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NCAA Division II Advanced Financial Aid

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NCAA Division II Advanced Financial Aid Powered By Docstoc
					Counting Dollars and Cents
NCAA DIVISION II & III FINANCIAL AID




                 Maryann Dudas
               Seton Hill University
                   Thomas Ball
                Grove City College
    Overview


   Division II Concepts & Regulations
   Division III Concepts & Regulations
   Questions
What Students to Evaluate?
        Counters

   Receives athletic aid; or

   Receives outside aid with athletics
    as a major criteria

   Recruited by an athletic coach
       See Bylaws 15.02.3 and 15.5.1 for Reference
          How much aid can a counter
                  receive?
   The institution's cost of attendance OR
    the requirements set by the division.
   Generally, the individual limit is the
    value of a full grant-in-aid.
       Tuition
       Room & Board
       Fees (Mandatory + Average)
       Books - $400
    What is Included in the Individual
    Limit?
   All institutional aid (scholarships, grants).
                                    NCAA Bylaw 15.02.4.1



   Loans if there is no regular repayment
    schedule or loans not available to all
    students.

   Other outside scholarships.
      What is Not Included in the
      Individual Limit?

   Employment.

   Exempted government and state grants.

   Exempted academic awards.

   Legitimate loans (repayment schedule, available to all
    students).

   Tuition waivers with no athletics nexus.

   Employee-dependent tuition benefits.
How Much Aid Can a Team Receive?

   Maximum equivalency limits.

   Men’s sports limits are located in
    Bylaw 15.5.2.1.1.

   Women’s sports limits are located in
    Bylaw 15.5.2.1.2.
What Can Be Excluded from Team
Limits?
   Exempted institutional academic
    financial aid.
                               Bylaw 15.02.4.3


   Exempted government grants.
                                 Bylaw 15.2.4


   Outside grant, athletics participation
    not considered a major criterion.
                                Bylaw 15.2.5.3
What is Exempted Academic Award?

   New Freshman
       High School GPA => 3.5
       SATS => 1140 (Verbal + Math)
       ACT sum score => 100
       Class Rank => Top 20%

       Returning Students
       Cumulative GPA => 3.30
How is an Athlete’s Equivalency
Calculated?

         Actual amount of
  student-athlete's institutional
      financial aid received.


   Actual value of institution's
        full grant-in-aid.
Example of Equivalency
Computation - Actual Over Actual

   Brittany Sister is a student receiving
    a $4,000 institutional scholarship
    related to athletics and a $2,000
    music scholarship.
   Brittany’s full grant-in-aid is $10,000.
                     $6,000
                    $10,000           =        .60
Multisport Participant
   Qualifying as a multisport participant.
       Report and participate fully in practice;

       Participate, when qualified, in competition;

       Member of squad for entire season; and

       Earnestly recruited in the sport in which the aid
        is counting.
                                            Bylaw 15.5.3.3
Multisport Participant
   Athletic related institutional aid.
       Divide equally when financial aid
        agreement is silent; or

       Divide as stated in financial aid
        agreement.

   Nonathletic related institutional aid.
       Same as above.
                          Bylaws 15.5.3.1 and 15.5.3.2
Multisport Participant Equivalency

   Neil Cousin is a student receiving a
    $5,000 institutional scholarship
    related to athletics in football and
    baseball and a $2,000 music
    scholarship.
   The full grant-in-aid is $10,000.
                  $7,000
                 $10,000        =       .70
Multisport Participant Equivalency
Silent Financial Aid Agreement

   Football.             Baseball.
   $2,500 athletics      $2,500 athletics
    aid.                   aid.
   $1,000 music          $1,000 music
    aid.                   aid.
       $ 3,500                $ 3,500
       $10,000 = .35          $10,000 = .35
Multisport Participant Equivalency
Specified Financial Aid Agreement

   Football. (80%)       Baseball. (20%)

   $4,000 athletics      $1,000 athletics
    aid.                   aid.

   $1,600 music          $400 music aid.
    aid.
        $5,600                $1,400
       $10,000 = .56          $10,000 = .14
Renewals and Nonrenewals
   On or before July 1.
   Must be in writing.
   Must be sent to a student-athlete who
    received award during previous year and
    has remaining eligibility. This includes
    student-athletes who transfer to another
    institution or are graduating.
   Must come from the institution's regular
    financial aid authority, not from athletics
    department.
   Notice of hearing requirement.
Resources at NCAA Division II

   Compliance Assistant Internet (Cai).

   www.ncaa.org

   NCAA Division II Manual.

   Membership services line.
       317/917-6003.
 NCAA Division III Parameters for
 Financial Aid Packaging
Legislative Language: 15.4.1 Consistent Financial Aid Package.
   The composition of the financial aid package offered to a student-athlete
    shall be consistent with the established policy of the institution's financial
    aid office for all students and shall meet all of the following criteria:
   (1) A member institution shall not consider athletics leadership, ability,
    participation or performance as a criterion in the formulation of the
    financial aid package;
   (2) The financial aid procedures used for a student-athlete are the same as
    the existing official financial aid policies of the institution;
   (3) The financial aid package for a particular student-athlete cannot be
    clearly distinguishable from the general pattern of all financial aid for all
    recipients at the institution; and
   (4) The percentage of the total dollar value of institutionally administered
    grants awarded to student-athletes shall be closely equivalent to the
    percentage of student-athletes within the student body. A differential is
    defensible if it can be demonstrated that the average need of the student-
    athletes at the institution is equivalently greater than the average need of
    other students.
Division III Reporting Requirement
15.4.1.1 Annual Electronic Report Effective Date: August
1, 2005:

 An institution shall submit an annual electronic report which
 includes data regarding the financial aid packages awarded
by the institution to freshman and incoming transfer student-
  athletes and to other incoming students. The policies and
   procedures of the financial aid reporting process shall be
  established by the Financial Aid Committee and subject to
  approval by the Management Council. (Adopted: 1/12/04
               effective 8/1/05 revised 4/14/08)
NCAA Division III Reporting Steps
   Assemble the list of students
   Assemble the data required for the report
   Align the data in the correct format
   Submit the data on the Division III reporting web site as
    directed by the NCAA
   Review preliminary report and correct errors
   Submit final data
   Receive final results
Student Cohort

   All full-time, first time students
    entering the institution in the
    academic year requested
   Includes athletes, non-athletes,
    international students, students
    who did not receive a financial aid
    award
Data Required
   Unique ID
   Sport (up to 3)
   Cost of Attendance
   Expected Family Contribution
   Financial Need
   Federal Pell Grant
   SEOG
   State Grant Gift Aid
   Institutional Gift Aid
   Private Outside Gift Aid
   Other Gift Aid (tuition benefits or VA benefits, SMART or ACG
    Grants
   Federal or State Work Study (1 if offered, 2 if not)
   Campus Employment (1 if offered, 2 if not)
Correct Format

   Tab Delimited Flat file with a .txt
    suffix
   No column headings
   Can be converted from an Excel
    Spreadsheet
Correct Format Example

1234567890             37725         0        0      0     0    6000 0       0      1   2
2345678901   WVB       37865 8600     29265    4000 2000   0    18600 0      0      2   2
3456789012             38815 4625     34190    1150 2000   0    26375 0      0      2   1
4567890123             38504 9935     28569   0     0      0    23904 2000    0     1   2
5678901234   MSO MLA   37655 23194   14461    0     0      1686 3210 0       5400   1   2
6789012345   MFB       37655 38007    0       0     0      0     7500 0       0     2   2
7890123456             37725 9822    28903    0     0      500  24863 0       0     2   2
8901234567             37725 8311    29414    4000 0       0    19749 500     0     2   1
9012345678   WSB       38215 4780    33435    950   2000   0    24820 2000     0    1   2
Submit Data/Correct Errors
   Log In to the NCAA Division III Reporting Website at
    https://web1.ncaa.org/d3fadms/exec/login using
    the account information provided by the NCAA
   Click the Upload link in the Account Links Section
   You will be prompted for a file name
   Select the data file to be uploaded and click
    “Upload”
   The data will be accepted or an error report will
    generate
       Formatting errors
       Missing information
       Column titles still present
   If accepted, an interim school profile can be
    generated for your review
Final Submission/Result
After errors are corrected and a new file is created:
     Access NCAA Division III Reporting Web Site Again

     Click on the Final Submission Link

     You will be asked to update the institutional profile

     You will be prompted for a file name

     Select the file name and click “Upload”

     After the data is processed by the NCAA, you will be
       notified when the reports are available
     After the data is reviewed, the President, the Athletic
       Director, and the Director of Financial Aid will receive a
       letter that will indicate if any further action is
       necessary
Resources at NCAA Division III

   NCAA Division III Manual
   NCAA Division III Reporting User’s
    Manual
   Contact Eric Hartrung at
       317-917-6306
       ehartrung@ncaa.org
Questions???

Thank you very much for
participating!

				
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posted:7/23/2012
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