552 (72%)         5
LDPs Fully Implemented    Groups are just being established   889 (27.5%)           1,560 (43.9%)       17
LDPs Ongoing              Groups are just being established   2,342 (72.5%)         1,655 (46.6%)       -26
Sub-projects approved     Groups are just being established   39,056                    45,352
sub-projects completed    Groups are just being established   17,129 (43.9%         27,168 (59.9%)       16
Sub-projects approved     Groups are just being established   12,769 (32.7%)        11,926 (26.3%)      -6.4
but yet to commence
FUGs acquired Assets                                          13,673 (23.7%)        23,252 (38.7%)      15
 Savings mobilized into   Groups are just being established   N115,414,952.00      N187,368,908.00      62
FUEF Account
Job Creation
    3.0             ........SUMMARY OF ACHIEVEMENTS SINCE MTR

   INDICATORS         Status @      STATUS @MTR                 SINCE MTR
State Counterpart       N/A                           No State have paid their
fund                                                  counterpart fully to date, but
                                                      Imo and Delta States have paid
                                                      part of their 2012 counterpart
LGA Counterpart         N/A      9 LGA have paid      Only Rivers State have paid part
fund                             counterpart fully to of the 2012 LGA counterpart
                                 date                 fund to date
   INDICATORS           Status @ Baseline                     STATUS @MTR                           SINCE MTR

75% of Fadama N70,604.00                        Average income of Fadama beneficiaries i.Real Income using the
user households,                                across the country increased from average CPI for 2011 (for
who benefit                                     N70,604.00 at baseline to N237,118.11 current income) and CPI of
directly from                                   depicting     52.65% increase from the October 2009 for baseline
Project supported                               baseline figure.                       income, showed 51.87%
activities, have                                                                       increase in income across the
increased                                                                              participating states. However,
their average real                                                                     47% have increased their real
incomes by at                                                                          income by at least 40%.
least 40%
                                                                                           The project is also awaiting
                                                                                           the conclusion of the Midline
                                                                                           Impact study by IFPRI in this
20% increase in    Crops Yield/Hectare Maize - 2010 Agricultural Production Survey (APS) 2011 APS is yet to be
yield of primary   1.5MT Rice - 1.916MT revealed increase in the yield of some finalized. However, a Rapid
agricultural       Sorghum - 1.182MT Millet - major crops such as maize: 1.75mt(33.6%); Rural Appraisal format to
products           1.085MT       Groundnut      - millet;1.25(20.19%),g/nut;1.50mt(38.88%) track the yield of Input
                   1.142MT Cowpea - 0.551MT ;cowpea;0.95mt (9.19%), cassava;12.39mt support project beneficiaries
                   Soybean -1.207MT Yam - (134.2%) while the following recorded (after the 1 production cycle)
                   12.552MT         Cassava     - reduction in yield rice-2.07mt(-29.45%), has been recently developed
                   12.505MT Livestock Small sorghum1.46mt(-7.00%),               soyabean- to      provide       credible
                   Ruminants - 2 kids/yr/animal 1.42mt(-13.93%), yam-13.45mt; livestock- alternative to the APS figure
                   Poultry Egg - 75% lay Broilers 821.15, However for rice under the sawah and the result of the Midline
                   - 30weight gain/day Fisheries technology in Kebbi State, a yield of Impact study by IFPRI .
                   Clarias - 3g weight gain/day 7mt/Ha was obtained
                                                              % INCREASE



                                         CROSS RIVER

                                                                                                                          % Increase in Real Income (Using CPI 2009 and 2011)

                                                               % Increase in Income
     INDICATORS             Status @               STATUS @MTR                              SINCE MTR
10% of replacement       0% of the A total of 6,658 FUGs have saved A total of 8,219 FUGs have saved
value of the common
asset used by the FUGs   replacement N115,254,952.41 in FUEF Account, N187,368,908 in FUEF Account,
for income generating    cost of assets this represents 3.35% of the total this represents 3.12% of the total
activities is saved      is    currently value of assets (N3,827,061,479.37 ) value          of       assets
annually (with effect
from                     saved.                                               (N5,851,416,695.00)
year 2).
Physical verification There was no PDO studies and monitoring Data Monitoring Data showed that
of operations,         asset        and showed that 13,440 out of 58,354 23,252 out of 60,015 FUGs
maintenance        and infrastructure FUGs participating in the project participating in the project own
utilization of
assets at mid-term
                       yet funded by own Productive assets. Out of these, Productive assets. Out of these,
and at Project         the project.     12,384 (92.14%), 12,191 (90.71%) 22,441(94.27%),             (88.06)     and
closing by surveys of                   and 12,725 (94.68%) claimed to be 21,613(90.79%) claimed to be
randomly                                satisfied       with        operation, satisfied       with      operation,
selected sites shows                    maintenance        and      utilization maintenance       and     utilization
that at least                           respectively. This gives 92.51% respectively. This gives 91.04%
50% of assets and                       satisfaction rate on the average.       satisfaction rate on the average.
community owned
infrastructure     are
satisfactorily and are
and utilized.
      INDICATORS             Status @ Baseline                   STATUS @MTR                            SINCE MTR

Surveys at mid-term and       Association are just     Infrastructure and asset acquired are Infrastructure      and       asset
at project closing to show established and no assets   in good condition and functional. A acquired are in good condition
that that at least 75 per     have been acquired       total of 30,496 assets are functioning and functional. A total of 94,431
cent of Fadama users are                               satisfactorily while 25.236 Fadama assets          are       functioning
satisfied with operations,                             users are satisfied with physical satisfactorily while 105,520.
maintenance and                                        condition           of          assets Fadama users are satisfied with
utilization of community                                                                      physical condition of assets
owned infrastructure and
capital assets acquired
through the project
     Component 1. Capacity Building Output Indicators

  INDICATORS          Status @ Baseline       STATUS @MTR       SINCE MTR

FCAs Registered Groups are just being          4,814 (65%)     4,929 (66.6%)
FUGs Registered Groups are just being         58,354 (52.1%)   60,015 (54.1%)
FCAs Trained    Groups are just being          2,812 (59%)     2,897 (58.8%)

FUGs Trained      Groups are just being       30,920 (53.5%)   33,974 (56.6%)

LGA staff trained Groups are just being       2,093 (65.5%)    2,107 (70.2%)

NO OF            No media is being used for         8               10
Information      the project as the project
dissemination of is just being prepared
media available
.. .Component 1 : Other Achievements

         Updated registered Farmers Database,
          Youth Group Database, FUEF Utilization
          Records, and Project Success Story
         Review of LDP preparation format to
          accommodate         geo-referencing   of
         Capacity Building On Local Development
          Planning And Implementation For HODs Of
          Agric & Rural Development, Directors Of
          Budget & Planning e.g Enugu and Ebonyi
         Development of strategy papers on
          Federation of FCAs and groups; Micro
          Finance/Revolving Fund and Use of FUEF;
          Business/Market      Linkage     for PPP
...Communication : Other Achievements

       Facilitated Media interview with Gambian Team
        during their Visit to Nigeria in all 5 states visited.

       Facilitated Media coverage of World Bank Country
        Director to Anagada FUG Sub- Project sites in the
        FCT and produced audio-visuals for transmission on
        NTA and AIT.

       5 Media News Clipping from 4 Prints Media Houses

       Facilitated 2 Media Interview with National Project
        Coordinator on project implementation status.
.......Progress recorded on FIKS since the last mission are;

                  Production   of TOR for FIKS Content
                  Production of Bill of quantity for the
                 construction of FIKS Centre across the
                 participating States
                  Only Yobe State      has secured No
                 Objection to commence construction,
                 while the remaining states of Sokoto ,
                 Lagos, and Cross River are yet to
                 request for No-Objection.

• Under – reporting of Subprojects activities
• High cost of airtime with the media houses
• Tracking and documentation of Fadama III
  Success Stories
• Inadequate Synergy of the Sub – Component with
  other components
• Inadequate funding of the Sub-Component
• Completion and establishment of Community
  Radio in FCT, Niger and Ogun States.

Moving from Awareness Creation to Behaviors Change
(Development Communication) to support beneficiaries on Sub-
project Sustainability.
Intensify usage of radio medium, social media (face book, twitter,
YouTube) and other traditional media such as town criers etc.
Emphasis should be placed on development and issuance of
Press Release on Sub-Projects activities for wider publicity on
Fadama III Project Outcomes.
Need for more advocacy visits and dialogue with media houses
to perfect relationships on high cost of airtime and other
commercial rates.
               ….....Communication : Recommendation

There is need for improved synergy between Communication Sub-Component

and M&E Component

A workshop or clinic on Results and Outcomes mapping for COs and MEOs.

A workshop or clinic on Feature Writing, Press Release and Success Stories.

Increased funding of the Sub-Component is highly recommended.

Efforts are on – going to procure the Community Radio Equipments for Kutigi

FCA in Niger State (building structure completed), Construction on-going in Ogun

State for the community radio.

Securing operating License from the National Broadcasting Commission is

vigorously being pursued.
    • Training on Personnel Effectiveness for staff of NFCO: 15-16th March, 2012.

    • Effective Communication Skills (Results through Collaboration) Training for
      Communication Officers in Cape Town, South Africa:29th April – 11th May 2012.

    • Community Driven Development (CDD) Training for Fadama Community
      Facilitators by CMD in Shangisha, Lagos: May 21st – 26th 2012.

    • Rural Infrastructure Management Training for Fadama Community Facilitators:
4     14th – 23rd May, 2012.

    • Project Operations and Sustainability Training for Fadama Community
      Facilitators at Kaduna: 14th – 23rd May, 2012.
        Pre-disbursement Training
• All states have commenced pre-disbursement training for
  FCAs/FUGs officials;
• Basic trainings on:
   – Record keeping
   – Procurement procedures;
   – Financial Management;
   – FUEF;
   – Roles of various Committees;
   – Group dynamics & Conflict resolution mechanisms;
   – ETC

Component 2: Small Scale Community Owned Rural Infrastructure
                        Output Indicators
   INDICATORS         Status @                    STATUS @MTR                              SINCE MTR
                           No         •1,396 (29%) FCAs out of 4,814 registered •4,539 FCAs out of 4,865 (93.3%)
                     infrastructure   FCAs as at Jan 2012 have at least 1       are having at least one productive
                    constructed yet   productive infrastructure                 rural infrastructure
                     for Fadama III   constructed/rehabilitated feeder roads, constructed/rehabilitated feeder
                         Project      Culverts small bridges market stalls, and roads, Culverts small bridges
                                      storage facility.                         market stalls, and storage facility
                                      •6,000.00 Number of productive rural      •8,518 number of productive rural
                                      infrastructure constructed in the         infrastructure constructed
                                      participating communities.                /rehabilitated across the
                                                                                participating communities.

 Rural Road                                     49nos               173km             78nos            396km
 Rural Road                                     82nos                                112nos            445km
 Rehabilitated                                                      269km
 Culverts                                             257nos                                 327nos
 Small bridges                                        41nos                                  41nos
 Market Stalls                                        176nos                                 615nos
 Storage Facility                                     58nos                                  78nos
 Others                                                5,303                                  8,518
.. . Component 2 : Other Achievements
     The project utilized the available
      engineers within the PIUs across the
      States to resolve issues raised
      during the MTR on Infrastructure
      leading to the following outputs;
       – Development of a template on update of
         Subprojects according to LDPs prepared
         in order to check balances of funds to
         complete on-going subprojects.
       – Development of sample proto-types of
         structures indicating project colour for
       – Development of material estimates for
         the proposed proto-type to encourage
         effective monitoring of subjects by
                         Component 3: Advisory Services and Input
                               Support OUTPUT INDICATORS
    Status of key Indicators @ MTR                   Progress of key Indicators since MTR

•    19,695(33.75%) out of 58,354 registered         •   17,938 FUGs out of 59,411 (30.2%)
     Fadama users have procured advisory                 increase in the number of Fadama users
     services in the participating communities           procuring rural advisory services in the
                                                         participating communities
•   22,688 out of 58,354 FUGs are presently          •   159,669 farmers out of 449,591 (35.5%)
    having access to agric inputs.                       increase in the number of Fadama farmers
                                                         with access to agricultural inputs
•    26,354 FUGs out of 58,354 (46%) have
     received matching grant for agricultural        •   14,736 FUGs and 2,598 FCAs are
     inputs under the Project                            receiving Matching grant for the
                                                         purchase of agricultural inputs under the
           Distribution of FCAs Procuring Advisory       Project
                      Services on Inputs

              Agro               Fertilizer
            Chemical               30%

               7%        Drugs/Vacc
.. .Component 3 : Other Achievements
          Conducted        a       TTAOs
           Coordination meeting to fast
           track component implementation
           and about 14 States reported on
           the stepped down.
          Developed Component based
           reporting templates for the
          Engaged a Resource Person to
           review the implementation of
           Advisory Services and Input
           Support and development of
           simple template on Business
   Component 4. Support to the ADPs, Sponsored Research and On-farm
                  Demonstrations Output Indicators
Status @ Baseline           Status of key Indicators @            Progress of key Indicators
                            MTR                                   since MTR
49.50 % increase in the     At least one farmer from each of      113,036 Fadama farmers out
number     of    Fadama     the total 43,076 FUGs                 of 449,591 (25.14%) increase
farmers         receiving   representing 74% of the total         in the number of Fadama
                            benefiting 58,354 FUGs have           farmers receiving extension
extension services from
                            received extension services from      services from ADPs
ADPs (Disaggregated by      ADPs                                  disaggregated by gender and
gender and vulnerable                                             vulnerable groups.
The index is 100 for the    202 FCAs out of 4,814 (4.19%)         393 FCAs out of 4,865 (8.1%)
base year. This will be     registered have adopted new           increase in new Technology
monitored annually          technology. % increase in new         Adoption by Farmers.xlsx
                            technology adopted in Fadama          technology adopted in
over the project life
                            communities disaggregated by          Fadama communities
                            technology, gender, vulnerable        disaggregated by technology,
                            groups, age and farm size             gender, vulnerable groups,
                                                                  age and farm size
None trained yet on the     866 of ADP staff trained in the       1,735ADP staff trained in the
project as the project is   management and delivery of            management and delivery of
just being prepared.        extension services.                   extension services.
None has received           1 Research institute (I .I.T.A) has   I.I.T.A as the coordinating
                            received grant of $100,300.00         research institutes received
grant from the project                                            research grant of
                         .. .Component 4 : Other Achievements
                                   Initiated template on capacity building/training for EAs and Facilitators.
                                   Facilitation of Fadama/NAFDAC collaboration on the registration and
                                    branding of Fadama products.
                                   Initiated request for no objection for the certification and quality
                                    assurance of Fadama III service providers by the ADPs.
                                   Initiated request for no objection to upscale and expand sawah
 Transplanting of Sawah rice
 in Jega, Kebbi State               technology to 2 new sites each in the pilot states, and 1 site each for
                                    the 17 selected new sawah states.
                                   Finalized arrangement for step down training on floating fish feed
                                    production in Lagos, Osun and Delta States. Second batch of the
                                    training will be conducted by June, 2012 for the South East zone (
                                    Ebonyi and Anambra).
                                   Training on seed production is on-going in South West zone (Lagos
                                    and Osun States).
                                   Facilitating the request for additional financing in support of
                                    Agricultural Transformation Agenda (ATA).
                                   Active participation in the Committee meeting of Cotton Value Chain at
                                    the Federal Ministry of Agric and Rural Development Abuja and was
                                    involved in the signing of MOU with WACOT.
Mature Sawah paddy
                                   Attended the inaugural meeting of the Operations Management Team of
Rice ready for harvest
                                    ATA at the Honorable Minister of Agriculture’s Conference Room.
        Status of ICT center after the Lender’s MTR
S/N Zone             State with Functional    State that are yet to   Reason for Non
                     ICT Center               Connect the Center      Functionality of the
                                              to Internet             Center
1.   South South     Cross river and Delta    Akwa Ibom, Rivers       Non payment of
                                              and Edo                 counterpart fund
2.   South West      All States in the Zone   -                       -

3.   South East      Abia, Anambra and        Enugu and Ebonyi        Non payment of
                     Imo                                              counterpart

4.   North Central   All States in the Zone                           -

5.   North West      Kaduna, Jigawa and       Sokoto, Kano, Katsina   Counterpart problem
                     Zamfara States           and Kebbi

6.   North East      Adamawa, Gombe           Bauchi and Taraba
                     and Yobe                 States
            What worked after MTR (Value Addition)
S/N Zone           What Worked                   What did not work       Why it did not work

1.   South Zone    Value addition on cassava     i.    Training on       i. Delay by IITA in
                   into high quality flour for         floating fish     giving NFRRI
                   confectioneries and                 feed              permission to
                   odorless “foo foo” flour in         formulation       conduct the training.
                   Imo, Abia, Anambra,           ii.   Training of
                   Ebonyi and Enugu States.            Facilitators on   ii. It was put on hold
                                                       the formulation   till after the mission.
                                                       of demand for

2.   South South   Training on floating fish     Stepping down of        Suspended because
                   feed formulation in Delta     the training            of the mission
3.   South West    Training on floating fish     Stepping down of        It was shifted to after
                   feed formulation and          training on floating    the mission
                   training on seed              fish feed
                   production in Lagos and       formulation
      What worked after MTR (Value Addition)
S/N   Zone         What Worked                 What did not work       Why it did not work

4.    North East   Value addition worked in    Training on IPM by      It is slated for second
                   the zone. Yobe and          IITA and                phase by IITA
                   Adamawa has completed       demonstration of
                   their value addition        high yielding variety
                   activity. They are now up   of sorghum
5.    North        No objection granted to     Sawah Technology        The up scaling and
      Central      Plateau and Niger State                             expansion activity is
                   including FCT.                                      being packaged for
                                                                       the Bank’s No
6.    North West   Value addition on         On -demonstration
                   groundnut oil and honey
                   in Kaduna State. Rice and
                   groundnut oil in Zamfara.
          Component 5. Productive Asset Acquisition
     Status of key Indicators @ MTR         Progress of key Indicators since MTR

•Available record from the PDO studies
revealed that beneficiaries has realized   •50.77% increase in income from
231,038.15 on the average as income        sales of value added agricultural
from value addition to agricultural        products
products. This represent 25.4% increase
in income from sales of value added
agricultural products
                                           •1,945 FCAs out of 4,865 (40%) of
                                           FCAs have access to market
•2,199 out of 4,814 FCAs have              information.
access to market information.
                                           • 103,230 productive assets and
• 79,576 productive of equipments          equipments acquired by FUGs and
acquired by FUGs and FCAs in the           FCAs in the participating states-
participating states- disaggregated        disaggregated by Crop production,
by Crop production, livestock,             livestock, fisheries, forestry, agro-
fisheries, forestry, agro-processing.      processing. linked
Component 6: Project Management and M&E
.. .Component 6 : Other Achievements-Operations

                  Facilitated    Fadama       III   Implementation
                    Meeting    with   SPCs,     ZPCs    and     NFCO
                    Management        team     to    deliberate   on
                    implementation issues after the MTR. Top on
                    the agenda was strategies to complete on-
                    going subprojects

                  Active     participations    in   Thematic     and
                    Technical Assistance Mission to States.

                  Representation of the NFCO at ATA meetings
                    and other collaborative efforts e.g NIRSAL,
                    ADB, NAFDAC, WACOT,CILIP, etc
.. .Component 6 : Other Achievements-Operations

                  Advocacy Visits by NPC to
                   Nasarawa and Oyo States
                   were initiated which yielded
                   excellent results
                  Facilitated          Project’s
                   participation in the 2012
                   National Council on Agric
                   meeting @ Enugu.
                  Facilitated the field visit of
                   the World Bank Country
                   Director to subprojects in the
                  Actively participated in all
                   project collaborative efforts.
.. .Component 6 : Other Achievements –Fin. Mgt

 External auditors Reports for the year
  ended 31st December, 2011 was submitted
  to the World Bank in April, 2012.
 Quarterly IFR for the First quarter, 2012 was
  submitted to the Bank within the stipulated
 The overall current drawdown of the project
  is 64.26 percent as at 28th of May, 2012.
FM Issues, Challenges and Recommendations

    S/N                 ISSUES            CHALLENGES/CAUSES        RECMMENDATIONS

1         Management of disbursement by   1. Misclassification of 1. Maintenance of
          category                           expenditures            category ledger
                                          2. Delay or non            and proper
                                             preparation of          narration of
                                             timely financial        expenditures.
                                             reports              2. SOEs to be
                                          3. Overdrawn               checked by a third
                                             balances on Goods       party in the PFMU
                                             and Equipment           before going to
                                             Category                client connection
                                          4. Inadequate           3. Reallocation of
                                             allocation of funds     funds to Goods
                                             to Civil Works          and Equipment
                                                                     and Civil Works
    S/N        ISSUES         CHALLENGES/C                   RECMMENDATIONS
2         Non payment of     1. Slow down      1. Sensitization of LG Chairmen to seek their
          Counterpart Fund      implementa        consent for deduction at source.
          from States and       tion of        2. High level advocacy visits by the bank and
          Local Government      FADAMA III        NFCO
                                project in     3. World Bank to use stick and carrot approach
                                the affected   4. FMOF to enforce the subsidiary loan
                                States.           agreement assigned by the states for
                                                  deduction at source
 S/N           ISSUES                  CHALLENGES/CAUSES                RECMMENDATIONS

3.     Non usage of Flexible   All the states are using the Flexible 1. Need for constant
       Accounting System.          Accounting software however            and      continuous
                                   there are challenges as listed.        retraining of the
                               1. Backstopping from the Software          users.
                                   developer       is      based    on 2. HPFMU to ensure
                                   maintenance fee which is payable       compliance in the
                                   by all the Projects in the PFMU.       payment           of
                               2. Lack of constant training for the       maintenance fees
                                   software.                              by all the projects.
                               3. Flexible Accounting system based
                                   auditing not incorporated into the
4.     Submission of IFR,      1. Late retirements of advances.        1. Prompt retirement
       Internal Audit Report   2. Other engagements of External           of advances for
       and Audited Financial   Auditors                                   early ex-auditing.
 S/N        ISSUES                 CHALLENGES/CAUSES                  RECMMENDATIONS

5.     Verification of     1. PFMU not properly facilitated to 1. SPC to give necessary
       Group Accounts by      carry out the assignment                 support to the PFMU.
       Finance Unit.       2. Due to large no of FUGs, there is 2. All the finance staff to
                              time constraints in checking the         be involve in the
                              record.                                  exercise.
                           3. In adequate stepping down of 3. Occasional visit by the
                              Financial Management and book            Accountants        to
                              keeping practice by the Facilitators.    ensure       adequate
                                                                    4. Synergy       between
                                                                       RFLO and Accountants
                                                                       on monitoring should
                                                                       equally            be
.. .Component 6 : Other Achievements – M&E

                 Maintenance and updating of project database (including

                    data cleaning, analysis and report writing)

                 Facilitated the Conduct of Train the Trainers on the use of

                    STATA software and its installation into the netbook

                    procured for the midline survey

                 Supervising the conduct of the Project’s Midline Impact

                    (including the Training of enumerators for the survey)

                   Fadama III midline study in progress with HOUSEHOLD
                    DATA and COMMUNITY DATA Survey completed in all the
                    34 States and FCT, Data sent , and over 85% Appending
                    completion across the country.

                 2011 Annual report produced.

                   1st Quarter 2012 report produced.
S/N       ISSUE                    CHALLENGES                           RECOMMENDATIONS

1     Late rendition   Unavailability of a standard monthly       NFCO to modify the quarterly
      of     monthly   reporting template as well as              reporting format into monthly
      report      to   unavailability of data for some            template
      NFCO             indicators
                       Untimely submission of monthly             Timely submission of monthly
                       progress report from the levels of         report should be tied to payment
                       FUGs, FCAs, LFDs & SFCO                    of monthly allowance to project
                       Communication Deficit: Inability of        States that submit report to the
                       officer to outline where he/she has        zone should copy NFCO to enable
                       challenges especially as it regards        them know states that are
                       review of template or reporting format     defaulting
                       and he/she refuses to consult              Dateline for the submission of
                       responsible officer/s for clarification.   report from LFD should be
                       Uncertain Dependency: Some of the          States that submit report to the
                       PIU members have the notion that           zone should copy NFCO to enable
                       report   writing/rendition   is  the       them know states that are
                       responsibility of the SPC and MEO.         defaulting
                       They think that SPC and MEO should         Officers should be encouraged to
                       generate report for every component.       go for clarification on issues that
                                                                  are cumbersome when using a
                                                                  template or reporting format.

                                                                  Officers should be sensitized that
                                                                  though activities are interwoven,
                                                                  there should be component
                                                                  specific data/reports which are the
                                                                  duties of the component heads.
S/N        ISSUE                   CHALLENGES                      RECOMMENDATIONS

2      Unavailability of   Some SFCOs & PIUs does not        SPC/NFCO M&E Unit to ensure
       component wise      have component wise data          and monitor strict compliance
      data base in some    base
            SFCOs                                            All Component Heads and LFDs
                           Other major problems include      should update their data base by
                           inadequate training in critical   7th July 2012
                           areas      of     Information
                           Technology (IT) like Devinfo      The collated data base should be
                           and Program Budgeting and         sent to the zone and NFCO as
                           Monitoring System (PBMS).         updated data base by 15th July

                                                             Capacity of Officers involved
                                                             should be built in area of data
                                                             management      and    Information
                                                             Technology     (IT)     to   ease
                                                             bottlenecks associated with MIS.
S/N       ISSUE                 CHALLENGES                       RECOMMENDATIONS

 3                       Inconsistency in data submitted     M&EOs to review, verify and query
                         by components heads                 data where necessary (previous &
                                                             current )

      Inconsistency of   Lack of adequate understanding      NFCO to modify the quarterly
         data from       of KPIs                             reporting format into monthly
        components                                           template
                                                             Need for periodic technical meeting
                                                             to review of KPIs by SFCO and
                                                             All Component Heads and LFDs
                                                             should update their data base by 7th
                                                             July 2012
                                                             The collated data base should be
                                                             sent to the zone and NFCO as
                                                             updated data base by 15th July 2012
                                                             Use of MIS software will eliminate
                                                             the issue of inconsistency

 4    Agricultural       Insufficient manpower/skills –      There is need to build the capacity
      Production         SFCOs have no enumerators that      of the facilitators of the project to
      Survey (APS)       should generate APS data.           enable them carry out APS survey
                         Facilitators employed by the        routinely
                         SFCO lacked skill and capacity to
                         conduct APS survey.
.. .Component 6 : Other Achievements-Procurement

                      9 contracts processed within the
                       reporting period.
                      The unit published the outcome of
                       contract awarded in 4th quarter of
                       2011 in line with paragraph 2.60 of
                       guidelines procurement of goods,
                       works,      and     Non-Consulting
                       services under IBRD Loans and
                       IDP credits and grants by World
                       Bank borrowers Jan.2011.
                      Update data base of service
                       providers and list of grants to
                       communities as required by PAD.
                      Facilitated the process of delisting
                       Non-Performing service providers
                       in the states database.
                      Review of bidding documents.
                      Fadama House now acquired by
                       the project.
Proc Plan Implementation Performance

• The    average    performance      in
  implementation       of     approve
  procurement plan by all states stood
  at 51.92%      representing 14.12%
  increase over     MTR achievement
  which was 37.8%
       Performance of Service Providers
•   In view of the observed poor performances of service
    providers across states, it was agreed that SP
    database be updated (delist non performing SPs &
    add new qualified ones);
•   All the states have advertised a fresh Request for
    EOI and have updated their SP database;
•   Henceforth, only certified SPs shall be allowed to
    render service to FCAs/FUGs
•   Updating of the database shall be annually;
•   ADPs through component IV will assist in certifying
    ASIS SPs
     It was observed that not all subprojects have bill
    boards containing adequate information in accordance
    with disclosure requirement stipulated in Annex 8 of
     However, all new subproject proposals being
    implemented have provisions for bill boards with all
    information disclosed (e.g name of FCAs/FUGs, cost,
    hotlines, description of subprojects etc,);
    Sample sign post
     NFCO has proposed different colors to be selected and
    adopted by SFCOs
     Sample colors
             Branding (contd)
FCAs/FUGs Product
   Many states     have   reported   value   added
  List of these products have been compiled and
  will be discussed at a meeting with NAFDAC for
  processing of registration.
  Some of these products include: diary products,
  G/nut il, Muringa, honey, vegetable slice, fish,
  maize and cassava flour, okro, shea butter, soap,
  palm oil, rice, vegetable, etc.
           Hotline Management
• The hotlines put in place by NFCO and all
  participating states have enhanced the
  operational efficiency of the project by getting
  feedback from and answers to concern
• A total of 339 Nos. Of complaints have so far
  been received from various stakeholders out
  of which 319 Nos. Have been addressed.
.. .Component 6 : Environment
    • The project is currently evaluating 12 expression of
      interest received in response to the conduct of
      Environmental audit. The draft Terms of reference
      is already prepared.
    • Contract for the purchase of Soil and water testing
      kits is at advanced stage of award.

    • The project was able to replicate the Songhai
      Experience in two pilot sites of Osun and Anambra
    • The Training was on wastes conversion to bio-gas &
      organic Fertilizer.

    • ESMP Monitoring on safeguard compliance were
      mounted to Sokoto, Benue and Taraba states.
        .. .Component 6 : SLM
 Procured computers and printers for the 62
  LGAs that will participate in the SLM
 Selection of LGAs to participate in Land
  Use Planning concluded and awaiting
 Development of the following TORs:
     -Independent tracking of composite index
    -Training of Trainers program for scaling up
     SLM practice-land use mapping software,
 Conduct of Study on the Tracking of SLM
  Enabling    Environment     using    the
  Composite Index
• SLM Committees in most participating States are
  yet to be established while those already
  established are not functional
• Some FUGs & FCAs have not shown interest in
  SLM activities because they see it as practice that
  will not bring them immediate benefit
Way forward
• FGN SLM Committee to provide advocacy visit to
  the states on the establishment of strong and
  viable SLM committees
                Collaboration and Partnership
 Synergy with Agricultural        The project is partnering and collaborating with the
  Transformation Agenda;            FMoF and FMARD on NIRSAL
  Collaborations and Partnerships  Participation in the Public Presentation of 2012
                                    Seasonal Rainfall Predictions & Review of 2011
                                    Bulletin by NIMET.
                                   Participated in a Seminar on Exportation of Soft
                                    Commodities in Nigeria organized by British High
                                    Commission Abuja & ACIOE Associates Ltd.
                                   Collaboration with NAFDAC was initiated and
                                    discussions are on-going to ensure proper registration
                                    of Fadama products across the country.
                                   The study tour of CILIP from Gambia provided
                                    opportunities to share experiences on Project
                                    implementation issues
                                   Active collaboration and alignment of Project
                                    activities with the Agricultural Transformation
                                    Agenda (ATA) .
                                   The immediate benefit of this alignment is the
                                    proposed additional financing to the tune of $100M
                                   Attended the meeting with CA7 Consultant
      • Innovations.
      I. Clustering of subprojects.
          a. Encourages integration
          b. Byproduct utilization.
          c. Enhance security
          d. Engenders healthy competition
             among groups.
          e. Ensures zero emission of solid &
             liquid wastes
      II. Use of fibre glass tanks for fish
          a.Minimal space requirement
          b. Easy to maintain
          c. Cost effective
          d. Environmentally friendly.
                Sustainability Strategies
Project sustainability strategies include;
• Mentainance of FUEF account which is a savings account where not less than
  10% of the replacement value of the asset is saved in addition to other savings
  from asset users’ fees, contributions, etc.
• Federation of FCAs vertically and horizontally. By Project structure, the FUGs
  federate into FCAs at the Local Government and state levels which are able to
  access markets and financial institutions, service/input providers, etc.
        • This level of federation has been completed in all the states and
          executive officers elected and working.
        • Also, federation along commodity lines (horizontal federation) has gone
          far in most states on two commodities (ATA Commodities) in which the
          states have comparative advantage.           Such Fadama commodity
          federated FCAs are working in harmony with other commodity
• Integration of LDP in Local Government Annual Work Plan and Budget (AWBP)
• Involvement of LG Chairmen in commissioning of the subprojects and the LG
  relevant officers in monitoring.
                 FUEF ARRANGEMENT
Challenges                             Recommendation:
• There is relatively low savings in   •   Aggressive savings mobilization drive
   the FUEF account vis-à-vis the          which will involve but not limited to
   asset value: 3.35% .                    the following:
Factors responsible are:               •   Continuous sensitization on the
                                           relevance of FUEF for sustainability.
• Poor attitude to savings.
                                       •   Monitoring of production cycle of
• Absence of banks in some rural           each subproject.
                                       •   Develop incentive package for high
• Strict bank account opening              FUEF savings
   requirements.                       •   Capacity building on good financial
• Non adherence to business plan           book keeping.
   in the LDP.                         •   Appointment of RFLO as Chief
• Long gestation period for some           Savings Mobilization Officer
   subprojects.                        •   Use level of FUEF savings as a basis of
                                           Facilitator evaluation.
•   Vertical federations are already working in all the states with own elected executives.
•   Guidelines on development of Federated Development Plans for their operations are been
•   Federated FCAs are to be linked at the LGA level to the LGA Agric Desk, ADP, ATA offices, and
    financial institutions.
•   Commodity FCAs to identify duly registered relevant commodity associations in the state and
    areas of synergy, and work in synergy with such groups.
•   Linkages with marketers and credit institutions.
•   Diversification into other business apart from the main commodity business.
•   Strengthen roles and responsibilities of committees

• Many groups have made savings in their FUEF accounts and have also taken from it either for
   expansion or loans to members. Such actions have depleted the account seriously.
• NFCO is developing guidelines on the use of FUEF for micro credit.

Value Addition.
• The Project has moved the people from ending at the level of primary product. The groups
    have commenced the process of value addition thus moving from raw/crude state of their
    products to processing and packaging.
• Currently there is an on-going collaboration between the project and NAFDAC for product
                           ACTION PLAN
S/N   ACTIVITY                             RESPONSIBLITY   TIME
1     Inauguration of SLM committees       SFCO            June- August 2012

2     Advocacy visit to States on the      NSLMC           June- Aug 2012
      Formation of State SLM
3     Installation of Mapping software     NFCO            June – July 2012
      to 62 Local Govt
4     Zonal Training of Trainers on SLM    NFCO/Consulta   July – August
      practices and production of SLM      nts             .2012
5     Posters/sensitization materials on   SPC,EO CO       June-August 2012
      SLM activities.
6.    Community SLM Awards (Phase I)       NFCO            Sept., - Oct 2012

7     Development SLM Web site             NFCO            Oct –Nov 2012
                         FM : ACTION PLAN
S/N   ACTIVITY                                  BY WHOM               TIME LINE

1     Reallocation of funds                     World Bank /NFCO      End of 3rd Quarter

2     Realistic Budget                          PIU                   2013 Budget.

3     Early circulation of Budget template/     NFCO / M&E            3rd quarter 2012

4     Step up of advocacy visit to State Govs   World Bank / NFCO     Immediately
      for early release of counterpart fund

5     Refresher course on flexible              NFCO / Tokuns Kaduna 3rd quarter 2012
6     System upgrade                            NFCO / Tokuns Kaduna 4th quarter 2012

7     Prompt retirement of advances             PIU                   immediately
                              ACTION PLAN
S/N.                  Activity                Officer Responsible          Timeline

1.     Training on floating fish feed        IITA/NFCO/DTS          June-July
       formulation in South East Zone

2.     Training of Facilitators on formulation NFCO/DTS/TTAO        August
       of demand for advisory service
3.     Training of service providers         NFCO/DTS/SFCO          August

4.     Step down training on floating fish   NFCO/DTS/TTAO          July
       feed formulation

5.     Meeting with DTSs                     NFCO                   July

6.     Training of Extension Agents          NFCO/DTS/SFCO          September

7.     Demonstration of early maturing       NFCO/IITA              August
       cassava in South South Zone

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