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					1
              Table of Contents
View your Budget – FI GL IP IS                                       3


          View Transactions & Details                                5


          View Budget Totals                                         8


Create a Budget Transfer – CM CB BT BT                              10


Transfer funds to another Cost Center Number – CM CB BT BT          18


Cover an Expense Paid by Another Cost Center                        20


Check to See if a Budget Transfer has been Rejected – CM CB BT MT   21



                                                                         2
FI GL IP IS




              Type your Cost
                 Center
               Number here




                               3
FI GL IP IS
The Pool line item is
the running balance
for the category.
 Fields:
 Budget – total of
 Original budget +
 adjustments +
 reallocations
 Com/Enc – total of
 all commitments
 and encumbrances
 Actual – total of
 actual expenses
 recorded.
 Balance = Budget -
 Com/Enc - Actual       4
•Tab to the red
+ (plus sign).
•Cursor up to
the figure you
want to view
•Press Enter
                  5
Action = D

Will default to the current period.
You can change the fiscal year and
month to view previous month’s
transactions.




                                      6
See the
complete
transaction
information
including who
posted the
entry and the
date posted.


                7
PF9
      8
50000
60000
70000



        9
                  CM CB BT BT




           Type the                  Type the
         General Ledger              Decrease
           Code here                   here
                                                Increases MUST
 Type your                Type the
 Cost center              Increase
                                                equal Decreases
Number here                 here




                                                          10
• TP-REALL –                      • TP-AMEND – (temporary
  (temporary reallocation).         amendment).
   – Budget transfer within the      – Budget transfer NOT within
     same expense category             the same expense category
     (i.e. Within 60000 GLC).          (i.e. From the 60000 to
                                       70000 GLC).


                                  •Budget transfers applies
                                  only to the current fiscal
                                  year.

                                                          11
CM CB BT BT
Fill in the
following fields:
•Qual 1
•GLC
•Decrease
                      If the entry is
•Increase
                     successful, you
Press Enter          will see the Cost
                    Center name in the
                        Text field
                                         12
Type the
reason for
the Budget
Transfer in
the Desc:
field.


Press Enter

              13
    TP-REALL
You may want a
copy for your
records - print the
screen.




Press PF6 to send
for Approval



                      14
   TP-AMEND
Although it is not
required, you may
want to print the
screen and keep a
copy for your
records.


Press PF6 to send
for Approval


                     15
Press Enter to send.
If you are the Budget
Manager AND this is a
TP-RALL, the transfer
will be posted to the
General Ledger.
If you are not the
Budget Manager OR
this is a TP-AMEND,
the transfer will be
forwarded to the next
approver.               16
     For temporary
     reallocations,
 if you are the budget
manager, the transfer is
 posted immediately.




                           If you are NOT the budget
                                manager or you are
                               creating a temporary
                           amendment, the transfer is
                              sent electronically for
                                     approval.

                                                17
CM CB BT BT

Fill in the
following fields:
•Qual 1
•GLC
•Decrease
•Increase

Press Enter and
                          If the entry is
type the reason for    successful, you will
the transfer.          see the Cost Center
                      name in the Text field
                                               18
• If you are the budget         • If you are the budget
  manager for both and the        manager for both and the
  transfer is within the same     transfer is NOT within the
  category                        same category
                                   – Do a Temporary
   – Do a Temporary                  Amendment.
     Reallocation.
                                       • Change the Type to a
                                         Temporary Amendment
                                         and proceed as you would
                                         for a Temporary
                                         Reallocation.
                                       • PRINT the screen
                                       • Obtain signatures of all
                                         budget managers and
                                         forward the original to the
                                         Budget Department 19
                                                                       18
• Do not do a budget transfer
• Write a memo to the Budget Department
  – Request transfer of actual expense
  – Provide as much information about the
    transaction as possible.
     • Both account numbers
     • Vendor
     • Date of expense
                                            20
CM CB BT MT

Action = M
Press Enter
              Type:
              M       modify the budget transfer
              AD      add a new budget transfer
              E       make system edits
              AP      send for approval




                                                   21
To see why it
was rejected
press the PF6
key.


Make
corrections
and send for
Approval
(PF6)

                22
FI GL IP IS




              Transfers




                          23

				
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