CHURCHDOWN PARISH COUNCIL
MINUTES OF THE MEETING OF THE FULL COUNCIL HELD ON 14TH DECEMBER
2010 AT 7.30 PM IN THE PARISH COUNCIL CHAMBER
Cllr Mrs Jane Attwood Cllr Mrs Audrey Ricks
Cllr Bernard Barton-Ancliffe Cllr Richard Smith
Cllr Mrs Kay Berry Cllr Mrs Pearl Stokes
Cllr Mrs Gill Blackwell Cllr Richard Taylor
Cllr Leo Fletcher Cllr Stephen Wall
Cllr Ken Hodnett Cllr Mary Williams
Chairman: Cllr Roy Nutting Vice-Chairman: Cllr Bill Whelan
Also present: Mrs Ruth Warne, Clerk to the Council
Mrs Susan Cowley, Assistant Clerk (Minutes)
Two Members of the public
358 TO RECEIVE APOLOGIES
358.1 Cllr Greg Ching
Cllr Mrs Pauline Trayler
Cllr Rob Vines, County Cllr, Brookfield Division
359 TO STATE ANY DECLARATIONS OF INTEREST
359.1 Cllr Richard Smith, Borough Cllr, Planning Cttee, Excecutive Member CCA
(Minute 361 and item on Payments Schedule, Appendix B)
Cllr Mrs Audrey Ricks, Borough Cllr, Planning Cttee (Minute 361)
Cllr Mrs Pearl Stokes, Borough Cllr, Planning Cttee (Minute 361)
Cllr Bernard Barton-Ancliffe, allotment holder (Minute 366.2)
Cllr Richard Taylor, Neighbour of Sweet Haws, Pirton Lane (Minute 361)
Cllr Bill Whelan, Chairman of Churchdown Neighbourhood Partnership (item on
Payments Schedule, Appendix B)
360 TO RECEIVE ANY QUESTIONS FROM PARISHIONERS
361.1 New Applications
It was noted that all of the planning application sites below have relevant green
36 Brookfield Road – Single storey extension to side and rear and conversion of
loft space, including new dormer windows to front and rear. It was noted that
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there are ground works currently taking place but these are unrelated to the
planning application. No objection.
1 Sandycroft Road - Two storey extensions to rear of dwelling to provide
additional living accommodation. There were concerns regarding parking but
otherwise no objection.
5 Chadbournes - Two storey extension to rear of dwelling. No objection.
Mercedes Benz Of Gloucester, Commerce Road - Erection of detached
building for the purposes of cosmetic repairs to motor vehicles and dry valeting.
A Member asked if this was to be a commercial valeting centre as it would have
a large impact on traffic. There was no objection as long as this is for business
361.2 Amended Applications
Sweet Haws, Pirton Lane - Erection of 3 dwellings (phase 1, plots 1-3) with
amended access, turning space and finished floor levels (amendment to plots 1-3
of approved scheme for 5 dwellings granted under planning ref: 08/01237/FUL).
A Member commented that this development would have a huge detrimental
effect on the street amenity. The Clerk read out a letter of objection from a
resident. Members fully concurred with his objections and were also concerned
regarding yet another access road onto Pirton Lane.
Notification of Appeal received re refusal of planning permission at Hazel Barn,
362 TO CONFIRM THE MINUTES OF THE MEETING HELD ON 9th NOVEMBER
362.1 The Minutes were confirmed as a true record.
363 TO RECEIVE REPORTS OF REPRESENTATIVES ON OUTSIDE BODIES
363.1 The following reports were received:
CCA Executive Cttee - no meeting.
Churchdown School Sports Hall – roller skating sessions have now ceased
until 16th January.
Volume Crime Group – no meeting.
Glos Airport Consultative Cttee – the representative, Cllr Stephen Wall read
his report (Appendix A). A Member asked about monitoring of noise levels and
was told that it is judged on the number of complaints received.
Glos Market Towns Forum – No meeting. However the representative, Cllr Mrs
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Pearl Stokes informed Members that staffing is reduced and therefore the Board
of Directors will have to do more work to compensate for this..
Horizons Youth & Community Centre Management Cttee – there was a
hastily convened Management Committee meeting regarding the cuts but this will
be discussed later on in the meeting.
364 TO RECEIVE REPORTS OF COUNTY AND BOROUGH COUNCILLORS
364.1 The Clerk read a report from Cllr Rob Vines, County Cllr, Brookfield Division:-
“The County Council is trying to implement a way of doing things to cope with
the £108, 000, 000 black hole it is faced with over the next four years.
Many of the savings and economies will have a knock-on effect to
Gloucestershire residents and in a perfect world, one may assume that we would
have encouraged “more of the same.
Unfortunately this is not a perfect world and although recognising the very real
implications of the County Council proposals and realising that some residents
may feel it is a bitter pill to swallow, I support the proposals put forward”.
364.2 Cllr Bill Whelan, County Cllr, St John’s Division. A meeting has taken place
regarding the cuts and Cllr Whelan thanked other Members for their comments.
There are consultation meetings regarding the Library cuts but he thought that
they had not been advertised widely enough. He was also concerned as to who
would be responsible for running the proposed ‘Link’ Library service as a
strategic partner was needed.
He informed Members that a main library (Gloucester) costs £1,240 per day to
run (£169 per hour) and that Churchdown costs £355 per day (£52 per hour) and
therefore questioned the rationale for cuts to Churchdown Library as this seems
to be good value for money.
He urged Members to assist him in his fight to stop the cuts and emphasized that
the Parish Council is not ‘resting on its laurels’ on this matter and is being pro-
active. He asked for as many people to sign the petition as possible.
He was sad to announce that the County is to withdraw from Horizons Youth and
Community Centre, and there are to be cuts to Day Centres that are vital to the
most vulnerable. There are also to be cuts to the Police service.
He is trying to organize a public meeting at the Community Centre for the 12 th,
15th, 17th or 18th January from 2pm-5pm and this will be widely publicized. There
are also leaflets being distributed around Churchdown and in the Churchdown
Bishops Cleeve Parish Council has sent a letter to Cllr Antonia Noble, Cabinet
Member for Library Services asking her to be present at their public meeting and
she has agreed to attend. However he is still awaiting a response from her
regarding the cuts affecting Churchdown.
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He noted that Friends of Churchdown Library are holding drop-ins at the Library
on 19th January from 6.30pm-8.30pm.
Cllr Whelan also informed Members that Churchdown Library has the highest
footfall in the county per sq m and that the number of visitors has actually
increased by 6,000 in the last financial year.
364.3 Cllr Mrs Kay Berry, Borough Cllr. She was pleased to inform Members that the
Waste Strategy has been a huge success in the first six months and that the
target of 50% recycling for kitchen waste, green waste and the blue bins has
already been surpassed (55%). There has only been minimal spoil in the
recycling bins which is excellent although there has been some contamination in
the green bins with kitchen waste but this is mostly in areas of holiday lets.
The Borough is looking at shared working with Cheltenham Borough to help save
money and Cotswold District Council is also looking to work with Tewkesbury on
their waste strategy as their present contractor's contract expires in 2012.
364.4 Cllr Richard Smith, Borough Cllr. He emphasised that the Borough were trying
to avoid as many Planning Appeals as they could as they are very expensive. He
said that the Borough have written to the County to ask them to review how they
are making the spending cuts, not necessarily the cuts themselves.
364.5 Cllr Mrs Pearl Stokes, Borough Cllr. She said that she had attended a lovely
Carol Service at Tewkesbury Abbey and lots of the ARRC families attended and
it was nice to welcome them to the local area in this way.
365 CLERK’S REPORT
365.1 The Clerk was pleased to announce there had been no vandalism over the past
365.2 The Deed of Grant for the MUGA has arrived for signature and sealing. [The
Deed was duly signed by Chairman and Clerk.]
365.3 Details of the Decentralisation and Localism Bill have finally been published. The
central theme is to shift power from Central Government to local communities
which can be done in various ways although Central Government proposes the
power to veto ‘excessive’ council tax rises by 'larger' (not further defined).
Although Members did not object to this they voiced concerns about the proposal
for a referendum on 'excessive' rises, which could cost more than £10,000 for a
Parish of this size. The Bill is available for viewing on the internet.
365.4 A meeting took place on the 9th December which she and the Vice Chairman
attended about the proposed cuts by the County Council and the opportunity that
this gives to local communities in terms of community asset transfer and running
more services locally (the 'Big Community Offer').
366 TO NOTE REPORTS OF COMMITTEES AND WORKING GROUPS; TO
RECEIVE AND RESOLVE ANY RECOMMENDATIONS THEREIN
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366.1 Highways Committee – 16th November
The report was presented by the Chairman of the Committee, Cllr Mrs Gill
Draft Revenue Estimates, Minute 324.1 – Members questioned the £4,000
allocated for grasscutting of the splays and verges. It was suggested that the
grasscutting be put back to County to save money although some thought it
would not get cut often enough and could lead to problems with litter and dog
mess on those areas. After discussion it was proposed, seconded and
AGREED – that grasscutting of the highways splays and verges revert to County
A Member commented that in the current climate with so many budget changes
imminent that the Daft Revenue Estimates should be agreed at next Full Council
and the meeting be moved if necessary. After discussion it was proposed,
AGREED – that the Draft Revenue Estimates be finalised at the next Full Council
In answer to a question the Clerk advised that the Stakeholder Manager has
been contacted regarding the planting of trees on the verge outside the Council
366.2 Amenities Committee – 24th November
The report was presented by the Chairman of the Committee, Cllr Barton-
Draft Revenue Estimates, Minute 340.1. It was proposed, seconded and
AGREED – that the Draft Revenue Estimates be finalised at the next Full
366.3 Finance & Administration Committee* - 1st December
The report was presented by the Chairman of the Committee, Cllr Bill Whelan.
Donation to 'Help for Heroes', Minute 349.1. It was proposed, seconded and
RESOLVED – that the donation to Help for Heroes be topped up to £2,000
(funded from the Community Events Earmarked Reserve, s137 grant).
Campaign of Community Action, Minute 350.1 – Members agreed that a
campaign against the cuts was imperative. Therefore it was proposed, seconded
RESOLVED – to spend up to £1,000 on a campaign of Community Action in
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respect of proposed cutbacks by the County Council (funded from the
Community Events Earmarked Reserve, s137 grant).
Payment of Accounts.
It was proposed, seconded and
RESOLVED – that the payments for December including Additional Accounts
(Appendix B) be accepted.
A Member questioned the grant for Churchdown Village Infant School and was
informed that it was for the building of raised beds for the children to grow things
Precept. The Clerk read out a paper from GAPTC with advice as to setting an
appropriate level to deal with the challenges that face local communities. The
advice is that reserves should not be depleted at this time. There was discussion
regarding the £50,000 that had been suggested to preserve community assets
(ie the Library and Horizons) which would equate to £10 per Band D household
per year on the Council Tax. Due to the Borough discontinuing their Taxi
Voucher scheme there will be extra pressure on the Parish scheme. This will be
discussed when the Taxi Voucher Working Group meets in January.
It was proposed, seconded and
AGREED – that the Chair, Vice Chair and the Clerk meet to settle the figures
(including factoring in the £50,000) and put them forward to the next meeting of
367 TO RECEIVE UPDATE ON PROPOSAL FOR POND AT CHURCHDOWN
367.1 Due to concerns expressed by Gloucestershire Airport regarding potential for
attracting large numbers of birds, the plans have now been revised by Water 21
to include several smaller ponds rather than one big one.
It was noted that although the ponds are smaller, they cover roughly the same
area (together with proposed landscaping and reed beds) as the original scheme.
368 TO CONSIDER LOCAL GOVERNMENT ACT 1972 Section 85 – re Councillor
failing to attend meetings
368.1 The Chairman announced that Dr Nigel McLoughlin had not attended a meeting
or given his apologies for more than six months therefore under the above Act he
is no longer a Councillor for the Parish Council. There are now four vacancies for
co-option in January.
369 TO DEBATE THE FOLLOWING MOTION:
‘We call upon this Council to write to Gloucestershire County Council
requesting that they re-evaluate the proposed savage cuts to the Library
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Service and the Youth Service and especially the cuts to Churchdown
Library and Horizons Youth Centre’
369.1 After discussion it was proposed seconded and
AGREED – to accept the motion with the addition of ‘disproportionate’ before
cuts to Churchdown Library and Horizons Youth Centre.
The Clerk is to notify the County Council of the above, letters to be sent to the
Cabinet Members for Youth Service and Library Service, with a copy to the Chief
Executive. The proposed dates for the public meeting will be included with a
request that the Cabinet Members attend.
It was agreed that two separate groups be set up to formulate an action plan, one
for the Library, one for Horizons. Cllrs Mrs Mary Williams, Bernard Barton-
Ancliffe and Mrs Audrey Ricks volunteered with Cllr Richard Smith as the lead of
the Library Task Group. Cllrs Bill Whelan and Roy Nutting will represent the
Parish Council for the Horizons Group.
370 TO REVIEW ITEMS OF CORRESPONDENCE
370.1 To Note:-
Jet Age Museum News
Notification from Borough re precept payments
Postponement of Police Neighbourhood Consultation Meeting until 13th January
Action for Market Towns Forum E-newsletter
Community Composting Meeting 20th December
Notification re digital switchover
Town and Parish Council Seminar report
Section 137 expenditure: limit for 20111/2012
Air in G
Affordable Rural Housing
Local Council Review
Gloucestershire Market Towns Forum E-bulletin
Young Explorers Holiday Club
Play Ranger report
Notification re publishing of Glos Waste Core Strategy
Guidance on community action during severe weather
Local Councils Update
370.2 For Action:-
GAPTC - Considerations on the setting of your precept (see Minute 366.3)
Gloucestershire County Council Electoral Review
Gloucestershire County Council draft Corporate Strategy and 2011/12 budget
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Campaign for implementation of Sustainable Communities Act
Launch of Jubilee People’s Millions Competition (UK)
Diversion order re ECN 40 - Cllr Mrs Gill Blackwell, Chair of Highways Cttee will
371 QUESTIONS AND INFORMATION
371.1 A Member asked if there were any other meetings scheduled for December.
They were put on the schedule but only if there were any urgent matters.
It was agreed that there are now no meetings until Finance and Admin
Committee on 5th January.
371.2 A Member asked how he should go about collecting signatures for the petition
against cuts. He was advised to stand outside busy shops.
At 10.00pm the Chairman moved and it was agreed to move into Confidential
Session per s 1 Public Bodies (Admission to Meetings) Act 1960.
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