THE ANSON COUNTY BOARD OF COMMISSIONERS convened for their
regularly scheduled meeting January 6, 1998 at 6:00 p.m. in the Little Theater of the Hampton B.
Commissioners present: Anna H. Baucom, Chair
Ross Streater, Vice Chair
Lee G. Allison
Herman K. Little
Staff members present: Steve D. Carpenter, County Manager
Bonnie M. Huntley, Clerk to the Board
George C. Bower, Jr., County Attorney
James Bennett, Human Resource/Asst. Co. Mgr.
Chairman Baucom called the meeting to Order. She thanked everyone for coming out in
the rain to attend the meeting and is appreciative of their interest. She asked the audience to let her
know if, at any time, they could not hear. The Invocation was observed by a moment of silence.
Approval of Minutes: Motion by Commissioner Little, seconded by Commissioner
Moore, to approve the regular session minutes of December 2, 4, 13 and 23, 1997 and closed
session minutes of December 2, 1997. Motion carried unanimously.
Approval of the Agenda by Commissioners: County Manager Carpenter asked to add a
few items. The first was to call for a public hearing at the February 3 meeting on the financing with
BB&T for capital improvements. This was added to the Consent Agenda as item 3g. He also noted
that yesterday, he received from Social Services, a copy of the Work First Plan for our county. Since
we are a standard county, we have to follow State rules and this is basically the same plan as last
year. Social Services is asking for approval so the plan can be returned to the State by the January
15th deadline. County Manager Carpenter has also just received from ACTS, appointments to their
Advisory Board. After reviewing the list, Commissioner Little noted that two of the appointees do
not live in Anson County and asked that the list be returned to ACTS for further study. It was also
noted when the Board adopted new Rules of Procedure, they included a form that must be
presented when making Board appointments. A copy of the form will be forwarded to ACTS and
this item will be placed on the February Agenda. Some Board members wanted time to review the
Work First Plan and agreed this item would be discussed at the recessed meeting, which was
scheduled for January 12, 1998 at 4:00 p.m. The Clerk will announce the meeting place later.
Chairman Baucom asked to deviate a little from the Agenda Order. There are two
appearances and two presentations to be made to the Board. The Rules call for the meeting to end
at 9:00 p.m. with the last half hour dedicated to hearing Commissioner’s concerns. She asked if the
Board would agree to making the presentations, hearing from the appearances and then skip to item
5, Administrative Matters, after approval of the Consent Agenda. Motion by Commissioner Little,
seconded by Commissioner Allison, to approve said Order. Motion carried unanimously.
County Manager Carpenter called on Marion Ratliff, who recently retired from our Parks
and Recreation department. He presented Marion with a plaque from the County in appreciation of
his years of service. Marion stated the plaque would occupy a prominent place in his home. He
thanked the Board for the opportunity to work with the citizens of the county and to speak open
and frank to them on numerous occasions. Marion noted how rewarding it had been to have an
impact on the emotional and physical well being of our citizens. He thanked each Commissioner
individually, along with the Manager and Clerk.
Chairman Baucom presented Vice Chair Streater a plaque in appreciation for serving as
Chairman from 1995 - 1997. Vice Chair Streater thanked the Board for the opportunity to serve as
their Chairman for those years.
Chairman Baucom noted she had found that serving as Chairman was not as easy as
Commissioner Little and Vice Chair Streater had made it seem.
Consent Agenda: County Manager Carpenter explained that the Board will be awarding
two contracts. One for roofs at DEC and the Courthouse and the other for police vehicles and an
ambulance. John Nassef of EMS favors the alternate bid from Peach State. This is the same
company that supplied our last ambulance and quotes a new 1997 model currently in stock. The
budget amendment for the water department involves the elevated tank in Burnsville. Money was
budgeted last FY but the project was not completed. This is necessary to make the final payment.
The amendment for health is for the WIC General Administration program and involves no county
money. County Manager Carpenter requested $10,000 from contingency for building maintenance.
He reported that they recently spent $6700 on jail plumbing which was unexpected and not
budgeted. They also repaired a leak in the Collector’s office and had a number of other unexpected
expenses. Vice Chair Streater inquired of the EMS write-offs, asking if payment could still be
received on these accounts. County Manager Carpenter answered yes, but to remember that this is
submitted as information only and action will come in February. After discussion, it was discovered
that a bid proposal was missing for roof repair at the Courthouse and this item was removed from
the Consent Agenda. Commissioner Little asked to leave the bid for the DEC, pulling only the bid
for the Courthouse. Board Agreed. Motion by Commissioner Little, seconded by Commissioner
Thacker, to approve the Consent Agenda as presented, minus the contract for roof repair at the
courthouse. Motion carried 6 to 1 with Commissioner Moore opposed.
Consent Agenda: Tax Releases:
Solid Waste Fee Releases:
Dorothy K Little 1997 $ 34.00 Listing error
Marshall Little 1997 34.00 Listed twice
Watt Little Heirs 1997 34.00 Unlivable
Total $ 102.00
Vehicle Tax Refunds:
Scotty L Allen 1996 2.08 Proration
First Union Bank 1997 119.45 Situs
Timothy K Knopp 1997 7.26 Billing error
Joe F Knotts 1996 1.53 Proration
William H Odom 1997 39.84 Proration
John L. Pace 1997 17.52 Proration
Willie G Parson 1996 17.44 Proration
Charles A Wallace 1997 5.36 Proration
Anne B Whitley 1997 3.43 Situs
Total $ 214.63
Vehicle Tax Releases:
Earline Freeman 1997 $ 17.86 Situs
Gladys H Goodman 1997 2.32 Situs
Mattie M Hunter 1996 20.14 Situs
Thomas A Huntley 1997 15.85 Value Adj.
Id L Jordan 1996 54.97 Situs
Claude Knotts 1997 49.14 Situs/Value
Allen Moore 1997 4.46 Value Adj.
Lee M Smith 1996 61.14 Proration
Wiley Teal 1997 13.92 Value Adj.
Barry Tice 1997 39.69 Situs
Anne Whitley 1997 30.27 Situs
Total $ 309.76
Solid Waste Refunds:
Ralph R Griffin 1997 34.00 Listed twice
Property Tax Refunds:
Ida Little 1997 72.64 House burned
Property Tax Releases:
Dawson Consumer 1997 11,184.94 Rebilled/Value Adj.
Dawson Consumer 1997 14,175.70 Rebilled/Value Adj.
Finova Capital 1997 43.68 Listing error
Finova Capital 1997 26.37 Listing error
Finova Capital 1997 15.06 Listing error
Finova Capital 1997 204.19 Listing error
GE Capital 1997 66.11 Clerical error
Huntley-Vernon Farms 1997 1,164.96 Value Adj.
Dorothy K Little 1997 79.74 Listing error
Ida Little 1997 46.98 Listing error
Marshall Little 1997 127.20 Listing error
Pryor Family Limited 1997 105.93 Acreage Adj.
Chong Vang 1997 53.10 Acreage Adj.
West Deep Creek 1997 2,209.84 Bldgs. Exempt
Total $ 29,503.80
Vehicle Tax Adjustments:
Gladys Goodman 1997 $ 2.11 Situs
Mattie M. Hunter 1997 1.87 Situs
Ida L Jordan 1996 5.09 Situs
Claude Knotts 1997 0.75 Situs
Barry Tice 1997 3.68 Situs
Total $ 13.50
Approval of Lilesville Fire District Certification: County Manager Carpenter noted this was requested by
the Department of Insurance.
INITIAL CERTIFICATION OF FIRE DEPARTMENT
WHEREAS, G.S. 118-38 requires certification to the Commissioner of Insurance as to the firemen and fire
departments who serve the citizens of North Carolina within the various cities and counties of our State as a requirement
for eligibility for benefits under the “North Carolina Firemen’s and Rescue Squad Workers Pension Fund Act” and also
the “Law Enforcement Officers, Firemen’s, Rescue Squad Workers’ and Civil Air Patrol Members’ Death Benefits Act”
(143-166.2, (d)), the undersigned certifies to the North Carolina Commissioner of Insurance that:
The LILESVILLE FIRE DEPARTMENT serves the citizens of LILESVILLE RURAL and perform such
functions as protection of life and property through firefighting within County.
The North Carolina Commissioners of Insurance has determined that LILESVILLE RURAL Fire District
which is served by the above named Fire Department, is classified as not less than Class 9 in accordance with rating
methods or insurance classification rules in effect, or by such other reasonable methods as determined by the
The above named Fire Department operates fire apparatus and equipment of a value of Five Thousand Dollars
or more and has the following members:
The above named Fire Department has been approved to serve within ANSON County by resolution adopted
by the ANSON County Board of Commissioners of ANSON County at a meeting held on the 6th day of January, 1998
and the undersigned was directed to execute and forward a copy of same to the North Carolina Commissioner of
s/Steve D. Carpenter, County Manager
Call for Public Hearing for Rezoning Request: Scheduled for 9:00 a.m. February 3, 1998 in the Little
Theater of the Hampton B. Allen Library. Board also scheduled another public hearing at 9:10 a.m. same day for
financing with BB&T.
EMS Write-offs: Presented for information only. Will be presented again in February for approval. Write-
offs total $219,091.45
Purchases: Approved Resolution for purchasing police vehicles and EMS ambulance with low bid being the
alternate bid of Peach State for $63,997. Bids as follows:
Peach State (Alternate) $63,997.
Peach State $67,997.
Wheeled Coach $68,774.
Superior Specialty Vehicles $75,324.
THAT WHEREAS, Anson County, through its duly elected Chairman, Anna H. Baucom, with the consent and
approval of the Board of County Commissioners, has entered into a contract with BB&T Governmental Finance for the
financing of police vehicles and ambulance, respectively, and;
WHEREAS, the said contract, bearing the date of January 14, 1998 qualifies as a tax-exempt obligation of the
County pursuant to the Internal Revenue Code of 1986;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
That the aforesaid contract, bearing the date of January 14, 1998 by and between Anson County and BB&T
Governmental Finance, together with the amounts to be paid thereunder, be and the same are hereby designated as a
qualified tax-exempt obligation of the county for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as
Adopted this 6th day of January, 1998.
s/ Anna H. Baucom, Chairman
s/Bonnie M. Huntley, Clerk to the Board
Approved bids for roof at DEC. Two bids received as follows with the bid going to Piedmont Commercial
Piedmont Commercial Roofing Inc. $28,300.
Due to lack of information, the bid for the roof at the Courthouse was omitted from the Consent Agenda
Approved $10,000 from contingency transferred to building maintenance.
First amendment deals with the elevated storage tank construction in Burnsville. Funding was approved and
budgeted in FY 96/97 but the project was not completed until FY 97/98. This is necessary to make the final payment.
ANSON COUNTY ORDINANCE FY 97/98
BE IT ORDAINED by the Anson County Board of Commissioners that the 1997/98 FY Budget Ordinance
be amended as follows:
Section 5. Expenditures:
Increase Distribution $ 66,455.00
Total $ 66,455.00
Section 6.. Revenues:
Increase Fund Balance Appropriated $ 66,455.00
Total $ 66,455.00
Adopted this 6th day of January, 1998.
ANSON COUNTY BOARD OF COMMISSIONERS
s/Anna H. Baucom, Chairman
ATTEST: s/Bonnie M. Huntley, Clerk to the Board
The next amendment deals with additional funds in the WIC General Administration program at the Health
Department. No new county money.
ANSON COUNTY BUDGET ORDINANCE FY 97/98
BE IT ORDAINED by the Anson County Board of Commissioners that the 1997-98 FY Budget Ordinance be
amended as follows:
Section 1. Expenditures:
Increase Health Program 11-5110-81 $ 2,841.00
Total Expenditures $ 2,841.00
Section 2. Revenues:
Increase All Programs 11-5100 $ 2,841.00
Total Revenues $ 2,841.00
Adopted this 6th day of January, 1998.
ANSON COUNTY BOARD OF COMMISSIONERS
s/Anna H. Baucom, Chairman
ATTEST: s/Bonnie M. Huntley, Clerk to the Board
Richard Pinkston: Mr. Pinkston voiced concern for writing off such a large amount of EMS
bills. He also was concerned that the county was acting too quickly in purchasing a new ambulance
for EMS. Mr. Pinkston referred to the recent transfer of our local hospital to CHS, feeling that in
time they will also acquire the ambulance service and wondered why we were purchasing a new
ambulance when this might happen in the new future. The last issue was the autobody shop being
built at Anson Community College in Polkton. He passed pictures of the site for the Board to
view. He asked why this building was being built on a site that was a hole filled with dirt when the
College had land across the street that was higher. He also voiced his opinion that when voting on
issues relating to the College, the two Commissioners employed by the College should not vote.
Susan Poe: Ms. Poe is employed by Tommy’s Forest Product in Polkton and was asking
permission from the Board to name the road leading to the office the Tommy Howell Sawmill
Road. This was a new issue for the Board since the adoption of the Road Naming Ordinance.
After discussion, it was decided that this was a private road and they could name as they see fit. It
was noted that they would have to buy their own sign for the road and this would not be a county
road that would appear on any county map.
Chairman Baucom called for a five minute recess.
After the recess, Chairman Baucom called on Larry Clay to present the County’s Audit.
Mr. Clay noted our tax levy ended at 96.22% which is a little below last year with an average of
96.47 over the last six years. He stated we are average for the state in collections. Mr. Clay reviewed
several sections of the Audit with Board members. He noted we were able to hold our expenditures
down. Our current undesignated fund balance is $2,401,096 compared to $2,342,979 last year.
Mr. Clay said that overall the county’s budget was in good shape with no findings regarding
grant dollars and with a positive cash flow for the county. He did note that there were some areas
for improvement which are outlined in the audit and management letter. Mr. Clay mentioned that
fund balance dollars had grown by $58,000 in the last year. He noted that in the enterprise funds of
water and sewer, the county had properly maintained accounts but noted that in the modified
accrual basis of accounting, which is the way private business compare their financial records, the
county would show a loss in the water and sewer operations, principally because we were not
funding depreciation on equipment and facilities in those departments. He noted a number of other
issues with reports available in the Clerk’s office.
Mr. Jack Walker spoke on the hospital audit. He noted that the transfer of the hospital had
taken place since the audit and that at the end of the fiscal year, the hospital was in the best financial
shape it had been in years. Cash reserves had increased, outstanding accounts payable had decreased
with general operations on sound fiscal footing. In the interest of time and since the hospital had
been transferred to CHS, Mr. Walker ended his comments on the hospital at this point.
Chairman Baucom called for a five minute break.
After the break, the next item of discussion was Henry Long, Engineer and Jail Repairs.
Mr. Long revisited the slide show shown several months ago, restating what was necessary to make
the needed repairs. They feel confident they have found all the problems and guarantee their work.
They presented their plan in phases, noting construction time for each phase. Mr. Long presented
two construction methods: the design/bid and the design/build. They estimate about 196 days to
complete construction at a cost of $102,000. They did present several alternative plans that would
reduce the construction time. All products used are EPA safe and are not hazardous to our health.
There is a smell to some of the material but nothing that is harmful, just unpleasant. There was a
discussion of how to relocate inmates in the jail. There was much discussion of the issue with the
Board wondering where they would find the necessary funds to complete the project. It was agreed
that the design/build process would be the best. County Attorney Bower was asked to look at the
design/build process and report on how to proceed at the February meeting. The Engineer’s report
was accepted for information as no action was taken. This matter will be discussed again at the
January 12th recessed meeting.
Chairman Baucom presented a brochure on the Legislative Conference in Washington DC
scheduled for February 27 - March 3. Commissioners Allison, Little and Thacker along with the
County Manager will represent us at this conference.
Chairman Baucom mentioned the seminar in Chapel Hill at IOG entitled “Working for
Results as a Governing Board” and encouraged all to attend. It is scheduled for February 19th at the
Omni Europa in Chapel Hill. She noted it would be time well spent. Commissioner Thacker will
Chairman Baucom noted she would be attending a leadership seminar for County Board
Chairs in Raleigh on January 14th. She reminded the Board of the following recessed meetings:
January 12th at 4:00 p.m. in Courtroom #1 and January 26th at 6:00 p.m. at the Polkton Depot. This
will be a joint dinner meeting with the Trustees of Anson Community College.
Commissioner Little asked if any plans had been made for meeting dates for the retreat. It
was noted that the retreats last year were held in March. Most members favored holding the retreat
on Saturdays with Commissioner Thacker feeling that if department heads are invited, a week day
would be best. Chairman Baucom will present a proposal at the February meeting.
Commissioner Moore asked to discuss the Interim EMS position. Currently we have John
Nassef and Brenda Hurst acting as Co-Directors with John being Interim Director of Operations
and Brenda serving as Interim Director of Administration and both are doing an outstanding job.
He has talked with several employees at EMS and they indicated they are well pleased with John and
Commissioner Moore asked the Board to consider giving John the title of Director of EMS. This
would only mean a change in title as compensation would be discussed at budget time. This would
mean that Ms. Hurst would go back to her previous title. Commissioner Moore noted he was not
trying to take anything away from Ms. Hurst, he just feels that if John is Director, if CHS were to
take over the operation, this might secure the job for John. Commissioner McLendon mentioned
that before becoming Interim Director, John was making more money as he was working on the
truck, making overtime and working in the office and he is now making less money than before by
having a set salary with no overtime. Commissioners Thacker and Streater were of the opinion that
if there is no problem, we should leave it as it is. Commissioner McLendon asked the Board to
commend them for a job well done. County Manager Carpenter noted he and Commissioner
Allison have met with CHS on the issue and they will get back in touch with us at a later date.
Chairman Baucom asked that before we get into these discussions, to avoid problems, the Rescue
Squad folks be included in the planning.
Commissioner Moore mentioned the Courthouse parking lot, asking what progress had been
made towards accomplishing what had been decided last January, other than placing the concrete
bumper stops. He wants to see this project completed and after one warning, violators towed at
their expense. County Manager Carpenter noted the Clerk has contacted a class at the High school
about lettering the concrete bumpers. The Clerk noted she felt this might be a good project for a
drafting or art class and contacted the drafting teacher about the project. She has agreed for her
class to take on this project and we are just waiting on them to letter the bumper stops. The Clerk
understands they are making stencils for this and noted she has the spray paint in her office. As far
as the other signs go, the Clerk stated she is just waiting for the authority to complete the project.
Commissioner Thacker would like to see us do whatever is necessary to complete the project.
Commissioner Moore suggested the Board put the Clerk in charge of this project and authorize her
to do whatever necessary to finish the parking lot. Board agreed.
Speaking of signs, Chairman Baucom is of the opinion that the budget includes money to
buy a sign making machine for road signs and asked the status of the purchase. County Manager
Carpenter noted he has asked Vance Gulledge, Utilities Director, at least once a month since August
for the status and again as recent as last week. Vance noted he is assessing different products.
Board asked that Vance appear Monday at the recessed meeting to give a report on signs.
Commissioner Little asked the status of 911. Chairman Baucom noted a team was
appointed last month with Commissioner Moore serving as Chair. Commissioner Moore noted he
plans to call a meeting for January 20, at which time he will divide members into groups to look at
issues such as personnel, equipment, Ordinance, etc. He hopes to have a report for the first retreat.
Commissioner McLendon asked the status of the new phone system for the Law
Enforcement Center. County Manager Carpenter stated he did not know but will check on this.
Commissioner Thacker asked if the construction repairs to the jail would affect the installation, and
wondered if we should hold off until the repairs are completed. County Manager Carpenter noted
the phone system is for the offices and that most of the repair work will be done in the jail and
should not have an affect on installation.
Chairman Baucom asked about proposals for jail food service. County Manager Carpenter
has talked with Mike Smith on the issue but specifications have not been prepared. County Manager
Carpenter reported for information that Dr. Gary Henry is moving his practice out of the county.
He currently handles medical care for our jail and wondered how this would affect us.
Commissioner Streater announced that Hazel Monroe, Social Services Board member,
passed away recently.
Being no further business, motion by Vice Chair Streater, seconded by Commissioner Little,
to recess until January 12, 1998. Motion carried unanimously.
Bonnie M. Huntley
Clerk to the Board
Meeting time: 3 hrs.