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ESH Manual Traffic and Vehicular Safety

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					         Chapter 13
         Traffic and Vehicular Safety
         Chapter Outline
         1        Overview                                                                   2
                  1.1     Hazards / Impacts                                                  2
         2        Scope                                                                      2
         3        Implementation                                                             3
         4        Requirements                                                               3
                  4.1     General                                                            3
                          4.1.1     Identification and License Requirements                  3
                          4.1.2     Vehicle Safety                                           4
                          4.1.3     Pedestrian Safety                                        5
                          4.1.4     Traffic Regulation                                       6
                          4.1.5     Vehicle Accidents                                        8
                          4.1.6     Notification                                             9
                  4.2     Procedures and Specific Requirements                               10
                          4.2.1   Identification and License Requirements                    10
                          4.2.2   Traffic Regulation                                         10
                          4.2.3   Vehicle Accidents                                          10
                          4.2.4   Vehicle Use near or inside Buildings                       10
                  4.3     Training                                                           10
                          4.3.1    Defensive Driving                                         11
                  4.4     Roles and Responsibilities                                         11
                          4.4.1   Traffic and Vehicular Safety Program Manager               11
                          4.4.2   SLAC Site Security                                         11
                          4.4.3   Fleet Services                                             12
                          4.4.4   Medical Department                                         12
                          4.4.5   Palo Alto Fire Department                                  12
                          4.4.6   Human Resources                                            12
                          4.4.7   Vehicle Incident Review and Assistance Team                12
                          4.4.8   Managers and Supervisors                                   12
                          4.4.9   University Technical Representatives / Points of Contact   13
                          4.4.10 Operators of Government Vehicles                            13




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                        4.4.11   SLAC Employees, Users, Subcontractors, and Visitors                        13
        5        Definitions                                                                                14
        6        References                                                                                 15
                 6.1    Program Documents                                                                   15
                 6.2    Standards                                                                           15
                 6.3    Related Documents                                                                   16
        7        Document Information                                                                       16




1       Overview
        This program is in compliance with applicable federal regulations and the California Vehicle Code (see
        Section 6.2, “Standards”). Areas of compliance include rules of the road, uniform traffic and pedestrian
        control devices and signage, speed limits, seat belt use, and other safety devices. In addition to outlining
        these requirements, this chapter emphasizes the observance of courtesy and common-sense safety
        precautions and also includes SLAC-specific traffic and vehicle safety requirements.

        Enforcement is carried out by SLAC Site Security. For SLAC employees, infractions result in a progressive
        discipline process through the Human Resources Department. For non-employees, enforcement is managed
        through the university technical representative or point of contact.


1.1     Hazards / Impacts
        Traffic accidents can cause serious injury or death and can destroy personal and government property. The
        requirements of this chapter are intended to avoid this.




2       Scope
        This program covers the safe operation of vehicles on SLAC’s streets, parking lots, industrial areas, and in
        confined indoor environments, and off-site if work-related.

        For information on the transport of hazardous materials, see Chapter 40, “Hazardous Materials”.

        For requirements regarding fork lifts and other powered industrial vehicles (PIVs), see Chapter 48,
        “Powered Industrial Vehicles”.

        This program applies to all persons at SLAC, including employees, users, visitors, and subcontractors. It
        applies to all vehicles, motorized and self-propelled, private and government-owned, and passenger and
        industrial.




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3        Implementation
         The requirements of this chapter take effect July 16, 2010.




4        Requirements
4.1      General
         The traffic and safety requirements outlined below apply to the operation of all vehicles at SLAC; some are
         in addition to the requirements imposed by the California Vehicle Code. Driving one’s own personal
         vehicle on the SLAC site is a privilege, not a right. It is incumbent on individuals to follow all applicable
         rules in order to retain this privilege.

         4.1.1     Identification and License Requirements

         4.1.1.1 Driver’s License

         Consistent with the California Vehicle Code, SLAC requires operators of all motorized vehicles, including
         government cars, trucks, carts, and scooters, to have a valid California driver’s license or a California-
         recognized license issued by another state or by a foreign jurisdiction of which the operator is a resident.
         Personnel must obtain a California driver’s license within 20 days of becoming a California resident.

         Drivers must present their license whenever requested by SLAC Site Security, including when stopped for
         parking and moving violations or accidents.

         4.1.1.2 Insurance

         Drivers of privately owned vehicles must have insurance.

         Drivers under 18 Years of Age

         Drivers under the age of 18 are not permitted to drive any motorized government vehicle, nor are they
         permitted to work as an outside helper on a motor vehicle (see SLAC Summer Student Program: Age and
         Safety Related Information).

         4.1.1.3 SLAC Motorized Vehicle Driving Privilege Form

         Any individual who will be on-site for more than 30 days or otherwise qualifies to apply for a SLAC badge
         and operate a vehicle on-site must read, sign, and submit the Traffic and Vehicular Safety: SLAC
         Motorized Vehicle Driving Privilege Form to SLAC Site Security when obtaining or renewing a badge.
         Any change in license status or intent to drive on-site requires resubmittal.

         Note      All SLAC employees must carry a safety badge. Subcontractors and certain visitors and users
                   qualify to apply for a safety badge and will find it useful for faster site access. (See the Site Access
                   and Identification Badges Policy and Procedures for more information.)




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        4.1.1.4 SLAC Vehicle Registration

        Though not required, it is strongly recommended that personal vehicles operated on SLAC premises be
        registered with SLAC Site Security. SLAC vehicle registration applies to vehicles belonging to SLAC
        employees, long-term users, subcontractors, and temporary workers. Registering vehicles with SLAC
        speeds up site access – drivers of registered vehicles can enter the site during business hours without
        stopping to show personal identification – and makes it easier to contact vehicle owners when necessary.
        Individuals obtaining a vehicle registration must present a valid driver’s license.

        Note     Evidence of SLAC vehicle registration is available as a window decal, which should be placed on
                 the inside lower left corner of the windshield. The decal can also be issued in a laminated packet
                 that can be suspended from the vehicle’s rear-view mirror.

        4.1.2    Vehicle Safety

        Every vehicle operator is responsible for the safe operation of the vehicle he or she is driving. Operators
        must take precautions to ensure that he/she is they are operating a road-worthy vehicle and the travel path is
        safe.. This includes making sure that tires are properly inflated, the rear-view mirror is properly positioned,
        visibility is good through all windows, and that any loads are properly secured. In addition, vehicle
        operators must meet the following requirements.

        4.1.2.1 Seat Belts

        California Vehicle Code safety-belt law applies at SLAC, and not wearing a seat belt constitutes a moving
        violation.

        Note     Only passengers in a bus are not required to wear seat belts. Passengers in other types of vehicles
                 may not sit or stand without proper restraining devices. Riding in the bed of a pickup truck is
                 prohibited.

        4.1.2.2 Carts

        Carts used for transportation of personnel and cargo on SLAC property must be compliant with
        ANSI B56.8. This standard governs the specifications for the purchase of new carts, and the operation and
        maintenance of existing carts. Carts that are not compliant with this standard must be removed from service
        until they repaired or brought up to compliance with the specification of this standard.

        4.1.2.3 Motorcycle, Moped, Personal Transporter, and Bicycle Operation

        Appropriate protective headgear must be worn by anyone who operates a motorcycle, moped, personal
        transporter, or bicycle on-site, as follows:
            Motorcyclists and operators of a moped or scooter must wear a helmet that meets the United States
             Department of Traffic (DOT) standard. 1




        1    Title 49, Code of Federal Regulations, “Commercial Practices”, Chapter 5, “National Highway Traffic
             Safety Administration, Department of Transportation”, Part 571, “Federal Motor Vehicle Safety
             Standards”, Subpart B, “Federal Motor Vehicle Safety Standards”, Section 218, “Motorcycle Helmets”
             (49 CFR 571.218). “Code of Federal Regulations: Main Page”




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             Cyclists and personal transporters operators must wear a United States Consumer Product Safety
              Commission (CPSC)-approved bicycle helmet. 2 Helmets are available from SLAC Stores when needed
              for official use.

         In addition to wearing the appropriate headgear, operators and cyclists must
             Obey all road signs
             Use both hands for handle bar control
             Carry items in the vehicle basket or in a backpack or belt pack that does not hinder vehicle operation
             Drive defensively
             Never travel faster than road conditions warrant
             Watch for road hazards
             Ride on roads or other designated pathways and not on pedestrian pathways/sidewalks

         4.1.2.4 Skateboarding

         Skateboarding is not allowed at SLAC.

         4.1.2.5 Government Vehicle Requirements

         All government vehicles (DOE and GSA) must be
             Maintained in safe operating condition and returned to Fleet Services for maintenance and repair as
              necessary
             Tracked; a use log must be kept 3
             Visually inspected before use for any physical damage to the exterior or interior. If the damage is not
              already recorded in the vehicle log, such damage must be reported to the vehicle custodian and SLAC
              Site Security prior to operation of the vehicle.
             Assigned to a department custodian

         4.1.3     Pedestrian Safety

         Pedestrians are also subject to the California Vehicle Code. Although they do have the right of way at
         marked crosswalks and unmarked intersections, they must not move into the paths of moving vehicles so
         suddenly as to constitute a hazard. At all other points on roadways, pedestrians must give way to vehicles.
         It is the responsibility of supervisors to explain traffic rules to new members of their staff, who might not
         be familiar with the California Vehicle Code (for example, visiting researchers).




         2    Title 16, Code of Federal Regulations, “Commercial Practices”, Chapter 2, “Consumer Product Safety
              Commission”, Part 1203, “Safety Standard for Bicycle Helmets” (16 CFR 1203). “Code of Federal
              Regulations: Main Page”
         3    For Fleet Services documents, see “SLAC Facilities Department : Facilities Home”




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        4.1.4    Traffic Regulation

        The California Vehicle Code and posted traffic regulations must be observed by all vehicle operators. On-
        site infractions are cited by SLAC Site Security and citations initiate a progressive discipline process that
        begins with the first violation for both moving and parking violations. (See Traffic and Vehicular Safety:
        Enforcement Requirements).

        4.1.4.1 Speed Limit

        The maximum speed limit for all vehicles on SLAC property is 25 miles per hour (38 kilometers per hour).
        Lower speed limits may apply to the following areas:
            Areas with posted lower speed limits where congestion, foot traffic, or road configuration frequently
             present greater hazards
            Areas where temporary conditions such as road repair, foul weather, or congestion may warrant speeds
             below posted limits
            Areas where temporary conditions such as special work along road ways, road repair, foul weather, or
             congestion may warrant speeds below posted limits
            In all areas when vehicles are being escorted by SLAC vehicles equipped with flashing lights
            All construction areas on-site

        4.1.4.2 Moving Violations

        Not wearing a seat belt and exceeding the speed limit are two examples of moving violations. Moving
        violations initiate the progressive discipline process outlined in Traffic and Vehicular Safety: Enforcement
        Requirements.

        4.1.4.3 Parking

        Prohibitions

        All state and local parking regulations apply to the SLAC site. Specifically, parking is prohibited
            Along red curbs
            In front of fire hydrants
            In fire lanes
            Where a vehicle may block building exits
            In marked no parking zones
            In disabled parking spaces unless a valid permit is prominently displayed. If the placard is not
             displayed, SLAC Site Security will contact the owner and request that the vehicle be moved
             immediately
            In spaces designated for government vehicles if the vehicle is privately owned

        Parking on Inclines




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         When parking, all vehicles must have their parking brakes set. Passenger vehicles and light duty trucks (for
         example, pickups) must also properly curb their wheels when parked on inclines. All carts, construction
         haulage, and delivery vehicles parked on inclines must have their parking brake engaged and at least one
         wheel properly chocked.

         Abandoned Vehicles

         Privately owned vehicles parked on-site for longer than three days without permission from SLAC Site
         Security will be declared abandoned and treated in accordance with the applicable California regulations
         regarding abandoned vehicles on private property. The owners must pay for towing and storage to recover
         their vehicles.

         Disabled Parking Permit

         Disabled parking permits issued by the state of California are valid at SLAC. In addition, personnel who
         are temporarily disabled may request a special temporary disabled parking permit issued by SLAC Site
         Security that is valid for use on the SLAC site only. The Medical Department must verify the disability.

         Parking Violations

         Parking violations initiate the progressive discipline process outlined in Traffic and Vehicular Safety:
         Enforcement Requirements.

         Bicycle Parking

         Bicycles must be parked in designated racks. Parked bicycles must not obstruct walkways, railings,
         doorways, or ramps intended for use by pedestrians or people with disabilities. Bicycles must be kept in
         good working order and must not be allowed to deteriorate or become otherwise derelict. If left unattended,
         a bicycle may be tagged as abandoned with a warning notice by SLAC Site Security.

         A bicycle is determined to be abandoned when it is found in the same location over an extended period of
         time (generally two weeks or more) with any combination of missing parts, dust/cobwebs, flat tires, and
         rusted chain. SLAC Site Security will remove abandoned bicycles from racks in order to maintain an
         adequate number of secure parking spaces and discourage bicycle theft. Bicycles may also be removed
         from racks that are being relocated due to construction.

         Bicycles identified for removal are posted with a notice informing the owner that he or she must remove
         the bicycle from its current location within 14 days or the bicycle will be impounded. Simply removing the
         notice will not stop the bicycle from being impounded: the bicycle must be removed from the rack.

         SLAC Site Security is not responsible or liable in any way for lost, stolen, or damaged bicycles and is not
         responsible for the cost of locks, chains, other security devices, or any other item that may be damaged or
         destroyed as a result of removing any bicycle.

         4.1.4.4 No Idling Vehicle Policy

         Per policy established in Chapter 30, “Air Quality”, SLAC’s no idling vehicle policy applies to all on-site
         vehicles and comprises two distinct elements:
         1.   After starting the engine, minimize idling time and set the vehicle in motion immediately; be prepared
              to drive before turning the ignition key




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        2.   Turn the engine off whenever the vehicle is to be left unattended for any length of time

        4.1.4.5 Backing Up

        The operator / driver of any vehicle is required to perform a physical walk around the rear and sides of the
        vehicle to verify that there are no obstructions, pedestrians, or other vehicles in the backing path before
        putting the vehicle into reverse.

        Limited Visibility Vehicles

        When operating a limited visibility vehicle (LVV), for example a e.g., pick-up trucks (with a loaded beds
        limiting rear or side vision n) or a vehicle of excessive size or mass (mobile crane, loaded tractor-trailer,
        loaded stake bed truck, tanker truck, vacuum truck), the operator / driver is required to have a vehicle
        spotter positioned who can safely observe and safely direct the path of reverse.

        The spotter must be within sight of the operator / driver at all times. If the spotter’s location cannot be
        observed by the operator / driver, the operator / driver will come to a complete stop until the spotter can
        again be seen. The spotter will be required to observe the path of reverse of the vehicle and keep
        pedestrians and other vehicles out of the path of the reversing vehicle. The spotter will use appropriate hand
        signals (agreed upon by operator / driver and spotter) to give clear directions to the operator / driver at all
        times while the vehicle is in motion.

        Any vehicle that has a rear back-up camera system or obstacle detection system will be exempt from
        having a spotter if the electronic devices provide full coverage of the path in rear of the vehicle. The device
        must be used in conjunction with performing a physical walk around the rear and sides and utilizing the
        rear view and side mirrors to verify no obstructions are present, before the vehicle is put into reverse. The
        spotter is required to wear a reflective traffic vest or reflective jacket while performing spotter duties.

        4.1.4.6 Vehicle Use near or inside Buildings

        No privately owned motorized vehicles are allowed in any buildings or tunnels at SLAC. Certain types of
        government-owned motorized vehicle are permitted in certain buildings under specific conditions, as
        outlined in Traffic and Vehicular Safety: Indoor Vehicle Use Requirements.

        In addition, to gain clearance to drive any vehicle into a particular building, a release must be obtained
        from the building or area manager.

        4.1.4.7 Traffic Hazards Due to Construction or Other Large-scale Projects

        If traffic or vehicular hazards pose an immediate danger to life or health, work must be stopped, following
        the Work Planning and Control: Stop Work Procedure.

        4.1.5    Vehicle Accidents

        SLAC employees, users, visitors, and subcontractors must immediately report all vehicle accidents
        1.   If on-site to SLAC Site Security
        2.   If off-site, and work-related or involving a government vehicle, first to local law enforcement, then to
             SLAC Site Security




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         Supervisors must confirm that any vehicle accident involving personnel or equipment under their
         supervision has been reported properly. (See Traffic and Vehicular Safety: Accident Reporting and
         Investigation Procedure).

         Vehicle accidents initiate the progressive discipline process outlined in Traffic and Vehicular Safety:
         Enforcement Requirements.

         4.1.5.1 Injury Accidents

         Drivers and witnesses must call for emergency responders (dial 911 and then call SLAC Site Security at
         ext. 5555) and provide aid and information to the best of their training and ability.

         4.1.5.2 Government Vehicles

         Drivers of government vehicles involved in accidents, both on- or off-site, must follow the protocol for
         exchanging information with the other party and submitting full reports as required for DOE and GSA
         vehicles by Fleet Services.

         4.1.5.3 Off-site Accidents

         It is SLAC and Stanford University policy that personnel do not admit to any fault for vehicle accidents. It
         is up to the university and its insurance carrier to determine or admit fault. Personnel involved in such
         accidents must, however, exchange with the other parties whatever information is required by law (for
         example, driver’s license number, contact information, and insurance policy/carrier information).

         4.1.5.4 Investigation

         Line Mmanagement of the vehicle operator is responsible for ensuring that Ttraffic accidents will beare
         investigated according to the Traffic and Vehicular Safety: Accident Reporting and Investigation
         Procedure, including a Vehicle Incident Review and Assistance Team (VIRAT) review for any accident
         resulting in injury or damage to government property, including structures and vehicles. Certain accidents
         may also require additional investigation, as described in Chapter 28, “Incident Investigation”.

         4.1.5.5 Damage to Government Property from Operation of Privately Owned Vehicles

         Facilities will report aAny damage to government property as a result of negligent operation of privately
         owned vehicles to will be referred to Stanford Risk Management by SLAC Site Security and to private
         vehicle operator’s insurance company.

         4.1.6     Notification

         Current information regarding on-site road traffic and safety is made available in the “Access” column of
         SLAC Today. 4 Informational signs are posted along the road as necessary to remind drivers of such
         requirements as wearing seatbelts and reducing speed in certain areas.




         4    See the “Access” column in SLAC Today




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4.2     Procedures and Specific Requirements
        Use of the following is required for compliance with this program. All program documents, including these
        and forms and other exhibits, are listed in Section 6.1, “Program Documents”.

        4.2.1    Identification and License Requirements

        4.2.1.1 SLAC Motorized Vehicle Driving Privilege Form

        Any individual who will be on-site for more than 30 days or otherwise qualifies to apply for a SLAC badge
        and operate a vehicle on-site must read, sign, and submit the Traffic and Vehicular Safety: SLAC
        Motorized Vehicle Driving Privilege Form to SLAC Site Security when obtaining or renewing a badge.
        Any change in license status or intent to drive on-site requires resubmittal.

        4.2.1.2 SLAC Vehicle Registration

        Form to register a personal vehicle with SLAC Site Security

        4.2.2    Traffic Regulation

        For detailed information on parking and moving violation and accident consequences, see Traffic and
        Vehicular Safety: Enforcement Requirements. For information on the use of government vehicles, see the
        Fleet Policy document.

        For bicycle policy and safety information see the brochure, “Bicycle Safety, It’s no accident!”.

        4.2.3    Vehicle Accidents

        For detailed information about what to do in case of an accident, see Traffic and Vehicular Safety:
        Accident Reporting and Investigation Procedure.

        4.2.4    Vehicle Use near or inside Buildings

        Operating vehicles near or inside buildings poses additional hazards due to the collocation of people and/or
        equipment and vehicles. Vehicle operators must observe reasonable speed to prevent incidents resulting in
        injury and damage to equipment. For information about which types of vehicles are allowed in buildings,
        see Traffic and Vehicular Safety: Indoor Vehicle Use Requirements.


4.3     Training
        There are no training requirements specific to this program for operating vehicles, but all persons working
        on-site receive the orientation appropriate to their classification, and each orientation course discusses
        traffic safety. (For licensing requirements, see Section 4.1.1, “Identification and License Requirements”.)




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         4.3.1     Defensive Driving

         Drivers involved in an accident found to be preventable by the Vehicle Incident Review and Assistance
         Team (VIRAT) or cited for a moving violation will be required to participate in this defensive driving
         course:
             ESH Course 160, Defensive Driving Training (ESH Course 160)


4.4      Roles and Responsibilities
         4.4.1     Traffic and Vehicular Safety Program Manager

         The traffic and vehicular safety program manager
             Oversees the traffic and vehicular safety program
             Coordinates the efforts of the Operations Directorate, SLAC Site Security, and ESH to ensure that
              safety goals are set and controls are implemented
             Analyzes vehicular accident and enforcement needs and presents findings and recommendations to the
              management
             Chairs the VIRAT

         4.4.2     SLAC Site Security

         SLAC Site Security
             Is responsible for site physical and personal security
             Provides on-site traffic monitoring
             Issues traffic control violation forms to personnel who violate parking and traffic rules and provides
              copies of the citations to SLAC Human Resources Department, department managers, and supervisors
             Interacts with SLAC Human Resources, Fleet Services, university technical representatives (UTRs),
              SLAC Public Affairs, and building managers in traffic and vehicular safety issues such as coordinating
              on-site transportation of large pieces of equipment, blocking off parking lots, and setting up road
              blocks
             Provides forms for reporting both on and off-site vehicle accidents and provides assistance for filling
              them out and providing digital images of on-site accidents.
             Issues special parking permits, such as temporary disabled parking permits for on-site use only after
              SLAC Medical verifies medical need
             Provides traffic control to assist the Palo Alto Fire Department in safe operations at the scene of an
              accident
             Prepares a SLAC Site Security Incident Report for every accident involving a vehicle on-site and for
              accidents off-site that are work-related or involve government vehicles
             Provides necessary information to Stanford Risk Management for cost recovery from private insurance
              in the case of government property damage caused by operation of privately owned vehicles




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        4.4.3    Fleet Services

        Fleet Services
            Is responsible for servicing, maintaining, and repairing all government vehicles
            Ensures that all carts comply with the current version of ANSI B56.8
            Prepares a formal GSA accident report for every accident involving a government vehicle on-site or
             off-site

        4.4.4    Medical Department
            Verifies disabilities and notifies SLAC Site Security for the purpose of issuing temporary disabled
             parking permits.
            Conducts for cause impairment evaluation and/or testing for illegal drugs or alcohol and reports results
             to Human Resources as soon as available

        4.4.5    Palo Alto Fire Department

        The Palo Alto Fire Department (PAFD)
            Responds to emergency situations related to traffic and vehicular safety that pose an immediate threat
             to life, health, or the environment

        4.4.6    Human Resources

        Human Resources
            Participates in the VIRAT
            Working with the management, implements appropriate disciplinary actions

        4.4.7    Vehicle Incident Review and Assistance Team

        Vehicle Incident Review and Assistance Team (VIRAT)
            Reviews all vehicle accidents that any result in injury or damage to government property
            Determines whether the event was preventable or non-preventable
            Recommends any corrective action to be taken to prevent recurrence
            Through the Human Resources Department, notifies the driver, and line management, in writing, of the
             team’s findings, including any recommended corrective or disciplinary actions

        4.4.8    Managers and Supervisors

        Managers and supervisors
            Must confirm that any vehicle accident involving personnel or government property under his or her
             supervision has been reported properly to SLAC Site Security and department heads
            Ensure that personnel perform all duties required to comply with traffic rules and regulations




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             Notify Fleet Services when modifying or repairing existing vehicles such as carts or mopeds, or
              requesting vehicle repair or maintenance
             Investigate any accident, completing the Supervisor’s Motor Vehicle Accident Report Form. The
              supervisor will complete the report and send a copy to SLAC Site Security, preferably within 24 hours
              of the accident.
             Attend VIRAT meeting regarding accident
             Take appropriate disciplinary action when personnel receive traffic citations issued by SLAC Site
              Security

         4.4.9     University Technical Representatives / Points of Contact

         University technical representatives or points of contact
             Notify the organization or sponsor of a non-employee when a violation occurs

         4.4.10 Operators of Government Vehicles

         Persons operating a government vehicle must
             Keep records and logs of usage as required by forms kept in each vehicle’s binder
             Visually inspect vehicles to ensure safe operation and take malfunctioning vehicles to Fleet Services
              for maintenance and repair
             Visually inspect the exterior of the vehicle (360-degree inspection) for any physical damage to the
              vehicle. If the damage is not already recorded in the vehicle log, such damage must be reported to the
              vehicle custodian prior to operation of the vehicle.
             Notify management when vehicles require major repair or modification
             Immediately notify SLAC Site Security if a government-owned vehicle is damaged or involved in an
              accident

         4.4.11 SLAC Employees, Users, Subcontractors, and Visitors

         SLAC employees, users, subcontractors, and visitors who will be driving on-site must
             Have a valid California driver’s license or a California-recognized license issued by another state or by
              a foreign jurisdiction of which the operator is a resident
             Present their license whenever requested by SLAC Site Security, including when stopped for parking
              and moving violations or accidents
             Have insurance for any privately owned vehicle
             Complete and submit to the SLAC Site Security a signed SLAC Motorized Vehicle Driving Privilege
              Form as part of the safety badge issuing process (SLAC vehicle registration is optional but
              recommended) and notify SLAC Site Security of any change in license status or intent to drive on-site
             Follow all traffic and safety requirements
             Observe SLAC’s no idling vehicle policy
             Perform a physical walk around the rear and sides of the vehicle to verify that there are no
              obstructions, pedestrians, or other vehicles in the backing path before putting the vehicle into reverse




13 May 2007 (updated 16 Jul 2010)          SLAC-I-720-0A29Z-001-R023.6 Final v3                                    13-13
SLAC Environment, Safety, and Health Manual                                      Chapter 13: Traffic and Vehicular Safety


        
            Have a vehicle spotter positioned who can safely observe and safely direct the path of reverse when
             operating a limited visibility vehicle (LVV)
            Immediately call for emergency responders to report any traffic or vehicular emergency situations
             involving injuries (call 911)
            Promptly notify SLAC Site Security (ext. 5555) and their supervisor of any non-emergency traffic or
             vehicular accidents, or of any known or suspected violations of traffic regulations
            Wear the required protective headgear if operating a motorcycle, scooter, moped, personal transporter,
             or bicycle on-site




5       Definitions
        Accident, preventable. An accident that could have been prevented by the driver based upon reasonable and
        prudent judgment, adherence to normal traffic safety practices, and/or specific training for the employee’s
        job position

        Accident, non-preventable. An accident to which the operator of the vehicle did not contribute. Such cases
        may result from natural forces, from acts by other than human agency, from a deliberate act by an outside
        party (for example. vandalism), from impact with a non-perceivable object, or from impact while the
        vehicle is properly parked.

        Commercial motor vehicle. A commercial motor vehicle is defined as (1) a vehicle with a gross vehicle
        weight rating of 26,001 or more pounds, and/or (2) a vehicle designed to transport 16 or more passengers,
        including the driver, and/or (3) a vehicle designed to transport 11 or more passengers, including the driver,
        and used to transport students under twenty-one years of age to and from school, and/or (4) any vehicle
        transporting hazardous materials which is required to be placarded.

        Government vehicle. Any vehicle that has been purchased using government funds (local, state or federal
        funds) for carrying out official work. This definition of government vehicle includes vehicles leased from
        the federal General Services Administration (GSA).

        Limited visibility vehicle (LVV). Any vehicle that has restricted vision to the rear and or sides. This includes
        pick-up trucks (loaded beds, tool boxes, utility beds, camper shells, and so on limiting rear or side vision),
        tractor-trailers (with loaded beds where vision is impaired to the rear or side), mobile cranes, loaded stake
        bed trucks, tanker trucks, and vacuum trucks).,.

        Privately owned vehicle (POV). Any vehicle that is owned, leased, rented, or borrowed by an individual or
        company. This category includes vehicles, other than GSA vehicles, that have been leased or rented by
        SLAC or its staff members to be used in conducting official work (for example, rental cars, rented or leased
        trucks, forklifts).

        Spotter. Designated person assisting a vehicle operator / driver reverse his or her vehicle safely

        Vehicle. A device by which any person or property may be propelled, moved, or drawn by (for example)
        human power, electrical or wind power, propane, diesel, bio-diesel, or gasoline power. A vehicle may have




13-14                                  SLAC-I-720-0A29Z-001-R023.6 Final v3           13 May 2007 (updated 16 Jul 2010)
Chapter 13: Traffic and Vehicular Safety                                   SLAC Environment, Safety, and Health Manual


         one or more wheels and may have one or more axles. This definition includes mopeds, bicycles, personal
         transporters, and rollerblades.




6        References
6.1      Program Documents
         The following are procedures, forms, and other documents required for the implementation of this program:
             Traffic and Vehicular Safety: SLAC Motorized Vehicle Driving Privilege Form (SLAC-I-720-0A21J-
              001)
             SLAC Vehicle Registration Form
             Traffic and Vehicular Safety: Indoor Vehicle Use Requirements (SLAC-I-720-0A21S-001)
             Traffic and Vehicular Safety: Accident Reporting and Investigation Procedure (SLAC-I-720-0A21C-
              001)
             Traffic and Vehicular Safety: Supervisor’s Motor Vehicle Accident Report Form (SLAC-I-720-0A21J-
              003) pdf or Word
             Traffic and Vehicular Safety: Enforcement Requirements (SLAC-I-720-0A21S-002)
             “Bicycle Safety, It’s no accident!” (SLAC-I-720-0A21T-001)


6.2      Standards
         The following are the standards adopted by this program:
             Title 10, Code of Federal Regulations, “Energy”, Chapter 3, “Department of Energy”
              –    Part 851, “Worker Safety and Health Program”, Appendix A, Section 9, “Motor Vehicle Safety”
                   (10 CFR 851) 5
             Title 16, Code of Federal Regulations, “Commercial Practices”, Chapter 2, “Consumer Product Safety
              Commission”
              –    Part 1203, “Safety Standard for Bicycle Helmets” (16 CFR 1203)
             Title 49, Code of Federal Regulations, “Transportation”, Chapter 5, “National Highway Traffic Safety
              Administration, Department of Transportation”
              –    Part 571, “Federal Motor Vehicle Safety Standards”, Subpart B, “Federal Motor Vehicle Safety
                   Standards”, Section 218, “Motorcycle Helmets” (49 CFR 571.218)
             California Vehicle Code (CVC 1–42277)
             American National Standards Institute (ANSI) B56.8, “Safety Standard for Personnel and Burden
              Carriers” (ANSI B56.8)


         5    Additional information on 10 CFR 851 and its implementation is available from the following site: “10
              CFR 851: Worker Safety and Health Program”




13 May 2007 (updated 16 Jul 2010)          SLAC-I-720-0A29Z-001-R023.6 Final v3                                 13-15
SLAC Environment, Safety, and Health Manual                                     Chapter 13: Traffic and Vehicular Safety



6.3     Related Documents
        The following are additional related documents cited as resources for this program:

        Management Systems
            Site Access and Identification Badges Policy and Procedures (SLAC-I-720-0A00Z-002)

        SLAC Environment, Safety, and Health Manual (SLAC-I-720-0A29Z-001)
            Chapter 2, “Work Planning and Control”
             –   Work Planning and Control: Stop Work Procedure
            Chapter 28, “Incident Investigation”
            Chapter 30, “Air Quality”
            Chapter 40, “Hazardous Materials”
            Chapter 48, “Powered Industrial Vehicles”

        Other
            “SLAC Facilities Department : Facilities Home”
            SLAC Fleet Policy
            SLAC Today, “Access”
            SLAC Summer Student Program: Age and Safety Related Information




7       Document Information
        Title: Traffic and Vehicular Safety
        URL: http://www-group.slac.stanford.edu/esh/eshmanual/pdfs/ESHch13.pdf
        Revision Record: https://www-
        internal.slac.stanford.edu/esh/docreview/reports/revisions.asp?ProductID=48
        Department: Risk Management and Response
        Program: Traffic and Vehicular Safety
        Date Effective: 16 July 2010




13-16                                    SLAC-I-720-0A29Z-001-R023.6 Final v3        13 May 2007 (updated 16 Jul 2010)
Traffic and Vehicular Safety: SLAC Motorized Vehicle
Driving Privilege Form
URL: http://www-group.slac.stanford.edu/esh/eshmanual/references/trafficFormDriving.pdf
Revision Record: https://www-
internal.slac.stanford.edu/esh/docreview/reports/revisions.asp?ProductID=108
Department: Risk Management and Response
Program: Traffic and Vehicular Safety
Authority: ESH Manual, Chapter 13, Traffic and Vehicular Safety
Date Effective: 16 December 2009

Any individual who will be on-site for more than 30 days or otherwise qualify to apply for a SLAC badge
and operate a vehicle on-site must read, sign, and submit this form to SLAC Site Security when obtaining
or renewing a badge. Those intending to drive on-site must present a driver’s license valid in California.

SLAC requires operators of motorized vehicles, including government cars, trucks, carts and scooters, to
have a valid California driver’s license or a California-recognized license issued by another state or by a
foreign jurisdiction of which the operator is a resident. In addition, any individual who intends to operate a
motorized vehicle on the SLAC site must follow the requirements of Chapter 13, “Traffic and Vehicular
Safety”.

Once signed, return this form to SLAC Site Security, Mail Stop 86.

         I intend to operate a motorized vehicle on the SLAC site. Accordingly, my signature below
         verifies that I currently possess a valid driver’s license recognized by the state of California and
         that any privately owned motorized vehicle I drive is insured. It also commits me to inform the
         SLAC Site Security if my driver’s license becomes invalid for any reason. I agree to produce upon
         request, in a timely and effective manner, a valid license and acknowledge that I must show a
         valid driver’s license each time I renew my SLAC badge. As an employee, I recognize that my
         failure to possess, show upon request, or report the invalidation of my license will result in
         discipline, up to and including termination. As a visitor, I recognize that my failure to possess,
         show upon request, or report the invalidation of my license will result in my being prohibited from
         driving on the SLAC site. I agree to notify SLAC Security and Human Resources if my driver’s
         license is suspended for any reason after signing this from and obtaining my badge. I agree to
         present my driver’s license to SLAC Security and Human Resources if I am involved in any
         vehicle accident on-site. I acknowledge that any damage to government property caused by my
         negligence in the operation of a privately owned vehicle will be referred to Stanford Risk
         Management and my insurance company.

         I do not intend to operate a motorized vehicle on the SLAC site. I have read the above
         information, and recognize the requirements needed to operate a motorized vehicle. If I ever
         intend to operate one in the future, I will fill out a new form and inform SLAC Site Security of the
         change in my status.


                Name                                    Signature                            Date
Driver
Badge office
administrator


Driver license expiration date

Vehicle license number


24 Jul 2008 (updated 16 Dec 2009)        SLAC-I-720-0A21J-001-R003                                       1 of 1
ENVIRONMENT, SAFETY & HEALTH DIVISION


Chapter 13: Traffic and Vehicular Safety

Indoor Vehicle Use Requirements
Product ID: 397 | Revision ID: 1214 | Date published: 16 July 2010 | Date effective: 16 July 2010
URL: http://www-group.slac.stanford.edu/esh/eshmanual/references/trafficReqUseIndoor.pdf



1 Purpose
The purpose of these requirements is to minimize hazards and air pollution due to the use of vehicles use
near and inside buildings. They cover all vehicle use near and inside buildings at SLAC. They apply to all
workers at SLAC.


2 Requirements
Vehicle use near and inside buildings is restricted to specific vehicle types and areas due to indoor air
quality concerns and safety considerations, as outlined in this exhibit. Listed below are buildings and
vehicles types for which vehicle use is defined. For information concerning vehicles and buildings not
listed below, contact Fleet Services. The vehicle maintenance shop, the riggers shop, and the fire station are
exempt from these requirements.


Table 1 Allowed Use in or near Buildings, by Vehicle and Building Type

                             Building Type
                                                                                      Klystron Gallery, Linac,
                                                          Industrial buildings and    Positron Electron Project
                                                          warehouses, Collider        (PEP), SLAC Linear
                                                          Experimental Hall (CEH),    electron-positron Collider
                                                          End Stations A and B,       (SLC), BSY, Stanford
                                                          Interaction Region Halls,   Positron-Electron
                             Administration and office    Beam Switch Yard (BSY)      Asymmetric Ring (SPEAR)
Vehicle Type                 buildings, laboratories      Entrance                    Tunnel
Personal motorized vehicle No                             No                          No
of any type
Gasoline and diesel trucks   Loading only                 Loading only                No
Cars, mopeds, and scooters No                             No                          No
(any fuel)
Gasoline and liquefied       Loading only                 Yes                         No
petroleum gas (LPG)
forklifts1
Diesel forklifts1            Loading only                 Yes2                        Yes2




16 July 2010                                SLAC-I-720-0A21S-001-R001                                       1 of 2
SLAC National Accelerator Laboratory
Environment, Safety & Health Division
Chapter 13 | Indoor Vehicle Use Requirements



                                 Building Type
 Electric forklifts and carts1   Yes                        Yes                       Yes
 Gasoline carts1                 No                         Loading only              No
Key to additional restrictions:
1 Operators of these vehicles must carry a type ABC dry-chemical fire extinguisher.
2 An exhaust scrubber is required for operation of these vehicles


2.1 Additional Requirements
    Before bringing a vehicle into a building, whether listed in Table 1 or not, get a release from the
     building manager or area manager. Advance notice will allow time to make necessary arrangements
     such as temporarily disabling smoke detectors.
    See Chapter 12, “Fire and Life Safety”, for information on keeping entry and exit paths, aisles, and
     emergency exits clear.
    Carry a type ABC dry-chemical fire extinguisher as indicated in the table.
    Charge electric carts only in well ventilated places such as outdoors, or indoors only under forced-air
     ventilation.
    Extended operation of any non-electric vehicle in the interior of buildings or tunnels requires carbon
     monoxide evaluation by the SLAC industrial hygiene program manager.


3 Forms
The following are forms required by these requirements:
    None


4 Recordkeeping
The following recordkeeping requirements apply for these requirements:
    None


5 References
SLAC Environment, Safety, and Health Manual (SLAC-I-720-0A29Z-001)
    Chapter 13, “Traffic and Vehicular Safety”
    Chapter 12, “Fire and Life Safety”




16 July 2010                                 SLAC-I-720-0A21S-001-R001                                   2 of 2
Traffic and Vehicular Safety: Accident Reporting and
Investigation Procedure
URL: http://www-group.slac.stanford.edu/esh/eshmanual/references/trafficProcedAccidentReport.pdf
Revision Record: https://www-
internal.slac.stanford.edu/esh/docreview/reports/revisions.asp?ProductID=107
Department: Risk Management and Response
Program: Traffic and Vehicular Safety
Authority: ESH Manual, Chapter 13, Traffic and Vehicular Safety
Date Effective: 9 October 2009


1 Purpose
The purpose of this procedure is to ensure the consistent, timely reporting and investigating of vehicle
accidents in order to take appropriate preventative actions.


2 Scope
This procedure covers the reporting and investigating of every vehicle accident involving injury or damage
to a government vehicle, or private vehicle if on-site or off-site on SLAC business, or property.

Depending on the type and extent of damage or injury, additional investigation requirements may apply, as
described in Chapter 28, “Incident Investigation”.


3 Applicability
This procedure applies to SLAC employees, users, visitors, and subcontractors.


4 Prerequisites
Not applicable


5 Procedures
SLAC employees, users, visitors, and subcontractors must immediately report all vehicle accidents
1.   If on-site to SLAC Site Security
2.   If off-site, and work-related or involving a government vehicle, first to local law enforcement, then to
     SLAC Site Security


5.1 Reporting On-site Accidents
The following steps must be completed for all on-site vehicle accidents.




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Traffic and Vehicular Safety: Accident Reporting and Investigation Procedure




Step      Person                  Action
1.        Person involved in      Stops vehicle. Someone could be injured and need help.
          accident
2.        Person involved in      If anyone has been injured, calls 911 and provides aid and information to the best
          accident                of training and ability
3.        Person involved in      Calls SLAC Site Security at ext. 5555 from any SLAC phone or 650-926-5555 from
          accident                a non-SLAC phone and reports the accident immediately
                                  Reports all accidents whether or not at fault. SLAC driving privileges will be
                                  suspended if the accident is not reported. Employees may be subject to further
                                  action depending on the circumstances and/or severity of the accident.
4.        Person involved in      Shows driver’s license to SLAC Site Security. If in a private vehicle, will also be
          accident                asked for proof of insurance.
5.        SLAC Site Security      If a parked vehicle or other property hit, contacts the owner; refers to Stanford Risk
                                  Management any damage to government property as a result of negligent
                                  operation of privately owned vehicles
6.        SLAC Site Security      Completes SLAC Site Security Incident Report and provides to supervisor
7.        Person involved in      After notifying 911 (if appropriate) and SLAC Site Security, notifies supervisor
          accident                immediately
8.        Person involved in      If government vehicle is involved, follows protocol for exchanging information with
          accident                the other party and submitting full reports as required for government vehicles by
                                  Fleet Services (Fleet Policy document)
9.        Supervisor              Must confirm that any vehicle accident involving personnel or government property
                                  under his or her supervision has been reported properly to SLAC Site Security and
                                  department heads


5.2 Reporting Off-site Accidents
The following steps must be completed for accidents off-site involving a government vehicle or a private
vehicle being driven on SLAC business.



Step      Person                  Action
1.        Person involved in      Stops vehicle. Someone could be injured and need help. Failure to stop may result
          accident                in being charged with a hit and run and criminal prosecution.
2.        Person involved in      If anyone has been injured, calls 911 and provides aid and information to the best
          accident                of training and ability
3.        Person involved in      Calls 911 and reports the accident immediately
          accident
4.        Person involved in      Moves vehicle out of the way of traffic, if no one is injured
          accident
5.        Person involved in      Shows driver's license and vehicle information to the other drivers, to any other
          accident                persons involved in the accident, and to the responding police officer
6.        Person involved in      Does not discuss fault for the accident with others at the scene. It is SLAC and



9 Oct 2009 (updated 9 Oct 2009)            SLAC-I-720-0A21C-001-R003                                                 2 of 6
Traffic and Vehicular Safety: Accident Reporting and Investigation Procedure




Step      Person                  Action
          accident                Stanford University policy that personnel do not admit to any fault for vehicle
                                  accidents. It is up to the university and its insurance carrier to determine or admit
                                  fault.
7.        Person involved in      If a parked vehicle or other property hit, contacts the owner, leaving a note with
          accident                name and phone number in the car or securely attached to it, and reports the
                                  accident to the city police or, in unincorporated areas, to the California Highway
                                  Patrol
8.        Person involved in      Contacts and reports the accident to SLAC Site Security and supervisor
          accident                immediately. A report must be filled with SLAC Site Security for all off-site
                                  accidents, even if the accident was reported to law enforcement. SLAC driving
                                  privileges will be suspended if the accident is not reported.
9.        SLAC Site Security      Completes SLAC Site Security Incident Report Form and provides to supervisor
10.       Person involved in      If government vehicle is involved, follows protocol for exchanging information with
          accident                the other party and submitting full reports as required for government vehicles by
                                  Fleet Services (Fleet Policy document)
11.       Supervisor              Must confirm that any vehicle accident involving personnel or government property
                                  under his or her supervision has been reported properly to SLAC Site Security and
                                  department heads


5.3 Investigating Accidents
Every accident involving injury or damage to a government vehicle, or private vehicle if on-site or off-site
on SLAC business, or property will be investigated by SLAC Site Security. In addition, the Vehicle
Incident Review and Assistance Team (VIRAT) will investigate to determine causes of each accident and
what correction actions may prevent a repeat.



Step      Person                  Action
1.        SLAC Site Security      Investigates, using the SLAC Site Security Incident Report Form that is completed
                                  by drivers involved in the accident and SLAC Site Security
2.        All personnel           Fully cooperates with SLAC Site Security and local law enforcement with accident
                                  investigation
3.        SLAC Site Security      Sends completed SLAC Site Security Incident Report Form to supervisor of person
                                  involved in accident
4.        Supervisor              Investigates the accident, completing the Supervisor’s Motor Vehicle Accident
                                  Report Form (pdf or Word) and sending a copy to SLAC Site Security, preferably
                                  within 24 hours of the accident
5.        SLAC Site Security      Provides a copy of the SLAC Site Security Incident Report Form and Supervisor’s
          manager                 Motor Vehicle Accident Report Form to members of VIRAT
                                   Human Resources
                                   Facilities/Fleet Services
                                   Risk Management and Response
6.        SLAC Site Security      Convenes the VIRAT, as soon as practical, to investigate the accident
          manager


9 Oct 2009 (updated 9 Oct 2009)            SLAC-I-720-0A21C-001-R003                                               3 of 6
Traffic and Vehicular Safety: Accident Reporting and Investigation Procedure




Step      Person                  Action
7.        Human Resources         For accidents that had the potential for serious damage to SLAC or third-party
          Department              property, or harm to people, makes recommendation, based on input from ESH,
                                  SLAC Site Security, and the employee’s supervisor, whether to suspend
                                  temporarily driving privileges, pending the completion of investigation by VIRAT
8.        VIRAT                   Provides the date, time, and location of the investigation meeting to the supervisor
                                  of the person involved in the accident and requires his or her attendance
9.        VIRAT                   Reviews all vehicle accidents that any result in injury or damage to government
                                  property. Determines whether the event was preventable or non-preventable based
                                  on the SLAC Site Security Incident Report Form and Supervisor’s Motor Vehicle
                                  Accident Report Form.
                                   The event will be considered a preventable accident when it could have been
                                    prevented by the driver based upon reasonable and prudent judgment,
                                    adherence to normal traffic safety practices, and/or specific training for the
                                    employee’s job position.
                                   The event will be considered not preventable when it has been determined that
                                    the operator of the vehicle did not contribute to the event. Such cases may result
                                    from natural forces, from acts by other than human agency, from a deliberate act
                                    by an outside party (for example. vandalism), from impact with a non-
                                    perceivable object, or from impact while the vehicle is properly parked. Such an
                                    event will be classified as an incident and not considered an accident.
                                  For all accidents found by the VIRAT to be preventable, disciplinary actions will be
                                  as described in Traffic and Vehicular Safety: Enforcement Requirements.
10.       VIRAT                   Recommends any corrective action to be taken to prevent recurrence. In
                                  determining corrective action consider preventability or non-preventability of the
                                  accident, nature of the accident, number of accidents by driver, past performance
                                  of the driver, moving violations, and any other issues of importance to the
                                  management. Corrective action may include
                                  1. Immediate and successful completion of ESH Course 160, Defensive Driving
                                       Training (ESH Course 160)
                                  2. Suspension of driving privileges on-site
                                  3. A verbal or written warning
                                  4. Suspension without pay
                                  5. Termination
1.        VIRAT                   Through the Human Resources Department, notifies the driver, and line
                                  management, in writing, of the team’s findings, including any corrective or
                                  disciplinary actions.
2.        All                     All SLAC employees, users, and subcontractors must fully comply with the VIRAT
                                  findings. The VIRAT decision will be final, with the exception that the department
                                  head may appeal to the Human Resources director.




9 Oct 2009 (updated 9 Oct 2009)            SLAC-I-720-0A21C-001-R003                                             4 of 6
Traffic and Vehicular Safety: Accident Reporting and Investigation Procedure



Figure 1 Accident Reporting and Investigation

Accident Reporting and Investigation



                            Accident involving injury or damage to a government vehicle, or
                           private vehicle if on-site or off-site on SLAC business, or property
   Event / Notifications




                                               Injury?              Yes             Call 911




                                                 No


                               Immediately call ext. 5555 SLAC Site Security (650-926-5555 from cell phone)




                                                                                         Follow Fleet Services protocol for
                                                           Government
                                                                              Yes       exchanging information with the other
                                                            vehicle?
                                                                                           party and submitting full reports




                                                               No




                                             SLAC Site Security sends copy of
                                          Security Incident Report Form to supervisor
   Investigation




                                    Supervisor completes the Supervisor’s Motor Vehicle
                                    Accident Report Form and sends to SLAC Security,
                                         preferably within 24 hours of the accident




                                            SLAC Site Security sends copies of
                                    Security Incident Report Form and Supervisor’s Motor
                                     Vehicle Accident Report Form to VIRAT, convenes
                                                          meeting




                                       VIRAT reviews incident reports and determines
                                            whether accident was preventable
   Review




                                    VIRAT recommends any corrective action to be taken
                                                to prevent recurrence




9 Oct 2009 (updated 9 Oct 2009)                          SLAC-I-720-0A21C-001-R003                                              5 of 6
Traffic and Vehicular Safety: Accident Reporting and Investigation Procedure



5.4 Vehicle Incident Review and Assistance Team
The purpose of the Vehicle Incident Review and Assistance Team (VIRAT) will be to investigate all
vehicle accidents as specified in Section 5.3 and determine their causes and what correction actions may
prevent a repeat.

5.4.1 Composition

The Vehicle Incident Review and Assistance Team will consist of representatives from the following
groups:
1.   Human Resources
2.   Facilities/Fleet Services
3.   SLAC Site Security
4.   Risk Management and Response

The ESH Division will select the chair.

5.4.2 Meetings

The VIRAT will meet on an as-needed basis; meetings may be convened by the chair, or at the request of a
team member.


6 References
    SLAC Environment, Safety, and Health Manual (SLAC-I-720-0A29Z-001), Chapter 13, “Traffic and
     Vehicular Safety”
    SLAC Environment, Safety, and Health Manual (SLAC-I-720-0A29Z-001), Chapter 28, “Incident
     Investigation”
    Traffic and Vehicular Safety: Enforcement Requirements (SLAC-I-720-0A21S-002)
    SLAC Site Security Incident Report Form (available from SLAC Site Security)
    Traffic and Vehicular Safety: Supervisor's Motor Vehicle Accident Report Form (SLAC-I-720-0A21J-
     003) pdf or Word
    Fleet Services (Fleet Policy document)
    ESH Course 160, Defensive Driving Training (ESH Course 160)




9 Oct 2009 (updated 9 Oct 2009)           SLAC-I-720-0A21C-001-R003                                   6 of 6
                                                Supervisor’s Motor Vehicle
                                                  Accident Report Form
Instructions: The SLAC supervisor / UTR / POC of the area where the event occurred must complete this form and submit it within
24 hours to the SLAC Site Security manager at MS 86.
Note: With the driver involved in the accident, review the completed SLAC Security Incident Report and SF91 and SF94s if appropriate
provided by SLAC Site Security to help complete this form. Be specific and include drawings, photos, additional narrative, as needed.
Supervisor/UTR/POC name:                    Directorate/department:                   Title:                           Ext:            Mailstop:


Date of report:                             Driver:                                   License plate of vehicle involved in accident:



INJURIES
         Yes (Must also complete SU-17A)                                                        No
MOTOR VEHICLE INVOLVED WITH
         Other vehicle: license plate number:                         Fixed object:                           Other:
DAMAGED PROPERTY
Property/material:                                                                    Nature of damage:




THE INCIDENT
What happened? (Attach pictures and use additional pages as needed)
Investigate scene of accident or conditions. Describe what, where, when, who, how accident occurred. Refer to cell 52 of SF91. Sequence events in
chronological order, leading up to and including the collision. Post-collision events may also be included based upon value.




Police report taken:     Yes    No                                Police dept:                          Report number:
(Check security report. Note: SF91 is not a police report)
Why did it happen? What actually caused accident?




Diagram
Include only if
diagram in SF91
is incomplete.




9 Oct 2009 (updated 9 Oct 2009)                            SLAC-I-720-0A21J-003-R000                                                               1 of 2
Traffic and Vehicular Safety: Supervisor's Motor Vehicle Accident Report Form
What should be done to prevent a recurrence?
Training? Different route? Parking procedure? Different vehicle? Spotter?

List action(s) that have or will be taken to prevent a recurrence.                                         By whom              Scheduled date   Actual end date




Defensive driving training recommended:                               Yes     No
                             MOTOR VEHICLE:                    WEATHER CONDITIONS:            SUBSTANDARD CONDITIONS
                                  Struck other vehicle              Dry                            Inadequate guards or barriers
                                  Struck by other vehicle           Wet                             Defective tools, equipment, or materials
 EVENT AND CAUSE CHECKLIST




                                  Struck fixed object               Rain                            Congestion or restricted action
                                  Struck by object                  Ice                             Inadequate warning system
                                  Other:                            Fog                             Poor housekeeping/disorder
                                  Unknown                           Light                           Noise exposure
                                                                    Dark                            Temperature extremes
                                                                    Artificial Illumination         Inadequate or excessive illumination
                                                                                                    Inadequate ventilation
                             MOTOR VEHICLE MOVEMENT:           VEHICLE HEADLIGHTS:                  Presence of harmful materials
                                  Backing                             On                           Inadequate instructions/procedures
                                  Forward                              Off                          Inadequate information/data
                                  Turning                                                           Inadequate preparation/planning
                                  Stopped                                                           Inadequate support/assistance
                                  Parked                                                            Road conditions
                                                                                                    Weather conditions
                                                                                                    Mind off task
                                                                                                    Other:
                             INAPPROPRIATE BEHAVIORS                                                       PERSONAL FACTORS
                                   Cellular telephone/Nextel/PDA use while driving                             Inadequate physical capability
                                   Driver under influence of alcohol or drugs                                  Inadequate mental/psych. capability
                                   Pedestrian under influence of alcohol or drugs                              Physical/physiological stress
                                   Impeding traffic                                                            Mental/psychological stress
PRIMARY COLLISION FACTORS




                                   Unsafe speed                                                                Lack of knowledge
                                   Following too closely                                                       Lack of training
                                   Wrong side of road                                                          Lack of skill
                                   Improper passing                                                            Improper motivation
                                                                                              ROOT CAUSE




                                   Unsafe lane change                                                          Abuse or misuse
                                   Improper turning                                                        JOB FACTORS
                                   Automobile right-of-way                                                      Inadequate leader/supervision
                                   Pedestrian right-of-way                                                      Inadequate engineering
                                   Pedestrian violation                                                         Inadequate purchasing
                                   Traffic signals and signs                                                    Inadequate maintenance
                                   Unsafe starting or backing                                                   Inadequate tools/equipment
                                   Hazardous parking                                                            Inadequate work standard
                                   Lights                                                                       Excessive wear/tear
                                   Brakes                                                                       Inadequate communications
                                   Other equipment                                                              Inadequate controls
                                   Fell asleep                                                                  Poor housekeeping
                                   Other improper driving                                                       Other:
Supervisor/UTR/POC signature:                                                                                          Date


Incident reviewed by VIRAT and accepted:                                                                               Date




9 Oct 2009 (updated 9 Oct 2009)                                             SLAC-I-720-0A21J-003-R000                                                     2 of 2
ENVIRONMENT, SAFETY & HEALTH DIVISION


Chapter 13: Traffic and Vehicular Safety

Enforcement Requirements
Product ID: 176 | Revision ID: 1212 | Date published: 9 July 2010 | Date effective: 9 July 2010
URL: http://www-group.slac.stanford.edu/esh/eshmanual/references/trafficReqEnforcement.pdf



1 Purpose
The purpose of these requirements is to ensure proper, consistent enforcement of California Vehicle Code,
SLAC-specific traffic and safety regulations, and Stanford policies and government regulations. They cover
enforcement of all traffic and vehicle safety regulations at SLAC. They apply to workers, visitors, and
supervisors, and SLAC Site Security and Human Resources.


2 Requirements

2.1 Citations
On-site at SLAC, SLAC Site Security issues citations for violations of the California Vehicle Code, site-
specific traffic and safety regulations, and Stanford policies and government regulations.

For all violations, a printed citation will be issued to the driver (or left on the vehicle if parked) by a SLAC
Site Security officer. The citation will include the location, time, date, and type of offense. For SLAC
employees, copies of the citation will go to the employee’s supervisor and Human Resources. For non-
employees, see Section 2.3 below.

All persons operating a vehicle at SLAC are required to comply with directions of a security patrol or gate
officer, including the officer’s request for driver identification. Refusal will be immediately reported to the
appropriate directorate and to the Human Resources Department for disciplinary action.

Note          Abusive language or actions directed towards any security officer are not in keeping with the
              SLAC Respectful Workplace Policy, are not acceptable, and will be reported. Disciplinary
              actions will be managed by the Human Resources Department and the responsible party’s line
              management.


2.2 SLAC Employees
Citations will result in the disciplinary process outlined below, beginning with the first citation. SLAC
management reserves the right to discipline employees for traffic violations and/or to restrict, suspend, or
terminate driving privileges. Based on the severity of the violation, SLAC reserves the right to forego any
or all of the below listed steps in the discipline process and initiate immediate action up to and including
termination.




9 July 2010                               SLAC-I-720-0A21S-002-R005                                        1 of 4
SLAC National Accelerator Laboratory
Environment, Safety & Health Division
Chapter 13 | Enforcement Requirements


2.3 Non-employees
For non-employees, enforcement is managed through the university technical representative or point of
contact, who will notify the person’s organization or sponsor when a violation occurs. Sanctions for non-
employees will be determined on a case-by-case basis by SLAC management, but could include restricted
parking permission, limited access to the site, or banishment from the site, including cancellation of
contracts for subcontractors or termination of an assignment for temporary staff. A non-employee will
abide by the sanction imposed, without appeal.


2.4 Discipline Process for SLAC Employees
2.4.1 Parking Violations
   One offense within any 36-month period. The supervisor will meet with and counsel the employee.
    This meeting will be considered a verbal warning and the supervisor will notify Human Resources that
    it has taken place.
   Two offenses within any 36-month period. The supervisor will confer with a Human Resources
    representative, meet with the employee, and give the employee a written warning. The supervisor will
    forward a copy to Human Resources to be placed in the employee’s personnel file. In addition, the
    employee’s permission to park on-site may be restricted to the main gate parking lot only for 60 days;
    copies of the restriction will be provided to the employee, the employee’s supervisor, and directorate,
    and will be placed in the employee’s personnel file.
   Three offenses within any 36-month period. The employee will be subject to disciplinary action up
    to and including termination.

2.4.2 Moving Violations and Vehicle Accidents

All moving violations are potentially life-threatening situations and therefore subject the violator to
discipline. Based on the severity and/or frequency of the violation(s), SLAC reserves the right to forego all
the steps in the discipline process and initiate immediate action, up to and including termination. The same
process applies for all accidents. (See Traffic and Vehicular Safety: Accident Reporting and Investigation
Procedure.)
   One offense/accident within any 36-month period. The supervisor will confer with a Human
    Resources representative and meet with the employee. Depending on the severity of the
    accident/violation, the supervisor will issue a verbal or written warning. If written, the supervisor will
    forward copies to Human Resources to place in the employee’s personnel file and the appropriate
    member of the directorate. The employee may be required to complete the four (4) hour defensive
    driving training course, ESH Course 160, Defensive Driving Training (ESH Course 160).
   Two offenses/accidents within any 36-month period. The supervisor will meet with the employee
    and a Human Resources representative. Depending on the severity of the accident/violation, the
    supervisor will give a written warning to the employee. The employee’s driving privileges may be
    suspended to six months. The supervisor will forward copies to Human Resources to place in the
    employee’s personnel file and the appropriate member of the directorate. If the employee has not taken
    the class within the past 12 months, he or she may be required to complete the four (4) hour defensive
    driving course (ESH Course 160).




9 July 2010                             SLAC-I-720-0A21S-002-R005                                         2 of 4
SLAC National Accelerator Laboratory
Environment, Safety & Health Division
Chapter 13 | Enforcement Requirements


   Three offenses/accidents within any 36-month period. The supervisor will meet with the employee
    and a Human Resources representative. The employee will no longer be able to drive on-site and will
    be recommended for termination.

2.4.2.1       Moving Violation Examples

The following are examples of moving violations for which citations may be issued:
   Operating any vehicle in an inherently unsafe manner that is involved in, causes, and/or could cause an
    accident that endangers the life, health or the property of any person, or of SLAC, Stanford University,
    the Department of Energy (DOE), or any other organization, company, or university
   Engaging in a pattern of unsafe driving
   Being involved in repeated accidents causing injury or property damage
   Operating a motor vehicle without an appropriate and valid driver’s license
   Operating government vehicles for personal or unauthorized purposes
   Operating any vehicle off the existing road network (including fence line roads) on the SLAC site
    without specific permission of the SLAC Facilities Department
   Exceeding the posted speed limit on SLAC roadways or in parking lots

Note          Speed control devices (radar guns) are used by SLAC Site Security officers to determine the
              speed of a moving vehicle. These devices are accurate to within one mile per hour. The
              instruments are calibrated at least daily and are fully serviced annually. A log of the
              calibrations is maintained on file. The instruments do not pose any type of radiation or other
              hazard to the operator of the instrument or the approaching vehicle’s occupants.
   Not coming to a complete stop at posted stop signs
   Failing to yield right-of-way to pedestrians in or approaching a marked crosswalk or within any
    unmarked crosswalk at an intersection
   Failing to yield right-of-way to vehicles involved in the movement of heavy equipment or materials
   Crossing a double yellow line to pass any vehicle except slow moving equipment and vehicles after
    being signaled by the driver or operator that it is safe to pass
   Operating any vehicle during the hours of darkness without lights, or without lighted escort vehicles or
    persons
   Failing to wear seat belts
   Failing to wear required protective headgear when operating a motorcycle, moped, scooter, personal
    transporter, or bicycle

Note          It is recommended that persons using rollerblades wear protective headgear, knee and elbow
              pads, and gloves to protect themselves from injury in the event of an accident.


3 Forms
The following are forms required by these requirements:
   None




9 July 2010                                SLAC-I-720-0A21S-002-R005                                      3 of 4
SLAC National Accelerator Laboratory
Environment, Safety & Health Division
Chapter 13 | Enforcement Requirements



4 Recordkeeping
The following recordkeeping requirements apply for these requirements:
1.   SLAC Site Security will maintain and monitor vehicle accident, parking, and moving violation records
     and chargeability assessed to drivers.
2.   Violations will be recorded by date of occurrence and be cumulative for a 36-month period.
3.   Each subsequent month the employee maintains a clean driving record (no violation), reduces the 36-
     month period by one month.
4.   Human Resources will maintain in each employee’s personnel file copies of all citations and written
     warnings.


5 References
SLAC Environment, Safety, and Health Manual (SLAC-I-720-0A29Z-001)
    Chapter 13, “Traffic and Vehicular Safety”
     –   Traffic and Vehicular Safety: Accident Reporting and Investigation Procedure (SLAC-I-720-
         0A21C-001)

Other SLAC Documents
    ESH Course 160, Defensive Driving Training (ESH Course 160)
    SLAC Respectful Workplace Policy

Other Documents
    California Vehicle Code (CVC 1–42277)




9 July 2010                             SLAC-I-720-0A21S-002-R005                                     4 of 4
Resources for SLAC-owned bicycles
 Bicycles. Departments may purchase bicycles for
 use at SLAC. Check with your supervisor for depart-
 mental policy.
                                                                                                Bicycle Safety
 Safety helmets. SLAC Stores issues safety helmets
 for on-site business use only.
                                                                                                 It’s no accident!
 Repairs. The Facilities Department repairs SLAC-
 owned bicycles. Put in a service request by calling
 ext. 8901, lling out an online service request, or
 bringing the bike to the service bay on the east side
 of Building 81.


Need more info?
 For state regulations, see California Department of
 Motor Vehicles, “Bicycle Rules and Safety”,
 http://www.dmv.ca.gov/about/bicycle.htm
 For SLAC policy, contact the SLAC Site Security
 manager at ext. 2310 or see the ES&H Manual,
 Chapter 13, “Tra c and Vehicular Safety”,
 http://www-group.slac.stanford.edu/esh/
 hazardous_activities/tra c_vehicular/
 For Stanford resources, see "Bicycling at Stanford",
 http://transportation.stanford.edu/
 alt_transportation/BikingAtStanford.shtml
 For copies of this brochure, contact the SLAC Site
 Security and Emergency Management O ce at
 ext. 2310




Wear your helmet and obey tra c
     signs – it’s SLAC policy!

                                                         May 2011   SLAC-I-720-0A21T-001-R001
Whether riding recreationally, commuting to SLAC, or riding on-site, being safe is especially important for cyclists.
This guide helps you tune up on what you need to know, safety tips, inspection ABCs, and SLAC bicycle resources.

Did you know?                                                 Be prepared                                                     Be alert
When riding at SLAC you must                                     Choose a bike that ts: the seat height should allow               Anticipate what others will do and be prepared to
 Wear a properly- tted Consumer Product Safety                   you to touch the ground with one foot, leaning                    respond: look for sudden stops or lane changes
 Commission (CPSC)-approved bicycle helmet                       slightly, with your other foot on the pedal                       Look over your shoulder before changing lanes
 Obey all tra c signs, especially stop signs                     Attach a rear-view mirror to your helmet, glasses, or             Allow extra time to stop when the road is wet and
                                                                 handlebars to see what’s behind you                               test your brakes often
Keep in mind that cyclists on SLAC and public roads
have the same rights and responsibilities as motorists           Secure anything you are transporting: use a                       Avoid potholes, rocks and debris, ruts and cracks, or
and are subject to the same rules and regulations.               backpack, or basket, or use panniers for heavier loads            any obstacle that may throw you o balance
Are you doing everything you can to stay safe on the             Make sure you have a forward-aiming white light,                  Be especially vigilant at intersections and around
road? Take a moment to review the following tips.                re ectors, and re ective clothing if you ride at dawn,            driveways
                                                                 dusk, or at night
                                                                                                                                   Keep a safe distance from parked cars to avoid
                                                                 Make it a habit to inspect your bike before each ride;
Be predictable                                                   see inspection ABCs below
                                                                                                                                   running into a door that may open unexpectedly

 Use proper hand signals when turning or changing                                                                                  Keep your hands on the handlebars: do not use a
 lanes                                                                                                                             hand-held cell phone or drink while riding
                                                              Be visible                                                           Use your hearing to monitor tra c: do not wear
 Ride with the tra c ow and ride to the right if you
 are moving slower than other tra c unless you are               Wear bright clothing                                              headphones or earbuds on both ears
 turning left, passing someone, or avoiding a hazard             Use your horn, bell, lights and voice as needed                   Stay behind cars near an intersection so that you
 Ride in a straight line                                         Establish eye contact with others to make sure you                can react if a driver makes a turn unexpectedly

 Do not ride on a sidewalk; walk the bike when using             are seen – if the driver does not appear to see you,
 a crosswalk, and give pedestrians the right of way              adjust your activity




   Inspection ABCs
   In addition to any speci c safety equip-
                                                                                                                                                  is for Crank
   ment you might need – such as a lamp
   and re ectors at night – check these                                                                                                   Check the crank by rotating the pedals
   items every time before you ride.                      is for Air                                                                      Check the headset by turning the handle-
                                                                                                                                          bars side-to-side
                                                   Squeeze the tires and if they feel
                                                   low, in ate with a hand pump or                      is for Brakes                     Make sure that quick-release levers, if any,
                                                   stop by the Facilities service bay at                                                  are tight
                                                   Building 81. Keep the pressure at            Try the brakes to make sure they          If nothing appears loose, lightly bounce
                                                   the recommended maximum                      grab well and snap back immedi-           the bike to listen for loose parts
                                                   stamped on the tire.                         ately when released
                                                                                                                                          If that checks out, take a test ride in an
                                                   Check tires for damage and tread                                                       area free of tra c
                                                   wear
                                                                                                                                          Check that the wheels are in true

				
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