Get documents about "2009 06 09 agenda
Document Sample
The Corporation of the City of Kawartha
Lakes
AGENDA
________________________________________________________________________
REGULAR COUNCIL MEETING
DATE: TUESDAY, JUNE 9, 2009
CLOSED SESSION COMMENCING AT 1:00 P.M. – VICTORIA ROOM
OPEN SESSION COMMENCING AT 2:00 P.M.
COUNCIL CHAMBERS
CITY HALL
26 FRANCIS STREET, LINDSAY, ONTARIO, K9V 5R8
MEMBERS
Mayor R. McGee (Chair)
Councillor R. Ashmore
Councillor G. Campbell
Councillor P. Cziraky
Councillor D. Elmslie
Councillor D. Hodgson
Councillor G. James
Councillor A. Luff
Councillor D. Marsh
Councillor G. McGregor
Councillor P. O’Reilly
Councillor L. Robertson
Councillor H. Robinson
Councillor S. Strangway
Councillor D. Villemaire
Councillor P. Warren
Councillor E. Yeo
MEETING # CC2009-20
CC2009 - 20
COUNCIL AGENDA
TUESDAY, JUNE 9, 2009
Page 2 of 11
1.0 CALL TO ORDER
2.0 ADOPTION OF CLOSED SESSION AGENDA
3.0 DISCLOSURE OF PECUNIARY INTEREST IN CLOSED SESSION ITEMS
4.0 CLOSED SESSION
4.1 Privileged and Confidential Closed Minutes CC2009-20.4.1
Regular Council Meeting, May 26, 2009
Municipal Act, 2001 s.239(2)(b)(d)(e)(f)
4.2 Vincent Germani, Business Development Officer ED2009-013
Personal Matter about an Identifiable Individual – Appointment to BDAB
Municipal Act, 2001 s.239(2)(b)
4.3 Confidential Attachment to Report T-FIN2009-037 CC2009-20.4.3
Municipal Act, 2001 s.239(2)(g)
4.4 Donna Villemaire, Councillor VERBAL
Personal Matter about an Identifiable Individual
Municipal Act, 2001 s.239(2)(b)
4.5 Jane Lunn, CAO VERBAL
Personal Matter about an Identifiable Individual
Municipal Act, 2001 s.239(2)(b)
5.0 OPENING CEREMONIES
5.1 Call Open Session to Order
5.2 O Canada
5.3 Moment of Silent Reflection
5.4 Adoption of Open Session Agenda
6.0 DISCLOSURE OF PECUNIARY INTEREST
CC2009 - 20
COUNCIL AGENDA
TUESDAY, JUNE 9, 2009
Page 3 of 11
7.0 MATTERS FROM CLOSED SESSION
8.0 PUBLIC INFORMATION
8.1a Presentations
8.1b Invited Guests (Quarterly Basis)
8.2 Notices and Information by Members of Council and Staff
8.2.1 Council
8.2.2 Staff
8.3 Notice of Motion
9.0 DEPUTATIONS
9.1 Megan and Newton Western CC2009-20.9.1
Hyler Line, Somerville Township
9.2 Ruth Barrett & Dillon Robichaud CC2009-20.9.2
Lindsay-Nayoro Twinning Committee
40th Anniversary Celebrations
Student Exchange Program
Citizen’s Delegation to Nayoro
10.0 CONSENT MATTERS
RESOLVED THAT all of the proposed resolutions shown in Section 10.1 and 10.2 of the
Agenda and prefaced with a “C” be approved and adopted by Council in the order that they
appear on the agenda and sequentially numbered.
10.1 Correspondence and Petitions
10.1.1 Brent Spence, Rogers Wireless, Site Acquisition Specialist CC2009-20.10.1.1
Proposed Rogers Wireless Telecommunications Tower
Part Lots 18 & 19, Concession 1, geographic township of Manvers,
City of Kawartha Lakes, 156 Sandaraska Road, Pontypool
CC2009 - 20
COUNCIL AGENDA
TUESDAY, JUNE 9, 2009
Page 4 of 11
C RESOLVED THAT the correspondence from Brent Spence, Rogers Wireless, Site Acquisition
Specialist, regarding a proposed Rogers Wireless Telecommunications Tower located at Part
of Lots 18 & 19, Concession 1, geographic township of Manvers, City of Kawartha Lakes, 156
Sandaraska Road, Pontypool, be received.
10.1.2. Ron Ashmore, Councillor CC2009-20.10.1.2
Petition – Snug Harbour Road – New Asphalt
C RESOLVED THAT the correspondence and petition submitted by Councillor Ashmore
requesting that Snug Harbour Road be reconstructed with new asphalt from City Road 36 to
Pleasant Point Road, be received.
10.1.3 Ric McGee, Mayor
Funding Application – Salute to Heroes – Past and Present
C RESOLVED THAT Council confirm their support for the Mayor to sign the funding application
of the Salute to Heroes – Past and Present Committee to the Community Futures
Development Corporation.
10.1.4 Ric McGee, Mayor CC2009-20.10.1.4a)
Pete Cziraky, Councillor
a) Resolution – Town of Smiths Falls
Provincial Funding for Public Libraries
b) Kawartha Lakes Library Board Recommendation CC2009-20.10.1.4b)
(To be circulated electronically)
C RESOLVED THAT the resolution from the Town of Smiths Falls requesting the Province to
increase its annual grants be received and supported in principle;
THAT the recommendation of the Kawartha Lakes Public Library Board regarding Provincial
funding for Public Libraries be endorsed; and
THAT a copy of this resolution as it relates to City of Kawartha Lakes be forwarded to the
Minister of Culture.
10.1.5 Kerrie Wright CC2009-20.10.1.5
KATVA and use of Certain City Roads
Annual Pig Roast and Ride Weekend
C RESOLVED THAT Council approve the use of All Terraine Vehicles (ATV) on Tower Road,
Starhill Road, Hillhead Road, Confederation Road, Post Road and Crosswind Road from
August 7 to 9, 2009 from 7:00 a.m. to 7:00 p.m. each day for the annual Pig Roast and Ride
Weekend;
THAT the KATVA Club notify the residents on those roads of this pending event; and
THAT the necessary by-law be forwarded to Council for adoption.
10.1.6 Mike Gorman, President, Kawartha Cycling Club CC2009-20.10.1.6
Deterioration of Paved Roads
C RESOLVED THAT the correspondence from Mike Gorman, President, Kawartha Cycling
Club, regarding the gradual deterioration of paved roads around the City, be received and
CC2009 - 20
COUNCIL AGENDA
TUESDAY, JUNE 9, 2009
Page 5 of 11
referred to Public Works staff for a report back on cycling trails on roads and in consultation
with Community Services, the Kawartha Cycling Club and the Trails Advisory Committee.
10.1.7 Jim Karygiannis, M.P., Scarborough-Agincourt CC2009-20.10.1.7
Bill C-319 An Act to amend the Motor Vehicle Safety Act (speed limiters)
C RESOLVED THAT the correspondence from Jim Karygiannis, M.P., Scarborough-Agincourt,
regarding Bill C-319 An Act to amend the Motor Vehicle Safety Act (speed limiters), be
received.
10.2 Minutes from:
10.2.1 Council
10.2.1.1 Minutes, Regular Council Meeting CC2009-20.10.2.1.1
May 26, 2009
C RESOLVED THAT the Minutes of the May 26, 2009 Regular Council Meeting, be received
and adopted.
10.2.1.2 Minutes, Special Council Meeting CC2009-20.10.2.1.2
June 2, 2009
C RESOLVED THAT the Minutes of the June 2, 2009 Special Council Meeting be received and
adopted.
10.2.2 Committees of Council, Advisory Boards and Task Forces
10.2.2.1 Draft Minutes, Kawartha Lakes Accessibility Advisory Committee CC2009-18.10.2.2.1
Meeting, May 19, 2009
C RESOLVED THAT the Draft Minutes of the May 19, 2009 Kawartha Lakes Accessibility
Advisory Committee (KLAAC) Meeting be received.
10.3 Reports
RESOLVED THAT the Reports shown in Section 10.3 of the Agenda and prefaced with a “C”
be received and the proposed recommendations adopted in the order that they appear on the
agenda and sequentially numbered.
10.3.1 Judy Currins, Clerk CAO2009-028
Sign By-law Amendment
C RESOLVED THAT Report CAO2009-028, “Sign By-law Amendment”, be received;
THAT Section 2.1 of Schedule “C” to By-law 2009-076 be amended to read:
2.1 No person shall permit to be displayed a flashing sign in the Village of Bobcaygeon.
CC2009 - 20
COUNCIL AGENDA
TUESDAY, JUNE 9, 2009
Page 6 of 11
THAT Section 2.8 of Schedule “A” to By-law 2009-076 be replaced with the following:
2.8 (a) Application for a Minor Deviation: An applicant whose application for a sign permit
does not comply with all applicable provisions of this schedule may submit a written
application to the Building Division for a minor deviation from the schedule, setting out
the reasons why the provisions of this schedule cannot be met and why a minor
variance should be authorized, together with all applicable non-refundable fees.
2.8 (b) Authorization of a Minor Deviation – Private Property: The Chief Building Official
may authorize a minor deviation if, in his or her opinion, the general intent and purpose
of this schedule would be maintained and, in that event, the Chief Building Official shall
issue a sign permit to the applicant if the application complies with all other applicable
provisions of this schedule and all applicable law.
2.8 (c) Minor Deviation Fee: The fee for such a minor deviation application shall be
$100.00.
10.3.2 Leanne Mitchell FIN2009-028
2009 Q1 Capital Close Report
C RESOLVED THAT Report FIN2009-028, “2009 Q1 Capital Close Report”, be received;
THAT the capital projects identified to be closed due to completion be approved;
THAT project RD0821 – Roadside Protection be closed with a total surplus of $70,945.47 and
placed into the Public Works committed area of the Capital Projects Reserve 2-2-9997-2310
CRPW;
THAT projects WW0604 – King’s Bay – Well Upgrade and WW0783 – Design for Lindsay
Water Pollution Plant-Class EA be closed with a total surplus of $186,958.01 and placed into
the Water Infrastructure Reserve 6-2-9997-2310;
THAT projects VM0712 – Tub Replacements and VM0817 – Office Upgrades be closed with a
total surplus of $16,822.51 and transferred to project VM0714 – Building Condition
Assessment;
THAT projects IT0707 – Cabinets for Remotes Locations, IT0709 – Building LAN Cabling
Improvings and IT0810 – Network Cable Replace Lindsay SC be closed with a total surplus of
$48,211.25 and transferred to project IT0905 – Local Area Network Upgrades &
Replacements;
THAT project VM0711 – Victoria Manor – Infection Control Software be closed with a surplus
of $10,000 and transferred to project VM0713 – Victoria Manor – RAI-MDS Software Project;
THAT project IT0805 – Hardware Refresh be closed with a surplus of $21,987.71 and
transferred to project IT0906 – Client Hardware Upgrades and Replacements;
THAT project IT0706 – Intrusion Prevention System be closed with a surplus of $10,000 and
transferred to project IT0806 – Intrusion Prevention System;
THAT projects C0354 – Upgrade & Integrate Telephone Equipment, IT0604 – Upgrade City
Hall Phone System and IT0808 – Replace Telephone Systems Lindsay/Minden be closed with
a total surplus of $67,913.26 and transferred to project IT0907 – Voice Comm. Equip.
Upgrades and Replacements; and
THAT the Capital Projects Reserve 2-2-9997-2310 be increased to close the total under-
expenditure in the remaining projects of $405,630.94.
CC2009 - 20
COUNCIL AGENDA
TUESDAY, JUNE 9, 2009
Page 7 of 11
10.3.3 Doug Carroll, Manager of Planning DEV2009-046
Proposed Amendments to the Official Plans for the County of Victoria,
Village of Fenelon Falls, Township of Ops and Town of Lindsay Official Plans
C RESOLVED THAT Report DEV2009-046, “Draft Amendments to County of Victoria, Village of
Fenelon Falls, Township of Ops and Town of Lindsay Official Plans”, be received for
information; and
THAT the Draft Official Plan Amendments, attached as Appendix ‘ to Report DEV2009-046 be
considered at a formal public meeting in keeping with the requirement of the Planning Act and
the respective Regulations.
10.3.4 Carole Weldon, Manager of Purchasing T-FIN2009-035
Tender 2009-38-CT Contractor for the Reconstruction of William Street
C RESOLVED THAT Report T-FIN2009-035, “Contractor for the Reconstruction of William
Street”, be received; and
THAT Tender 2009-38-CT for Reconstruction of William Street be awarded to the lowest,
compliant bid received from Hard-Co Construction, for the total tendered amount of
$1,121,394.72, taxes included.
10.3.5 Carole Weldon, Manager of Purchasing T-FIN2009-036
Tender 2009-57-CT Contractor for the Reconstruction of Francis Street
C RESOLVED THAT Report T-FIN2009-036, “Contractor for the Reconstruction of Francis
Street”, be received; and
THAT Tender 2009-57-CT for Reconstruction of Francis Street be awarded to the lowest,
compliant bid received from Hard-Co Construction, for the total tendered amount of
$496,058.85, taxes included.
10.3.6 Carole Weldon, Manager of Purchasing T-FIN2009-037
Request for Proposal 2009-66-CP Professional Engineering Services for
Hydrological and Hydraulic Analysis and Drainage Review
Fenelon Falls Drainage Area (Basin DD)
C RESOLVED THAT Report T-FIN2009-037, “Request for Proposal 2009-66-CP Professional
Engineering Services for Hydrological and Hydraulic Analysis and Drainage Review Fenelon
Falls Drainage Area (Basin DD)”, be received; and
THAT Request for Proposal 2009-66-CP for Professional Engineering Services for
Hydrological and Hydraulic Analysis and Drainage Review Fenelon Falls Drainage Area be
awarded to the highest scoring proposal submitted by Valdor Engineering Inc., of
Woodbridge.
10.3.7 Melissa Featherstone, Workplace Health and Safety Officer HR2009-002
Occupational Health and Safety Policy
C RESOLVED THAT Report HR2009-002, “Occupational Health and Safety Policy”, be
received; and
CC2009 - 20
COUNCIL AGENDA
TUESDAY, JUNE 9, 2009
Page 8 of 11
THAT the policy entitled “Occupational Health and Safety Policy”, appended to Report
HR2009-002 be adopted, numbered and inserted in the Corporate Policy and Procedures
Manual.
10.3.8 Melissa Featherstone, Workplace Health and Safety Officer HR2009-003
Update to the Health and Safety Accident / Incident Reporting and
Investigation Policy
C RESOLVED THAT Report HR2009-003, “Update to the Health and Safety – Accident /
Incident Reporting and Investigation Policy”, be received; and
THAT Corporate Policy 040 HR 019, Health and Safety – Accident / Incident Reporting and
Investigation and its Appendices be rescinded and removed from the City Corporate Policy
Manual.
10.3.9 Craig Shanks, Manager, Parks, Recreation & Culture CS2009-034
Margaret Cunningham, Tourism Development Officer
Special Events Support Programs
C RESOLVED THAT Report CS2009-034, “Special Events Support Programs”, be received;
THAT Appendix A be approved as the Revised Policy 018 CCS 001 Community Partnership
and Development Fund Program;
THAT Appendix B be approved as the Revised Policy 021 ED 001 Special Events Economic
Development Partnership Fund Program;
THAT funding for both these programs be established to the limits indicated in the policy
through the 2010 Budget Process;
THAT any additional requests for the funding of special events in the 2009 calendar year be
considered directly by Council using the two revised policies as guidance in decision making;
and.
THAT any funds remaining from Council’s approved 2009 allocation for special events be
applied to the 2010 Economic Development Partnership Fund Program.
10.3.10Andrew Boyd, Supervisor, Solid Waste Services PW2009-018
Curbside Collection Set-Out Limit Increase, Medical Waste
C RESOLVED THAT Report PW2009-018, “Curbside Collection Set-Out Limit Increase, Medical
Waste”, be received; and
THAT a By-law to amend Section 4 and Schedule ‘E’ of By-law 2007-024, being a By-law
dealing with the collection, removal and disposal of Solid Waste within the City of Kawartha
Lakes be adopted.
10.3.11Rudy Huisman, Director of Finance FIN2009-025
Renewal of Contract with National Waste
C RESOLVED THAT Report FIN2009-025, “Renewal of Contract with National Waste”, be
received; and
THAT The Mayor and Clerk be authorized to sign the contract extension with National Waste
Services Inc. for the timeframes and purpose previously identified in Resolution CR2008-753,
however, also recognizing that the base rate will be $8.50 per month per household for 2009
CC2009 - 20
COUNCIL AGENDA
TUESDAY, JUNE 9, 2009
Page 9 of 11
plus a fuel surcharge calculated in accordance with the agreement when fuel prices exceed
$0.85 per litre and as approved in the 2009 Operating Budget.
11.0 COMMITTEE OF THE WHOLE
11.1 Correspondence Extracted from Consent
11.2 Minutes Extracted from Consent:
11.2.1 Council
11.2.2 Committees of Council, Advisory Boards and Task Forces
11.3 Reports Extracted from Consent
12.0 COMMITTEE OF THE WHOLE AND PLANNING COMMITTEE MINUTES
13.0 CORRESPONDENCE AND PETITIONS
14.0 OTHER OR NEW BUSINESS
14.1 Ric McGee, Mayor CC2009-20.14.1
Future Use of The Municipally Owned Lands
To The North of The Correctional Centre – Road 36
14.2 Andrew Boyd, Supervisor, Solid Waste Services CC2009-20.14.2
Municipal Impact – Collapse of Recyclables Commodities Market
14.3 Ron Ashmore, Councillor VERBAL
Rebate for Low Income Seniors and Disabled
(Referred from May 26, 2009 Council Meeting)
14.4 David Hodgson, Councillor VERBAL
Glenn Campbell, Councillor
Drainage Board Issues
(Referred from May 26, 2009 Council Meeting)
14.5 Ken Becking, Director of Public Works VERBAL
Safety Procedures and Clean-up – Roadside Brushing
(Referred from May 26, 2009 Council Meeting)
CC2009 - 20
COUNCIL AGENDA
TUESDAY, JUNE 9, 2009
Page 10 of 11
14.6 Ron Ashmore, Councillor CC2009-20.14.6
Ditching –Shamrock Rd. and Centreline Rd.
The following is from the May 26, 2009 Council Meeting Minutes:
CR2009-625
Moved by Councillor Ashmore, seconded by Councillor Hodgson,
RESOLVED THAT the ditch in front of the Marshall and Bittner farms be given a quick cleanout in 2009;
THAT the Herlihey property be given a quick cleanout to allow the water to move along the ditch and not
into the adjacent field or along the roadway.
Moved by Councillor Campbell, seconded by Councillor Yeo,
RESOLVED THAT the matter be deferred until the next regular Council Meeting.”
14.7 Ken Becking, Director of Public Works CC2009-20.14.7
Correspondence from John Gerretsen, Minister of the Environment
Kawartha Lakes Road CPR Road 24 Bridge
14.8 Lloyd Robertson, Councillor CC2009-20.14.8
Ontario Municipal Board
14.9 Andrew Boyd, Supervisor, Solid Waste Services CC2009-20.14.9
Kearns Disintegrator
14.10 Howard Robinson, Councillor CC2009-20.14.10
Colborne Street, Lindsay, River Crossing
15.0 BY-LAWS
RESOLVED THAT the By-laws shown in Section 15.1 of the Agenda and prefaced with a ‘C’,
namely: Items 15.1.1 to and including 15.1.8 be read a first, second and third time, passed,
numbered, signed and the corporate seal attached.
15.1 By-Laws by Consent
15.1.1 A by-law to appoint an Assistant Fire Chief and to create and prescribe CC2009-20.15.1.1
C the duties and responsibilities of this Office in the City of Kawartha Lakes
(M. Pankhurst)
15.1.2 A by-law to repeal By-law 2007-197 that appoints an Assistant Fire CC2009-20.15.1.2
C Chief and prescribe the duties and responsibilities of this Office in the
City of Kawartha Lakes
15.1.3 A by-law to authorize the Kawartha All Terrain Vehicle Association CC2009-20.15.1.3
C to use certain roads in the City of Kawartha Lakes for a specific time period
15.1.4 A by-law to amend By-law 2009-076, a By-law to regulate Advertising CC2009-20.15.1.4
C Devices in the City of Kawartha Lakes (Amendment No. 1)
CC2009 - 20
COUNCIL AGENDA
TUESDAY, JUNE 9, 2009
Page 11 of 11
15.1.5 A by-law to stop up and close part of Talbot Street, Plan 15, in the CC2009-20.15.1.5
C geographic Township of Eldon, City of Kawartha Lakes, designates
as Part 1 on Reference Plan 57R-9681, and to authorize the sale of
the land to the abutting owners
15.1.6 A by-law to amend By-law 2005-25, a By-law to Regulate Noise in the CC2009-20.15.1.6
C City of Kawartha Lakes (Amendment No. 6)
15.1.7 A by-law to amend By-law 2007-024, a By-law dealing with the collection CC2009-20.15.1.7
C removal and disposal of solid waste within the City of Kawartha Lakes
15.1.8 A by-law to authorize the execution of an Agreement with the Ministry of CC2009-20.15.1.8
C Agriculture, Food and Rural Affairs for the Broadband Expansion Project –
Second Intake
15.2 By-Laws Extracted from Consent
rd
15.2.1 3 Reading, By-law 2009-116, a By-law to regulate the operation of CC2009-20.15.2.1
All-Terrain Vehicles on Municipal Highways in the City of Kawartha Lakes
16.0 CLOSED SESSION (IF NOT COMPLETED PRIOR TO OPEN SESSION)
17.0 MATTERS FROM CLOSED SESSION
18.0 CONFIRMING BY-LAW
19.0 ADJOURNMENT
sdr/03-jun-09/16,065
