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					                                                                   CSC 11.12.2007
                                LISBURN CITY COUNCIL

Minutes of Meeting of the Corporate Services Committee held in the Cherry
Room, Island Civic Centre, Lisburn on Tuesday, 11th December, 2007 at 7.00 pm


PRESENT:                      Councillor Wm Gardiner-Watson (Chairman)

                              The Right Worshipful The Mayor
                              Councillor J Tinsley

                              Deputy Mayor
                              Councillor R Crawford

                              Alderman W J Dillon

                              Councillors R T Beckett, D J Craig, A G Ewart,
                              P J Givan, T J Lunn, P O’Hagan and M H Tolerton


IN ATTENDANCE:                Director of Corporate Services
                              Assistant Director Corporate Services – Miss E Shields
                              Assistant Director Corporate Services – Mr J Gillanders
                              Committee Secretary


Commencement of Meeting

The Chairman of the Committee, Councillor Wm Gardiner-Watson, extended a welcome to
those present at the Meeting and, in particular, to the Vice-Chairman, Councillor P O’Hagan, on
his return from illness. Councillor O’Hagan thanked the Chairman for his best wishes.

1.   Minutes

     Councillor D J Craig referred to an omission in the Minutes with regard to the Council’s
     policy for taking a table at events organised by third parties.

     It was proposed by Alderman W J Dillon, seconded by Councillor D J Craig and agreed
     that, subject to the undernoted amendment, the Minutes of the Meeting of the Committee
     held on the 13th November, 2007 as adopted by the Council at its Meeting held on the 27th
     November, 2007 be confirmed and signed:-

     Page 802 – Item 7.11
     Policy for Council Taking a Table at Events Organised by Third Parties

     The undernoted recommendation be amended to include the Chairman of the Standing
     Committee:-

       (a)     the aforesaid Council policy be amended under the sections referring to
               invitations received by the Council from outside groups and committees from
               outside groups to read that the ‘Mayor and/or Deputy Mayor and the Chief
               Executive (or his nominee) will be invited’.

                                              870
                                                                     CSC 11.12.2007

2.   Apologies

     There were no apologies.


3.   Report of Assistant Director Corporate Services (Mr J Gillanders)

     It was proposed by Councillor A G Ewart, seconded by the Deputy Mayor, Councillor R
     Crawford, and agreed that the report and recommendations of the Assistant Director
     Corporate Services be adopted, subject to any decisions recorded below:-

     3.1        Accounts Processed for Payment

     It was agreed that the undernoted payment of accounts be approved and that the
     Treasurer’s Advice Notes be signed on behalf of the Council:-

                                                                      £
                        Revenue Account                         816,795.23
                        Treasury Account                      2,935,000.00
                                                              ==========
                                                              3,751,795.23
                                                              ==========

     3.2        Financial Statement - Payments and Receipts

     It was noted that the net profiled expenditure for the period ended the 30th November, 2007
     was 1.55% below the approved estimates for the financial year 2007/08.

     The Assistant Director verbally reported that the budget for Official Visits was required to
     be increased by £30,000 by a transfer from the Section 115 budget. This was agreed.

     3.3        Treasury Account - External Temporary Investment

     It was noted that the transactions, as detailed, had obtained retrospective approval on the
     11th December, 2007.

     3.4        2007 Review of Domestic Rating Policy

     The Assistant Director referred to a consultation document in respect of the above which
     had been considered by the Committee at its Special Meeting held on the 21st August,
     2007. Members now noted the contents of the undernoted items of correspondence:-

              a summary of responses to the consultation document which had been received
               from the Department of Finance & Personnel;

              a letter dated the 22nd November, 2007 from the Northern Ireland Local
               Government Association responding to certain points which had been raised at the
               above Meeting.




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                                                                      CSC 11.12.2007
     3.4           2007 Review of Domestic Rating Policy (Continued)

     Alderman W J Dillon gave an assurance that concerns – similar to those expressed by the
     Deputy Mayor that NILGA’s response to the document had not been representative of
     Local Government - had been raised and discussed at a recent Executive Meeting of
     NILGA.

     The Assistant Director (Mr J Gillanders) left the Meeting (7.06 pm)


4.   Report of Assistant Director Corporate Services (Miss E Shields)

     It was proposed by Councillor A G Ewart, seconded by Councillor T J Lunn and agreed
     that the report and recommendations of the Assistant Director Corporate Services be
     adopted, subject to any decisions recorded below:-

     4.1           Bye-Law for the Prohibition of the Consumption of Alcohol in Public Places
                   Department for Social Development Consultation
                   “Review of District Council Drinking in Public Bye-Laws: Draft Legislation”
                   (Closing date: 31st January 2008)

     The Assistant Director verbally reported that the Area Commander at Lisburn PSNI had
     been asked to provide the Council with any comments she might wish to make on the
     above.

     It was agreed that:-

              the content of the proposals as included in the consultation document be welcomed;

              the Committee’s final response to the above consultation document be deferred to
               the next Meeting of the Committee thereby allowing for the receipt of the PSNI’s
               comments thereon;

              information on alleged breaches and number of prosecutions be presented to the
               Committee at its next Meeting.

     4.2           Registration Unit
                   Marriage (NI) Order 2003 and Civil Partnerships
                   Attendance of Registrar – Fees

     It was agreed to recommend that:-

              the fees associated with the attendance of the Registrar to solemnise marriages at an
               Approved Place and those for the attendance of the Registrar to register Civil
               Partnerships at an Approved Place remain as at present, ie:-

                      Monday – Friday         £100.00
                      Saturday                £150.00
                      Bank Holidays           £175.00

              the above fees be reviewed on an annual basis.


                                                 872
                                                                    CSC 11.12.2007



     4.3      Emergency Planning

     The Assistant Director reported on a recent Inter-Agency Emergency Training Exercise
     which had been attended by 120 representatives from a wide variety of Councils,
     organisations and voluntary groups. The exercise had focused on the Council's co-
     ordinating role within the City and had demonstrated how each agency would respond in
     the event of a major emergency within the City.

     In view of the fact that the Council had a role in emergency planning under the Civil
     Contingencies Bill, it was agreed to recommend that Article 29 of the Local Government
     (Northern Ireland) Order 2005 be adopted.

     4.4      Buddy Bear School for Conductive Education, Dungannon

     The Assistant Director referred to the decision of the Committee on the 9th October 2007
     that the Minister for Education be requested to support the prospect of a North South
     Conductive Education Centre of Excellence similar to the Middletown Autism Centre.

     The Committee noted the content of a letter dated the 16th November, 2007 from the
     Minister for Education by way of a response to the above request. The Minister had
     indicated that the education boards were the main providers for such a facility and the
     Assistant Director advised that the Council had already communicated with the boards.

     4.5      Revised Curriculum – Creation and Intelligent Design

     The Assistant Director referred to the decision of the Committee at its Meeting held on the
     11th September 2007 that post-primary schools in the Lisburn City area be asked to advise
     of any plans which they might have to develop teaching material in relation to creation,
     intelligent design and other theories of origin.

     The Committee noted the content of a response dated the 30th November, 2007 from
     Wallace High School, Lisburn on this matter.

     The Deputy Mayor, Councillor R Crawford, and Councillor T J Lunn expressed concern
     about the accuracy of the Council’s decision in this regard as had been conveyed to the
     post-primary schools.

     The Assistant Director (Miss E Shields) left the Meeting (7.12 pm)


5.   Report of Director of Corporate Services

     It was proposed by Councillor D J Craig, seconded by Councillor P O’Hagan and agreed
     that the report and recommendations of the Director of Corporate Services be adopted,
     subject to any decisions recorded below:-




                                                873
                                                                 CSC 11.12.2007



5.1        Council Properties

           5.1.1   Disposal of lands at Lisburn Leisure Park

The Director reported receipt of the valuation for lands at the above location from the
Council’s commercial estate agents and advised that the preparation of the legal documents
for their disposal was underway with a view to such a disposal being advertised early in
January 2008. In line with Council policy, the valuation was not disclosed as such matters
were of a commercially sensitive nature.

It was agreed to recommend that:-

            a team comprising the Chairman and Vice-Chairman of the Corporate Services
             and Leisure Services Committees, together with the Directors of Corporate
             Services and Leisure Services, evaluate any responses to the advertisement
             against the criteria established by the Leisure Services Committee for the
             disposal;

            a further report in this regard be brought to the Corporate Services Committee
             in due course.

           5.1.2   Mandeville Avenue, Lisburn

In view of the fact that the Director was not in possession of all the facts relating to the
potential for the disposal of lands at the above location, it was agreed to recommend that a
progress report be made to the Committee in January 2008.

           5.1.3   Land at Hillsborough Road (East), Lisburn

The Director reported that, further to confirmation from the Council’s legal advisors that
the Council held the relevant lands at the above location in Fee Simple and that there were
no Restrictive Covenants, he had requested the Council’s commercial estate agents to
advise on the most appropriate method of disposal.

The Director verbally reported that a query raised by the estate agents in relation to the
protection of the area by planning policy was being clarified.

5.2        Registration of Electors
           Payment of Council Contribution

It was agreed to recommend that a payment of £10,590.42 be made to the Northern Ireland
Office by the 17th December, 2007 by way of the Council’s assessed contribution towards
expenses incurred in connection with the Registration of Electors.

Councillor P J Givan entered the Meeting (7.18 pm)




                                           874
                                                                 CSC 11.12.2007
5.3        Proposed Upgrade to Council-Wide Telephone & Computer Network

The Director advised of a proposal to upgrade the Council’s current data leased line
network which had been installed for the opening of Lagan Valley Island in 2001. In his
report the Director advised of the features of the upgrade which was estimated to cost a
one-off expenditure of £28,450.00 with annual costs of £66,525.00 across the Council.
Overall this would result in a reduction in annual spend on data and voice communications.

It was agreed to recommend that the upgrade of the network be proceeded with.

It was further agreed that problems associated with the telephone equipment at the Lagan
Valley LeisurePlex be investigated.

5.4        Surplus in the District Fund

Members were reminded that the detail of the District Fund was normally reported to the
first meeting of the Committee which would look at the District Rate Estimates. In his
report, the Director outlined the areas in which the 2006/2007 District Fund balance was
being used.

It was agreed to recommend that the use of the projected District Fund Balance be
considered within the Rates Estimates discussions for the year 2008/2009, the first meeting
of which being scheduled for the 17th December, 2007.

The Director agreed to advise the Committee at its next Meeting as to whether or not the
Laganview Enterprise Centre was yet in operation.

5.5        Relocation of Lisburn Post Office
           Lift Facility

Further to the Meeting of Council held on the 27th November, 2007 the Director reported
that he had sought confirmation from the Royal Mail Group that the possibility of the
provision of a lift at the relocated Lisburn main post office might now exist.

The Committee noted the content of the following communications:-

         a letter dated the 3rd December, 2007 from the Royal Mail Group advising that,
          whilst A & D Thornton owned the premises formerly occupied by Warnock’s
          Pharmacy, they did not own sufficient property to allow for a lift to be provided;

         a verbal communication from the Royal Mail Group confirming that A & D
          Thornton were not intent on acquiring any further property at the above location at
          the present time and therefore the provision of a lift was not possible.

In view of the above, it was agreed to recommend that Postwatch Northern Ireland be
requested to carry out a customer survey on access aspects of the new Lisburn main post
office in the Spring of 2008.

It was proposed by Councillor R T Beckett, seconded by Councillor A G Ewart and agreed
that the Royal Mail Group be made aware of the Council’s concerns at the service levels
associated with the new Lisburn main post office, ie the length of queues, the non-
availability of high demand products, the lack of atmosphere etc.

                                            875
                                                                      CSC 11.12.2007

5.6               Northern Ireland Office – Criminal Justice Reform & Delivery Division
                  Proposed Draft Sexual Offences (NI) Order 2007
                  (Closing date: 5th February, 2008)

It was proposed by the Deputy Mayor, Councillor R Crawford, seconded by Councillor
A G Ewart and agreed that:-

             the South Eastern Health & Social Care Trust be asked to indicate if it was in
              favour of girls aged 12 being prescribed the contraceptive pill or the morning-after
              pill. This information was sought in light of:-

                      the Committee having been made aware that the majority of health trusts in
                       Great Britain would not license a pharmacy if it were not prepared to stock
                       the morning-after pill;

                      the Committee being concerned that the prescription of birth control was not
                       an acceptable way to protect children;

             the Committee’s response to the above consultation document be deferred to the
              next Meeting of the Committee thereby allowing for the receipt of the comments of
              the Trust as referred to above;

             Members respond to the consultation document on an individual basis if they so
              desired.

5.7               Review of Charges – Corporate Services

It was agreed to recommend that the increases in Corporate Services’ scale of
administrative charges, as detailed in the Director’s report, be implemented with effect
from the 1st April, 2008.

5.8               IT Training for Members in the Use of Laptops

Members were provided with a report on the IT Training questionnaire which had been
issued to all Members in October 2007.

It was agreed to recommend that the content of the above report be accepted and that the
recommendations contained therein be accepted, ie that:-

         a further series of training sessions be organised as follows:

                    Microsoft Word (to incorporate letter typing, printing and scanning)
                    E-mail
                    Members Intranet
                    PDA (to be organised through Members’ Services)

         training be not provided in Excel, Access and PowerPoint as these were not required
          by Members in order to use the IT equipment for Council business;




                                                 876
                                                                CSC 11.12.2007

5.8         IT Training for Members in the Use of Laptops (Continued)

      one-to-one training be not organised as feedback from previous training sessions
       indicated that the relatively low number of attendees enabled the trainer to give each
       person adequate attention;

      training be offered to all Members and training sessions be held as follows:-

              Monday, 7th January 2008, 1745 hours – 1845 hours
               Microsoft Word.

              Monday, 3rd March 2008, 1745 hours – 1845 hours
               E-mail and Members Intranet.

      as from the 1st April 2008, all reports to only be available electronically from the
       Members Intranet and that paper copies would no longer be produced by Members
       Services except those for The Right Worshipful The Mayor and the Chairman of the
       Committee in question.

5.9         Transfer of Land at Moira Demesne to Roads Service
            for the Purpose of Additional Public Car Parking

The Committee noted that the Council’s legal documents were with the Roads Service for
signature following which the land would transfer into the ownership of that organisation.

The Director verbally reported that the Roads Service would not sign the Council’s
documents until it had received a communication from the South Eastern Education &
Library Board about the release of their lands.

It was agreed that the SEELB be asked to expedite their response to the Roads Service in
respect of this matter.

5.10        Insurances

            5.10.1 Reports

Details of outstanding claims as at the 30th November, 2007 in respect of Employers’
Liability, Public Liability and Vehicle Fleet Insurances were noted.

It was agreed that the format of the information provided be amended so as to include a
total figure for settled claims.

            5.10.2 Third Party Claims

The present position with regard to allowances paid to employees from 2000 during their
absence occasioned by an accident with a third party was noted.




                                           877
                                                               CSC 11.12.2007

5.11     Conferences

         5.11.1 Members’ Attendance - Expenditure to Date

Members noted the position with regard to the remaining funding for Members’ attendance
at conferences in respect of 2007/2008.

         5.11.2 Officers’ Attendance - Expenditure to Date

Members noted the position with regard to the remaining funding for Officers’ attendance
at conferences in respect of 2007/08.

5.12     Review of Committee Structure

The Director confirmed that the party leaders had been requested to provide details of their
preferred meeting plan and that he would hope to bring forward a report in January 2008.

5.13     Bank of Credit and Commerce International

Further to the Meeting of Committee held on the 11th September, 2007 the Committee
noted receipt of the 6th dividend in the sum of £85,608.58 on the 29th November, 2007.
The Committee noted that the receipt of this dividend had brought the total amount
received to £3,019,310.88.

The Director was commended on his tenacity in pursuing the Council’s claim so as to
maximise its compensation in this matter.

5.14     Relocation of Lisburn Post Office
         Parking for the Disabled

         5.14.1 Roads Service

Members noted the content of a letter dated the 23rd November, 2007 from the Roads
Service advising that the necessary consultative and legislative processes to enable the
following changes would be commenced:-

      existing 4 parking bays for the disabled on the north side of Market Square –
       limiting the stay period to two hours with no return within one hour;

      provision of new parking bay for the disabled at the top of Bridge Street on the
       same side as the Post Office.

         5.14.2 Lisburn Taxi Rank

Members noted the content of a letter dated the 14th November 2007 from the Royal Mail
Group advising of discussions which had taken place with a representative of the Lisburn
Taxi Rank in regard to their release of a taxi space to provide for a dedicated parking bay
for the disabled. It was noted that the Royal Mail Group would be corresponding with the
Roads Service about this matter.



                                          878
                                                                 CSC 11.12.2007



5.15     Army Benevolent Fund
         Fund Raising Concert at Lagan Valley Island – 20th March, 2008
         Request for Waiving of Charges & Provision of Refreshments

Further to the previous Meeting of the Committee, Members noted the content of the
undernoted items of correspondence:-

      letter dated the 1st November, 2007 from the Army Benevolent Fund seeking
       financial support to supply refreshments for the artists taking part in a forthcoming
       fundraising concert;

      the Director’s response dated the 7th November, 2007 advising that, whilst the
       charity event relief of 50% on the normal hire charge would apply, the Council
       would not be able to waive the charges nor to provide the refreshments.

The Director clarified certain information in relation to the request.

5.16     Notice of Motion from Ballymena Borough Council
         Royal British Legion

It was proposed by Councillor D J Craig, seconded by Councillor M H Tolerton and agreed
that the content of a letter dated the 12th November, 2007 from Ballymena Borough
Council regarding a Notice of Motion adopted by that Council to support the following be
endorsed and that the necessary persons advised accordingly:-

      the Royal British Legion in calling on HM Government to honour its lifelong duty
       of care to those making a unique commitment to their country serving in the Armed
       Forces;

      all Service personnel throughout the World, especially the Royal Irish Regiment
       full-time and part-time personnel, as they prepare for deployment to Afghanistan in
       the coming year.

5.17     Estimates 2008/2009
         Special Meeting of Committee with Chairmen & Vice-Chairmen
         of Standing Committees - 17th December 2007

Members were reminded that a Special Meeting of the Committee with the Chairmen and
Vice-Chairmen of the other Standing Committees would be held on Monday 17th
December, 2007 at 5.00 pm in order to consider the draft estimates for 2008/2009.

In his Additional Report furnished to those Members present, the Director advised that the
Meeting of the Strategic Policy Committee at which the draft estimates for the Chief
Executive’s Office would be considered had been re-scheduled to the 2nd January, 2008 at
6.00 pm.




                                           879
                                                                    CSC 11.12.2007



     5.18     Former Mayoral Chain

     The Director referred to the decision of the Committee at its previous Meeting that he
     investigate how best the former Mayoral Chain could be displayed on appropriate
     occasions.

     The Assistant Director Leisure Services (Cultural and Community Services) had identified
     that the Chain could best be displayed on a headless bust in a glass case and he was
     considering how this matter could be addressed so as to ensure security of the Chain yet
     maximising the opportunity for members of the public to view the Chain.

     5.19     Corporate Services
              Schedule of Staff Absenteeism

     It was agreed to recommend that a schedule showing staff absenteeism within Corporate
     Services for the period 1st October, 2006 – 30th September, 2007 be noted.

     5.20     District Policing Partnership

              5.20.1 Schedule of Meetings

     The Committee noted a schedule of forthcoming meetings of the Lisburn DPP which
     included details of venues.

              5.20.2 Resignation – Mr Stephen McGowan

     It was agreed to recommend that the resignation of Mr Stephen McGowan, one of the
     Independent Members on the Lisburn DPP, with effect from the 26th November, 2007 be
     noted.

     The Committee noted that, in accordance with the provisions of the St Andrews’
     Agreement Act 2006, the Lisburn DPP would carry the vacancy created by the above
     resignation until the appointment of independent members would take place which was
     anticipated to be April 2008.


     Additional Report

     5.21     Estimates 2008/2009
              Meeting of Strategic Policy Committee – 2nd January 2008

     Dealt with under Item 5.17.

The Right Worshipful The Mayor, Councillor J Tinsley, entered the Meeting (7.50 pm)




                                              880
                                                                      CSC 11.12.2007

6.   Any Other Business

     6.1        Lagan Valley Island - Catering
                Alderman W J Dillon

     In response to comments made by Alderman W J Dillon, the Director gave an assurance
     that issues regarding the catering franchise at Lagan Valley Island were currently being
     addressed.

     6.2        Post-Primary Education
                Councillor P J Givan

     Councillor P J Givan referred to the recent announcement by the Minister for Education in
     respect of post-primary education arrangements.

     It was proposed by Councillor P J Givan, seconded by Councillor D J Craig and agreed
     that the Minister for Education be:-

              advised of the Council’s concerns regarding the uncertainty for children and their
               parents which her statement on post-primary education had created;

              called upon to remove such uncertainty and to bring forward clear and
               unambiguous detail as to her intentions in this regard;

              asked to advise of the discussions which had taken place with the other political
               parties in the Northern Ireland Assembly and which had resulted in her statement
               on the new arrangements.


After the Chairman had wished those present the Compliments of the Season, the Meeting
terminated at 7.55 pm.




                                                       ___________________________
                                                             Mayor/Chairman




                                                 881

				
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