Normal version 1.00 by 00TAl8


									                                                                                               Role Profile

                                                                                   Ref no: …………………………….
Job Title                    Regional Business Unit Manager (4 posts)

                             Civil Society Support Programme at          Department/
Directorate or Region                                                                     Ethiopia
                             British Council Ethiopia                    Country
                             1) Hawassa or Shashemene
                             2) Assosa
Location of post                                                         Pay Band         7
                             3) Dire Dawa or Harar
                             4) Dessie or Kombolcha
                                                                         Duration of
Reports to                   Programme Manager                                            3 years

Purpose of job:
The main purpose of the job is to lead and manage one of four Regional Business Units (RBUs)
established by the Civil Society Support Programme (CSSP) to enable strong, dynamic and transparent
relationship building with local civil society, government and other relevant actors. The work will involve a
strong focus on the most disadvantaged women, men and children in society and the provision of high
quality, relevant, responsive and efficient support services to civil society organisations at regional and
sub-regional level in a co-ordinated way. The post holder will be a member of the CSSP strategic
leadership team, ensuring the improvement and effectiveness of the Programme across all regions.

Context and environment:
CSSP is a capacity development programme designed to support civil society to contribute to Ethiopia’s
national development, poverty reduction and the advancement of good governance in line with the
government’s policies and strategies. The programme, which manages a fund of more than Euro 25
million over five years, has a particular emphasis on ‘harder-to-reach’ civil society and citizens, using
regionally-led programming. Managed by a consortium led by the British Council, it is supported by
multiple donors who are led by Irish Aid as the Lead Development Partner.
The CSSP strategy is to invest in capacity development of individuals and organisations in Ethiopian civil
society through four types of grant in order to support and demonstrate the effectiveness, legitimacy and
value of civil society in contributing to national development and poverty reduction.
The Programme uses a robust framework to monitor, evaluate and learn from the results achieved. It
supports evidence-based learning and dialogue within civil society and between civil society and its
public and private stakeholders on how those women and men that are hardest to reach can benefit from
and contribute to their own development. Implementation of the strategy is underpinned by seven guiding
CSSP’s secretariat is based in the British Council office in Addis and comprises the senior management
team and two technical support teams covering: finance, grant making and administration; and capacity
development, monitoring and evaluation and communications.
CSSP is now establishing four Regional Business Units in different parts of the country to expand the
reach of the programme to regional and sub-regional levels. Each RBU will have three staff: a Regional
Business Unit Manager, a Capacity Development Officer and a Monitoring and Evaluation Officer. This
current recruitment process is to appoint four Regional Business Unit Managers who will work closely
with the central CSSP team in the first six months to set up the units and thereafter take on responsibility
for their management.

 The CSSP seven guiding principles are: 1) Reaching ‘hard to reach’ citizens and civil society organisations; 2)
Focussing on people, their assets and strengths and ‘doing no harm’; 3) Building trust 4) Incentivising innovation
and creativity; 5) Promoting social equality; 6) Encouraging decision-making at the most local level 7) Ensuring
value for resources for poor people.

                                                                       1 of 6             Recruitment Team June 2011
The Regional Business Units are essential for the CSSP structure as they will be the main mechanism
for direct contact between CSSP and its primary target group: hard-to-reach civil society organisations
and citizens.2 They are also the means by which CSSP will endeavour to establish regional level
platforms for civil society and local government to agree priorities for CSSP investment, which can then
be recommended to the CSSP secretariat and the CSSP Management Board (CMB) of donors.
A key part of the CSSP approach for reaching the hardest to reach people is the ‘Civil Society
Watershed’ approach through which CSSP intends to make available capacity development support
through financial and technical means to a variety of actors operating in one geographical location (such
as a whole woreda). The objective is to support community-level decision-making and linkages between
both service providers and users in a way which leads to real progress towards poverty reduction and
The importance of the RBUs is reflected in the direct reporting relationship between the Regional
Business Unit Manager and the CSSP Programme Manager, and the inclusion of the Regional Business
Unit Managers in the strategic leadership team of CSSP3. This is intended to ensure that the CSSP
vision and mission is consistently and constantly informed by and responsive to priorities emerging at the
most local level.
At the same time, CSSP does not intend to establish heavy structures either in Addis Ababa or the
regions. It also wants to foster learning and exchange for civil society and other actors within and
between regions. For these reasons, CSSP has opted to establish Regional Business Units of three staff
in each of the four points of Ethiopia – North, South, East and West.4 Furthermore, the staff of an RBU
might not be co-located. For example, the Regional Business Unit Manager of the RBU South is likely to
be based in Hawassa and the Capacity Development Officer might be located in Shashemene.
In order to keep costs down and to maintain a modest profile for CSSP, RBUs will be hosted in suitable
organisations in relevant locations. This is most likely to be civil society organisations, on the basis of
agreed cost-sharing arrangements. Other organisations will also be considered, as appropriate.
Allowances will be provided for local transport and, where necessary, vehicle hire. RBUs will not have
dedicated vehicles.
Locations for the Regional Business Unit Managers will require finalisation but the most likely locations
are as follows:
    o RBU West based in Assosa serving Benishangul Gumuz, Western Oromia and Western Amhara.
    o   RBU South based in Hawassa-Shashemene serving Central, West and South Oromia and
        Southern Nations and Nationalities.
    o   RBU East based in Harar, serving Eastern Oromia, Somali Region and Southern Afar
    o   RBU North based in Dessie serving Tigray Region, Amhara and other parts of Afar
The RBUs will be responsible for delivering the Civil Society Support Programme in the regions, in line
with the CSSP strategy and seven guiding principles. Additional technical support will be provided by the
technical teams from the CSSP secretariat to ensure that CSSP maintains a high standard of delivery
across the country. A financial management support service might be contracted to assist CSSP in the
strengthening of financial management with grantees.

Accountabilities, responsibilities and main duties:


  CSSP understands ‘hard to reach’ to mean those for whom at least one of the following applies: geographic
remoteness and under-resourced areas where services are limited and/or of low quality; affected by development
gaps such as mental ill health or drug or alcohol addiction; affected by marginalised status such as disability,
gender, age, HIV or ethnicity.
  The Strategic Leadership Team comprises the senior managers (Programme Manager, two Deputy Programme
Managers) and the Regional Business Unit Managers.
  In effect, the fifth RBU for Addis Ababa and central Oromia is incorporated into the CSSP Secretariat.

                                                                     2 of 6            Recruitment Team June 2011
The Regional Business Unit Managers report directly to the Programme Manager for CSSP, and are
supported in their work by the two Deputy Programme Managers and the technical teams. Each Regional
Business Unit Manager will manage and support two staff: the Capacity Development Officer and
Monitoring and Evaluation Officer. She or he will also manage the relationship with the relevant hosting
organisation. The job-holder is accountable for the delivery of the CSSP strategy at a regional level.

In line with the four main components of the CSSP strategy, the main responsibilities of the Regional
Business Unit Managers in their respective geographic location are:

   o   Relationship management and learning – to lead on the building and maintaining of dynamic
       and strategic relationships for CSSP at regional and sub-regional level, representing and
       communicating CSSP to key stakeholders (civil society, citizens, government and private sector)
       with integrity and neutrality. This also includes exemplary and empowering management of the
       CSSP regional business unit staff.
   o   Capacity development – to lead the design and delivery of capacity development support for
       local civil society in consultation with local stakeholders and in liaison with the CSSP technical
       teams, with a strong emphasis on the most excluded women, men and children.
   o   Grant-making – to lead and support the grant-making process at the local level in consultation
       with local stakeholders, in liaison with CSSP technical teams.
   o   Monitoring and evaluation – to ensure that all CSSP investments under the RBU are monitored
       to agreed standards and principles, and that a strong focus on results and value for resources
       across the portfolio is fostered by CSSP staff with CSSP grantees.

Main Duties

Phase 1: Start-up of Regional Business Units (up to 4 months)

Working as a team in Addis Ababa and led by the CSSP technical adviser, the RBU managers will:

      Develop in-depth understanding of CSSP: its team, strategy, systems, values and working
       culture, forging close working relationships with the two technical support teams of Capacity
       Development and M&E, and Finance and Grant Administration.
      Develop an operational plan for scoping and consulting on the optimum location for each of the
       four Regional Business Units.
      Jointly implement the plan, which will include: developing detailed budgets for running the RBUs,
       negotiating hosting arrangements in each of the four proposed locations, building local
       relationships to anticipate the presence of CSSP at the local level, procuring essential equipment
       and recruiting the additional staff members.
      Conduct a detailed scoping study of the civil society organisations operating in the geographic
       area under each RBU, maintain and update the data base regularly.
      Identify priorities in the region of the citizens, civil society and government and provide the
       information for programme level analysis – with particular emphasis on excluded groups and
       challenging issues.
      Organise and jointly deliver briefing sessions in each of the RBU areas so that civil society, local
       government and other actors develop a sound understanding of CSSP and its mission
      Assist in any grant management and communications work required during this period from
       existing CSSP investments

                                                                  3 of 6           Recruitment Team June 2011
Phase 2: Relocate to designated Regional Business Unit

Each Regional Business Unit Manager will:

      Relocate to the designated Regional Business Unit and launch CSSP’s formal presence.
      Induct the new RBU team into CSSP strategy and systems and working culture, ensuring that all
       staff are located safely and securely in their respective base. (RBU staff members may not all be
       located in the same place.) Manage the performance of all RBU staff and consultants.
      Commence full implementation of the CSSP strategy, which will include implementation and
       oversight of:
       Relationship management and learning
       a. Broaden the relationship base across the designated geographical area, with particular focus
          on most excluded groups and issues.
       b. Market CSSP funding and capacity development instruments.
       c. Facilitate partnership and networking at different interfaces: within and among the CSOs, with
          local government, private sectors and citizens. This can be done by supporting discussion
          forums, organising relevant workshops, ‘learn-and-share’ events, etc.
       d. Ensure a harmonious relationship with the host organisation and manage the office facilities,
          equipment, communication, etc.
       e. Organise field visits to the unit and partner CSO projects to CSSP senior staff, Development
          Partners, Consortium members, consultants and others as required.
       f.   Ensure compliance with the regional regulatory framework and create effective relationships
            with the appropriate government bodies.
       g. Network with relevant stakeholders; actively participate in and contribute to partnership
          initiatives of the CSOs
       h. Ensure regular communication between other RBUs, provide support as required, exchange
          information and ideas, and organise exchange visits and meetings in consultation with the
          CSSP Programme Manager and Deputy Programme Managers.
       Capacity Development
       i.   Conduct organisational capacity assessments of identified CSOs
       j.   Identifying and assessing the potential of private sector service providers
       k. Ensure application of the ‘civil society watershed’ approach in line with the CSSP strategy.
       Grant making
       l.   Facilitate submission of applications by providing the required information
       m. Encouraging and supporting CSOs in the preparation of the grant applications.
       n. Participate in the assessment of grant applications
       o. Facilitate grant transfer to awardees/grantees
       Monitoring and Evaluation
       p. Follow up implementation of the projects and initiatives through supportive monitoring and
          mentoring. Support for the ‘civil society watershed’ approach will require particular attention.
       q. Ensure good and timely reporting according to CSSP expectations and contracts, providing
          support for CSOs where needed.
       r.   Provide regular information, stories of change, feature stories, articles, news etc from the

                                                                  4 of 6           Recruitment Team June 2011
            region in writing, pictures, video etc to be used on the CSSP website and publications
         s. Prepare and submit quarterly reports on the activities of the Unit, including key lessons
            learned, strengths and challenges to the Programme Manager and M&E & Knowledge
            Management Manager.

 Phase 3: Strategic leadership of CSSP

 Once each RBU is established, it is expected that the four Regional Business Unit Managers will become
 active members of the CSSP strategic leadership team, which comprises the senior management team
 of the Programme Manager, the two Deputy Programme Managers, with the four Regional Business Unit
 Managers. There will be regular meetings of this team in different locations. The specific terms of
 reference for this team will be developed once all positions have been filled.

 Key relationships: (include internal and external)
 The most important dimension of management will be the relationships with CSSP senior management
 team, the technical advisers and the other RBUs. Once the CSSP team has expanded and become
 established, there is likely to be the need for cross-team working between different functions. Externally,
 the key relationship will be with the civil society organisations. It is also important for the RBU Manager to
 foster good relationships with the government at local level.

 Other important features or requirements of the job
 The job will involve travel mainly within the geographical location identified for the RBU. Each RBU
 Manager will also be required to travel occasionally (roughly once every two months) to Addis Ababa and
 other RBUs.

 Please specify any passport/visa      The job is expected to be filled by locally available professionals in
 and/or nationality requirement.       Ethiopia, preferably from geographical areas covered by each RBU
 Please indicate if any security or
 legal checks are required             The job requires checks on medical and criminal antecedents
 for this role.

Person Specification
                       Essential                                                         Assessment stage

 Behaviours            1. Making it happen (more                                         1. Interview (i.e.
                          demanding)                                                        making it
                       2. Working together (more                                            happen)
                          demanding)                                                     2. Group task and
                       3. Creating shared purpose                                           interview (i.e.
                          (essential)                                                       working
                       4. Connecting with others                                            together)
                       5. Being accountable (essential)
                       6. Shaping the future (essential)
 Skills and            1. Project & Contract                                             1. Short listing,
 Knowledge                Management (Level 3)                                              group task
                       2. Financial Planning &                                              and interview
                          Management (Level 2)                                           2. Interview
                       3. Business Management &
                                                                                         3. Short listing and
                          Development (2)
                       4. English at C1 or IELTS 6.5,
                          Amharic and preferably one                                     4. Interview

                                                                    5 of 6           Recruitment Team June 2011
                     language spoken and used in
                     the regions covered by RBUs.

Experience          At least 5 years project and      Experience of           Short listing
                     programme management               regional coordination
                                                       Experience of
                                                        development and
                                                        working with civil
                                                       M&E system design
                                                        and development
                                                       Capacity
                                                        development of
                                                        partner organisations
                                                        in M&E

Qualifications      First Degree                   Preferably in the area of   Short listing
                                                    social science, rural
                                                    development or other
                                                    related subject

                 Getinet Assefa
Submitted by                                        Date                        15th May 2012
                 Programme Manager

                                                            6 of 6           Recruitment Team June 2011

To top