Greetings from Utrecht!
I would like to inform you about the application procedures for students selected to study
at Utrecht University in 2011-2012.
Attached you will find the following documents, to hand out to nominated students:
1. Student version of this application information
2. Information sheet Utrecht University
3. Application package (also available at www.uu.nl/exchange):
Course Selection form
Language proficiency form
Application Student ID card
*Important note – Application for University College Utrecht (UCU) or Roosevelt
University College Utrecht (UCU) and Roosevelt Academy (RA) are the international
honours colleges of Utrecht University. They have their own selection procedure, and
students wishing to take courses here will be submitted to these criteria. Both look for
talented and motivated students with a broad interest and good to excellent grades. A
careful selection takes place after all applications have been received. Approval from the
home university does not guarantee exchange students’ acceptance at UCU or RA.
The additional application requirements for UCU or RA are:
- GPA of 3.0 or higher
- Motivation letter in which the student explains why he / she would like to be placed at
UCU or RA (both academic and personal reasons).
UCU has its own campus with academic buildings and student housing. Student rooms
are furnished and meals are provided in a central dining facility. Students who will attend
UCU will be housed on campus.
Please note that Roosevelt Academy is not located in Utrecht, but in Middelburg which is
a 2-hour train ride from Utrecht!
It is not possible to combine courses at UCU or RA with courses at other faculties of UU.
Only an application for a complete semester programme at UCU or RA is possible.
Students are required to take the full-time course load of 4 courses per semester. Please
also note that UCU and RA have a different academic calendar than Utrecht University.
More information can be found on our website www.uu.nl/exchange.
Application deadline for September 2011 (semester 1 and full year)
- April 1, 2011 for students who will need an entrance visa (MVV)
- May 1, 2011 for students who do not need an entrance visa (MVV)
Deadline for February 2012 (semester 2)
- September 1, 2011 for students who will need an entrance visa (MVV)
- October 1, 2011 for students who do not need an entrance visa (MVV)
Once we have received the complete application and it has been checked by our
International Office, we will forward it to the respective faculty/department for official
acceptance. Conditions will be availability and approval of a suitable pre-registered
Students will be notified if changes in course selection are required to have their
application approved. If the application is complete then it usually takes about a month
until we know if the student can be accepted. The student will be informed about this
through email with a copy of the message to the coordinator of the home university.
Before the start of the semester, students will receive information and an invitation for
orientation sessions by e-mail. In due time, the updated orientation programmes will
become available at www.uu.nl/orientation. Pre-departure information is available on our
website www.uu.nl/predeparture .
Utrecht Feel At Home
Along with the notification of acceptance the student will receive information about the
Utrecht Feel At Home (UFAH) services that the university offers. This includes the visa
procedure, housing assistance and the ESN mentor programme.
Application for housing: terms and conditions
Please be sure that your students are aware of the conditions!
An independent housing corporation arranges the accommodation, and the terms and
conditions are rather strict. Therefore we urge students to read the terms and conditions
before applying for housing. It is possible to read the terms and conditions on
The most important matters in the terms and conditions of intermediary services for
temporary housing are the following:
The rental period is for a full semester or full academic year and cannot be
shortened or cancelled once the rental period has started.
Information about housing will be provided after acceptance of the student. The
student will need to register as soon as possible, because rooms are allocated on
a first come first served base.
For more information please read the Information Sheet Utrecht University. Should you
have any further questions, don't hesitate to contact us.
We hope to see you in 2011-2012!
International Office Utrecht University