ABOUT THIS FUNDING ROUND 1
What can you Apply for 1
Selection Criteria 2
Who Can Apply 2
ADVICE TO APPLICANTS 3
Help With Your Application 4
What to Submit 5
Using the Application Form 5
Preparing Your Budget 6
Preparing Support Material 7
Submitting Your Application 9
INFORMATION FOR SUCCESSFUL APPLICANTS 10
Payment of Your Grant 10
Changing Your Plan or Budget 10
Acquitting Your Grant 10
Conditions of Grant 11
Taxation Implications 11
APPLICATION FORM 14-23
This Application Toolkit is available to download as a PDF or as a Microsoft Word
document that you can use to complete your application electronically.
You can also download the Budget Template in Microsoft Excel format for use in preparing
If you wish to apply for a Self-Initiated Residency or an Arts Tasmania Natural and Cultural
Residency, a separate application tool kit is available for download.
Cover: Death or Liberty Launch, 2010 - Sabrina Evans
Sabrina Evans, who designs under the name Sabio Designs, received an Assistance to
Individuals Grant to develop a new body of work In 2011. Photograph by Binning/Linacer.
ABOUT THIS FUNDING ROUND
Start-Up Grants are designed to address the
Please note: This Application Toolkit is for
needs of artists in their early years of
the Assistance to Individuals general
professional practice. During assessment,
program. A separate Application Toolkit is
special consideration is given to applications
available for Residencies.
identified as youth arts and start-up projects,
recognising that young practitioners may not be
The Assistance to Individuals Program as experienced or have the networks of
supports individuals, partnerships and other established artists.
unincorporated bodies working in any art form
in the process of achieving a higher level of Residencies
practice. This includes individual artists,
collaborations and groups of artists, such as The Residencies Application Tool Kit is
actors, arts administrators, choreographers, available for download at
composers, craftspeople, dancers, designers, www.arts.tas.gov.au/residencies.
musicians, playwrights, poets, rock bands,
visual artists and writers. Natural and Cultural Residencies
For Tasmanian artists, working in any art form,
WHAT CAN YOU APPLY FOR? to undertake residencies at one of 13 sites of
ecological and/or cultural significance within
A wide variety of projects proposed by artists
designated Tasmanian parks, iconic heritage-
and arts practitioners to further their career are
listed sites or within one of Tasmania’s many
supported by the Assistance to Individuals
Panel. Projects are not limited to but can
include: creative development and research, Self-directed Residencies
travel and living allowances, production of new
work, exhibition, recording, writing, skills For Tasmanian artists to undertake self-
development, market or audience development initiated residencies locally, nationally or
or promotional opportunities. internationally. Applicants can pursue
Previous examples of grant funding are opportunities that provide access to facilities,
available on Arts Tasmania’s website here: technologies, technicians or organisations that
http://www.arts.tas.gov.au/funding/funding_reci will support their creative development, skills
pients development or prospects of
Applicants are encouraged to look at previous commercialisation.
funding recipients to see the kind of projects
and amounts that have been granted Awards
previously. If you are unsure about whether
the project you would like to apply for is The Dombrovskis Award for Artistic Innovation
suitable, please speak to a program officer.
This award is offered biennially and will next be
Start-Up Grants: For Young Artists available in the 2013 grant program.
Applications will close on 1 August 2012.
Grants of up to $3 000 are available for young You cannot apply for the Dombrovskis Award
artists (16–26 years of age) who have not for Artistic Innovation in this Tool Kit.
previously received an Arts Tasmania grant.
The Arts Tasmania / Vitra Design Fellowship
If you’d like your application to be assessed as
a Start-Up project, please check the relevant Arts Tasmania is pleased to continue its
box on the application form. Start-Up Grants in international partnership with Vitra Design
this round are assessed against the selection Museum and CIRECA (Centre International de
criteria for Assistance to Individuals. Funds can Recherche et d’Education Culturelle et
be used for any eligible project or may be used Agricole) in 2012. This wonderful opportunity
towards the purchase of essential equipment allows a Tasmanian designer to attend an
normally excluded from grant assistance. international design workshop at Domaine de
Boisbuchet, an idyllic country estate in the
southwest of France (Poitou-Charente region).
CIRECA in co-operation with Vitra Design
Guarantees Against Loss
Museum and the Centre Georges Pompidou
presents international summer seminars at this
A Guarantee Against Loss (GAL) is available
unique historic location, led by renowned
for a wide range of professional arts events that
international designers, architects and artists.
The week-long seminars focus on insights into may involve an element of financial risk relating
the design process and the challenges of to ticket income. A GAL provides security by
underwriting a reasonable shortfall.
creativity, lateral thinking and practical skills.
Applicants must read the conditions of When applying for a GAL you should supply a
participation and background information on budget that shows planned income and
the program at http://www.boisbuchet.org/ expenditure for the event. The GAL amount will
The fellowship includes full participation in one be the difference between the estimated worst-
of the week-long seminars offered in 2012, as case income and the estimated expenditure.
The amount paid out, if any, will be the deficit
well as an exclusive personal tour of the Vitra
(the difference between the actual expenditure
Design Museum and collection in Basel. The
and the actual income) up to the approved GAL
Vitra Design Museum is an internationally
amount. Verification of actual income and
acclaimed cultural institution that continues to
make a significant contribution to the research expenditure will be required as per Arts
and dissemination of design. More information Tasmania’s financial reporting requirements
(see page 10) or through the provision of
on Vitra Design Museum is available at
audited accounts if specified as a Condition of
This opportunity is valued at $5 000 and covers
airfares, ground transport, food and
accommodation. SELECTION CRITERIA
The selected designer will be able to choose The Assistance to Individuals funding round will
which workshop they attend (subject to be assessed against the following criteria:
availability) and can seek advice from Vitra
Design Museum in choosing the workshop best 1. Quality of the proposal, including the
suited to them. strength of concept, creativity and
innovative nature of the work.
Previous recipients are Tracey Allen (2011),
Natalie Wallis (2010), Judith Abell (2009), 2. Capacity to manage and deliver the
Poppy Taylor (2008). project, including the calibre of the
Please note that separate eligibility and
assessment practices apply to the Arts 3. Benefit of the project to the artists’ creative
Tasmania / Vitra Design Fellowship from other development, professional practice and/or
funding available under the Assistance to to the Tasmanian community.
Individuals Program, and these are detailed You should take each criterion into
below. consideration when developing your
Designers must be established or emerging application. The information you provide in your
professionals in their field (designers enrolled application should help the Panel understand
in undergraduate courses in 2011 are not how your project or program aligns with the
eligible). criteria, but you do not need to respond to the
Applicants to this award do not need to
complete the Arts Tasmania budget. For each key person mentioned in your
A representative from Vitra Design Museum, application, who is not part of your core staff,
and the Assistance to Individuals Panel will you will be required to confirm their
assess this award. participation and provide details of their
expertise and experience in a brief CV (max
The Panel is looking for highly creative, social one page).
and self-motivated individuals from a range of
practices and experience who are willing to
participate both independently and WHO CAN APPLY
collaboratively. Each applicant must show a
commitment to explore the workshop topic as If you are a Tasmanian based artist,
well as demonstrate a proven track record of partnership or other unincorporated body, who
new and fresh conceptual approaches to craft has been resident in this state for six of the
and design practice.
past twelve months, you are eligible to apply to activities of national organisations, except
the Assistance to Individuals funding round. where there is direct benefit to Tasmania
Undergraduate and post-graduate art students competitions, prizes, fund-raising events
are eligible to apply for grants. However, any and award exhibitions
activity that is part of a course, or contributes to
course assessment is not eligible for funding. film, television, video and multimedia
projects. A small number of multimedia
If you have received a grant or loan in the past, projects related to other artforms (e.g.
any future applications you make cannot be gallery installations or music videos) may
considered until all outstanding acquittals (see be funded by Arts Tasmania. If in doubt,
page 10) have been satisfactorily completed. please contact a Program Officer
This does not include projects undertaken in
the current year where the acquittal is not yet childcare costs. The Tasmanian Arts
due. Advisory Board prefers to place priority on
arts workers receiving reasonable rates of
pay for work done
ELIGIBILITY publishing of: educational books (primary,
What activities are not eligible or have secondary and tertiary); university theses;
restrictions? newsletters; dictionaries and
encyclopaedias; bibliographies; books
Grants are not available for: which are primarily collections of
capital works or the purchase of assets interviews; instruction manuals, gardening
(with the exception of Start-Up Grants, and cooking books; personal growth,
please see page 1). Arts Tasmania has a lifestyle and hobby books; guidebooks;
Low-Interest Loan scheme which can be specialist books focusing on topics such as
used for assistance in this area (see Arts philosophy, theology, psychology,
Tasmania & arts@work Resources 2012 - medicine, law, the physical and natural
Low-Interest Loans on page 26 ) science
CD pressing the publication of catalogues that are
primarily for archival, indexing and
printing costs relating to publishing of documentation purposes. Catalogues that
books (not including journals) are for promotional purposes (e.g.
exhibition catalogues) will be considered by
fees relating to registration with print-on-
the Panel; however, applicants should
demand publishing services
consult a Project Officer before making an
retrospective activity or losses resulting application for this purpose
from an activity or program except where a
The Tasmanian Arts Advisory Board does
Guarantee Against Loss (see page 2) has
not, in general, provide financial assistance
been granted in advance. Similarly, the
for pro-am and amateur productions. The
funded project cannot begin before receipt
Board will, however, consider applications
of formal written notification of the grant.
from incorporated not-for-profit bodies for
specific professional arts components of a
Grants and loans are not available for: pro-am or amateur production – but not for
the employment of non-professional artists the whole project.
initial training in the arts, including formal If you are unsure as to whether your application
training at government and private will be eligible for funding under this program,
performing arts schools both in Australia you should contact an Arts Tasmania Program
and overseas Officer to discuss your project’s eligibility.
study in formally accredited undergraduate
courses and postgraduate programs The TAAB may look at eligibility on a case-by-
case basis to take into account circumstances
projects or work that will form part of an particular to each application.
assessable body of work at a formally
accredited educational institution Multiple applications
activities that are properly the responsibility
of other funding bodies or Government Individuals may only submit one application per
agencies at Federal, State or Local level program per year as a solo artist. Arts
Tasmania recognises the importance of cross
artform and collaborative practice and will
accept applications from groups or
collaborations that include individuals that may
have applied as solo artists in the same funding
The TAAB does not, in general, provide
round. Each group or collaboration may only
financial assistance for the creation and
apply once in each funding round. Applicants
wishing to make more than one application publication of catalogues that are primarily for
under the Assistance to Individuals Program archival, indexing and documentation
purposes. Catalogues that are for promotional
should contact an Arts Tasmania Program
purposes (exhibition catalogues for example)
Officer to determine if they are able to do so.
will be considered by the TAAB. However,
applicants should consult a Program Officer
before making an application for this
ADVICE TO APPLICANTS
The information contained in this section will HELP WITH YOUR
guide you through the development of your
application; including your project plan, budget APPLICATION
and your support material. You will also find
information about how to submit your You are strongly advised to seek advice
application. from an Arts Tasmania Program Officer
before submitting an application.
In order to evaluate your application the
assessment panel needs a clear understanding
Program Officers are a useful source of
of your proposed project. They will also need to
information and can be called upon to help you
have confidence in the artistic merit of your
with your application at any stage of the
work and in your capacity to manage your
The application process is very competitive and Individual appointments, in person or by
funding can never be guaranteed for any telephone, can be made prior to submitting
project. your application. Call Arts Tasmania on (03)
6233 7308 or toll-free 1800 247 308.
Applications are strengthened by evidence of:
Cultural, social and economic benefits to In the lead-up to grant program deadlines,
the State consultations with Program Officers are in high
demand. Applicants are advised to make
Relevant partnerships with people and appointments well before the closing date.
organisations that can assist your project
A timeline for implementing the project Note for assistance with your application
Ability to complete the project Robyn Miller
A plan for how you will reach the audience Program Officer (Visual Arts, Craft and
of the project Design, and Literature)
(03) 6233 7308
Sound financial management and a clear email@example.com
Recognition from peers in your field
Program Officer (Performing Arts and Music)
through references or reviews
(03) 6233 7308
Application Preparation Workshops
Arts Tasmania offers workshops on the
preparation of grant applications. Details of
these events can be found either online at USING THE APPLICATION
www.arts.tas.gov.au or by contacting Arts
In addition, Arts Tasmania will conduct The Assistance to Individuals application form
workshops by arrangement anywhere in is central to your Arts Tasmania funding
Tasmania where there is a significant demand application.
for them (15 or more participants).
Applications made to Arts Tasmania and the
You can contact Arts Tasmania on
Australia Council jointly may be accepted in
(03) 6233 7308 or toll-free 1800 247 308 to
Australia Council format, provided that Arts
Tasmania’s Application Cover Page and
Support Material Cover Page are used.
The application form is in the structure of a
Arts Tasmania will provide services on request project plan, and is intended to assist you with
to assist applicants in overcoming any special the writing and structure of your project – it is
difficulties in making an application. These may an indication of the level of detail expected by
take the form of interpretive services for the Grant Assessment Panel. All sections on
applicants where English is not their first the application form should be completed,
language or other services to ensure equity for unless you have been advised by a Program
all applicants. Officer that it is not applicable.
Please contact an Arts Tasmania Program A coherent project plan should enhance the
Officer to discuss any particular requirements success of your work. It can also be a useful
you may have in advance of the grant deadline. and quick way for other potential benefactors to
understand your overall purpose and the ways
in which you will work towards that purpose.
WHAT TO SUBMIT
A well-structured plan need not be too long.
All applications must include: There is no one ‘right’ plan. It should tell the
story of your organisation and its work,
a completed Assistance to Individuals describe the project or program in detail and
application form (including the project plan) demonstrate the value of the project/program.
The project plan you will submit for this funding
sample artistic material to show the Panel round will contain the following core
the kind of work you do components:
copies of letters which confirm key people Section 1: Application Form Cover Pages
or organisations you mention in your
Section 2: Project Description
application have agreed to work with you
This section will provide a detailed
a CV or biography for each artist and/or description of the proposed project
key personnel including an artistic rationale of why this
project is relevant to your career at this
other supporting documentation point in time.
evidence of permission granted in
Section 3: Project Management
applications with Aboriginal and Torres
Strait Islander or multicultural community In this section you will explain how you
references (see pages 40-41 of Arts intend to deliver the project, including a
Tasmania and arts@work Resources 2012, timeline, details of human and physical
available to download as a PDF, if you are resources and your budget. You will also
not sure what permission is required for). need to provide confirmation of all relevant
individuals, venues and/or organisations
You may also choose to supply additional that feature in your project, and the
material to enhance your application. Please relevant experience of all key people
see the following sections for more detail. involved in the project – including yourself.
Section4: Audience and Promotion
In this section you should consider who your
work is for (your market/audience). You will
briefly describe the characteristics of your PREPARING YOUR BUDGET
market and outline strategies of how you will
let them know about your work.
A Budget Template, in Microsoft Excel
Section5: Outcomes and Benefits format, is available for download at
This section will describe the artistic, social http://www.arts.tas.gov.au/individuals or by
and economic benefits of the project – to requesting a copy be emailed directly to you.
you as an individual (professional
development) and/or the environment in When preparing your budget, either complete
which you work (industry/audience the Budget Template or submit the same level
development). of financial detail in your own format. You must
include a detailed statement of income and
When putting your final submission together, expenditure for your project.
you should also keep the following advice in
mind: It is important to clearly indicate what
components of your project or program will be
Arts Tasmania prefers the submission of
covered by your Assistance to Organisations
all your documents electronically via email
or on a CD. We recommend you type
directly into the downloadable Microsoft
Word document, and provide it Your budget should be clear enough for
electronically anyone to understand, including an accountant,
but also have enough detail to demonstrate to
if submitting a hard copy, your application someone working in your area that you know
should be easily readable when scanned the costs involved.
and should ideally be typed
Applicants for larger projects are strongly
if submitting in hard copy, your documents encouraged to seek co-funding from other
should not be bound or in a folder. Paper sources, especially Commonwealth funding.
clips are preferable, not staples, as pages Rather than detracting from your grant
will be separated for scanning. All success, diversification of funding relationships
documents should be suitable for easy is viewed favourably.
scanning in a one-sided A4 format
the planning and the evidence you provide Do not forget to include the support offered by
is by far the most important element of your other people or organisations in your budget.
application Non-financial support (such as free use of
rehearsal space, or advice from a mentor)
do not use abbreviations, jargon, clichés or should be clearly noted as in-kind support.
terminology which may confuse someone Anything that people give you for free has a
unfamiliar with the area you are writing real value that is equivalent to what you would
about have to pay commercially. Be careful to base
your claim of in-kind support on realistic or
provide sufficient details without waffling or accepted rates and to balance in-kind income
unnecessary padding with expenditure in your budget.
avoid over-done formatting and mixing too
many font sizes or styles – but do use It is important to clearly indicate what
bullets, bold headings and charts and components of your project will be covered
graphs where this will help your application by your Assistance to Individuals grant.
use artistic material and relevant
supporting documents that will enhance Remember not to inflate the size of your
your application, they should also be request in the hope that even if it is cut it will
current and applicable to the project still meet your needs. All budgets should be
accurate and completely justified, otherwise it
always have your draft submission read by will appear that thorough research has not
another person, preferably someone not been completed.
involved in your project.
If you are registered for GST the figures in
your budget should be GST exclusive. Arts
Tasmania will gross up your grant by the
amount of GST payable. If you are not
registered for the GST, your budget should Guidelines for Artistic Support Material
be GST inclusive.
The Panel will consider the artistic work you
create in its assessment of your application.
PREPARING SUPPORT The artistic material you include should be
MATERIAL recent and relevant. It should demonstrate the
quality of the artistic work that you do. Specific
Support materials include any attachments or requirements vary from one artform to another.
information you provide in your application in
addition to the application form (project plan) Publishing Applications
Applications for the publishing of existing
Support materials may include examples of manuscripts are best supported by:
artistic practice, evidence of planning and One electronic copy of the manuscript in a
confirmation of project details. Word or PDF document, or one unbound
hard copy. Highlight a sample chapter or
The need to provide relevant, high quality a10-page extract that best showcases the
material cannot be over-emphasised. work.
Guidelines for the provision of support material
are outlined below. Please check the eligibility section on page 3 of
this Toolkit to ensure your manuscript is
All attachments should be listed on the Support eligible.
Material Cover Page on page 23 of this
Application Toolkit and each attachment should Please also complete the additional Publishing
be clearly labelled. page (download from
www.arts.tas.gov.au/individuals) if you wish to
Support material should accompany every apply for a publishing project.
application. If it is necessary to forward
anything separate to your application, please Writing Applications
label all materials clearly. Please do not
presume that Arts Tasmania staff will know Provide one copy of a sample chapter or
which support material goes with which section no more than 10 pages long and a
application. synopsis of the overall work. Microsoft
Word (.doc or .docx) or PDF files are
Where possible, please provide attachments as preferred.
an electronic file (PDF, JPEG, Word document
etc.). If submitted via post, your application and If including examples of previously
support material should be submitted in one A4 published works (i.e. books) submit one
envelope. copy with 10 sample pages marked.
For writing applications, no more than 10 pages
Please Note: Excessive support material of sample work will be submitted to the Panel.
will not enhance your application. A limited It is important that you clearly indicate the
number of carefully selected high quality sample pages that best showcase your work (if
materials is better. no preference is indicated the first 10 pages will
Wherever possible, Arts Tasmania Program Music Applications
Officers attempt to provide your application to
the Assessment Panel as one PDF document,
Provide three tracks. Please submit via
including images, letters, documents,
email in MP3 (.mp3) or AAC (.m4a or .mp4)
manuscripts and extracts from published
format or on a music CD.
Composition applicants should provide an
Artistic support material such as videos, CDs audio recording of their compositions and
and books will be returned following the are encouraged to include scores.
assessment process if requested. While Arts
Tasmania takes all possible care with artistic It is preferred that you submit a CD comprising
material, it is not responsible for loss or three relevant sample tracks. However if you
damage that may occur. Please ensure that all do choose to submit a complete album, you
support material is a duplicate copy. should nominate no more than three tracks that
best showcase the album. The Panel will only Visual Arts
receive three tracks on which to assess your
project. Unless a preference is indicated by the Visual Arts applications for exhibitions or for the
applicant, the first three tracks will be submitted creation of new work are best supported by
to the Panel. relevant, high quality images that depict
existing work or samples of new work to
Applicants may also provide one music provide a clear understanding of the proposed
video clip that is up to five minutes in project or program of activities.
length. Clips should be in the format listed
No more than 10 good quality digital
below under performing arts.
images per application. If applying for a
If you are applying for a tour, applications group, you can provide at least two images
will be more competitive if you include per artist to a maximum of 20 images per
written confirmation from the venues. If application.
venue confirmations are not available,
It is preferable for the images to be
expressions of interest from venues will be supplied as a PDF file with the details of
considered by the Panel.
each image included alongside the relevant
image, a PowerPoint presentation will be
Performing Arts (other than Music) accepted (.ppt). If you choose to provide
JPEGs, the maximum width is 900 pixels
Performing Arts applications are best and maximum height is 600 pixels (e.g. 800
supported by relevant sample footage from X 600 is acceptable) and the image should
previous performances. If this is not available, be no more than 72 dots per inch.
images are also helpful.
Make sure some of the images you supply
Audio visual material totalling five minutes are able to help explain what you plan to do
in length. If this is not available, images are in your application.
Installation view images may help the
A CD or DVD containing video files (.mov Panel to get a sense of the work.
or .m4v) is preferred. Playable DVDs are
also acceptable. All video material must be
clearly labelled, describing the
performances and each performer,
Relevant documents that you may choose to
especially in cases where more than one
attach as support material could include:
performance is included.
Images: provide up to 10 images in a PDF
or in JPEG format. Please see more quotes
information on the format listed below
under visual arts. biographies or CV of key personnel
If applying for the writing/development of a new
script: sample promotional materials or other
One electronic copy of the manuscript or
sample writing in a Word or PDF Please include documents that provide more
document, or one unbound hard copy, plus detail on your project, examples of the kind of
a synopsis. work you have completed, or confirm
Highlight a sample chapter or10-page something you say in your application
extract that best showcases the work.
For copyright reasons, please do not submit
Interactive Media newspaper articles. Newspaper articles will not
be considered by the Panel.
One copy of a CD or DVD suitable for
Wherever possible, please consider providing
playing on both Windows and Macintosh
your attachments in an electronic format on a
operating systems. This disc should be
disc or in an email. Only one copy of each
suitable for copying by Arts Tasmania.
document is required. Please consult the
following instructions as a guide or contact a
Program Officer for advice.
Confirmation Letters or Emails
Confirmation letters or emails substantiate Material received after this date will not be
significant financial or in-kind support, considered in the grant round.
participation of third parties, booking of venues,
invitations to participate and evidence of
You can submit your application:
consultation. Confirmation letters do not need
to be long but confirm that the writer plans to
By email – firstname.lastname@example.org until
be involved in the project within the proposed
11.59 on the closing date
By hand – 146 Elizabeth St, Hobart
Biographies or Curricula Vitae (CVs)
between 9am and 5pm on weekdays. We
will accept applications until 5pm on the
A biography or CV should be included in your
application for all artists and key personnel
involved in your project. If you are an
By post – postmarked on or before the
organisation, you should also put in an
closing date, sent to:
overview and history of your organisation. It
Arts Tasmania, 146 Elizabeth St, HOBART
should be up-to-date and relevant to the
proposed area of work. Up to one page for
each person is sufficient.
Completeness of Applications
It is your responsibility to provide sufficient
Up to two written references may be included information for your application to be assessed
to show your ability to successfully complete fully and fairly. Always supply enough
this project and the merits of the proposed information to ensure that the application fully
project. References should be from referees represents your case for a grant.
who have appropriate status in the arts field
that they are commenting on, know the You are encouraged to consult with a Program
applicant’s work well and have an Officer prior to the relevant closing date, to
understanding of the proposed project. ensure your application is complete.
Sample Promotional Material Emailing Your Application
You can include brochures, catalogues or other Application forms can be downloaded as a PDF
material that is clearly related to your project or as a Microsoft Word document and
with your application. Please provide two completed electronically.
copies if material is not suitable for scanning.
You do not need to submit the first 10 pages of
Other Appendices this Application Toolkit with your submission. If
you are emailing any part of your application,
Your organisation may have other relevant please do not send duplicate hard copies in the
documents that you may wish to submit, such post.
as an annual report, business plan, or proposal
document. Submit these documents if you Emails must be limited to 10MB. If it is larger
believe they will enhance your application. than 10MB you may send multiple emails, as
However, do consider the relevance to your long as they are all clearly referenced with the
application and the total number of pages of applicant’s name, and with “email 1 of 3” or
your application - submitting a short summary similar in the subject line.
may be more effective.
Once your emailed application has been
received by Arts Tasmania at
SUBMITTING YOUR email@example.com you will be sent an
APPLICATION automated reply within the hour. If you do not
receive this reply your email has not been sent
correctly and you should contact Arts Tasmania
Due Dates and Delivery
on (03) 6233 7308 during office hours.
Applications are due on 1 August 2011. You may also submit material on CD or in hard
copy. Support material can be posted
separately to an emailed application.
Be sure to label all posted items so that they Email applications do not require a signature.
can be matched with your emailed files and By emailing an application, the applicant
mention in your email that hard copy items will automatically certifies that all details supplied
be expected in the post. are correct and, if successful, agrees to abide
by the Terms of Grant.
Computers are available at Online Access
Centres around Tasmania for applicants that
do not otherwise have access to such facilities.
For details of the location of the nearest Online
Access Centre phone (03) 6233 2802.
INFORMATION FOR SUCCESSFUL
PAYMENT OF YOUR GRANT planned change until you have received written
confirmation from Arts Tasmania.
Payment of 90% of the grant amount via
electronic funds transfer (EFT) will occur after
all paperwork returned by the recipient has ACQUITTING YOUR GRANT
been processed and all Conditions of Grant
All grant recipients are required to acquit their
have been met.
grant within three months of their project or
program’s completion. Arts Tasmania will
This paperwork includes:
accept acquittal reports that have been
an original, signed copy of the Deed formatted for federal funding bodies, provided
they include all necessary information.
an Electronic Funds Transfer Form (EFT
Form) You should note that if you have an overdue
an invoice for 90% of the grant (plus GST if acquittal you are not able to apply for more
you are registered). grants.
The remaining 10% payment will be made upon Information on how to acquit will be sent to you
receipt of an invoice after the grant acquittal with the letter notifying you of your successful
has been accepted by Arts Tasmania as application. You can download the acquittal
satisfactory. Processing of payments may take form from www.arts.tas.gov.au/forms.
several weeks and it is important that your
organisation is able to cash flow this payment. On this form you will provide the following
Please note: If your application is successful
but you are offered an amount that is different Financial Report
to what you requested, you may be asked to
provide a revised plan and/or budget. This will A statement of exactly how you spent the grant
need to be received before payment is made by will be required and should relate directly to
Arts Tasmania. your original budget.
For grants of $50 000 or less an unaudited
CHANGING YOUR PLAN OR financial statement of income and expenditure
BUDGET is sufficient, unless audited statements are
expressly required as a Condition of Grant.
We understand that circumstances can change
and that you might need to vary your project or Evaluation Report
budget. You should always discuss a planned
change with a Program Officer as you may be Your Evaluation Report should explain what
required to seek formal approval in some you actually did in your project and how
instances. You should not proceed with a successful your project was. The Tasmanian
Arts Advisory Board understands that not all least two weeks) of events related to the
projects will be successful and are interested in funded program or project
unsuccessful projects as well as successful
ones. You should show enough detail and observe any special conditions included in
attach relevant support material so a Program the assessment of the application
Officer can be confident that you completed the acknowledge that acceptance of the grant
project as you stated in your original does not commit Arts Tasmania to future
Statistical Report give access to the Auditor-General for
Tasmania or their nominee to all financial
A report on the number of public events, statements and records relating to the use
attendances, employment and other indicators and expenditure of the grant upon
is also required as part of the grant acquittal. reasonable notice in writing first being given
We provide a template for this information in
the acquittal form. complete the project within the timeframe
as stated in the application and as agreed
to by Arts Tasmania
CONDITIONS OF GRANT
and in the case of organisations:
Payment of any grant is dependent on the
applicant’s acceptance of formal Conditions of warrant that the organisation is financially
Grant which are contained within the deed that solvent. The onus is on applicants to satisfy
successful applicants sign prior to receiving the Arts Tasmania of their financial viability to
grant. meet the contractual obligations. Applicants
should not proceed with an application if
In summary, the applicant undertakes to: they are unable to provide acceptable
evidence of their organisation’s financial
apply the funds to the purpose approved
submit financial statements to Arts Terms of Guarantee Against Loss
Tasmania within three months of the
completion of the funded project or the end Payment of any Guarantee Against Loss is
of the grant period noting that accounts dependent on the applicant’s acceptance of
may be subject to detailed inspection under formal conditions which are contained within
the Financial Management and Audit Act the deed that successful applicants sign prior to
1990 holding the event. The Conditions that apply to
the Guarantee Against Loss are the same as
identify the grant separately in the financial those that apply to grants (see Conditions of
statement Grant, above).
provide a detailed evaluation and statistical
report on the funded project within three TAXATION IMPLICATIONS
months of its completion or the end of the
grant period (see Acquitting Your Grant)
provide Arts Tasmania, in writing, with any
information requested relating to the project Grants approved by Arts Tasmania may be
funded assessable as taxable income and may need to
be included in your income tax return. Arts
seek approval from Arts Tasmania for Tasmania strongly advises that you consult a
material changes in the budget or program financial advisor or the Australian Taxation
before implementing them (see Changing Office (ATO) if you are unsure whether your
Your Plan or Budget on page 10) grant is assessable as income.
prominently acknowledge financial
assistance from Arts Tasmania for the Withholding Tax
project. This acknowledgment should
appear in reports, media releases, posters, The ATO requires Arts Tasmania to deduct
newsletters, brochures, advertisements, withholding tax from grant payments at the rate
catalogues and other material of 48.5 percent, unless you provide us with your
Australian Business Number (ABN) before each
provide Arts Tasmania with comprehensive payment is made. Accordingly, if you do not
details and adequate advance notice (at have an ABN and are successful in your grant
application, we suggest that you apply to the
ATO for an ABN. If you have applied for an If GST applies to a grant that you receive, it will
ABN and can provide written evidence from the be your responsibility to account to the
ATO that it has refused your application on the Australian Taxation Office for an amount equal
basis that you are not carrying on an enterprise, to 1/11th of the funds received.
then we will not be required to deduct
withholding tax. If you are registered for GST the figures in your
budget should be GST exclusive. Arts
GST-Registered Applicants Only Tasmania will gross up your grant by the
amount of GST payable. If you are not
Grants paid to individuals that are registered for registered for the GST, your budget should be
Goods and Services Tax (GST) are subject to GST inclusive.
GST. If you are registered for GST, Arts
Tasmania will gross up your grant by the For further information, contact your financial
amount of GST payable on your grant. adviser or tax agent or contact the ATO’s
Business Info line on 13 28 66 or visit the
ATO’s website at www.ato.gov.au.
ARTS TASMANIA APPLICATION FORM
ASSISTANCE TO INDIVIDUALS
1 Applicant’s Details
Applicant Name: Birth Date:
Work Phone: Mobile:
City / Suburb: Postcode:
City / Suburb: Postcode:
2 ABN & GST
ABN: Have you applied for an ABN and are waiting for an allocation? Yes No
Are you registered with the Australian Tax Office for the GST? Yes No
3 Partnerships and Collaborations (please list partners you wish to appear on the deed)
Name: Birth Date: Address:
Name: Birth Date: Address:
Name: Birth Date: Address:
Name: Birth Date: Address:
4 Amount Requested from Arts Tasmania
NOTE: Figures should be GST exclusive if your organisation is
registered and inclusive of GST if not registered.
Or Vitra Design Fellowship $ Request $5,000
or Start-Up Application $ Maximum $3 000, see page 1 to confirm your eligibility.
and/or Guarantee Against Loss $ See page 2 for details.
5 Project Details
Start Date: Finish Date:
6 Disability Participants
I am an artist with a disability
This application involves work by an artist with a disability
This application involves participants with a disability
7 Cultural Content
This project involves Aboriginal or Torres Strait Islander cultural content.
This project involves Aboriginal or Torres Strait Islanders. Name: Birth Date:
Name: Birth Date:
Please provide an attachment if you require more space.
Name: Birth Date:
This project involves people from a non-English speaking background. Please specify:
If you are ticking any of the boxes in Section 7, you should provide written evidence that you have consulted with an appropriate representative of the
relevant cultural group.
8 Category (tick one only)
Administration & Education Music
Community Cultural Development Music Theatre & Opera
Dance New Media
Drama Other Performing Arts
Literature & Print Media Performing Arts Venues
Museums & Art Galleries Visual Arts, Craft and Design
9 Student Participation
There are no students participating in this project / program.
There are students participating in this project / program and we have provided a letter from their supervisor stating
that no part of the student’s involvement will be assessed for their degree.
10 Auspiced Applications
I plan for my project to be auspiced by another organisation and that organisation is aware of their role in this
Name of Organisation:
Contact Person: Phone Number:
If successful, I/we give Arts Tasmania permission to profile us and/or our project for promotional purposes.
I/We give permission for Arts Tasmania to give out our contact details.
21 Check List
I/We have read the Assistance to Individuals Toolkit and confirmed our eligibility for this funding opportunity.
I/We have completed all applicable sections of this Application Form.
I/We have provided a budget
I/We have included copies of artistic material and supporting documentation that supports our application.
If applying for a publishing application, I have attached the additional Publishing Form
I/We have confirmed the availability of key artistic (volunteer or paid), technical or management personnel and
have provided a one page CV and a letter of confirmation for each participant.
I certify that all details supplied in this application form are correct and, if successful, agree to abide by the Conditions of
(See Page 11). Electronic submission of this form has the same effect as a signature.
APPLICATIONS ARE DUE: 1 August 2011
Arts Tasmania will not accept applications that are received or postmarked after this date.
SUBMITTING YOUR APPLICATION
By Email - firstname.lastname@example.org
By Post - Arts Tasmania, 146 Elizabeth St, Hobart, TAS 7000
In Person - 146 Elizabeth St, Hobart
PERSONAL INFORMATION PROTECTION STATEMENT
Personal information collected in applications to Arts Tasmania will be used by the Tasmanian Arts Advisory Board and the Minister
for the purpose of managing, assessing, advising upon and determining the relevant application and may be used for other purposes
permitted by the Tasmanian Arts Advisory Board Act 1975 and regulations made under that Act. Failure to provide the information
may result in the application not being considered. All personal information will be managed in accordance with the Personal
Information Protection Act 2004 and may be accessed by the individual to whom it relates on request to the Board.
RIGHT TO INFORMATION (RTI)
The provisions of the Right to Information Act 2009, as amended, apply to documents in the possession of Arts Tasmania and its
business unit arts@work. Under some circumstances documents held by Arts Tasmania and arts@work may be subject to disclosure
in response to a request made in accordance with the Act.
IMPORTANT: A project plan will form the core of your application to Arts Tasmania. This template
has been provided to guide you through the process of developing a plan for your organisation.
There are many different approaches to the development of a project and Arts Tasmania will
accept variations on this model. It is recommended, however, that you refer to this example as an
indication of the minimum amount of detail required. You may wish to delete template instructions
(in italics) and work directly into this document if appropriate for your needs.
PROJECT DESCRIPTION AND RATIONALE
Project description (approximately 1 page)
describe the proposed project by answering the following; Who is in the project,
what do you want to do/what is the proposed project, when and where are you
proposing to do the project and details of how you are going to achieve the
Project rationale (approximately ½ to 1 page)
Why do you want to do this project now?
How will it contribute to your professional/creative development?
How does it fit in with your longer term career plans?
If you are working with others, why have you chosen to work with these
people? What will they contribute to the project?Attach an artist statement if
PROJECT MANAGEMENT & PROFESSIONAL DETAILS
Please provide the following information:
a timeline of key activities or goals,
a list of human and physical resources,
your experience and the experience of other key people,
a budget – available as an MS Excel document
(This can be downloaded from www.arts.tas.gov.au/individuals or emailed directly
Checklist of documents for inclusion:
A letter of confirmation for key people and resources
a one-page CV for you and key people involved in the project
recent and relevant examples of your work (see Support Material Cover Sheet
on page 23)
Date Activity or Goal
What human resources will be required for the project (see figure A)?
What other specific resources will be required to deliver the project? This may include
venues, or other infrastructure requirements (see figure B).
Figure A: Key Project Participant Details & Confirmation
List the key people who will feature in the delivery of your project. This could include
other artists, writers, directors, project managers, technical support, producers,
fabricators, curators etc. (group applications do not need to list individual applicants).
For each of the personnel listed here you will need to provide (as an attachment to
your application) a brief bio (half page max) or a CV (one page max) and a letter
confirming their involvement. If you are unable to provide confirmation, you should
Name Role and bio / CV are
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
(Insert rows above as required)
Figure B: Physical resources
List the key physical resources that will be essential for the delivery of your project. This
could include exhibition spaces, recording studios, rehearsal or performance spaces
Do you already If no, how will you secure the
Equipment/Venues etc. have access to necessary resource?
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
(Insert rows above as required)
Please tick the relevant box
We ARE NOT registered for GST and this budget is GST inclusive
We ARE registered for GST and this budget is GST exclusive
You may submit your budget in your own format, but the following budget is an
example of the minimum detail required.
A budget is not required for applications to the Arts Tasmania/Vitra Design Fellowship.
On the following page is a budget placed as an embedded excel document. We
recommend that you use the full excel document which can be downloaded from
A tab separated text version is also available for applicants who do not have Microsoft
Name of Applicant
Project Name / Description:
Earned Income TOTAL
Admissions/Box Office 1,2,3 $ -
2 Performing Arts applicants must complete the w orksheet
Fees/Sales $ -
3 below to calculate earned income for these budget lines
Merchandise/Bar $ -
Bank Interest $ -
Other Earned Income please specify $ -
Total Earned Income $ -
Your Funds The total amount of your cash contributions to the project $ -
Sponsorship Cash $ -
Non-cash $ -
In-kind Wages and Fees Should balance with any in-kind Wages and Fees in Expenses $ -
Philanthropic Grants $ -
Other please specify $ -
Total Private Support $ -
Arts Tasmania The amount of the grant you are requesting from Arts Tasmania $ -
Other TAS State Funding source: $ -
Local Government council: $ -
Australia Council for the Arts board: $ -
Other please specify: $ -
Total Government Funding $ -
Total Income $ -
EARNED INCOME For performing arts applications only
Number of Performances * not including sell offs or in-school performances
Total Ticket Sales Ticket Price Total Sales
Adults $ - $ -
Concession $ - $ -
Other $ - $ -
Number Price Per Perf. Total Sales
*Sell-Off Performance Fees $ - $ -
Total Income from Performances: $ -
Fees/Sales (eg. workshops)
Number of Workshops
Total Workshop Sales Ticket Price Total Sales
Adult Participants $ - $ -
Concession Participants $ - $ -
Total Income from Workshops $ -
No. of Events Avg. Sales per Event Total Sales
Programmes $ - $ -
Food $ - $ -
Bar $ - $ -
Other $ - $ -
Total Income from Merchandise/Bar $ -
Be sure to transfer these figures back to Project Income
Total $ -
Total ticket sales for the season 0 Do not include in-school
Total number of performances 0 performances, sell-off
Average Attendance #DIV/0! performances or workshop
Venue seating capacity per performance attendances in occupancy Page 20
Occupancy #DIV/0! calculations.
Please provide amounts relating to the total expense as well as specifying the portion that is relevant to your Arts Tas grant.
Wages and Fees TOTAL Component
Position/Role Name In-kind ( ) Hours Rate/hr Total Fee Total Fee
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
Total on-costs (Where super or allowances are payable on a wage(s) $ - $ -
Total Salaries, Wages and Fees $ - $ -
Accommodation $ - $ -
Airfares $ - $ -
Living Allowances $ - $ -
Petrol / Mileage Allowance $ - $ -
Other please specify $ - $ -
Other please specify $ - $ -
Total Travel/Touring Costs $ - $ -
Materials Please see notes below $ - $ -
Course Fees $ - $ -
Royalties and Licence Fees $ - $ -
Venue Hire and On-Costs $ - $ -
Freight $ - $ -
Printing Costs related to the production, not the promotion, of your work $ - $ -
Structural and Copy Editing Costs related to the production, not the promotion, of your work $ - $ -
Other please specify $ - $ -
Other please specify $ - $ -
Total Production Costs $ - $ -
Publicity and Promotion Costs
Advertising $ - $ -
Distribution Costs $ - $ -
Promotional Materials $ - $ -
Other please specify $ - $ -
Other please specify $ - $ -
Total Publicity and Promotion Costs $ - $ -
Accounting and Audit Fees $ - $ -
Phone / Fax / Consumables $ - $ -
Bank Fees $ - $ -
Insurance $ - $ -
Legal Fees $ - $ -
Other please specify $ - $ -
Other please specify $ - $ -
Total Administration Expenses $ - $ -
Total Expenditure $ - $ -
Surplus / Deficit $ - $ - *
*The balance of Arts Tasmania Income and Expenditure should be $0
This form is designed for use by all art forms, so use the lines that are applicable to your project only
In-kind contributions are those that do not involve cash. Together with the cash amounts, they form the full cost of
your project, so please include them when formulating your budget. In-kind or non-cash income must have
matching amounts in the Proejct Expenses section.
Materials: If a significent amount of your budget is made up of costs for materials, please attached a a detailed
breakdown of the specific materials and associated costs.
Ensure that the amount requested from Arts Tasmania is fully expended.
If you are registered for the GST, show GST exclusive amounts.
If you are not registered for the GST, show GST inclusive amounts.
*'Sell-off Performances' refers to the sale of a performance for a set fee, e.g. to a school or community group.
AUDIENCE AND PROMOTION
(approximately ½ page)
In this section you should consider:
Describe the target audience for your work?
What is your marketing strategy?
How are going to promote this project to reach your audience?
OUTCOMES AND BENEFITS
(approximately 1 page)
Describe the artistic, social and/or economic benefits of the project to you as an
individual (professional development) and/or the environment in which you work
(industry/audience development). Possible benefits could include:
developing your skills;
creating a new repertoire or body of work;
developing your reputation;
raising your profile – both to audiences and to the arts community; and
Support Material Cover Page: Assistance to Individuals
Name of Applicant:
While all due care will be taken, Arts Tasmania takes no responsibility for damage or loss that may occur to
support material. Do not send original material.
ONE COPY of your artistic material, such as CDs, videos, brochures & booklets must be provided.
Only ONE COPY of electronic images, letters, résumés, sample writing or other A4 paper material is required.
If you want your artistic support material returned, tick the relevant items in the return column. Supporting
documents (ie, letters and résumés etc.) will not be returned.
Where appropriate, it is recommended that you provide some brief information about the context – so the Panel
can understand why you are submitting these examples. (Eg: “This is an example of my experimentation and the
new direction I wish to develop through my application.”)
Full details about the submission of support material are available on page 7 of this Application Toolkit.
Type Description Return
Include details such as:
author and title,
CD ROM, CVs, Only artistic
CD and artist listing,
brochure, book, materials.
image listing and descriptions, or
other information as required.
Insert new rows above as required.