Mooresville Board of Commissioners - DOC 1

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					                                        Minutes
                          Mooresville Board of Commissioners
                                  Monday, July 7, 2008
                           6:00 p.m. – Mooresville Town Hall

Agenda Briefing
8:30 a.m. - Thursday, July 3, 2008 – Mooresville Town Hall

Present: Mayor Bill Thunberg. Commissioners Frank Rader, Mitch Abraham, Thurman
Houston, Town Attorney Stephen P. Gambill and Interim Town Manager Erskine Smith.

Absent: Commissioners Mac Herring, Chris Carney and Miles Atkins.

Also Present: Ryan Rase, Engineering Manager; Wes Greene, Fire Chief; John Crone, Police
Chief; John Finan, Public Works Director; Maia Setzer, Director of Administration and Finance;
Tim Brown, Planning Director; John Vest, Public Services Director; Craig Culberson, Planner;
Lisa Hammond, Risk Manager; Allison Kraft, Engineer; Chris Bauer, Transportation Planner;
Jim King, Planner; Heidi Ecklund, Deputy Town Clerk; Janet Pope, Town Clerk.

1. Ron Johnson presented a budget update for the Travel and Tourism Authority.

2. Staff was present to address any questions or concerns pertaining to the agenda.

Mayor Thunberg adjourned the briefing at 9:20 a.m.

Regular Meeting
6:00 p.m. – Mooresville Town Hall

Present: Mayor Bill Thunberg. Commissioners Chris Carney, Frank Rader, Mac Herring, Miles
Atkins, Mitch Abraham, Thurman Houston, Interim Town Manager Erskine Smith and Town
Attorney, Stephen P. Gambill.

Also Present: Ryan Rase, Engineering Manager; Maia Setzer, Director of Administration and
Finance; John Finan, Public Works Director; John Pritchard, Library Director; John Vest, Public
Services Director; Craig Culberson, Planner; Tim Brown, Planning Director; Wes Greene, Fire
Chief; Lisa Hammond, Risk Manager; Jackie Moore, Human Resource Director; Mandy
Edwards, Zoning; Allison Kraft, Engineer; Chris Bauer, Transportation Planner; Heidi Ecklund,
Deputy Town Clerk; Janet Pope, Town Clerk.

Public Comment: Doreen Easton has lived in Mooresville for eight years. Her concern is that
one of our police commissioners is not accountable. She said he committed her then sixteen
year-old son into a mental institution involuntarily. Sixteen years old and autistic. He has never,
ever recovered from that. Her concern is not only for her son but for all of the autistic children
in this community.

Stephen Bennett is a Mooresville town resident. Regarding the $74 million dollar budget – a
17% increase over last year’s – which was just approved. He has concerns with the rising
property tax and the increase in water and sewer rates.
                                            Minutes
                                     Board of Commissioners
                                      Monday, July 7, 2008

Mayor Thunberg opened the meeting at 6:08 p.m. Reverend Bill Roberts from Triplett
Methodist Church gave the invocation. Mayor Thunberg led the Pledge of Allegiance.

1. Battalion Chief Jamie Barrier presented the Mooresville Community Life Safety Award to
   the Cingolani family for their heroic efforts on May 17, 2008.

2. Employee Recognition:
   Fire Chief Wes Greene introduced new employees Houston Garris and Travis Glover.
   John Vest introduced Ryan Rase, Engineering Manager.

3. Adjustments to the Agenda.

Action: A motion by Mr. Rader, seconded by Mr. Carney, to approve the Agenda with
the following adjustments and the Consent Agenda was unanimously approved.
A. Consent Item s. – Move to regular agenda
B. Consent Item w. – Add to consent agenda
C. Consent Item x. – Remove from agenda
D. Consent Item y. – Remove from agenda
E. Consent Item z. – Remove from agenda
F. Consent Item aa. – Remove from agenda
G. Agenda Item 12 – Amendment #2 changed to a not to exceed amount of $39,500 for
        engineering services ($38,000) and reimbursable expenses ($1,500). This will
        increase the contract amount from $217,000 to $256,500.
H. Remove Cops for Kids, Inc. presentation
I. Add to Closed Session – Personnel G.S. 143-318.11(a)(6)

4. Consent Agenda Items Approved:

a. Minutes of May 20, 2008, May 27, 2008, May 29, 2008, and June 2, 2008.
b. Adjustments to the Town Tax Scroll for 2008. (attachment)
       Releases – Previous Years - $6,206.66
           Additions – 2007 - $2,060.11
       Additions – 2008 - $13,255.53
           Vehicles - $176,598.58
c. Authorized the Mayor, Town Clerk and Professional Engineer to certify the Powell Mileage
   Statement and map for the 2007/2008 street additions.
d. Approved a request from the South Iredell Senior Center to reserve the Joe V. Knox
   Auditorium from 10:00 a.m. on October 20, 2008 until 12:00 noon on October 25, 2008 for
   their senior theater production.
e. Called for a Public Hearing on August 4, 2008 and adopted a resolution stating the intent of
   the Town to annex property owned by the town which is not contiguous to the existing
   municipal boundaries. The property to be annexed is the Perth Road water intake.
   (attachment)
f. Approved a ten-year lease agreement with the State of North Carolina to lease space on the
   tower located at 2544 Charlotte Highway for installation of the VIPER (Voice
   Interoperability Plan for Emergency Responders) Project. (attachment)


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                                      Board of Commissioners
                                       Monday, July 7, 2008

g. Approved a Memorandum of Understanding with Visy Recycling, Inc. D/B/A Pratt
   Industries USA Recycling Division for all recyclable materials collected by the Town. The
   purchase price for each ton of residential curbside recyclable material shall be $10.00 per ton.
   (attachment)
h. Accepted a grant from the North Carolina Department of Environment and Natural Resources
   (NCDENR) in the amount of $20,000 for the pilot curbside recycling program. The Town’s
   match is $9,800. Grant funds will be used to off-set the cart costs and provide educational
   information to residents. (attachment)
i. Approved a Disaster Management and Recovery Interlocal Agreement with Iredell County to
   perform debris removal services within the municipality’s corporate boundaries and disposal
   site services on behalf of the municipality following a declared state of disaster, imminent
   threat of disaster or state of emergency. (attachment)
j. Revised the license agreement with the Mooresville Museum for the Charles Mack and Son
   building on East Center Avenue. The original agreement was for two (2) years and the
   museum has asked that it be extended to twenty-five (25) years. The new agreement would
   expire or could be renewed in 2033. The museum is considering some renovations to the
   building and wants some assurance with a longer term use agreement from the Town.
   (attachment)
k. Approved a Memorandum of Understanding with Gibson Brothers Furniture, Inc. in an
   amount not to exceed $30,000 to replace the awning at 287 North Main Street. The awning
   must be removed due to the improvements on Main Street. (attachment)
l. Approved a request to Iredell County for possible operational funding for a branch library.
   Iredell County has requested notification of any library operational requests at least one year
   in advance of any proposed funding request. (attachment)
m. Adopted a resolution to extend the joint cooperation agreement with the Cabarrus/Iredell/
   Rowan Housing Consortium for Home Investment in Affordable Housing. (attachment)
n. Accepted a grant from The Galway Company in the amount of $500 for the Winnie Hooper
   Center to be used for summer programming and appropriating the funds to the FY 2009
   budget. (attachment)
o. Authorized the reservation of fund balance in the amount of $500,000 for the Town’s
   Workers Compensation self insurance retention. This reservation is a requirement of the
   Town’s policy. The Board would be required to authorize the use of the funds for a Workers
   Compensation claim should it become necessary.
p. Approved Change Order #6 to the Tyler Technologies, Inc. contract in the amount of
   $7,500 to add a conversion of work order and fleet management history. The Town is asking
   for Tyler Techologies’ assistance in converting our existing fleet history and work order
   detail from the stand alone software in use at Fleet Services into Munis. The change order
   amends the total contract price from $415,440 to $422,940. (attachment)
q. Awarded a contract to US Infrastructure of Carolina, Inc. (USI) in the amount of $50,000 for
   on-call infrastructure mapping. This contract will provide AutoCad and GIS mapping
   services for water, sewer and storm utilities for FY 09.
r. Approved the following requests for utility service based on the Sewer Allocation Policy
   adopted on February 11, 2008. Voluntary annexation petitions have been filed in
   accordance with the Town of Mooresville Utility Extension Policy. Double rates will apply
   until annexation:



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                                              Minutes
                                       Board of Commissioners
                                        Monday, July 7, 2008

     1. Jeff Martin/Lake Lifestyles LLC (water and sewer)
         264 Langtree Road (1.57 acres) PIN 4645-74-4460
         Water and sewer will have to be extended to the property and the owner will be
         financially responsible for extending the utilities. Annexation will be considered in June
         2009. (attachment)
     2. Rev. Danny Stephenson/Tim Block (water and sewer)
         448 Langtree Road (10.5 acres)          PIN’s 4645-32-9896, 4645-42-2859
         The owner will be financially responsible for extending the utilities to the property.
         Water and sewer are not available. Water will be available when the proposed waterline
         extension is constructed. If the property owner requires water prior to this, he can extend
         service to the site. Annexation will be considered in June 2009. (attachment)
     3. Luther H. Meadows/Barry C. Meadows (water and sewer)
         1383 Shearers Road (1.93 acres) PIN 4665-43-8724
         Water and sewer will have to be extended to the property and the owner will be
         financially responsible for extending the utilities. Annexation will be considered in June
         2009. (pages 42-43)
     4. Dr. Matthew Johnson (water and sewer)
         229 Medical Park Road (± 5 acres)
         PIN’s 4646-81-6813, 4646-81-8635, 4646-81-5619, 4646-81-6516
         Water and sewer are available. Annexation will be considered in June 2009.
         (attachment)
s.   Moved to regular agenda: Consider awarding a design contract to Wirth & Associates of
     Charlotte in the amount of $32,150 for design of a Master Plan for the Dye Creek Greenway.
     The Dye Creek Greenway will connect the downtown area to Bellingham Park along Dye
     Creek.
t.   Awarded a contract for Professional Services to Post, Buckley, Schuh & Jerigan, Inc. in the
     amount of $42,665.39 for the Cornelius-Mazeppa Connector Alignment/Feasibility Study.
     The study is projected to take approximately one year to complete. (attachment)
u.   Approved a contract with Bingham Arbitrage Rebate Services, Inc. for arbitrage rebates
     services on the Certificates of Participation series 2003 and the Enterprise System Revenue
     Bonds series 2003. (attachment)
v.   Ratified the amendment signed by the Interim Town Manager to the real estate purchase
     agreement between the Town of Mooresville and Jean T. Gibson, Lucille T. Deaton and Joan
     T. Combs changing the closing date from June 30, 2008 to “no later than September 1,
     2008.”
w.   Renewed an annual contract with Synergy Coverage Solutions to administer the Town’s self-
     insured worker’s compensation program. The cost is $150 per medical claim, $750 per lost
     time claim and $50 per information only claim handling. (attachment)

5. Maia Setzer, Director of Administration and Finance, presented the Financial Summary
   Report for 11 months ending May 31, 2008. (attachment included)

6. Mr. Smith presented the Manager’s Report. He reported on the projects at the water
   treatment plant and the wastewater treatment plant as well as working on a new capacity
   report and engineering report. Mr. Smith reported on Bellingham Park, Mazeppa Park and
   the skate park. The second public meeting for the Recreation Master Plan is scheduled for


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                                             Minutes
                                      Board of Commissioners
                                       Monday, July 7, 2008

   July 24 at the Citizen Center. Police Chief Crone planned to give a report on the Cops for
   Kids; however, information is still being gathered at this time.


7. Public Hearing to consider Text Amendments to the Mooresville Zoning Ordinance.

   Mayor Thunberg opened the Public Hearing at 6:27 p.m.
   Mandy Edwards presented the request for the following text amendments:

   TA-2008-01 to Section 5.2.5 (12) (B) (iv) Type I Retail Use
   TA-2008-02 to Section 5.25 (12) (B) (v) Type II Retail Use
   TA-2008-03 to Section 8.3.11 Temporary Signs and 8.4.12 Inflatable Signs
   TA-2008-04 to Section 9.1.4 (2) Table Parking Requirements
   TA-2008-05 to Section 2.3.11 (3) (C) Zoning Permits Exemptions
   TA-2008-06 to Section 2.3.9 (3) (B) Site Plan
   TA-2008-07 to Section 5.4.3 (7) Home Occupations
   TA-2008-08 to Section 5.1.4 Table of Allowed Uses-Attached Residential Building Form
   TA-2008-10 to Section 8.3.14 Sign Permit Exemption
   TA-2008-11 to Section 6.7.1 (5) Detached House Building Foundations
   TA-2008-12 to Section 5.1.4 Table of Allowed Uses-Conditional Use Permits
   TA-2008-13 to Section 13.2 Definitions
   TA-2008-14 to Section 7.3.3 (3) (A) Open Space
   TA-2008-15 to Section 4.2.6 Watershed
   TA-2008-16 to Section 8.4.11 Prohibited Signs

   Commissioner Carney’s concern with TA-2008-01 to Section 5.2.5 (12) (B) (iv) Type I
   Retail Use is that if a citizen wants to be heard, there is no provision for them to be heard if
   they are impacted by a use going in next to their home.

   Mr. Brown said if a staff interpretation for a particular use was challenged that interpretation
   could be taken to the Zoning Board of Adjustment. The Board of Adjustment renders the
   decision and it then becomes binding.

   Mr. Carney made a motion to table TA-2008-07 Section 5.4.3 (7) Home Occupations. Mr.
   Atkins seconded the motion. Mr. Abraham asked if he was tabling the whole amendment or
   just part (F) because there are some things addressed in the amendment that are concerns in
   other areas that are needed right now. Mr. Carney withdrew his motion to table.

   In regard to TA-2008-15 Section 4.2.6 Watershed, Commissioner Carney asked if flood
   zones could be addressed at the same time. Mayor Thunberg said watersheds are specified
   by state statue; flood zones or flood plains are by federal FEMA adopted map. Mrs. Edwards
   said they would address that in a different text amendment at another time.

   Commissioner Carney asked if the amendment to Section 8.4.11 Prohibited Signs would
   include those groups that have a sign on the side of their truck and park it outside. Mrs.
   Edwards said this is addressed in the sign ordinance. It is prohibited.


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                                            Minutes
                                     Board of Commissioners
                                      Monday, July 7, 2008

   Commissioner Rader asked if the “premise” is implying a building or can it be simply a lot.
   For example, even temporary like a Christmas tree sales place or more permanent like a
   nursery with no building on it. Is a premise the plot or is it the building? Mrs. Edwards said
   off-premise is the parcel.

   Mayor Thunberg closed the Public Hearing at 7:25 p.m.

Action: A motion by Mr. Carney, seconded by Mr. Atkins, to adopt TA-2008-07 Section
5.4.3 (7) Home Occupations as amended, excluding (F) was unanimously approved.
(attachment)

Action: A motion by Mr. Carney, seconded by Mr. Houston, to adopt the Statement of
Reasonableness and approve TA-2008-02, TA-2008-03, TA-2008-04, TA-2008-05,
TA-2008-06, TA-2008-08, TA-2008-10, TA-2008-11, TA-2008-12, TA-2008-13,
TA-2008-14, TA-2008-15, TA-2008-16 was unanimously approved. (attachment)

   Commissioner Rader would like to include TA-2008-01 because the example we used fit the
   use we are talking about. We need to rely on our codes and staff.

   Commissioner Rader made the motion to adopt TA-2008-01 as presented and the Statement of
   Reasonableness. Commissioner Abraham seconded the motion. After discussion,
   Commissioner Rader withdrew his motion.

Action: A motion by Mr. Rader, seconded by Mr. Carney, to table TA-2008-01 for further
review was unanimously approved. (attachment)


8. Request – Community Housing/Habitat for Humanity.

   Nydia Ferral, Executive Director of the Community Housing Development Corporation of
   Mooresville/South Iredell and Terry Laney with Habitat for Humanity asked for a reduction
   in water and sewer availability fees for every house they build in Mooresville over the next
   three years. (attachment)

   Commissioner Atkins said there should be opportunities for sponsors to help with this
   request.

   The meeting recessed for 16 minutes.


9. MI-Connection

   The Town of Mooresville was asked by MI-Connection to borrow $12,500,000 to
   complete the upgrades the system has started. The original borrowing for MI-Connection
   was limited at $80,000,000 by the NC Local Government Commission (LGC) in their action
   taken October 2, 2007. Only after that maximum amount was set did Time Warner Cable
   and MI-Connection physically separate the two communication systems. At the time of
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                                     Board of Commissioners
                                      Monday, July 7, 2008

   separation, the number of customers allocated to MI-Connection was greater than the number
   reported to MI-Connection prior to the NC LGC action (13,433 compared to 10,033).
   Though profitable, MI-Connection does not have the capital necessary to both purchase these
   additional customers and perform the required upgrades for the larger system. The
   preliminary work prepared by First Southwest Company indicates it is more economical for
   MI-Connection if the Town of Mooresville borrows these funds rather than the Town of
   Davidson or a split of the issue between the two jurisdictions.

   The interlocal agreement governing MI-Connection allows for the Town of Mooresville to
   issue debt. The agreement requires the Town of Davidson to underwrite any debt should MI-
   Connection be unable to make the required payments. The Town of Davidson would be
   responsible for the share of debt attributed to Mecklenburg County customers counted as of
   June 30, 2008. If any changes to the interlocal agreement become necessary, the Towns of
   Mooresville, Davidson and Cornelius and the County of Mecklenburg must ratify the
   amendments.

   To date $59,741,297.16 of the approved $80,000,000 was spent acquiring the system. MI-
   Connection has requested an additional $4,300,787.19 for working capital and contract
   encumbrances. MI-Connection made its first debt payment in February 2008. The next
   payment (an interest payment in the amount of $1,962,925) is due in August 2008.

   Evan Webster said private investors are prohibited under state law and is not a possibility.

   Junior Miller said to delay would slow down or stop construction for upgrades.

Action: A motion by Mr. Herring, seconded by Mr. Rader, to authorize the Interim Town
Manager and the Director of Administration and Finance to prepare necessary resolutions
and documents to prepare for the issuance of debt for MI-Connection in the amount of
$12,500,000 and authorize the Mayor to execute a letter of engagement with First Southwest
Company to act as the Town’s financial advisor in this transaction was approved with
Commissioners Herring, Rader, Houston and Abraham voting for the motion and
Commissioners Carney and Atkins voting against the motion. (attachment)


10. North Carolina Department of Transportation – Brawley School Road Project.

   An agreement with North Carolina Department of Transportation will allow them to relocate
   Town owned utilities as defined and designed to accommodate the NCDOT Brawley School
   Road Widening Project, R-3833A, scheduled to begin construction in late 2008. The
   estimated cost to the Town is $105,070.00 and will be invoiced to the Town upon completion
   of the R-3833A widening project.

Action: A motion by Mr. Rader, seconded by Mr. Abraham, to approve an agreement with
NCDOT to relocate Town owned utilities as defined and designed to accommodate the
Brawley School Road Widening Project for an estimated cost of $105,070 was unanimously
approved. (attachment)


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                                      Board of Commissioners
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11. Award of Contract – US Infrastructure of Carolina, Inc. (USI)

   An award of contract to US Infrastructure of Carolina, Inc. (USI) in the amount of $300,000
   for engineering services for Development Plan Review. This contract is for plan review for
   Land Development projects for FY 09.

Action: A motion by Mr. Rader, seconded by Mr. Abraham, to award a contract to US
Infrastructure of Carolina, Inc. (USI) in the not to exceed amount of $300,000 for
engineering services for Development Plan Review was unanimously approved.


12. Amendment #2 – Black & Veatch international Company.

   This agenda item was tabled at the meeting on June 2 until the July 7 Board meeting.

   Amendment #2 to the Black & Veatch Engineering Services Agreement for the Raw Water
   Intake Modifications in a not to exceed amount of $39,500 is for engineering services
   ($38,000) and reimbursable expenses ($1,500). This will increase the contract amount from
   $217,000 to $256,500.

Action: A motion by Mr. Houston, seconded by Mr. Rader, to approve Amendment #2 to
the Black & Veatch Engineering Services Agreement for the Raw Water Intake
Modifications project in the amount of $39,500 for engineering services and reimbursable
expenses was unanimously approved. (attachment)


13. Field Order #1 – Black & Veatch International Company.

   Field Order No. 1 as recommended by Black & Veatch International Company for the Raw
   Water Intake Modifications project, Contract No. 74 with T. A. Loving Construction
   Company, is to allocate $143,363.00 of the existing approved contingency of $150,000 for
   the turnkey installation of the screens. (Note: This reallocation of funds will not result in an
   increase in the amount of the contract).

Action: A motion by Mr. Abraham, seconded by Mr. Houston, to approve Field Order #1 to
the Raw Water Intake Modifications project, Contract No. 74 with T.A. Loving
Construction Company, to allocate $143,363 of the existing approved contingency of
$150,000 for the turnkey installation of screens was unanimously approved. (attachment)


14. Appointments to Boards and Commissions.

   This agenda item was continued at the June 23 meeting until the July 7 Board meeting.

   Environmental Protection Commission           Two appointments, Term expires 6-30-11
   Dee Browder*                                  Dennis Strand
   Amanda Rivers-Lucey*                          Jim Franklin Streetman
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                                     Board of Commissioners
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   Lisa Carver                                  John Streb
   Rosetta Maria Crosby                         Michael Douglas Chenard

   * presently serving

   Commissioner Herring stated that Barbara Howard’s seat has been declared vacant as she has
   not met the requirements for attendance.

Action: A motion by Mr. Herring, seconded by Mr. Rader, to reappoint Dee Browder and
Amanda Rivers-Lucey to the Environmental Protection Commission and to appoint Jim
Franklin Streetman for the unexpired term of Ms. Howard was unanimously approved.


15. Award of Contract - LandDesign.

   The Agreement for Professional Services with LandDesign in the amount of $153,010 for a
   Small Area Plan includes the Brawley School Road and I-77 Interchange and a Small Area
   Plan for the proposed Cornelius Road and I-77 Interchange. The study is projected to take
   approximately six to eight months to complete.

Action: A motion by Mr. Carney, seconded by Mr. Abraham, to approve an Agreement for
Professional Services with LandDesign in an amount not to exceed $153,010 for two small
area plans was unanimously approved.


16. Award of Contract – Chas. H. Sells.

   The contract for Professional Services to Chas.H. Sells in the amount of $79,990 is for an
   East-West Connector Alignment/Feasibility Study. The study is projected to take
   approximately one year to complete.

   Maxine Kennerly lives on Rocky River Road. She said this is greatly impacting her life.
   When the Curtis Pond development was approved, their sites were allowed to be put right on
   the road with no setback. When it came time to widen the road for a turning lane, they took
   her and her neighbor’s land to make the turning lane. They were never notified. She wants to
   know if she is going to be notified about what’s going on with this project.

   Mr. Bauer said there are no committed funds. At such point that there is actually committed
   funds, there are statutes and laws that we are required to abide by which would require us to
   have a public process through the design and before the construction of the road.

Action: A motion by Mr. Herring, seconded by Mr. Atkins, to award a contract to Chas. H.
Sells in the amount of $79,990 for the East-West Connector Alignment/Feasibility Study was
unanimously approved. (attachment)




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                                     Board of Commissioners
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17. Consider awarding a design contract to Wirth & Associates of Charlotte in the amount of
    $32,150 for design of a Master Plan for the Dye Creek Greenway. The Dye Creek Greenway
    will connect the downtown area to Bellingham Park along Dye Creek.

   Commissioner Carney would like for direction to be given to the design to look at multiple
   surfaces to entertain functional use and not necessarily just pavement. There are different
   costs to each one so we can entertain different price points also.

Action: A motion by Mr. Carney, seconded by Mr. Atkins, to award a design contract to
Wirth & Associates of Charlotte in the amount of $32,150 for design of a Master Plan for
the Dye Creek Greenway accounting for multiple surfaces based upon functional use as
alternatives was unanimously approved. (attachment)


18. New Business

   Mr. Carney asked staff to look at the policy of relatives of current employees serving the
   Town of Mooresville and bring back a report in August.


19. Closed Session – G.S. 143-318.11
    A. Economic Development - G.S. 143-318.11(a)(4)
    B. Property Acquisition – G.S. 143-318.11 (a)(5)
        Michelle and Scott Eggleston – 431 Linwood Road
        Crescent Resources – Parkertown Road
    C. Consult with Attorney – G.S. 143-318.11(a)(3)
        Duke Energy Carolinas, LLC versus Town of Mooresville
    D. Consult with Attorney – G.S. 143-318.11 (a)(3)
    E. Personnel – G.S. 143-318.11 (a)(6)

Action: A motion by Mr. Abraham, seconded by Mr. Houston, to go into closed session to
discuss economic development, property acquisition, personnel and consult with attorney
was unanimously approved.

MINUTES FOR THE CLOSED SESSION HAVE BEEN RECORDED AND SEALED UNTIL
PUBLIC INSPECTION WILL NO LONGER FRUSTRATE THE PURPOSE OF THE
CLOSED SESSION.

20. Following the closed session, the Board returned to open session.

Action: A motion by Mr. Herring, seconded by Mr. Atkins, authorizing the Mayor to sign
an Offer to Purchase Contract for property owned by Michelle and Scott Eggleston located
at 431 Linwood Road in Mooresville, North Carolina in the amount of $29,525 was
unanimously approved. Such purchase price and all expenses and broker fees related to
this purchase will be paid by the Town of Monroe.


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                                     Board of Commissioners
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Action: A motion by Mr. Carney, seconded by Mr. Atkins, to recuse Commissioner Rader
from the following motion and vote was unanimously approved.

Action: A motion by Mr. Abraham, seconded by Mr. Houston, to approve an Economic
Incentive Agreement with Structure Medical Inc. for an expansion of $3 million in the
amount of $13,200 per year for five years for a total incentive of $66,000 was unanimously
approved. The incentive grant will be reduced proportionally if the investment is less than
$3 million.


21. Mayor Thunberg announced that the Interim Town Manager is initiating the following steps
    to include but not be limited to the following concerning the Cops for Kids program:
    1. The Interim Manager has directed the Chief of Police to remove himself from association
        including financial transactions with the Cops for Kids program.
    2. The Interim Manager has directed that all Cops for Kids records continue to be secured at
        the Town Hall.
    3. The Interim Manager has directed that the Evidence Room at the Police Department be
        placed under the sole supervision and control of Major Carl Robbins.
    4. The Interim Manager is ordering an external audit to be conducted of the Cops for Kids
        program.
    5. The Interim Manager is ordering an inventory of the Police Evidence Room be conducted
        to insure that its integrity is uncompromised.
    6. The Interim Manager will ask for an external investigation into the Cops for Kids
        program by the District Attorney’s office.
    7. The Interim Manager is initiated a complete internal investigation conducted by an
        independent, outside party.
    The Town Board has been advised of this course of action and is adamant that the questions
    around this matter be resolved in a timely fashion to preserve the public trust. It is the
    directive of the Board that the investigation into this matter be under the supervision and
    direction of Maia Setzer, Director of Administration and Finance, who is to keep the Board
    informed of its progress. Any personnel decisions and disciplinary actions will come from
    the Town Manager’s office. All questions and inquiries concerning this matter should be
    directed to Steve Gambill, Town Attorney.


Action: A motion by Mr. Abraham, seconded by Mr. Carney, to adjourn the meeting was
unanimously approved.


The meeting was adjourned at 1:48 a.m.



Janet Pope                                           Bill Thunberg
Town Clerk                                           Mayor


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