CHURCHDOWN PARISH COUNCIL by KSQw5Ts8

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									                         CHURCHDOWN PARISH COUNCIL


MINUTES OF THE MEETING OF THE FULL COUNCIL HELD ON 14TH DECEMBER
2010 AT 7.30 PM IN THE PARISH COUNCIL CHAMBER

Cllr Mrs Jane Attwood                       Cllr Mrs Audrey Ricks
Cllr Bernard Barton-Ancliffe                Cllr Richard Smith
Cllr Mrs Kay Berry                          Cllr Mrs Pearl Stokes
Cllr Mrs Gill Blackwell                     Cllr Richard Taylor
Cllr Leo Fletcher                           Cllr Stephen Wall
Cllr Ken Hodnett                            Cllr Mary Williams

Chairman: Cllr Roy Nutting                  Vice-Chairman: Cllr Bill Whelan

Also present:       Mrs Ruth Warne, Clerk to the Council
                    Mrs Susan Cowley, Assistant Clerk (Minutes)
                    Two Members of the public

358    TO RECEIVE APOLOGIES

358.1 Cllr Greg Ching
      Cllr Mrs Pauline Trayler
      Cllr Rob Vines, County Cllr, Brookfield Division

359    TO STATE ANY DECLARATIONS OF INTEREST

359.1 Cllr Richard Smith, Borough Cllr, Planning Cttee, Excecutive Member CCA
      (Minute 361 and item on Payments Schedule, Appendix B)
      Cllr Mrs Audrey Ricks, Borough Cllr, Planning Cttee (Minute 361)
      Cllr Mrs Pearl Stokes, Borough Cllr, Planning Cttee (Minute 361)
      Cllr Bernard Barton-Ancliffe, allotment holder (Minute 366.2)
      Cllr Richard Taylor, Neighbour of Sweet Haws, Pirton Lane (Minute 361)
      Cllr Bill Whelan, Chairman of Churchdown Neighbourhood Partnership (item on
      Payments Schedule, Appendix B)

360    TO RECEIVE ANY QUESTIONS FROM PARISHIONERS

360.1 None

361    PLANNING

361.1 New Applications

       It was noted that all of the planning application sites below have relevant green
       notices.

       36 Brookfield Road – Single storey extension to side and rear and conversion of
       loft space, including new dormer windows to front and rear. It was noted that



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       there are ground works currently taking place but these are unrelated to the
       planning application. No objection.

       1 Sandycroft Road - Two storey extensions to rear of dwelling to provide
       additional living accommodation. There were concerns regarding parking but
       otherwise no objection.

       5 Chadbournes - Two storey extension to rear of dwelling. No objection.

       Mercedes Benz Of Gloucester, Commerce Road - Erection of detached
       building for the purposes of cosmetic repairs to motor vehicles and dry valeting.
       A Member asked if this was to be a commercial valeting centre as it would have
       a large impact on traffic. There was no objection as long as this is for business
       use only.

361.2 Amended Applications

       Sweet Haws, Pirton Lane - Erection of 3 dwellings (phase 1, plots 1-3) with
       amended access, turning space and finished floor levels (amendment to plots 1-3
       of approved scheme for 5 dwellings granted under planning ref: 08/01237/FUL).
       A Member commented that this development would have a huge detrimental
       effect on the street amenity. The Clerk read out a letter of objection from a
       resident. Members fully concurred with his objections and were also concerned
       regarding yet another access road onto Pirton Lane.

361.3 Correspondence

       Notification of Appeal received re refusal of planning permission at Hazel Barn,
       Greenfields.

362    TO CONFIRM THE MINUTES OF THE MEETING HELD ON 9th NOVEMBER
       2010

362.1 The Minutes were confirmed as a true record.

363    TO RECEIVE REPORTS OF REPRESENTATIVES ON OUTSIDE BODIES

363.1 The following reports were received:

       CCA Executive Cttee - no meeting.

       Churchdown School Sports Hall – roller skating sessions have now ceased
       until 16th January.

       Volume Crime Group – no meeting.

       Glos Airport Consultative Cttee – the representative, Cllr Stephen Wall read
       his report (Appendix A). A Member asked about monitoring of noise levels and
       was told that it is judged on the number of complaints received.

       Glos Market Towns Forum – No meeting. However the representative, Cllr Mrs


                                             2                       Full Council 14.12.10
       Pearl Stokes informed Members that staffing is reduced and therefore the Board
       of Directors will have to do more work to compensate for this..

       Horizons Youth & Community Centre Management Cttee – there was a
       hastily convened Management Committee meeting regarding the cuts but this will
       be discussed later on in the meeting.

364    TO RECEIVE REPORTS OF COUNTY AND BOROUGH COUNCILLORS

364.1 The Clerk read a report from Cllr Rob Vines, County Cllr, Brookfield Division:-

       “The County Council is trying to implement a way of doing things to cope with
       the £108, 000, 000 black hole it is faced with over the next four years.

       Many of the savings and economies will have a knock-on effect to
       Gloucestershire residents and in a perfect world, one may assume that we would
       have encouraged “more of the same.

       Unfortunately this is not a perfect world and although recognising the very real
       implications of the County Council proposals and realising that some residents
       may feel it is a bitter pill to swallow, I support the proposals put forward”.

364.2 Cllr Bill Whelan, County Cllr, St John’s Division. A meeting has taken place
      regarding the cuts and Cllr Whelan thanked other Members for their comments.
      There are consultation meetings regarding the Library cuts but he thought that
      they had not been advertised widely enough. He was also concerned as to who
      would be responsible for running the proposed ‘Link’ Library service as a
      strategic partner was needed.

       He informed Members that a main library (Gloucester) costs £1,240 per day to
       run (£169 per hour) and that Churchdown costs £355 per day (£52 per hour) and
       therefore questioned the rationale for cuts to Churchdown Library as this seems
       to be good value for money.

       He urged Members to assist him in his fight to stop the cuts and emphasized that
       the Parish Council is not ‘resting on its laurels’ on this matter and is being pro-
       active. He asked for as many people to sign the petition as possible.

       He was sad to announce that the County is to withdraw from Horizons Youth and
       Community Centre, and there are to be cuts to Day Centres that are vital to the
       most vulnerable. There are also to be cuts to the Police service.

       He is trying to organize a public meeting at the Community Centre for the 12 th,
       15th, 17th or 18th January from 2pm-5pm and this will be widely publicized. There
       are also leaflets being distributed around Churchdown and in the Churchdown
       Magazine.

       Bishops Cleeve Parish Council has sent a letter to Cllr Antonia Noble, Cabinet
       Member for Library Services asking her to be present at their public meeting and
       she has agreed to attend. However he is still awaiting a response from her
       regarding the cuts affecting Churchdown.


                                            3                          Full Council 14.12.10
       He noted that Friends of Churchdown Library are holding drop-ins at the Library
       on 19th January from 6.30pm-8.30pm.

       Cllr Whelan also informed Members that Churchdown Library has the highest
       footfall in the county per sq m and that the number of visitors has actually
       increased by 6,000 in the last financial year.

364.3 Cllr Mrs Kay Berry, Borough Cllr. She was pleased to inform Members that the
      Waste Strategy has been a huge success in the first six months and that the
      target of 50% recycling for kitchen waste, green waste and the blue bins has
      already been surpassed (55%). There has only been minimal spoil in the
      recycling bins which is excellent although there has been some contamination in
      the green bins with kitchen waste but this is mostly in areas of holiday lets.

       The Borough is looking at shared working with Cheltenham Borough to help save
       money and Cotswold District Council is also looking to work with Tewkesbury on
       their waste strategy as their present contractor's contract expires in 2012.

364.4 Cllr Richard Smith, Borough Cllr. He emphasised that the Borough were trying
      to avoid as many Planning Appeals as they could as they are very expensive. He
      said that the Borough have written to the County to ask them to review how they
      are making the spending cuts, not necessarily the cuts themselves.

364.5 Cllr Mrs Pearl Stokes, Borough Cllr. She said that she had attended a lovely
      Carol Service at Tewkesbury Abbey and lots of the ARRC families attended and
      it was nice to welcome them to the local area in this way.

365    CLERK’S REPORT

365.1 The Clerk was pleased to announce there had been no vandalism over the past
      month.

365.2 The Deed of Grant for the MUGA has arrived for signature and sealing. [The
      Deed was duly signed by Chairman and Clerk.]

365.3 Details of the Decentralisation and Localism Bill have finally been published. The
      central theme is to shift power from Central Government to local communities
      which can be done in various ways although Central Government proposes the
      power to veto ‘excessive’ council tax rises by 'larger' (not further defined).
      Although Members did not object to this they voiced concerns about the proposal
      for a referendum on 'excessive' rises, which could cost more than £10,000 for a
      Parish of this size. The Bill is available for viewing on the internet.

365.4 A meeting took place on the 9th December which she and the Vice Chairman
      attended about the proposed cuts by the County Council and the opportunity that
      this gives to local communities in terms of community asset transfer and running
      more services locally (the 'Big Community Offer').

366    TO NOTE REPORTS OF COMMITTEES AND WORKING GROUPS; TO
       RECEIVE AND RESOLVE ANY RECOMMENDATIONS THEREIN


                                           4                         Full Council 14.12.10
366.1 Highways Committee – 16th November

      The report was presented by the Chairman of the Committee, Cllr Mrs Gill
      Blackwell.

      Draft Revenue Estimates, Minute 324.1 – Members questioned the £4,000
      allocated for grasscutting of the splays and verges. It was suggested that the
      grasscutting be put back to County to save money although some thought it
      would not get cut often enough and could lead to problems with litter and dog
      mess on those areas. After discussion it was proposed, seconded and

      AGREED – that grasscutting of the highways splays and verges revert to County
      responsibility.

      A Member commented that in the current climate with so many budget changes
      imminent that the Daft Revenue Estimates should be agreed at next Full Council
      and the meeting be moved if necessary. After discussion it was proposed,
      seconded and

      AGREED – that the Draft Revenue Estimates be finalised at the next Full Council
      meeting.

      In answer to a question the Clerk advised that the Stakeholder Manager has
      been contacted regarding the planting of trees on the verge outside the Council
      Offices.
366.2 Amenities Committee – 24th November

      The report was presented by the Chairman of the Committee, Cllr Barton-
      Ancliffe.

      Draft Revenue Estimates, Minute 340.1. It was proposed, seconded and

      AGREED – that the Draft Revenue Estimates be finalised at the next Full
      Council meeting.

366.3 Finance & Administration Committee* - 1st December

      The report was presented by the Chairman of the Committee, Cllr Bill Whelan.

      Donation to 'Help for Heroes', Minute 349.1. It was proposed, seconded and

      RESOLVED – that the donation to Help for Heroes be topped up to £2,000
      (funded from the Community Events Earmarked Reserve, s137 grant).

      Campaign of Community Action, Minute 350.1 – Members agreed that a
      campaign against the cuts was imperative. Therefore it was proposed, seconded
      and

      RESOLVED – to spend up to £1,000 on a campaign of Community Action in



                                         5                         Full Council 14.12.10
       respect of proposed cutbacks by the County Council (funded from the
       Community Events Earmarked Reserve, s137 grant).

       Payment of Accounts.

       It was proposed, seconded and

       RESOLVED – that the payments for December including Additional Accounts
       (Appendix B) be accepted.

       A Member questioned the grant for Churchdown Village Infant School and was
       informed that it was for the building of raised beds for the children to grow things
       in.

       Precept. The Clerk read out a paper from GAPTC with advice as to setting an
       appropriate level to deal with the challenges that face local communities. The
       advice is that reserves should not be depleted at this time. There was discussion
       regarding the £50,000 that had been suggested to preserve community assets
       (ie the Library and Horizons) which would equate to £10 per Band D household
       per year on the Council Tax. Due to the Borough discontinuing their Taxi
       Voucher scheme there will be extra pressure on the Parish scheme. This will be
       discussed when the Taxi Voucher Working Group meets in January.

       It was proposed, seconded and

       AGREED – that the Chair, Vice Chair and the Clerk meet to settle the figures
       (including factoring in the £50,000) and put them forward to the next meeting of
       Full Council.

367    TO RECEIVE UPDATE ON PROPOSAL FOR POND AT CHURCHDOWN
       PARK

367.1 Due to concerns expressed by Gloucestershire Airport regarding potential for
      attracting large numbers of birds, the plans have now been revised by Water 21
      to include several smaller ponds rather than one big one.

       It was noted that although the ponds are smaller, they cover roughly the same
       area (together with proposed landscaping and reed beds) as the original scheme.

368    TO CONSIDER LOCAL GOVERNMENT ACT 1972 Section 85 – re Councillor
       failing to attend meetings

368.1 The Chairman announced that Dr Nigel McLoughlin had not attended a meeting
      or given his apologies for more than six months therefore under the above Act he
      is no longer a Councillor for the Parish Council. There are now four vacancies for
      co-option in January.

369    TO DEBATE THE FOLLOWING MOTION:

       ‘We call upon this Council to write to Gloucestershire County Council
       requesting that they re-evaluate the proposed savage cuts to the Library


                                            6                           Full Council 14.12.10
      Service and the Youth Service and especially the cuts to Churchdown
      Library and Horizons Youth Centre’

369.1 After discussion it was proposed seconded and

      AGREED – to accept the motion with the addition of ‘disproportionate’ before
      cuts to Churchdown Library and Horizons Youth Centre.

      The Clerk is to notify the County Council of the above, letters to be sent to the
      Cabinet Members for Youth Service and Library Service, with a copy to the Chief
      Executive. The proposed dates for the public meeting will be included with a
      request that the Cabinet Members attend.

      It was agreed that two separate groups be set up to formulate an action plan, one
      for the Library, one for Horizons. Cllrs Mrs Mary Williams, Bernard Barton-
      Ancliffe and Mrs Audrey Ricks volunteered with Cllr Richard Smith as the lead of
      the Library Task Group. Cllrs Bill Whelan and Roy Nutting will represent the
      Parish Council for the Horizons Group.

370   TO REVIEW ITEMS OF CORRESPONDENCE

370.1 To Note:-

      Jet Age Museum News
      Notification from Borough re precept payments
      Postponement of Police Neighbourhood Consultation Meeting until 13th January
      Action for Market Towns Forum E-newsletter
      Community Composting Meeting 20th December
      Notification re digital switchover
      Town and Parish Council Seminar report
      Natural World
      Wildlife Magazine
      Fieldwork
      Section 137 expenditure: limit for 20111/2012
      Countryside Voice
      Air in G
      Affordable Rural Housing
      Local Council Review
      Gloucestershire Market Towns Forum E-bulletin
      Young Explorers Holiday Club
      Play Ranger report
      Notification re publishing of Glos Waste Core Strategy
      Guidance on community action during severe weather
      Local Councils Update

370.2 For Action:-

      GAPTC - Considerations on the setting of your precept (see Minute 366.3)
      Gloucestershire County Council Electoral Review
      Gloucestershire County Council draft Corporate Strategy and 2011/12 budget
      consultation


                                          7                         Full Council 14.12.10
      Campaign for implementation of Sustainable Communities Act
      Launch of Jubilee People’s Millions Competition (UK)
      Diversion order re ECN 40 - Cllr Mrs Gill Blackwell, Chair of Highways Cttee will
      study this.

371   QUESTIONS AND INFORMATION

371.1 A Member asked if there were any other meetings scheduled for December.
      They were put on the schedule but only if there were any urgent matters.

      It was agreed that there are now no meetings until Finance and Admin
      Committee on 5th January.

371.2 A Member asked how he should go about collecting signatures for the petition
      against cuts. He was advised to stand outside busy shops.


At 10.00pm the Chairman moved and it was agreed to move into Confidential
Session per s 1 Public Bodies (Admission to Meetings) Act 1960.



                                               ……………………………………………..
                                                            Chairman




                                          8                         Full Council 14.12.10

								
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