Oshawa Environmental Advisory Committee (OEAC) - DOC - DOC by EB50e54

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									                                       Meeting Minutes
                                        April 2, 2009

 In Attendance:
 Ray Kissel, Chair               Paul Andre Larose             Alexander Kemp
 Barbara North                   Renee Cotton                  William Cooper
 Ryan Wallis                     Erwin Waldinsperger           Susan Bragg
 Lindsay Code                    Julie Banks                   Joan Kerr

 Regrets:
 William Thurber

 Staff Present:
 Suzanne Elston                  Jennifer Mutton
 Environmental Co-ordinator      Staff Support

 Guests:
 Councillor Joe Kolodzie         Councillor John Henry
 John Presta                     Keith Jones

1. Call to Order

Meeting was called to Order at 7:00 p.m.

2. Approval of Agenda

Moved by: A. Kemp
“That the Agenda for the Oshawa Environmental Advisory Committee meeting, April 2, 2009, be
approved as amended.”
Carried.

3. Disclosure of Pecuniary Interest


There were no conflicts of interest announced.


4. Review of Previous Minutes

P. A. Larose objected to the March 5, 2009 minutes. P.A. Larose indicated that there was no
mention of his motion status monitoring chart.

R. Kissel indicated that he would work with P.A. Larose to resolve the status chart issues.

R. Kissel requested that J. Mutton add the 2009 Motions to the summary attached to the
minutes.
Moved by: S. Bragg
“That the minutes of the March 2, 2009 OEAC meeting be approved, as amended”.
Carried.

5. Water Quality (Presentation by John Presta, Director of Environmental Services,
   Region of Durham

John Presta overviewed the water supply plants throughout the Region of Durham, various
legislation surrounding safe water, regulated ISO standards and the stringent licensing system
under the Drinking Water Quality Management System.

Mr. Presta reported that financing for the supply and demand of water does not come from the
tax base, but from user rates and provincial and federal grants.

Debt requirements, rehabilitation of infrastructure and system expansions are only a few of the
pressures facing the Region of Durham, Mr. Presta reported.

Committee members had an opportunity to ask Mr. Presta questions.

6. Keith Jones - Durham Trails Coordinating Committee Presentation

Keith Jones overviewed the Durham Trails Coordinating Committee mandate; to coordinate and
facilitate a Region-wide trail system utilizing the Waterfront Trail, Oak Ridges Moraine,
TransCanada trail system and the Scugog Trails.

Mr. Jones indicated that the Region-wide trail system will form part of our transportation system
due to growth and Places to Grow legislation in making communities more compact and hopes
that with the new University and College it will change the City demographically with an influx of
youth, education levels and culture of inclusion (e.g. more than YOU on the road).

There needs to be a better public awareness and Mr. Jones proposes public meetings and or
workshops for the residents to gain further knowledge about the trail system via presentation.

7.      Sub-Committee Reports

     a) Special Events

        o   Earth Hour – March 28 @ 8:30 p.m.
             Huge success
             Energy demand was reduced by 7.8%
             Consumption reduced by 10 megawatts (equates to 2,500 homes)

        o   Earth Day – April 22 @ 1:00 p.m. to 8:00 p.m. Legends Centre
             OPG has agreed to fund
             Posters are finalized

        o   Earth Week – April 22 – 28 – Oshawa Centre
             Lindsay & Julie preparing a display for the OC (re-purposing)
             Slides to be prepared for the Service Oshawa television

        o   Energy Conservation Week – May 17 – 23 @ Legends Centre 9 – 5 p.m.
             Volunteers needed
             Ride share program launch for the City
             Challenging 8 other community centres
             Displays concentrating on energy conservation
         o   Fall Film Festival
              Brian Malcolm from Parkwood has agreed to reserve Parkwood for the event,
                 with logistics and fundraising details to be determined
              Members to advise S. Elston or J. Kerr of any film suggestions
              Partnering with K. Anyan to present a cooking show with the likes of Jaime
                 Kennedy and/or Wayne Roberts

      b) Website

         o   RFP was issued
         o   3 proposals were received however none were acceptable based on their proposal
         o   RFP has been withdrawn and S. Elston will meet with two developers by invitation.

      c) Environmental Policy
         o S. Elston brought forward the Environmental Policy to the Environmental Cabinet
         o The Environmental Cabinet had concerns with the wording and recommended that
            the policy be a sustainability plan for a much larger document in future.

8.       Correspondence

Correspondence items were received for information.

9. Other Business

       Updates
        o    For discussion at next meeting: Forming a Trails Sub-committed
       Food Policy Meeting
        o    J. Kerr and B. North attended. Dr. Wayne Roberts was the guest speaker and
             participants shared lots of good ideas
       Accessible Homes Launch
        o    Durham Homes has built the 1st Accessible Green House and hosted its launch
             this afternoon.
       Community Events
        o    A. Kemp reported that the grades 5/6 classes in his daughter’s school are
             encouraging litterless lunches.
        o    S. Elston’s After Earth Hour article appeared in the Toronto Sun, Sunday, March
             29th
        o    Ethanol Facility: Tom Goodeve, Manager of Policy is preparing a report regarding
             the Green Energy Act which will discuss the proposed Ethanol Facility
        o    P. Gostlin Memorial – J. Kerr provided an update
        o    Postcards to the Regional Chair regarding the proposed Incinerator in Clarington
             are being redirected as there have been so many of them


10.    Adjournment:

Moved by:     R. Wallis
That the meeting be adjourned.

Carried.

Meeting adjourned at 9:20 p.m.
Date                                          Motion                                           Responsibility                   Comments                     Completed

                                                                                                                                                             Yes   No
         “THAT the Oshawa Environmental Action Committee recommend to the
2007
         Development Services Committee that prior to the passing of a City of Oshawa
         Pesticide By-law, a public process option be pursued together with Stakeholders,
         Contractors, and the Regional Health Department;

         AND THAT an educational component is made available to the public in relating
         the reasons and strategies for the ban and/or reduction of the use of pesticides in
         the City of Oshawa.
         “THAT the Oshawa Environmental Advisory Committee requests that Oshawa City
2007                                                                                                SE
         Council and the Durham Region Members of Council defer any vote or decision on                         -   Motion tabled by Mayor Gray, Nov 15,
         the preferred site for the Incinerator (Osborne Road, Courtice) until the DRAFT                            2007
         Environmental Assessment under the Provincial Environmental Assessment Act
         has been prepared and circulated for comment to all affected agencies.

         AND FURTHER, that the EA should include all alternatives be reviewed with their
         impact on the surrounding municipalities”.
         “That the Oshawa Environmental Advisory Committee receives the presentation by                         -   Report went to DSC on February 9,
2007     Jeff Brooks regarding Smart Commute, from the Region of Durham;                            SE              2009; going to Council February 23,
                                                                                                                    2009 for endorsement.
         AND THAT the OEAC endorse this motion and refer it to the Commissioner of                              -   Council endorsed Program;
         Development Services to consider the proposal of establishing a Smart Commute                          -   Staff to move forward with next steps
         program within the City of Oshawa;                                                                         and monitor & report back to Council
                                                                                                                    May 2010
         AND THAT, CUPE Locals 250 and 251 are requested to comment as a courtesy to
         their Membership”.
         “THAT the Oshawa Environmental Advisory Committee requests that through the                            -   Will be dealt with as a correspondence
2007     Strategic Initiatives Committee all policies new and/or revised pertaining to the          SE              item and action to be taken at that
         environment be received through the Committee for review and comment, in the                               point
         same manner as the Oshawa Accessibility Coordinating Committee.”
         “That the Oshawa Environmental Advisory Committee requests through the                                 -   S. Elston providing Council/DSC verbal
2007                                                                                                SE
         Strategic Initiatives Committee that Council be requested to keep the OEAC                                 reports at each meeting
         informed with regard to the City Hall Master Plan”.
         “That OEAC recommend to City Council that, Council pass a motion to the                                -   Letter to DSC, May 22, 2008
Apr 08
         Province of Ontario endorsing the Provincial initiative prohibiting the banning                        -   DS-08-196
         of clotheslines;                                                                                       -   Letter forwarded to AMO
         AND THAT, Council forward the motion to the Association of Municipalities
         of Ontario”.
 Date                                           Motion                                          Responsibility                   Comments                     Completed

                                                                                                                                                              Yes   No
         Whereas the Sidewalks in Oshawa are often in an unsafe condition long after a                           -   Letter to DSC, May 22, 2009
Mar 08
         snow fall as a result of:                                                                               -   DS-08-195
          Not being cleared by residents owning adjacent properties;                                            -   Also an Accessibility Issue;
          Being obstructed by snow removed from driveways;                                                      -   Report regarding Snow Clearing went
          Having snow windrows at numerous street intersections that effectively block                              to Community Services on January 20,
            their access; and                                                                                        2009 re the City’s Winter Maintenance
         Whereas we have significant concerns about the impact of City road clearing                                 Program (CS-09-08)
         policies;                                                                                               -   To be implemented for the 2009/2010
                                                                                                                     winter maintenance program
         The OEAC hereby requests the City Administration to promptly address the
         situation by bringing to the attention of Community Services the following issues,
         namely that
          Sidewalk clearing be considered at least as essential as roadway clearing;
          Enforcement of citizens snow clearing obligations be performed;
          A procedure be developed to avoid obstructing sidewalks when clearing
             streets; and
          OEAC be involved in the proposed policies for consultation purposes.
         Whereas the Oshawa Environmental Advisory Committee is aware of the plastic
Apr 08   bottled water concerns;                                                                                 -   Letter to DSC, May 22, 2008
                                                                                                                 -   DS-08-197
         Whereas the use provides a negative image with respect to the City’s municipal                          -   SE met with Purchasing
         water system;                                                                                           -   Recreation & Culture meeting to be
         Now therefore be it resolved that the City of Oshawa take all available                                     arrange re Next Steps
         opportunities to publicize the negative environmental and health consequences of                        -   Report going forward in April
         individual serving size containers of water and other beverages,
         And, to promote economic and environmental savings at all meetings of Council,
         Committees and Sub-Committees by removing individual servings of beverages
         and replace with pitchers; carafes, and bulk containers of beverage and encourage
         the use of reusable cups, mugs and other containers.
         THAT the Oshawa Environmental Advisory Committee request through the                                    -   Issue on-going
May 08
         Development Services committee that staff provide the proper due approval                               -   June 16, 2008 DS-08-242 referred to
         process for the citing of the proposed Ethanol Plant that the Federal, Provincial                           staff for report
         and Municipal Governments must undertake.

         Further, staff investigates the location of other Ethanol plants that are operating,
         the process for which these plants undertook and where within the municipality
         they are situated.
         Whereas there is a need for functional and utilitarian cycling in the City of                           -   City Cycling Network
May 08
         Oshawa, particularly during the mild-weather months;                                                    -   May, 2006 referred to staff for update
                                                                                                                 -   Regional Cycling Plan received
 Date                                           Motion                                            Responsibility                  Comments                     Completed

                                                                                                                                                               Yes   No
                                                                                                                       October 31, 2008
         Whereas such cycling facilities must provide for personal safety by physically                            -   Presented in DS-08-494 on November
         segregating the pathways between motorized vehicles and cyclists;                                             13, 2008
                                                                                                                                               st
         Whereas such facilities must also ensure the personal security of cyclists by                             -   Response estimated by 1 Qtr 2009
         running through built-up and well light areas;
         Whereas the availability of such facilities would lead to tangible environmental,
         quality of life and public health benefits, thus making Oshawa a progressive
         contributor in this area;
         The OEAC hereby recommends that the City Administration instruct Community
         Services to address the issue of making cycling a means of SAFE AND
         FUNCTIONAL TRANSPORTATION by:

         Implementing the Core Link on Athol Street from the Knights of Columbus Park (at
         Farewell St.) in the East, to City Hall (at Centre St.) in the West, with a completion
         date before August 2008.
         That the Oshawa Environmental Advisory Committee requests through the
Sep 08   Development Services Committee that Oshawa Harbour Commission provide                                     -   Letter to DSC September 23, 2008
         copies of their original mandate since being established in the early 1960’s and the
         more recent mandates for the Port Operations, Property Management and
         Industrial/Commercial development and other related compliance to the OEAC for
         review and input.
         That the Oshawa Environmental Advisory Committee recommends to the                                        -   Letter to DSC September 23, 2008
Sep 08
         Development Services Committee that the City of Oshawa undertake a complete                               -   Postponed until construction is
         waste audit of all satellite City-Wide facilities pursuant to the Audit completed                             complete
         internally at City Hall in the Spring of 2007.
         That the Oshawa Environmental Advisory Committee recommend to the                                         -   Letter to DSC September 23, 2008
Sep 08
         Development Services Committee that the Community Services Committee be                                   -   Met with Director, Community Services
         requested to insert a clause in the rental agreements for all Facility Bookings that                          waste staff, new parks contracts have
         Users must source separate their waste during the course of their rental                                      been written to encourage/include
         agreement with the City                                                                                       options, specifically green bin
         “That the Oshawa Environmental Advisory Committee recommend to the Finance                                -   Letter to DSC September 23, 2008
Sep 08
         and Administration Committee that staff investigate the feasibility of utilizing                          -   Corporate Services is working on this
         electronic tax bills for the City of Oshawa residents in an effort to reduce paper                            (IT issue)
         waste.
         That the members of OEAC have identified that all walkways adjacent to the
Nov 08   arterial roads are considered as high a priority as are the roads in regard to snow                       -   To be implemented for the 2009/2010
         clearing.                                                                                                     Winter maintenance program
         That OEAC be provided with a planning process conveying OPA, site plan                                    -
Oct 08
         approval, etc. for expanding Municipal Development into Greenfield lands,
         including both Regional and Municipal roads and related cumulative impact on the
Date                                           Motion                                            Responsibility                  Comments                  Completed

                                                                                                                                                           Yes   No
         environment
         That the Oshawa Environmental Advisory Committee respectfully request through                            -
Dec 08   the Development Services Committee that the Chairperson of the Oshawa
         Public Utilities Commission (OPUC), or his or her representative, be invited to
         address the OEAC on the OPUC’s Conservation plans.
         That the OEAC form a Sub-committee to assist with the design of the PEAC                    ALL          -   RFP coordinated through Purchasing
Jan 09
         website.                                                                                                 -
         That the OEAC request through the Development Services Committee a copy of                   SE          -
Feb 09
         the City’s tree planting plan for 2009 since the City will not be contributing to the
         Earth Day event as in the past.
         That the Oshawa Environment Advisory Committee endorses the Environmental                                -   Environmental Cabinet has
Mar 09                                                                                                                reviewed the document
         Policy Statement and corresponding Environmental Policy for the City of Oshawa;
         And that the Secretary forward the OEAC Environmental Statement and Policy to                            -
                                                                    rd
         the Development Services Committee for the March 23 Agenda requesting their
         support
          That the OEAC fully endorses the work of the Website sub-committee and that the                         -   Proposals came in higher than
Mar 09
          Committee also supports the moving forward with the RFP for the Web Designer.                               expected
                                                                                                                  -   RFP withdrawn

								
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