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HOTEL CORPORATION OF INDIA LTD
CORPORATE PURCHASE SECTION
CENTAUR HOTE, IGI AIRPORT,
NEW DELHI - 110037.
TEL.NO. 25607613, FAX NO. 25654242
TENDER DETAILS
Tender No. DEL/05/2011-12 Date: 29.04.2011
Sub: Tender inviting quotations for Repair of Guest Rooms
at Centaur Hotel, New Delhi.
Hotel Corporation of India Limited, a wholly owned subsidiary of “Air India” invites sealed
quotations in Two Bid system (i.e. Tech.Bid-Part A & Price Bid – Part B) from reputed
contractors for Repair of Guest Rooms at Centaur Hotel, IGI Airport, New Delhi as per
Terms and Conditions mentioned in the Tender Document.
1. Tender details :
1.1 Tender Enq. No. DEL/05/2011-12
1.2 Tender date. 29.04.2011
1.3 Tender Subject Repair of Guest Rooms at Centaur Hotel,
Delhi.
1.4 Last date/time of submission of 06.05.2011 by 1430 hrs.
tender
1.5 Date/time of opening of 06.05.2011 at 1500 hrs.
technical bid
2. Tenderers are requested to submit their quotations as per following documents :
S.No. Particulars Annexure
2.1 Specifications of the Repair of Guest Rooms I
2.2 Certificate for unconditional acceptance of II
terms & conditions of the tender.
2.3 Technical Bid Form- Part A. III
2.4 Price Bid Form Part B IV
3. ESTIMATED VALUE OF THE WORK : RS. 15,00,000.00 (APPROX.) WHICH MAY
INCREASE OR DECREASE AS PER ACTUAL REQUIREMENTS.
4. METHOD OF SUBMISSION OF QUOTATIONS IN TWO ENVELOPE SYSTEM
4.1 FIRST ENVELOPE - “Technical Bid” contents following:-
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(a) Subscribe on FIRST ENVELOPE – Technical Bid for “Tender No. DEL/05/2011-12 Due Date 06.05.2011
and write your Company Name & Address at the bottom of envelope for identification.
(b) EMD by Demand Draft/Pay Order or by Cash equivalent of Rs. 7,500/-. EMD paid by way of Cheque
not acceptable. Please enclose the Receipt/DD in original favoring Hotel Corporation of India Ltd. If
you are depositing Cash then enclose Original Cash Receipt in to this envelope and retain a
photocopy of the Cash Receipt with you.
(c) The Tenderer’s Status form (Annexure II) is enclosed with this Enquiry. The form to be filled in
indicating your Company profile and signed by your authorized representative and to be attached in
the First Envelope – Technical Bid.
(d) Please note that, Tax related concessional forms like 2B/C/3D/D will not be provided by us.
(e) Please mention whether you are registered with NSIC. (For details, visit www.nsic.co.in/go.asp). If
“YES”, please attach a photo copy of “Registration Certificate”. If “NO”, your bid / quote will not be
“Technically rejected”, based on this point.
(f) Please attach photocopy of PAN Card.
(g) Mention all present Taxes, Excise, Octroi, which you have considered, their percentage and Amount in
Rupees. Also mention transportation charges, handling charges, packing charges etc.
(h) Please confirm that the total amount mentioned in the Commercial Details includes all the taxes, excise,
octroi and any other cost due to packing, transportation, handling, insurance etc.
(i) Please confirm that the quote / price for all the ITEMS has been mentioned in the “Price Bid.”
(j) Please confirm that the amount mentioned, in the Price Bid (Kept in the “Envelope Two”) is
unconditional in nature. Accordingly, it shall be treated as “Unconditional Offer”.
(k) Please confirm that the price is not to be mentioned in the Technical Bid.
(l) The format of Declaration/Acceptance undertaking (Annexure I) is also enclosed with this enquiry.
The same should be signed by your authorized representative and attached with Technical Bid.
Note: As part of/along with your Technical Bid, please submit Registration Certificates, Trade and
Industry Accreditation, if any as applicable. HCI may visit the facility of Bidders to assess suitability
as part of Technical Evaluation of bids.
4.2 SECOND ENVELOPE– “Price Bid” will have following:-
(a) On the SECOND ENVELOPE – write “Tender No. DEL/05/2011-12 dated 29.04.2011. Due date
06.05.2011 and also mention your Company’s Name & Address at the bottom of the envelope.
(b) Please fill up enclosed Price Bid Form (Annexure III) and keep in the Second Envelope– Price Bid. The
Price Bid must be signed by your authorized representative bearing Company Stamp.
(c) Alternatively you can use your Company letter head for Price Bid but it has to be typed in the
manner/format shown in our Price Bid Form.
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5. CORRECTIONS / OVERWRITINGS IN BIDS: Bidder needs to sign at all these places
5.1 THE TWO SEPARATE SEALED ENVELOPES (i.e. ONE ENVELOPE FOR THE TECHNICAL DETAILS, AND
SECOND ENVELOPE FOR THE PRICE DETAILS) MAY BE INSERTED IN A MASTER ENVELOPE
SUPERSCRIBED WITH “BID FOR TENDER ENQ. NO. DEL/05/2011-12 DUE FOR OPENING AT
1500 HRS. ON 06.05.2011 and should be submitted at the following address up to 1430 hrs. on or
before 06.05.2011.
EXECUTIVE MANAGER,
CORPORATE PURCHASE SECTION,
HOTEL CORPORATION OF INDIA LTD.,
CENTAUR HOTEL,
IGI AIRPORT,
NEW DELHI-110037.
6. QUALIFICATION CRITERIA OF BID – BID MAY BE REJECTED, BASED ON ANY ONE OF THE
FOLLOWING REASONS :
(a) Only single Envelope (Technical Bid or Commercial Bid) received.
(b) Details received by fax.
(c) Unsigned Offer.
(d) If you mention Total Amount in “First Envelope – Technical Bid”. (Total Amount must appear in
Annexure IV only).
(e) If your Organization does not have “PAN” issued by Income Tax authority.
(f) If the list of your existing Customers is NIL for this Item.
(g) If the bidder has not quoted for all the Items mentioned in this “Purchase Enquiry”.
(h) If the EMD (Bank Draft or Cash Receipt) is not kept in the first envelope.
7. CLARIFICATIONS:
a) For any technical clarification please contact:
Senior Manager – Engineering,
Centaur Hotel,
IGI Airport-II,
New Delhi-110037.
Tel.No. 25607600
NOTE: Managing Director – Hotel Corporation of India reserves the right to accept
or reject, in part or whole, any or all tenders received without assigning
any reasons whatsoever.
You are requested to confirm your intention to quote or regret to Corporate Purchase,
Centaur Hotel, Hotel Corporation of India Ltd.
Sd/-
(S.P.Mukhopadhyay)
Exec. Manager-Catering (CP)
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ANNEXURE-I
HOTEL CORPORATION OF INDIA LIMITED
SPECIFICATION FOR REPAIR OF GUEST ROOMS
AT CENTAUR HOTEL, DELHI.
1. Place of work:
The work is to be carried out in the Guest Rooms, Corridors, Shafts etc. of Centaur
Hotel, New Delhi.
2. Scope of work:
a) The Contractor will provide necessary materials and scaffolding wherever required.
b) The work is inclusive of all labor, materials, hardware’s, tools, special equipments,
tackles, modifications etc. all complete for satisfactory job completion.
c) Rates quoted will be inclusive of all taxes, levies, duties, labor and transportation
charges, tools, tackles, hard wares, etc. all complete.
d) The rates quoted shall be valid for a period of One Year.
e) The work includes removing old false ceiling, wall tiles, floor tiles, Pipes, Canvas
connection of FCU, Pipe insulation, and taking out the malba/unserviceable/old items
of the work outside the hotel and dumping at the approved municipal dumping place.
Supply, installation Testing Commissioning of Tile,WC, plaster, false ceiling,
pipeline(including welding and testing), FCU’s pipelines, FCU Canvas etc.
f) Rates to be inclusive of supply and applying one coat red oxide and two coats enamel
paint in approved colors on all pipes...
g) Rates to be inclusive of supply and fixing suitable support clamps every 3 meters for 65
mm pipe in shafts.–
h) All dimensions given are approximate and contractor should take the actual
measurement as per site requirement and fabricate accordingly...
i) The approved make of valves are make Audco, Leader, Zolta. The approved makes of
EWC are Parry ware, Hindustan, Somany. The approved make of Divator, Wash basin
mixer, Health faucet, Bottle trap, Flush valve, Angle valve are Jaquar, Parko, Gem.
The approved makes of pipes Tata, Jindal, TBPI.
j) All the Pipes, ply, wires to be of ISI mark quality.
3. Terms of Payment:
a) 50% against delivery of materials at site.
b) 40% after satisfactory completion of works.
c) 10% after satisfactory completion of defects liability period of 1 year.
d) The bill is to be submitted within the 45 days from the date of completion of the work
otherwise bill not be accepted in any case.
e) During the defect Liability Period of 12 months, cost of materials & labor will be borne
by the Contractor.
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4. General Terms & Conditions:
a) Power & Water Supply:
Power & Water supply will be made available at one point free of cost and cost of
all further extensions will be borne by the Contractor.
b) No escalation clause is applicable for this work.
c) All safety precautions will be strictly adhered to at site and all the workmen will also be
made aware of the safety precautions and fire fighting norms by the Contractor. The
workmen should wear safety belt & safety helmet during the work.
d) The Contractor will ensure that proper fire fighting arrangements viz: fire
extinguishers, sand buckets, etc. are available at site.
e) The Contractor will strictly adhere to the Security Rules & Regulations of the Hotel and
obtain necessary gate passes, entry permit, etc. from its Security Department.
f) The defect liability period will be for a period of one year from the date of handing over
of the completed works.
g) The Contractor will indemnify HCI against any theft, loss or damage to any of its
property during the course of installation. The Contractor will also indemnify HCI
from loss of life or accidents at site to their workmen during the course of installation.
h) The decision of GM-Technical, HCI will be final in case of any dispute.
i) All the work will be carried out as per the laid down norms and procedures of the
related statutory bodies or Govt. Institutions wherever required and available.
j) All materials required for this work are to be checked-in through the Security
Department of the hotel, and the Security checked-in Receipts to be accompanied with
the bills.
k) Work to be carried out on priority even during night hours and shut down to be taken in
coordination with Engineering Dept.
l) Statutory deductions for ESI, PF, and IT etc. will be done from the bills.
m) As it is running hotel works/Shutdowns to be carried out in coordination with working
sections such as to create minimum interruptions.
5. Virtual Completion:
The work shall not be considered as completed until the same are certified, in writing,
by the Engineer-in-charge of this work that they have been virtually completed and the
Defects Liability Period shall commence from the date of such virtual completion
certificate.
6. Engineer-in-charge:
The Sr. Manager-Engineering of the Centaur Hotel shall be the Engineer-in-charge of
this work.
7. Time Period for completion: 21 days from the date of receipt of PO/LOI.
8. Liquidity Damages:- Incase of delay the work, a penalty @1% per day subject to
maximum 10% will be deducted from the bill of the incomplete portion of work.
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9. Prequalification Criteria: The Contractor should have completed during the last five
years:
1) a) One similar completed work costing not less than amount equal to
80% of the estimated cost.
OR
b) Two similar completed works costing not less than amount equal to
50% each of the estimated cost.
OR
c) Three similar completed works costing not less than amount equal to
40% each of estimated cost.
2) The contractor should have financial turnover during the last 3 years ending
31-03-2010 at least 30% of the estimated cost.
* * *
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APPENDIX HEREINBEFORE REFERRED TO
1. Defect Liability Period : Twelve Months.
2. Date of Commencement : As per the date of receipt
Of PO.
3. Time of Completion of the work : 21 Days from the date of
Receipt of PO.
4. Liquidated Damages : 1% per day subject to
Maximum 10% will be
Deducted on the incomplete
Portion of the work.
------------------------------ -------------------------------
EMPLOYER CONTRACTOR
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ANNEXURE –II
ON TENDERER’S LETTER HEAD
CERTIFICATE
To,
The Executive Manager - CP
Corporate Purchase Section,
Hotel Corporation of India Ltd.,
Centaur Hotel,
IGI Airport,
NEW DELHI – 110037.
Sir,
It is certified that we have studied and understood the terms and conditions of the tender
for Repair of Guest Rooms at Centaur Hotel, IGI Airport, New Delhi.
There are no hidden costs to Hotel Corporation of India Limited over and above that
indicated in the Annexure-III (Price Format).
The benefit of reduction in statutory taxes/ levies, if any, arising during the term of the
contract, if awarded in our favour, would be passed on to Hotel Corporation of India
Limited.
AUTHORISED SIGNATORY
COMPANY SEAL
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ANNEXURE III
TECHNICAL BID FORMAT
TENDER NO. DEL/05/2011-12
1 Name of Contract
2 Name of the Bidder / Co.
3 Address
4 Telephone No. / Mobile No.
5 Fax No.
6 Email ID
7 Name of Contact Person
8 The bidder must be in this or Required Documentary proof submitted
similar business for Repair Yes / No
of Guest Rooms for the last
three years.
9 Attach photo copy of latest
Income Tax Return
10 Sales Tax / TIN Number
(Attach photo copy)
11 Attach photo copy of Annual
Turnover for last two years
12 Certificate accepting all the Certificate accepting all the terms and conditions unconditionally of the
terms and conditions tender on the Bidder’s letter head in the format as given at Annexure- I
unconditionally of the tender enclosed
on the Bidder’s letter head in YES / NO
the format as given at
Annexure- I. YES / NO
13 Number of Employees SKILLED UNSKILLED
14 Details of institutional
Customers.(Please attach
proof)
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15 PAN OR PF NO. (Please
attach photo copy)
16 Mention all types of taxes
considered/applicable i.e.
VAT, Octroi, transportation,
handling charges, insurance,
etc. and their percentage.
17 Are you registered with
N.S.I.C.? (For details, visit
www.nsic.co.in/go.asp ) If
yes, please attach photo
copy.
18 Attach photo copy of latest
Electric Bill of your
Organisation.
AUTHORISED SIGNATORY & COMPANY SEAL
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HOTEL CORPORATION OF INDIA LTD.
PRICE BID FORM
ANNEXURE - IV
TENDER NO. DEL/05/2011-12
Price Bid for Repair of Tiles, WC, Plaster, False Ceiling, Bathrooms,
Fire Pipelines, FCU’s Pipelines, FCU Canvas etc. at CHDA
Sl. Description Qty. Unit Rate Total
No. (Rs.) Amount
(Rs.)
1 Replacement/repair of the false ceiling
including supply & fixing Water proof
ply one side teak 6mm thick, Kail wood
for frame ,nails etc. as required at site
and disposing off the malba/old
materials. Make Kit Ply, Duro, Century 175 Sq.m
etc.
2 Supply & fixing shaft door with shutter
door frame 2nd class teak wood and door
shutter size minimum 35mm thick
Duro, National, Century etc. size 2 x
0.80 meter as per existing size with 3
Nos. brass hinges and locking
arrangement door frame covering on 16 Sq.m
frame beading
3 Dismantling of 65mm MS pipeline in
shafts from service floor to fourth floor
and disconnecting ¾ inch sprinkler
branch pipe from shafts to guest room
passage and. disposing off the 212 Meter
malba/old materials.
4 Supply and fixing C Class Tata, Jindal
MS 3.65mm thick pipe with fittings,
tee, bend, socket etc. as per existing
size and shape from service floor to
fourth floor and connecting the ¾ inch 212 Meter
sprinkler branch pipe
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5 Supply and fixing ¾ inch C Class 300
mm pipe length connecting 65mm pipe
of shafts with ¾ inch sprinkler room 48 No
branch pipes
6 Supply and fixing air release valve ¾ 12 No
inch with socket, MS Nipple, etc.
7 Demolition of ¾ inch MS pipeline
aprox 7.5 Meter for each FCU with 45 No
insulation and. disposing off the
malba/old materials.
8 Supply and fixing dead plugs or dead
caps/ blank/dummy ¾ inch including
necessary hardware(wherever valves 20 No
not holding) and removing after job
completion.
9 Supply and fixing ¾ inch MS C Class
pipe (approx 7.5 Meter for each FCU) 45 No
from main shaft pipe to guest room
FCU`s
10. Supply and fixing Nitrile rubber cold
insulation over the ¾ inch FCU pipe 45 No
line(7.5 Meter for each FCU)
11. Dismantling/Repair of wall including
brick work (S.No. 15 to 18 above) and
plastering for FCU pipe works in shafts 45 Jobs
complete with materials and. disposing
off the malba/old materials
12 Supply of canvas connection of FCU in
double layer water proof cloth with 24
gauge GI Sheet frame aprox. size
920mm X 250mmof both side faces and 45 No
length 200mm(clothe) as per site
requirement
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13. Disconnecting/Demolition of canvas
connection and modifying/refixing new 45 No
as per item S.no 20 above and.
disposing off the malba/old materials.
14. Supply and fixing EWC chair type wall
hanging Make parryware code no
co2611 cat no.090124251A or
equivalent white with seat cover ultra 15 No
white standard make cat noC08071 or
equivalent
15 Supply and fixing Single lever mixer for
bath and shower Cat no.OPL-15075 15 No
make Jaquar or equivalent
16. Supply and fixing Wash basin mixer
single lever with pop up system Cat 15 No
no.15051,Make Jaquar or equivalent
17 C.P. Angle valve 15mm C.N.053 make 30 No
Jaquar or equivalent.
18 Supply and fixing dead plug/dead cap, 15 No
15mm heavy duty
19. Bottle trap complete 32 mm 15 No
C.No769,Make Jaquar/equivalent
20 Supply and fixing Flush valve
concealed 32mm size control cock long
operating lever C.P.wall flange Cat 15 No
no.1051 make Jaquar/equivalent
21 Supply and fixing cement plaster
finished with a floating coat of neat
cement of mix 1:3 (1 Cement: 3 Fine 200 Sq.m.
Sand) DSR- 13.9.
NOTE:
1) Total amount shall include work contract tax, VAT, Excise and other costs due to packing,
Transportation, handling, insurance and installation, etc.
2) Do not attach any other sheet to this Annexure.
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3) THE TENDERERS ARE ADVISED TO ENSURE THAT THE PRICES AND OTHER DETAILS ARE FILLED
IN CORRECTLY AND COMPLETELY IN THE ABOVE FORMAT. SUBMISSION OF INCORRECT OR
INCOMPLETE INFORMATION, AND / OR SUBMISSION OF THE ABOVE FORMAT WITH ARITHMETICAL
ERRORS IN COMPLIATION OF THE DATA WOULD BE AT THE TENDERER'S SOLE RISK AND THE
DECISION OF HCI IN SUCH CASES WOULD BE FINAL AND BINDING.
COMPANY SEAL
SIGNATURE
NAME
DESIGNATION
MOBILE NO.
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