Completion of CRB
Disclosure Application Form
Guidance for managers (Schools) V 07 10
A significant number of forms are returned to applicants as they do not contain
sufficient information for the CRB to process the Disclosure, or have been
completed incorrectly. Important: If a form is illegible, or does not follow the
guidelines, it will be rejected by the CRB and a completely new form must
Applicants must complete all of the mandatory information – that is, the
fields marked in yellow - in Sections a, b, c, d and e and all other fields that
are relevant to their application.
If the answer is ‘yes’ to any of the mandatory fields marked in yellow, the
applicant must then go on to complete the rest of the details requested.
Please be aware that, if any required information is missing, the form will
be rejected and the application delayed.
Write clearly in CAPITAL LETTERS using black ink and place only one
letter or number in each box. Leave a blank box as a space between
If any of the fields are not relevant to the particular application, please
leave them blank. Do not strike through any of the sections or state that a
field is ‘not applicable’ or ‘N/A’.
Do not write anything outside the boxes on any part of the form, including
the front page.
Do not place any stickers or stamps on the form, for example address
Do not use correction fluid.
If the applicant makes a mistake when choosing one of the X boxes, place
a cross in the correct box and circle it.
If they make a mistake when writing in their details, put a line through the
mistake and, if enough empty boxes remain in that field, write the correct
information starting in the next available text box to the right. If there is not
enough space, the information should be included instead on an official
Use them to record information that is required but which are not able to fit
in the boxes provided on the application form, such as ‘other names’
combinations and ‘other addresses’.
Follow the same general rules when filling in the continuation sheet that
are outlined here for completing the application form.
Include the application form reference number (located on the front of the
form) along with the applicants name and date of birth on the continuation
sheet to ensure that it can be matched up to their form.
Do not attach anything to the form by any means. Continuation sheets
should be placed inside the relevant application form.
Ensure signatures are wholly contained within the boxes provided.
Tips for completing the new CRB application form
Applicants should pay particular attention to the following when completing the
Area Description What you should do?
Dates Completing Date fields with These fields should be completed as
Be careful not to mistake the second
format MM/YYYY as requiring the
date/month and year
Field Description What you should do?
A20, A22, These fields ask These questions must be answered.
A24 questions about your If you hold any of these documents you
National Insurance must answer YES to the documents in
number, Passport and question and you must provide the
Driving Licence. document details as indicated.
A21 National Insurance Ensure your National Insurance number is
Number in the following format:
Two letters, followed by 6 numbers followed
by 1 letter i.e.
A28 / A29 ISA registration This field is marked as mandatory;
Number however the form will not be rejected if
these fields are left blank as the ISA
registration phase of the VBS has been
halted and no one has an ISA registration
Section B Current Address You must complete full current address
details including town / city, country and
Post Code if you have a UK address
Section C Other Address If you need to complete this section you
must complete all fields for each additional
If you need to use a continuation sheet go
and ensure that you complete all fields on
the continuation sheet
Section D Apply for ISA DO NOT COMPLETE THIS SECTION
registration The ISA registration phase of the VBS
scheme has been halted and as a result
customers cannot apply for ISA registration
at this stage.
Managers should pay particular attention to the above and the following when
completing the form.
Managers must complete the ‘registered body use only’ boxes in sections A
& B to verify the evidence seen
Sections W, X, and Y must not be completed by the applicant
W58, Evidence of Identity The identity checker must complete these
X60 Is the applicant This question must always be answered
applying for a CRB ‘YES’ as you cannot apply for ISA
check? registration only as the ISA registration
phase of the VBS has been halted.
X61 Position Applied For Only the first 30 characters of this field will
used by the CRB – even though the form
allows for 60 - therefore it is important that
you provide the principal role details in
those first 30 characters
X62 Organisation Name Name of school/district. Not Notts County
Council. If you are unable to fit the name in
this box then a continuation sheet must be
used. If you need to use a continuation
sheet go to:
and ensure that you complete all fields on
the continuation sheet.
X64, X65, Enhanced CRB check If you cross the ‘enhanced’ box in X63, you
X66 must answer the following 3 questions
X64, X65 and X66 with a YES or NO to
indicate if you require a check of the
relevant ISA barred lists.
X68 Volunteer applications You must answer ‘YES’ or ‘NO’ to this
question to indicate if the CRB check is for
a volunteer and therefore issued free of
Section Y Statement by DO NOT COMPLETE THIS SECTION
Confirmation of Identity Documents
Can applicant produce any documents from Group 1?
Yes – 3 documents must be seen. One document from Group 1 plus any
two from Groups 1 or 2.
No – 5 documents to be seen and listed on a separate sheet from Group 2
List of Valid Identity Documents:
UK or EU National Identity Card
Identity Card for Foreign Nationals (ICFN)
Driving Licence (UK) (Full or provisional)
-England/ Wales/ Scotland/Northern Ireland/Isle of Man /Jersey; either
photocard or paper (a photo card is only valid if the individual presents it
with the counterpart licence; except Jersey)
Birth Certificate (UK) - issued within 12 months of date of birth – full or
short form acceptable including those issued by UK authorities overseas,
such as Embassies, High Commissions and HM Forces
HM Forces ID Card (UK)
Firearms Licence (UK)
Adoption Certificate (UK)
Marriage/Civil Partnership Certificate
Financial Statement ** - e.g. pension, endowment, ISA
Vehicle Registration Document (Document V5 old style and V5C new style
P45/P60 Statement **(UK)
Mail Order Catalogue Statement*
Bank/Building Society Statement*
Court Claim Form** (UK)
Documentation issued by Court Services*
Utility Bill* - electricity, gas, water, telephone – including mobile phone
contract/bill Exam Certificate e.g. GCSE, NVQ, O Levels, Degree
Addressed Payslip *
Credit Card Statement *
National Insurance Card (UK)
Store Card Statement *
NHS Card (UK)
Mortgage Statement **
Benefit Statement* - e.g. Child Allowance, Pension
Insurance Certificate **
Certificate of British Nationality (UK)
Council Tax Statement (UK) **
Work Permit/Visa (UK) **
A document from Central/ Local Government/ Government Agency/ Local
Authority giving entitlement (UK)*:
e.g. from the Department for Work and Pensions, the Employment Service
, Customs & Revenue, Job Centre, Job Centre Plus, Social Security
One of the following documents from the United Kingdom Borders Agency
(UKBA) (formerly the Immigration and Nationality Directorate – IND) (UK):
Do not use more than one of the following documents
Convention Travel Document (CTD) - Blue
Stateless Person’s Document (SPD) - Red
Certificate of Identity (CID) - Brown
Application Registration Card (ARC)
Immigration Status Document (ISD)
CRB, Disclosure Scotland and ISA Certificate (UK) **
Letter from a Head Teacher *
Connexions Card; including those cards carrying the PASS accreditation
General Medical Council (GMC) Certificate
GMC Registration Certificates now form part of the Group 2 authentication
documentation accepted by the CRB. It should be noted that information on these
certificates becomes outdated rapidly. Up to date information about a doctor’s
registration status can be obtained by checking the List of Registered Medical
Practitioners at http://www.gmc-uk.org/ (new window)
*documentation should be less than three months old
**issued within past 12 months
At least one document must confirm the applicant’s current address and at least
one document must confirm the applicant’s date of birth.
This list is subject to amendment.