EAST ADELAIDE SCHOOL
BEFORE WE START.... Essential classroom Staff Communications
information Staff Bulletin
School Hours and Bell Times Staffroom blackboard
Calendar Staffroom whiteboard
Fax and Telephone Numbers: Mail
Student use of telephones
Administrative Instructions, Guidelines and
Regulations Student Bulletin
Anti-racism Student Noticeboard
Behaviour Management Parent Communications
Keeping students 'in' School Newsletter
'Early Minutes' Class Newsletters / Term Overviews
Child Protection Written communication with parents
Sexual Harassment Correspondence for individual parents from the
Sun Protection school
STAFF MATTERS Communication with DECD
Teacher Registration Governing Council
Hours Of Duty Classroom Parent Reps
Staff Supervision School Website - http://www.eas.sa.edu.au
Care Group FACILITIES
Part Time Teaching Staff Security
Keys and Security Alarms
Staff Absence Securing buildings
Sick Leave / Special Leave Access for the disabled
Information for Temporary Relieving Teachers School maintenance
Programmes School tidiness
Non - Instructional Time The House
Professional Development Canteen
Flexible Hours Training and Professional Development Canteen behaviour
Courtesy Support for the canteen
Name Tags Dental Clinic
Special Purpose Rooms
Yard Supervision Staffroom
Supervised eating Activity Hall
- Air Conditioner
Out of bounds areas - Footwear
Canteen supervision - Equipment
Responsibilities of duty teacher - Safety
BEHAVIOUR MANAGEMENT - Sound Equipment
Emergency Procedures Drama Room
Wet Weather Procedures - Lighting
Hot Weather - Drama blocks
STUDENT MATTERS Art Room
Admission Procedures - Art Room Rules
Fifth Birthday Admission Computing Room
Student absence - Bookings for computer use
Rolls - Use of the Internet - Staff
Student Records - Student Record Folders - ED043's - Use of the Internet - Students
Students with Negotiated Curriculum Plans Italian Room (LOTE) - Room 22
Classroom folders for individual children Music Room (Rooms 9/10)
Students leaving the school Resource Centre
Child Protection /Mandatory notification of child abuse - Audio Visual Equipment / Computing
Duty Of Care Equipment
Toilets - Storage Areas
School Uniform - Borrowing Equipment For Home Use
Out Of School Hours Care Science Room
Support Services Dress Up Corners
Student Representative Council Fax
Furniture Head Lice
Photocopiers Infectious Diseases
Duplicating Room Copier (Nashua) Staff who are unwell
SSO's work area (Xerox) Work Cover Claims
Malfunctions Accident Report Forms
School Garden Financial Management
Yard and grounds cleanliness Budget
Waste disposal Stationery Orders
Yard space Collection Of Money
Red Lines - Out of bounds areas Fees
Barry Messner Memorial Park Purchase Of Goods and Services
OCCUPATIONAL HEALTH, SAFETY AND Receiving Goods
WELFARE School Card
First Aid Officer SCHOOL PROGRAMME
DECD OHSW Policy Assemblies
Occupational Health, Safety And Welfare Manuals Bias In Teaching
East Adelaide School OHSW Management Plan Excursions and Camps
The Role of Safety Committee In OHSW Local Walks
OHSW Induction Excursion Checklist
Specific Policies Transporting students in buses
Asbestos Register Transporting students in private vehicles
Chairs with rollers on the bottom OTHER ISSUES
Displays Animals in school
Electrical Appliances Banking
Electric Cords Charities
Evacuation Procedures Lost Property
Hazard Identification My Writings Books
Heaters in Rooms 1-8
Photocopying - Copyright
Heaters in Rooms 1 to 8
Copyright relating to music
Lifting and Carrying
Materials Safety Data Sheets
Classroom and section photocopying
Near Miss Sheets
Poison Information Centre CLEANING
Powerboards Clean Up of Classrooms
PVC glues Daily
Residual Current Devices (RCD's) End of term
Sinks and Drains Clean Up of General School Areas
Spillages END OF TERM ROUTINES
Visitors' Book Records
Vomit and urine Pupil Record Folders ED043's
Emergency Procedures Student Record Folders - (Classroom)
Evacuation Drills Materials and Equipment
Evacuation Procedures Resource Centre materials
Emergency Action Guide Equipment storage areas
Telephone bomb threats Section Storage
First Aid Audio Visual Materials
Students who are unwell Section and specialist equipment
Students with specific health needs Security
Emergency Action Plans - Asthma Management Keys
Administering Medication Locking Up
BEFORE WE START....
Each class is entitled to an equitable allocation of furniture and classroom resources, including
items for teacher use. If you have any concerns speak to a member of Senior Staff.
Each class should also have:
• Class Information Folder to be kept in the top desk drawer containing:-
•a class list
•student information relating to health, custody, culture
•permission to be photographed/participate in school excursions
• lunch tray (red or grey)
• bank BAG
• classroom first aid kit and sunblock
The following should be displayed in each room in an easily identifiable location
• Current timetable (essential for locating the class when the room is vacant)
• School rules
• Class rules (to be negotiated with the class and stated positively)
• Current Evacuation procedures and map and a list of location of fire extinguishers
• Canteen ("Kid's Pantry") price list
• Parent information - school newsletter, class newsletter, volunteers wanted etc.
Each staff member must provide the Secretary with
• Current personal emergency contact and health information
• Current timetable
• TRT package
Keys and Security - If you need a key or have not registered on our security system please see the
Secretary. All keys in staff possession must be recorded on the key inventory kept by the Secretary.
Please provide your own tea/coffee mug and hang it in the area provided. The 'visitors cups' are for
visitors only, and are not to be taken out of the staffroom or main admin area. Empty your
pigeonhole regularly, and check it each lunch break for newsletters or letters to parents.
SCHOOL HOURS AND BELL TIMES
8:30 am - yard duty commences
8:50 am - [siren and bells] students move to class assembly areas
teachers move to student assembly area
10:50 am - students move out to recess
11:07 am - [siren and bells] students stop play, go to toilet, get drinks, wash hands etc.,
teachers move to student assembly area
11:10 am - [siren and bells] staff meet students at class assembly areas
12:50 pm - [siren and bells] lunch commences
Students eat in rooms or are supervised outside. Students are not to be dismissed before 1pm as
there are no teachers on duty. Duty teachers should dismiss their students just before the siren
sounds so that they are on duty when the students are dismissed.
1:00 pm - [siren and bells] classes dismissed for play
1:27 pm - [siren and bells] students stop play, go to toilet,
teachers move to student assembly area
1:30 pm - [siren and bells] staff meet students at class assembly areas
3:05 pm - classroom 'clean up time' (including lockers and areas near class)
3:10 pm - [siren and bells] students dismissed after bell rings. No 'early minutes'
3:30 pm - [siren and bells ] to remind students to go home or to the office
At the end of the day all students are to have left the yard by 3:30pm. Students who have not been
collected are to be brought to the Office by the classroom teacher or teacher on yard duty.
Parents are notified in the Parent Handbook that the yard and school are not supervised before
8:30am. Where possible parents who need to drop their children off earlier, will be encouraged to
make use of the Out Of School Hours Before School Care Programme that commences at 7.30 am.
Please notify a Senior Staff member if students are in the yard a significant time before 8:30 am.
A note will be sent home to parents if considered necessary.
All activities and events which may affect more than one class or staff member are recorded in the
School Calendar. Items for the School Calendar should be given to the Secretary before the start of
term. Once scheduled, an activity takes priority unless the original calendar is discussed, and a
change agreed. The Calendar is published on the Tuesday of week 3 first term, and in week 2 in
Terms 2, 3, and 4. It is summarised for parents in the school newsletter and published on the School
* School 8362 1622, 8362 7312
* Canteen 8362 5221
* Dental Clinic 8362 2081
* Out of School Hours Care (The House) 8362 6585
The School FAX Number is: 8362 0078
There are three incoming telephone lines, as well as internal lines to staff prep areas, Room 6 and
the Science Room. Telephone messages received during school hours will be placed in pigeonholes,
unless urgent. Staff will not be called to phones during lesson times, so please let the office know if
you are on non-contact time and are expecting a call.
Please restrict the use of school telephones for private use. Only line 2 may be used for outgoing
private calls. Please do not use the phone at the Secretary's desk.
No STD calls, whether official or personal, are to be made without notifying the Finance Officer.
All private calls must be recorded on the sheet provided by each phone and are to be paid for at the
end of term. No personal calls to mobile numbers unless for official business or in an emergency.
Student use of telephones
Students are not permitted to use the telephones unless in an emergency. Teachers should make
calls for students or authorise the calls, if they feel the need is sufficient. The nearest phone to the
teaching area is to be used.
School Mobile Phones: Strict guidelines for the use of DECD mobile phones are in place, and a
copy of the Policy for DECD Mobile Phone use is available from the Resource Centre.
The School has mobile phones which were purchased to ensure that staff could access a telephone
in isolated class areas (especially when in the school out of hours), or be contacted during
excursions, sporting activities, and camps. When planning to take a group of children out of the
School, book a mobile phone through the Resource Centre, and notify the Secretary of the number
of the phone you have taken. When several groups are out of the School, priority for use of the
phones will be given to the groups which are least accessible, or for which there are special
A mobile phone is to be booked through the Resource Centre with sufficient notice to ensure the
battery is charged. It is to be returned promptly following use. A simple guide for its use is
available, and should be read before borrowing the unit. If taking the phone on a camp, the
complete instructions for recharging the batteries will need to be taken.
Personal Mobile Phones: Personal phones are to be turned off during normal working hours. If
there are exceptional circumstances their use can be negotiated with Senior Staff.
ADMINISTRATIVE INSTRUCTIONS, GUIDELINES AND REGULATIONS
Up to date versions of these booklets are available on the DECD Legal and Policy Framework
CDRom and on the DECD website at
Admin Guidelines = http://www.schools.sa.gov.au/partnerships21/files/links/Section5.pdf
Acts and Regulations = http://www.schools.sa.gov.au/schlparents/default.asp?id=3409&navgrp=61
The most recent versions of hard copies are available in folder form.
The Guidelines are in a green plastic folder in the staffroom and cover a variety of Department
instructions that you are required to know.
Education Department (DECD) Regulations are in a red plastic folder in the staffroom. All new
DECD information will be recorded in the Staff Bulletin and displayed in the staffroom, before
being filed in the appropriate staffroom folder.
Education Department (DECD) Policy statements are kept in the policy folder in the staffroom,
and copies are kept in all teacher prep areas. Policies are provided on the following web-pages.
Policies may be accessed off the school intranet -
- Junior Sports -
- Assessment & Reporting -
- OHSW Policy – see section on Occ Health and Safety
- Performance Management -
- Parents and Schools -
- Gifted Children and Students -
- Child Protection - http://www.decs.sa.gov.au/tandd/files/links/POLICY.pdf
- Code of Conduct for public employees -
- Students with Disabilities - http://www.schools.sa.gov.au/policy/files/links/disability.pdf
- Educating for the 21st Century -
- Student participation -
- Antiracism - http://www.schools.sa.gov.au/policy/files/links/Anitracism_Policy.pdf
An East Adelaide School Policy Folder is kept in the staff room and in each teacher prep area.
The Education Department (DECD) rejects racism in all its forms, and is committed to the
elimination of racist discrimination and harassment in its structures and in the learning and working
environments. The DECD Policy document provides a framework for eliminating and addressing
racism. The School Harassment Policies for students are to be used to deal with instances of racism.
The staff Care Group serves as the School Grievance Committee and will assist staff to deal with
grievances if notified.
Behaviour management involves students making appropriate choices about their behaviour.
Students are encouraged by positive modelling and encouragement to behave appropriately. All
staff are expected to read and become familiar with the School Behaviour Management Policy
(including the Harassment Policies) and to implement it fully. Teachers should not hesitate to
request the support of a member of Senior Staff if assistance is required with student behaviour
A copy of the School rules, and class rules must be clearly displayed in each classroom. Copies of
rules for movement inside buildings are displayed near entrances and should be adhered to by all
staff and students.
Keeping students 'in'
By regulation students are not to be detained at recess or for more than half the lunch break, and
only under teacher supervision. Classroom misdemeanours are not to be dealt with by using the
Reflection Room. Students should be dismissed promptly after school.
Students are not to be dismissed before the bell at recess or lunchtime, unless you are on duty in the
yard. Similarly students are not to be dismissed before the bell at the end of the day. The only
exception is when an early dismissal has been requested by the parent.
The Education Department requires that all schools be places where students can be safe and feel
safe. It is expected that all teachers will act in a positive way to ensure the total safety and well
being of all students. School staff will act on their responsibility to report suspicion of child
mistreatment and neglect. If you have any queries regarding this matter write down your concerns
and then discuss them with a Senior Staff member. If any staff member has not been trained in the
Mandatory Notification of Child Abuse, or in Protective Behaviours please notify the Principal.
The Child Abuse Report Line number is 131478.
The Education Department has a public commitment to the achievement of equal employment and
educational opportunities. Its policy is to protect those who work and learn within the Department
from sexual harassment and to provide effective means of redress to those who do experience it.
Harassment within the School will not be tolerated. Grievance procedures are outlined in the
Harassment Policy and Student Harassment pamphlets.
SUN PROTECTION - We are a 'Sun Smart School'
The DECD Sun Protection Policy stipulates that we have a responsibility to ourselves and students
to avoid damage caused through exposure to the sun. It is important that staff read the East
Adelaide School Sun Protection Policy, and plan activities which are consistent with its
expectations. These include scheduling outdoor activities to avoid the hottest part of the day,
maximising the use of shade, and ensuring that sun protection is used.
•All students must wear a broad brimmed or legionnaire's hat during recess and lunchtimes
throughout the year and at any other time when staff consider it to be necessary. Hats and
uniform are worn on excursions out of the school grounds.
( No hat - stay in designated areas in the shade - Yard A: under the pergola.
Yard B: under the trees between the netball and basketball courts)
•Staff have agreed to model safe sun protection practice by wearing hats at times when the
students are expected to do the same.
•Students are encouraged to bring their own sunscreen, A small supply of sunscreen is
supplied for classroom use. Staff are to collect it from the SSO area.
•Grounds staff are provided with sun protection equipment on request and are expected to use
All teachers must provide a copy of current registration certificate to be kept on file in the office.
HOURS OF DUTY
School Services Officers are hourly paid and therefore will arrive and depart according to set
It is expected that all teaching staff will arrive at school in time to ensure the efficient organisation
and planning of the school day. At 8.50 a.m. students and parents ought to be able to enter a room
where the teacher is present and ready for action. It is expected that all teaching staff will be at
school by 8:30 a.m. If the wet weather bell rings after 8.30 all staff are required to supervise
students in classrooms.
After school, teaching staff are responsible for ensuring that classrooms are left neat and ready for
cleaning, wet areas and bag areas tidied, and that students have been collected, therefore it is
expected that staff will remain at school until at least 3.35.
LEAVING THE SCHOOL DURING THE HOURS OF DUTY
All staff who leave the school during normal school hours, including recess and lunch breaks, must
record the time of departure, and intended whereabouts, in the Staff Location Book at the front
desk. On returning to the school, the book must be signed. The intention of this book is to ensure
that it is clear when staff are in, or out of, the school. This is particularly important in matters
relating to health and safety and emergencies, and avoids unnecessary wastage of staff time, chasing
unavailable staff members.
STAFF SUPERVISION - PERFORMANCE MANAGEMENT
Staff supervision is both formal and informal. Arrangements will be made for all teaching staff to
meet regularly with the appropriate member of senior staff for discussion relating to performance,
the classroom programme, and the way in which the classroom programme is meeting the needs of
individual students. During this time the actual programme document and student records will be
seen, and any issues of importance discussed.
PERSONNEL ADVISORY COMMITTEE
The PAC serves as a forum for discussion on issues relating to staff and provides advice for the
Principals. The JP and Primary sections of the School each have their own PAC which generally
meets as a single group, but which will be consulted separately as either a JP or Primary group if
issues relate only to that section of the School. Membership is determined at the beginning of
second term. Minutes of meetings, and an agenda for staff to suggest issues for discussion are
displayed in the staff room.
LEADERSHIP GROUP (Principals, Deputies and Coordinators)
The Leadership group normally meets weekly. Leadership Group has responsibility for addressing
issues which relate to staff and student well being, equity and animal ethics. The Leadership Group
serves as the School's Grievance Committee and therefore issues relating to harassment and
discrimination can be addressed through the group. The Leadership group also coordinates the
development of the School Development Plan and coordinates, initiates and plans staff professional
PART TIME TEACHING STAFF
There is a Part Time Teachers policy which provides guidelines relating to part time staff. A copy is
available at -
Rostered days will, whenever possible, include Wednesdays to enable participation in staff
meetings and professional development activities. If not rostered to work on a Pupil Free Day,
attendance can be negotiated with the Principals with the possibility of changing the roster.
Consideration needs to be given to
•part-time teachers' classroom responsibilities and days of duty when organising timetables
•the availability of special purpose rooms in accordance with teaching responsibilities
•the provision of Non Instructional Time on rostered days.
KEYS AND SECURITY
Staff are able to be issued with keys for all necessary areas within the School but these keys must be
carefully looked after and checked off at the end of the School year. If any key is lost it is expected
for security purposes that locks need to be changed. Check how to use security systems with Jill
The TRT budget is controlled by the Principals. All requests for planned leave should be negotiated
with the appropriate Principal. All teaching staff are expected to have a current TRT package (see
below) and timetable filed at the front office. Your programme and any other important planning
documents, including the School Curriculum documents, must be available for the TRT if absences
extend past one day.
Sick leave / special leave
Leave is available for a variety of purposes, some of which are approved by the Principals. Other
leave is approved by the Director/Personnel. A doctor's certificate is required for absences of three
days or more. For any other leave, please refer to the Leave Handbook, available from the
Principals or go to - http://www.schools.sa.gov.au/HR1/files/links/Leave_Man_Tch_Special.pdf
As soon as you know you are going to be absent unexpectedly, the following arrangements
Contact the Yertabulti TRT Service based at Port Adelaide Primary School on 8240 1394. Tell Sid
on the answering machine slowly and clearly…
your year level/subject
your preferred relievers
the day/s you need the reliever
if ½ day – indicate whether am or pm
Then ring the school on 8362 1622 and provide the following information:
any details about your programme for the day that the TRT will need to know
Important messages to other staff which affect the school programme
•If the absence is to continue beyond that day the school should be informed by 2:30 p.m.
•On returning to school after absence, teachers will complete form ED154 (Leave of Absence) and
lodge it with the Secretary.
Information for Temporary Relieving Teachers
Each teacher is to prepare a "TRT Package" and lodge it with the Secretary. It should contain
important information about students (custodial arrangements, behaviour, health problems etc.), and
include a current timetable, and information about routines, organisation, duty days etc. It must be
updated regularly. The Class Information Folder should be kept in the top drawer of your desk and
a timetable, should be prominently displayed in the classroom.
If you know you will be absent - e.g. planned leave, inservice conference etc. please prepare
detailed lesson guidelines and leave them with the Secretary, who will pass them on to the reliever
with your TRT package.
Classroom programmes are expected to be consistent with the School Policy Statements,
Section Handbooks and School Curriculum Statements. These are or have been developed in
conjunction with DECD Guidelines and SACSA Framework.
Senior Staff encourage cooperative planning between members of each section and classroom
programmes are expected to reflect both School Development plans and the requirements as
described in the School Curriculum Statements.
Each teacher must maintain a neat and comprehensive programme that reflects what is planned, and
what has been taught.
NON- INSTRUCTIONAL TIME (NIT)
All teaching staff will be provided with a minimum of 2.5 hours NIT time each week (adjusted for
part-time staff). Non-instructional time is to be spent in a manner that supports your professional
development and your work with students.
Staff should familiarise themselves with the workshops and programmes available. These are listed
in Xpress, and information received by fliers is published in the Staff Bulletin.
Discuss your professional development requirements with Senior Staff or the coordinators.
Preference for participation in inservice activities is given to those areas that support the school
priorities. (see Strategic Directions in Partnership Plan -
It is expected that staff who participate are willing to share their experiences with other staff. A
proforma for reporting on PD activities is available from the staffroom.
Coordinators in ‘Teaching and Learning’ and ‘ICT’ have been appointed to assist the school to
provide support and ongoing professional development in each of these areas.
FLEXIBLE HOURS TRAINING AND PROFESSIONAL DEVELOPMENT
‘Staff may choose five days of training and professional development each year during non-school
hours and take the equivalent time as part of the annual Christmas vacation immediately prior to the
usual vacation time. Staff who do not choose these flexible hours will complete their usual hours of
duty during the last week of term 4. Those staff attending during the last week will undertake
training and professional development activities or other duties appropriate to their roles as
approved by their site manager.' For more information go to
The normal work hours at East Adelaide are from 8:30 am to 3.35 pm Monday to Friday. Training
and Development, which is to be counted in the 37.5 hours of flexible time, must occur outside of
those hours. Usual professional responsibilities such as staff meetings, camps and excursions,
parent-teacher interviews, lesson preparation and marking are not included.
Comprehensive information about the Flexible Hours Scheme is included at the site listed above. In
summary, activities need to
-address individual, school and system needs
-result in improved educational outcomes, improved teaching or improved management
Activities need to be negotiated with a member of senior staff or a coordinator. Staff must
document each agreed activity. After the activity/course evidence of participation (eg. certificate or
signature verification) must be collected from the course provider and be presented to the Principal.
A form will be made available for this purpose.
Pleasant greetings encourage a positive and welcoming atmosphere. Acknowledging students,
parents, visitors, and other staff in passing, models courtesy. Staff are expected to speak politely
and assist visitors (including TRT's and student teachers) to feel welcome. Offensive language,
"put-downs", shouting, and verbal harassment are not acceptable.
A nametag will be issued to each staff member following appointment, and you are asked to wear it
so that you are identified as a staff member of our school, and so that you can become known by
name by visitors and other members of the school community.
All staff are expected to contribute an amount per term that will cover tea, coffee, tea towels, the
occasional morning tea, bunch of flowers etc. Student teachers are also expected to contribute. The
SSO responsible will negotiate amounts due. Staff are to pay their contribution to the Finance
Officer at the commencement of each term.
Yard Duty is a legal necessity, and therefore it is to be undertaken in a manner which can support
the expectation that we provide duty of care for all students. As each area of supervision is large,
staff are expected to stay mobile and 'patrol' each part of that area systematically. The Yard Duty
roster will be developed at the beginning of the year, and will be adjusted when necessary. Rosters
for special occasions will be developed to ensure maximum participation in recess or lunchtime
Areas of supervision include:
DUTY AREA 1
Yard A - including areas surrounding Canteen, Dental Clinic, Music Room
DUTY AREA 2
Yard B - including areas surrounding the House, and garden
DUTY AREA 3
Buildings - including Yard B from the two storey building up to the trees, around the
Drama room, Hall and two storey building
DUTY AREA 4 (lunch time only)
Barry Messner Memorial Park - includes the grassed areas, tennis courts and toilet block
DUTY AREA 5 (lunch time only)
Resource Centre- includes packing up and tidying before leaving.
The playground is unsupervised before 8.30 am and after 3.25 pm. Parents are requested not to drop
students in the yard before 8.30 am. The Resource Centre is open at 8.30 am. A Before School Care
Programme is available from 7.30 am at "The House". Students in the yard at an unreasonably early
time, need to be directed to the Office so that a proforma letter can be sent home, indicating the
time the child was present, and informing parents of the Before School Care facility. Students in the
yard after 3:25pm are to be supervised by Staff, or brought to the office.
Younger students are encouraged to eat their food at recess time on the forms under the pergola.
At lunchtime all students eat with their teacher either in their room or outside. Students are asked to
take home any uneaten food so that parents can regulate their eating habits.
Students may play in any designated play area however the play equipment is restricted to the
Yard A equipment near Rooms 1-4 - Reception to Year 2
Yard A green and yellow equipment near the grassed area - Reception to Year 4
Yard B equipment - Years 3-7. (Occasionally a child spending an additional year two is also
allowed to use the equipment)
Barry Messner Memorial Park - Students using the Barry Messner Memorial Park, and
tennis courts cross the road at 1pm with the yard duty teacher. The teacher on duty can
collect an additional group if circumstances have delayed the students and they miss the 1pm
crossing, but this can happen only if duty of care for those in the Park can be maintained.
Students return with the yard duty teacher.
Out of Bounds Areas
Out of Bounds areas are indicated by a red painted line on the ground. All classrooms, special
facilities and corridors, except the entrance to the double storey block near the Drama Room, are
out of bounds before school, and at recess time and lunchtime unless a staff member is present. If a
staff member gives a child permission to enter, or remain in an area, without direct supervision, that
staff member is then responsible for the child during that period and will need to maintain
appropriate supervision throughout that period.
Canteen (Kids' Pantry) Supervision
The teacher on lunch duty in Yard A must check the canteen queues regularly. Good manners and
patient queuing are to be enforced.
RESPONSIBILITIES OF DUTY TEACHER
Toilet blocks will be opened up daily by senior staff
1. Be prompt. Dismiss your students just before the siren so that you are on duty as other classes
dismiss. Other classes are not to be dismissed before the siren sounds.
2. Take your class duty bag with you to your duty area.
3. Be mobile. Check out of bounds areas and trouble spots as well as the main area.
4. Work with students to ensure the yard is kept free of litter.
5. Respond to inappropriate behaviour by sending students to the Reflection Room
6. Treat minor injuries using the First Aid kit and if sending a child to First Aid, complete the sheet
included in the Duty Bag. Minor injuries should not be sent to the First Aid area.
7. Complete an accident report, available from SSO's, for any injury requiring treatment beyond
8. Report items requiring maintenance to Senior Staff using the 'Maintenance Request' proforma. A
copy is kept in the bag and is available in the staffroom and School office.
9. Report issues that need to be addressed directly to Senior Staff.
Staff on duty after school are to bring any students still in the yard after 3:25pm to the Office
Staff are expected to actively support the Behaviour Management policy of the School. Students are
only allowed inside buildings when there is a teacher present.
The yard should be a safe and enjoyable place in which children can play. For those children
who place the safety and enjoyment of yard play at risk, a consistent method of dealing with
serious infringements to school rules is required.
The Reflection Room is used because it is a clear, reasonable, enforceable and logical
consequence for serious infringements of the school rules.
All teachers are responsible for making sure that children know and follow the school rules.
Sit out is used when you sit out for 5 minutes and think about what you have done wrong.
This is for less serious behaviour.
Time out in the Reflection Room is when you leave the yard so that you don’t hurt anyone
else or the environment in a serious way. Such infringements are:
CARE FOR OTHERS
Using offensive language
Deliberately hurting another/fighting
RESPONDING TO THE BELLS
Not obeying bells
STAYING INSIDE THE BOUNDARIES
Out of Bounds
CARE FOR OUR SCHOOL
Refusing/disobeying a staff members direction
Deliberate damage of school or another’s property
No reminders are to be given for serious infringements described above. The consequences
for such actions on children’s part must always be a period of reflection.
The Reflection Room will not be used for children who infringe the above rules in class.
The Reflection Room must never be used as a threat.
The Reflection Room is open at lunch only for two 15 minute sessions.
Children who are sent during a session complete that session before their time starts. If the
infringement is before or after school, then the child is given the Reflection slip and goes in
at lunch. If it is at recess, then the child stays with the teacher or sits in a designated
space for the remainder of the recess and then goes in at lunch.
No play and restricted play provisions will be negotiated if a child has infringed on three
separate occasions in any one term. All children start afresh at the beginning of each term.
A staff member will be rostered to be on duty in the Reflection Room. Reflection Room
duty will be included in the yard duty roster.
New Reception children will wear a badge in their first term at school and will not be
required to go into the Reflection Room. Counselling and awareness raising by staff on
duty is sufficient for these children.
3. NON COMPLIANCE/LATENESS
If a child is late, does not attend or misses time out for any reason (other than illness, music
lesson or excursion) she/he makes up the time and does another session. In the case of
illness, music or excursion the child does his/her normal session/s on return. Time out
teacher notes this in the remarks column.
4. EATING LUNCH/GOING TO THE TOILET
Children must be punctual. They are to report promptly BY LINING UP OUTSIDE
ROOM 13a BY 1.02pm having eaten their lunch and been to the toilet. Children will be
dismissed from the Reflection Room AT 1.28pm.
5. REFLECTION ROOM RULES
Children must sit quietly and will be asked to reflect on their behaviour.
No communication should occur between children in the room.
Teachers are not to counsel children whilst in the room.
No eating or drinking whilst in the room.
Children must not leave the room until the period is over
If the Reflection Room rules are broken, one reminder is given- if broken again another
period is added.
6. ROLE OF THE TEACHER ON DUTY
To endeavour to defuse problems which seem to be brewing. Being proactive is the key.
To be consistent in applying logical consequences for unacceptable behaviour.
To not debate factual information with students.
To not ask “why” questions of students. Either state what was observed and the appropriate
consequence or ask “What are you doing? Is it against the rules?”
To carry the yard duty bag and record infringements on the Reflection slip and Reflection
Inform the student that s/he must go to the Reflection Room, or stand in a designated area
for 5 minutes or follow you around depending on what it is that they have done.
To send/ place any Reflection Room checks in the box provided in the Reflection Room as
soon as possible after the duty period.
7. ROLE OF THE TEACHER ON DUTY IN THE REFLECTION ROOM
To be in the Reflection Room on time and let the students in.
To be consistent in applying the Reflection Room rules
To fill out the log book from the reflection slip and record the date attended in the class lists
in the back of the book.
To view each reflection check, tick and dispose.
To sign the child out when time is completed and verbally remind them that they have
finished or need to come back next lunch for another session
To inform the class teacher if the child arrives late or does not attend.
To place any completed Reflection Room slips in the teacher’s pigeon hole at the end of
your lunch session.
In the event of wet weather, Reflection Room duty will be taken over by non classroom
8. CLASS TEACHER’S ROLE
To remind students when further sessions are required.
To be involved in the counselling process should a child want help, or when a
child does not attend or is late for reflection.
9. SENIOR STAFF ROLE
To check the Reflection Room book regularly.
To induct teachers and TRT’s into the role of reflection duty
To liaise with teachers over problems with students and their reflection time.
To counsel students.
To ensure that all proformas are made available.
To ensure that no play and restricted play provisions are carried out.
To be proactive in informing School Council and community about the policy.
and its intended outcomes.
To collate and graph Reflection Room statistics at the end of each term so that regular
reviews based upon real data can be carried out to implement informed change.
A bell is in the JP staff office, and another is in the main office to ring in an emergency.
- use the card in the Yard Behaviour Books to send for help
- stay with a severely injured student and send to the staffroom for assistance.
- send students requiring further first aid to the SSO's area with a partner.
- send for further staff support in an emergency.
WET WEATHER PROCEDURES
All staff are expected to assist with the supervision of children when 'wet weather' is declared. JP
Senior Staff and specialist teachers assist in JP areas, and Primary Senior Staff and specialist
teachers assist in Primary classrooms. A specialist teacher will be allocated to the Reflection Room.
The Resource Centre teacher assists in the Resource Centre if students are already present.
If it is too wet at the beginning of a recess or lunch break for the students to go out and play, the
siren will ring three times. Teachers in adjacent areas are to roster supervision. Teachers normally
on yard duty during that period should take increased responsibility.
If a shower commences during a break the duty teacher must decide whether to halt play. If it is too
wet the duty teacher should send a message to the office to sound the siren. Normal wet weather
procedures then commence. Students may still go to the Canteen during wet lunch times, and
students already in the Resource Centre when the siren has rung to indicate Wet Weather
procedures can stay there. Other children must go straight to classrooms.
If rain commences before school the students may be directed to their rooms from 8.30 am. All
teachers are then on duty as per wet weather policy.
The official duty teacher should still move around the buildings and check that students are not
playing or waiting outside.
During hot weather the teacher on yard duty is to ensure that students are wearing broad brimmed or
legionnaire hats, utilise shade, and are encouraged to be involved in non-strenuous activities in
A Staff Information package titled "New Enrolment and Transfer Out Procedures is included in the
EAS Policy Folders. The package includes a brochure relating to the enrolment procedures and
transition programme for five year olds, and Student Information booklets for all new transfers in.
Please read it carefully, as procedures have been reviewed and are expected to be followed closely.
FIFTH BIRTHDAY ADMISSION
Students are admitted to school when they are five years of age or older unless admitted as four and
a half year olds under the Early Enrolment Policy (for gifted students - see JP Senior Staff for more
information). It must be remembered that students are not under compulsion to attend until they are
Reception intakes are at the beginning of each term following a visiting programme. There are 4
intakes each year. Students visit for three half days before enrolment and are able to attend 8:50 am
– 3:10 pm once enrolled. A brochure is available from the office detailing visiting arrangements and
inviting parents to attend a New Parent Morning.
Reasons for student absence (oral or written) must be obtained for all student absence and are to be
kept by the teacher. A note must be made of all oral reasons, including the date. Reasons given by
telephone will be recorded and placed in pigeonholes. All written reasons, including telephone
notes and noted oral reasons, must be filed (reference Admin. Instructions and Guidelines) and
therefore should not be written in the student diary.
If a child is absent for three days without explanation the office must be notified, or if a teacher
considers that a student's attendance is unsatisfactory the matter should be discussed with a member
of Senior Staff. Unexplained absence should not be allowed to continue. New guidelines developed
in 2003 require that the District Attendance Officer must be informed when a child has periods of
unsatisfactory attendance, and therefore if unexplained absence is an issue in your classroom, bring
it to the attention of the Principal.
STUDENTS COLLECTED BEFORE THE END OF THE SCHOOL DAY
When students leave school for appointments, or because they are unwell, this needs to be noted on
the daily roll, and if the absence is for a significant part of the day then the roll needs to be adjusted.
When students are unwell, they are to be sent to the SSO area, to be supervised until collected.
When a child is collected, the classroom teacher must be notified by the SSO. Whenever parents are
contacted by a staff member to collect a child, the office must be notified, so that appropriate
responses can be made to telephone queries, or the parent's arrival.
Attendance details are now collected by the teacher and recorded on computer by an SSO. Very
clear guidelines for keeping these records are included on the front of the Class Roll folder. Please
read them. For the first two weeks of the year use your rough roll until numbers can be finalised.
Attendances and enrolments are tallied regularly in the office and copies are sent to teachers for
checking on a regular basis. These need to be signed and returned. A record of the year’s absences
is filed in the Pupil Record Folder ED043 (kept in the SSO Room) at the end of each school year.
Pupil Record Folders (ED043's) are kept in the SSO area in class groups. Copies of parent
correspondence, guidance officer reports, custody information, and any other professional
information needs to be kept in these files. All staff are expected to be familiar with the information
held in the folder of each child in the class.
Students with Negotiated Education Plans: A folder, which includes the NEP and all records of
meetings, is kept in the SSO Room for each child who has a Negotiated Education Plan. These
folders are maintained by Senior Staff and must remain in the School. Copies of review meetings
and essential information are given to staff for filing in the students' individual classroom folder.
Classroom folders for individual children: Each child has a folder which is kept by the classroom
teacher and which is passed on to successive teachers. This folder includes any relevant information
and copies of reports, and must be read as soon as possible after being received.
STUDENTS LEAVING THE SCHOOL (Other than at the end of year 7)
When a student intends to leave the school and his/her parents have told you that they are going
interstate, overseas or transferring to another school you should inform the office and the Resource
Centre as soon as possible.
Students leaving to attend another state school should not be taken off the roll until the office
advises you that the transfer request form has been received.
Once the school has been notified that the child has left the DECD system the teacher should take
the student off the roll straight away. Destination should be indicated in the roll next to the student's
If a student is absent for longer than three days without notification from the parents and you
suspect s/he has left the DECD system s/he should remain on the roll and the office should be
Parents need to gain approval if they wish to take their children out of the school for over a week.
They should write a letter detailing the time the child will be away and the reason for the absence.
The Principal approves leave up to a month and the District Director periods greater than a month.
The Education Department requires that all schools be places where students can be safe and feel
safe. It is expected that all teachers will act in a positive way to ensure the total safety and well
being of all students. School staff will act on their responsibility to report suspicion of child
mistreatment and neglect.
MANDATORY NOTIFICATION OF CHILD ABUSE
All staff are mandated notifiers of child abuse and are required by law to report any suspected child
abuse. If staff feel there is a need to discuss an issue with Senior Staff, it is suggested that you write
down your concerns before discussion so that they are documented. If any staff member has not
been trained in the Mandatory Notification of Child Abuse, or in Protective Behaviours please
notify the Principals.
The Child Abuse Report Line number is 131478.
DUTY OF CARE
Care must be taken if students are left in classrooms without the direct supervision of a
teacher and students may only enter a room (including drama room/activity hall etc.) with the
express permission of a teacher. The teacher giving approval for a child to be in a room is
responsible for their care. Similarly students in the yard between 8.30 and 3.25 pm must be
supervised. See Yard Duty guidelines.
The standard of care that teachers owe their students is that which a reasonable parent would take of
his or her children in the particular circumstances. (Administrative, Instructions and Guidelines
1/97.1) Teachers are required to take positive action to protect students from the risk of injury, and
to avoid harm. This is even more important in new situations and on excursions when the adult
student ratio needs to be increased. (See Outdoor Education policy)
If at any time a teacher needs to leave students unattended, another staff member must be
aware that responsibility has been handed over. Do not 'assume' that someone else will
provide care without notice.
It is necessary to strike a balance between the careful supervision of students and the desirable
objective of encouraging their independence as they grow older.
Young children who need to use the toilet during class time should go in pairs until familiar with
the School. Parents have expressed concern about unsupervised use of toilets by young children,
and therefore students must be checked for prompt return.
There is a school uniform which students are actively encouraged to wear. Staff are expected to
encourage the wearing of uniforms but must be conscious of the fact that wearing uniforms is not
compulsory, except when leaving the School on an official excursion. A rugby top is available for
Year 6 and 7 students only, to encourage older students to continue to wear uniforms. A recycled
uniform collection is available free for students in need or at a nominal cost for other families.
It is expected that students will be reminded to wear uniforms and dress appropriately on
excursions. At some special events, where the participants are representing the school, uniform is
expected. On these occasions loan uniform items are available to those students who don't own
Assemblies are a time when we try to get as many students as possible to wear their uniform or if
they don't own one to wear something blue, which is the school colour.
All students must wear a hat at recess and lunchtimes (No hat - stay in the designated shade
areas). Staff have agreed to model this behaviour. Sunscreen is supplied for classroom use through
the First Aid Officer (an SSO) though students should be encouraged to bring their own.
The following items are sold through the school: T-shirts, windcheaters, polo shirts, track pants,
shorts, dresses, culottes, sunhats, and school bags. Order forms are available from the School Office
and on the School Website. All items are displayed in the foyer.
OUT OF SCHOOL HOURS CARE
This operates from "The House" within the school grounds and offers occasional and regular care
for students between the hours of 7.30 to 8.30 am and 3.10 to 5.45 pm and vacation care. There is a
Director and Deputy Director/s appointed. Staff are encouraged to work with Out of Hours staff to
ensure continuity of care for East Adelaide students.
The fees for this service are dependent upon the combined family income, the number of children in
the family who attend and the type of care required (regular or occasional).
There is the opportunity for support in a variety of forms for students with individual needs from
SSO's, Senior Staff, and other teachers. It is sometimes necessary to consider more specific
- assessment by Guidance Officer
- Special Education support teaching
- speech pathology
- language disorder assistance
- support for hearing impaired students
- social work
- behaviour management support
Please discuss any special needs with Senior Staff.
STUDENT REPRESENTATIVE COUNCIL
Each class is expected to provide opportunities for student participation in decision making. A
regular class meeting is expected to be scheduled so that the class can formally contributed to
decisions about matters beyond the classroom. Two Representatives - a girl and a boy - are elected
for two terms. Students who have not been an SRC Representative in the early part of the year or in
the previous year are given positive encouragement to assume the role.
There is a Junior SRC (Reception to Year 2) and a Primary SRC (Years 3 - 5) which meet regularly
and publish minutes of their meetings. Year 6/7 students are involved in Student Voice Groups
which allow the students to influence specific areas of the schools’ operations. Each R to 5 class
should have a folder which contains a copy of the SRC Handbook, and proformas for meeting
agendas, and issues to be referred to SRC. Issues referred to SRC are those which go beyond
classroom matters. Suggestions and proposals which come to SRC should have been 'tested' at
classroom level to ensure that school rules are not being breached, and that proposals are realistic.
Teachers need to be aware of the Privacy Principles Act, which ensures that personal information
about individuals is not used indiscriminately. It also enables access to records relating to the
individual. An important implication for staff relates to the divulging of information about children.
All confidential information must be kept in the office where it can be secured.
The Staff Bulletin is published weekly on Mondays and placed in pigeon holes it is also e-mailed to
staff. Items for the bulletin can be e-mailed (email@example.com) to the secretary, preferably by
Friday. The bulletin provides information relating to all incoming correspondence considered to be
of interest to staff. The staff bulletin is also published on the staff section of the school intranet.
Copies of all incoming correspondence are displayed in the staffroom before filing.
Additional information is e-mailed throughout the week and so staff are expected to check their
e-mail addresses on a daily basis. Items e-mailed to teachers@eas sa edu.au go to all staff members
Staffroom Day Book
The staffroom Day Book is used for reminders of daily events, meetings and absences. All staff are
welcome to add information. Please record any special activities or visitors.
The staffroom whiteboard is used as a calendar of future events and meetings. It is important that all
staff record any planned classroom events or section activities on this board as soon as
arrangements are made. The School Office also needs to be informed of any new or changed
calendar dates so that the School Webpage can be updated.
Mail is directed to the individual responsible via pigeonholes. Any correspondence addressed to
teachers will be placed in pigeonholes.
All staff and student teachers have a 'pigeonhole' in the staff room. They should be cleared daily as
curriculum information, mail and material from the office will be left in them. Communications to
parents must be distributed on the correct day, and therefore should be given directly to teachers if
they are not in pigeonholes before lunchtime.
Telephone messages for staff
If urgent messages for staff are received (ie. the caller indicates that the matter is urgent) then staff
will be notified ASAP. Other telephone messages will be put in pigeonholes.
Staff Issues, Concerns or Areas Staff would like to Change of Influence.
Staff are invited to place put any issues on the staff meeting issues whiteboard. The Leadership
Group provide opportunities for these issues to be discussed at staff meeting.
The Student Bulletin is published weekly, providing staff with information to be shared directly
with students as soon as possible after it is published, usually Monday mornings. A regular time slot
for this to occur should be scheduled. A duplicated copy of the student bulletin is placed in pigeon
holes and a copy is emailed to the class. Copies are also placed on the Student Notice Board and on
the Student section of the School Intranet. Monitors can be easily trained to download the e-mails.
Additional e-mails may be sent to the students throughout the week and therefore they should be
checked daily. E-mails addressed to firstname.lastname@example.org go to all classes.
Student Notice Board
A Student Notice Board is in the entrance to the double storey block. Copies of Student Bulletins
and related information, SRC Minutes, and information relating to student activities is displayed
there. House scores are also recorded in that area.
All communication with parents relating to the School, both verbal and written, is to be conducted
professionally, and support both the child and the school programme. Personal opinions which are
not supportive of other staff or the School are destructive when shared inappropriately. Any such
opinions are welcome to be shared with Senior Staff so that they can be positively addressed.
A newsletter is sent home each week on Tuesdays via the eldest student in the family or where
families choose, by e-mail. Copies of the newsletter are available on the school web-site. As the
newsletter is typed on the Monday, material for publication must reach the office by Monday recess.
A quick scan of headings before distribution is useful to draw student attention to any deadlines etc.
If a student is away when newsletters are distributed the class teacher should write their name on a
copy and give it to them when they return. Staff are expected to read the School newsletter.
Class Newsletters/Term Overviews
Teachers are encouraged to provide regular information for parents, both to keep them informed
about what has been taught in the classroom and to provide an indication of what is 'coming up' so
that parents can provide support for their children. Primary teaching staff will produce at least one
newsletter a term. JP teaching staff will provide an overview of the term's programme to parents. As
with all communication copies of class newsletters and overviews need to be provided to the
relevant senior staff member before being distributed. Class newsletters and Term Overviews will
be sent home by Week 2 in Terms 2, 3, and 4 and in conjunction with Acquaintance Evening in
Term 1. Class newsletter/Overviews should also be published on the class page on the school
Written communication with parents
All communications sent to parents must be proof read by a member of Senior Staff before
duplicating. Letters to parents concerning excursions etc. must be typed using a set format. This can
be done by an SSO, after verification by Senior Staff.
Correspondence for individual parents about meetings and special events is put in class teacher
pigeonholes for distribution. It is vital therefore that pigeonholes are cleared daily.
Parent Notice Boards
There is a Parent Notice Board in the main foyer of the Admin. Block. Staff are asked to establish a
class notice board for information relating to parents, where copies of newsletters, canteen lists,
class timetable, term overview etc. can be kept.
COMMUNICATION WITH DECD
Formal correspondence and telephone communication with DECD personnel is expected to be done
with the knowledge of the appropriate Principal, using school letterhead paper/FAX sheets. This
particularly relates to communication with Personnel division.
SCHOOL GOVERNING COUNCIL
Monthly meetings are held usually on the 3rd Tuesday of the month at 7.30 pm. The Principals and
a staff representative from both Junior Primary and Primary represent the school at each meeting.
An Annual General Meeting is held in March to elect parent representatives. Minutes of School
Governing Council meetings and committee meetings are on display in the Administration Block
corridor. Staff are encouraged to attend any School Governing Council meeting as an observer.
School Governing Council Committees are-: Social and Fundraising, Education, Sport,
Information Technology, Canteen, Asset Management, Finance and Out Of School Hours Care.
CLASSROOM PARENT REPS
The Social and Fundraising Committee encourages parents to nominate to represent each class at
their meetings, enabling a broader cross section of parents to be involved, and therefore assisting
communication with other parents, especially new parents, in each classroom. A copy of the
Classroom Representative position responsibilities is available from either principal.
SCHOOL WEBSITE - http://www.eas.sa.edu.au
The School has a comprehensive website which covers all aspects of School life. All newsletters
and general class communications are placed on the School site. Photos and articles about School
activities are also included. Items of student's work are highlighted and staff are expected to
regularly submit work that would be suitable and illustrate the excellent achievements occurring in
Each class has a section in the School Intranet and it is expected that this will be used for
home/school communication and the show casing of student work. As part of their studies senior
students are available to help with this process. Trevor Smith’s Coordinator 1 role is to coordinate
Staff are responsible for maintaining security of buildings throughout the day as well as at the end
of the day. Students are not to enter classrooms without a staff member taking personal
responsibility for their care and for the security of the school equipment.
All areas of the school are on security systems, so out of hours use or early entry must be linked to
the appropriate security code. As alarms are activated by movement classroom displays must be
Any staff member entering a building before the system has been turned off, or after the system has
been turned on, must deactivate the alarm system on arrival.
At the end of the day, staff must close windows and doors and turn off all electrical appliances
except the photocopiers and file server. (fans, heaters, shredder, computers, urns etc.)
ACCESS FOR THE DISABLED
The School has installed ramps to most areas so that access is possible for the disabled. A car park
space for persons with a disability is provided in the staff car park, and a permit for its use can be
granted through the office. Please consider the needs of the disabled whenever it is appropriate.
Report any needed maintenance request to Chris (JP) or Stewart (Primary) on a Maintenance
Requisition form, kept in the staffroom. They will then direct the issue either to Marc the
groundsman, Colin for minor works or the hotline for attention.
Do not ask the grounds staff to undertake any additional task. All tasks are to be directed through
the Senior Staff member responsible.
All rooms, corridor/bag areas and wet areas are to be tidied before students are dismissed each day.
Indeed rooms should be left in a suitable condition throughout the day. Book trays should be kept
tidy and bags should be closed neatly. Teachers are expected to set an appropriate example for
tidiness in their own areas of the classroom. Each teacher is expected to create a room that is
visually interesting and organised for work. Students must not draw on desks and they are not to be
allowed to cover their books, pencil cases and rulers with graffiti.
Shared areas (Drama Room, Resource Centre, Music Room, Science Room, Art Room and Staff
Room) are to be left tidy with furniture returned to its usual place, after use. Displays are to be kept
neat, and removed when out of date. Similarly if you go into an area where a display has started to
come off, or chairs are left out, rectify the problem. Leaving them there maintains the problem!
The House is the area used by the Out of School Hours Care Programme, and also incorporates the
Science Room. Space at the House is available for class activities when negotiated with Senior Staff
and the OSHC Director or Deputy.
CANTEEN (Kids' Pantry)
The School operates a canteen, which is managed by Vikkie Charlton and staffed by volunteers. A
Canteen Committee oversees the canteen operation and ensures that food available to students is
consistent with the Canteen Policy guidelines. Students and teachers order lunches and recess
snacks on paper bags or envelopes that are placed in a lunch tray. Name, classroom identification,
lunch required and total amount enclosed should be written on the bag and the money enclosed.
It is the classroom teacher's responsibility to ensure that two monitors take the box to the canteen
between 9.00 and 9.15 am, (two monitors should always be assigned when money is involved) and
collect the prepared lunches at 1:00 pm.
Staff are responsible for supervision of lunch, including ensuring that orders are received. If lunch
bags are wrongly labelled, they may end up in a different classroom. Please help Vikkie by
attempting to solve the problem before sending the child back to the canteen. If teachers send a
child back to the canteen because there is a problem with the food supply they must also send a
signed note verifying the problem is genuine.
A current price list should be displayed in the classroom (summer and winter menus are published).
Paper bags can be purchased in bulk from the canteen. Students who arrive late should be sent
directly to the canteen to order their lunch. Students who lose or forget their money should be sent
to the canteen with a note from the classroom teacher, so that arrangements will be made for
them to be fed, and to pay later if appropriate.
Students are expected to queue in an orderly way, and behave appropriately when using the canteen,
using good manners at all times. Staff on duty in Yard A need to check the canteen area regularly.
Support for the Canteen
Teachers can offer considerable support to the canteen by regularly discussing menus, visiting the
canteen with classes to practise canteen routines, and see "what's offering". Teachers should use the
opportunities provided in lunchtime supervision and health and personal development sessions, to
discuss school lunches and healthy nutrition. Ideas for generating support for the canteen are always
The Canteen price list is published on the School Website.
Teachers are also asked to use the ordering system for their personal orders, rather than add to a
very busy schedule, with last minute requests for canteen items.
The School Dental Service operates a clinic within school grounds and is open for two and a half
days a week. Staff are encouraged to develop a working relationship with Dental Clinic staff, and
use the Clinic as a resource in Health programmes.
SPECIAL PURPOSE ROOMS
Timetables for the Activity Hall, Drama Room, Music Room, Science Room, Art Room, Resource
Centre and Computing Room are in the staffroom and are displayed in each of these rooms.
Permanent and occasional bookings can be made. We are currently trialling the use of more flexible
timetables. Planned whole school events may need to override regular bookings. Such arrangements
are to be discussed at Staff Meeting and if agreed to are to be recorded on the term planner so that
they can be transferred to the day board.
Timetables for these areas are displayed for each area. All regular classroom bookings, and
bookings by specialist teachers, SSO's working with students and support staff are to be recorded.
There are a number of areas where TV/Video can be used. Do not limit yourself to those areas
adjacent to your teaching area. Booking sheets are available in all viewing areas. Use of the Drama
for video/television viewing should be the Room last option, enabling priority for drama lessons.
All TV and video viewing needs to be justified in terms of its relevance to the curriculum and
the planned school programme.
Please provide your own tea/coffee mug and hang it in the area provided. The 'visitors cups' are for
visitors only, and are not to be taken out of the staffroom or main admin area. Empty your
pigeonhole regularly, and check it each lunch break for newsletters or letters to parents.
Each staff member shares responsibility for the tidiness of the staffroom, and is expected to
wash his/her own cutlery, crockery etc, and tidy up any areas used.
There are no fly screens and so food cannot be left about.
Perishables should not be left in the fridge.
Rubbish is to be put in the bin.
Milk containers, cans etc. are recycled.
Mugs, plates etc. taken from the staffroom must be returned washed.
A roster for washing teatowels is usually drawn up.
All staff are expected to contribute an amount per term that will cover tea, coffee, purchase of tea
towels, the occasional morning tea, new spoons, bunch of flowers etc. Student teachers are also
expected to contribute. The SSO responsible will collect staff contributions at the commencement
of each term.
Booking the Staffroom
The booking of the Staffroom for student activities such as cooking, SRC etc is to be recorded on
the term planner if known in advance, or on the daily blackboard if at short notice.
The activity hall is booked by using the main timetable in the staff room.
Lights -There are two sets of lights. Use both and turn off before leaving
a. Main - may be a delay before they activate
b. Fluoro - come on immediately
Air conditioner - needs replacing and does not work.
Bare feet, or suitable non-skid, non-marking footwear must be worn to protect the floor.
Equipment – Please read the OHSW notices in the hall before using it
Climbing and gymnastic equipment are kept in one storage room and on the balcony, and games
skills equipment and small mats are in the other. Equipment for the Coordination Programme is
Activity Hall equipment must not be removed from the hall. (Other games skills equipment is kept
in the Sports Shed. Return equipment neatly and ensure that monitors are supervised. Report any
unsafe equipment to a member of senior staff. Use of climbing equipment is covered by OHSW
Safety in the Activity Hall
OHSW Notices in the Activity Hall are to be strictly adhered to (eg. two layers of mats are to be
used under the wall bars and other high climbing equipment). Active supervision is essential.
Staff are to ensure that all students are properly supervised and working with noise at an acceptable
level at all times. Students are to be made aware of safety rules when using the Activity Hall and
its equipment. Students are not allowed on the balcony without a teacher supervising. Safety rules
should be appropriate to the activity and include working in their own space, landing on feet with
knees bent, consideration of others.
A new sound system has been installed in the locked cupboard of the kitchen in the hall. Teachers
are to collect a key and microphone from the Resource Centre, open the cupboard and use the
tape/CD or microphone. No access to volume levels etc is given. A separate key is required when
new settings are needed. This means that no unauthorised people can tinker with the system.
All students are to be involved in drama programmes. Staff may book the drama room using the
main timetable in the staffroom. Permanent and occasional bookings may be made.
A bank of lights is available for use please see a member of senior staff if you need help in
Responsibility for the management of the Art Room is shared by all staff, although Ros Angelos has
specific responsibility for overseeing the use of the room. Use of the room or any of the equipment
has to be arranged through consultation with that person. Teachers using the Art Room must ensure
that all equipment is used properly and the room is left neatly and therefore 'cleanup time' should be
allowed for each lesson. No equipment is to be taken from the Art Room.
Art Room Rules
1. Leave all equipment in the room as the next class is entitled to use it.
2. Aim to leave the room better than you found it. Check sinks, tool boards and trays.
3. Conserve materials. Care for tools and equipment.
4. Put stools up on benches when you leave.
5. Paint - It is easy to waste liquid paint, and it is expensive to buy. Use pumps on the bottles and
only take colour and quantity required. You can always take out more but it is difficult to replace
back into the bottles.
6. Brushes - Paintbrushes are for paint, glue brushes are for glue! Always wash them carefully,
especially after using PVA glue. Stand paintbrushes with bristles upright in the correct container.
7. Cleaning- Include cleaning paint and glue off tools as part of the cleanup.
8. Cutting and Hammering- Don't cut or hammer directly on bench tops. Use a board.
9. Goggles must be worn for hammering and glue gun activities, and any activity which would
potentially damage the eyes.
10 Protective gloves must be worn when using glue guns.
COMPUTING ROOM AND COMPUTERS IN THE RESOURCE CENTRE
Dennis Moyle is the IT Coordinator and Computing questions should be referred to him.
Teaching and supervision of students
The rules for the use of the Computing areas are on display. Staff are encouraged to utilise parent
volunteers and student teachers to assist with classroom computing, however the supervision of
volunteers and student teachers, and the provision of an appropriate programme remains the
responsibility of the class teacher, who is expected to be actively involved in assisting students to
use the computers according to curriculum guidelines for each section. Please ensure that toddlers
are managed and are not left to roam into the Resource Centre.
Bookings for computer use
A flexible booking system is used to book the computer room.
Use of the Internet - Staff
A guideline "Staff use of the Internet" has been provided by DECD and is available in full from the
coordinator. Quote: "When staff use departmental equipment and services, it is expected that they
will 'be conscientious in the performance of official duties and scrupulous in the use of official
information, equipment and facilities, 'utilise resources at their disposal in an efficient, responsible
and accountable manner', and not make 'improper use of property of the Crown'". These principles
of conduct apply to all employees when accessing the internet, using e-mail, or engaging in any
other internet related activity. Specifically, the transmission, retrieval, storage or display of
offensive, defamatory or harassing material is strictly forbidden.
DECD reserves the right to monitor any internet related activity undertaken by employees using
resources provided by the department. This also applies to situations where employees access the
internet at home or elsewhere using departmental equipment and/or internet service. Systematic
audits of internet usage will be conducted.
Use of the Internet - Students
Staff supervision of student use is essential to ensure that there is no breach of the essential
principles outlined in the above section.
ITALIAN ROOM (LOTE) – The House
This Room is supervised by the LOTE specialist, Lucia Baldino. The Italian Didactic Centre
operates after hours Italian classes for interested students in Room 25.
MUSIC ROOM (Rooms 9/10)
The Music Room is supervised by the music specialists. Use of the room or any of the equipment
has to be arranged through consultation with Senior Staff or the music teacher/s. Teachers using the
Music Room must ensure that all equipment is used properly and the room is left neatly. As there
are a number of teachers filling specialist roles, the area needs to be left cleared ready for the next
teacher. CD's in particular need to be stored securely, as the room is used by out of hours hirers.
Teachers can book either of the two teaching spaces (fiction and non-fiction) for borrowing,
independent reading, research, storytelling, etc. Bookings can be made on a term or week by week
basis. The teacher librarian works cooperatively with classroom teachers to help resource the
students' studies and is active in the development of resource based learning. Small groups (of up to
6 students) may visit the Resource Centre to work on a task, without prior booking, as long as there
is an adult in the Resource Centre. The Resource Centre is open for student use from 8.30-8.50am,
1.00-1.25pm at lunch times, and after school for a short while. The teacher librarian will work
closely with all staff members, including cooperative planning with class teachers and Resource
Based Learning with students.
Stickers are placed on book spines (mostly fiction) to help identify genre. Resource Centre staff will
show the range of stickers and their interpretation so that you can become familiar with their use.
(Categories include: romance, ghost, animals, mystery, future world, Australian, relationships, short
stories, historical, horses, teenage, easy reading, cross cultural, fantasy, sport, adventure, humour)
Bookmark Library Administration System and catalogue
The locally written 'Bookmark' programme is run on 4 computers, one for circulation (borrowing
and returns), two for catalogue search and one in the workroom. Staff are encouraged to become
very familiar with the public access functions to make the most of the resources.
These resources are organised by the Dewey system, and by type (eg. posters, big book). Middle
Primary and Senior School books are kept separate. School resources are borrowed directly through
the school system.
RESOURCE CENTRE AUDIO VISUAL EQUIPMENT / COMPUTING EQUIPMENT
All audio visual equipment is controlled by the Resource Centre and is available for annual loans to
either classrooms, sections, or specific areas. All damage must be reported to the Resource centre
SSO who will arrange for repair if funding is available.
Storage areas are located in the Resource Centre and the two storey teaching block.
Student use of equipment must be supervised both for safety and preservation. Student operators
must be trained.
Borrowing equipment for home use
School equipment must not be taken home without approval from a member of Senior Staff. It
must be borrowed using the formal resource centre borrowing procedures. When equipment is
borrowed it must be returned and be available for use by other staff before 8.50am the following
DRESS UP CORNERS
For hygienic reasons, dress up clothes should be washed regularly or discarded. Storage of dress up
clothes should be monitored carefully. Use of wigs and hats for shared use should NOT be
encouraged due to the spread of headlice.
A fax machine, incorporated in the SSO Room photocopier, is available for school use in the office.
The number is 8362 0078. Payment for personal fax use is to be made to the Finance Officer.
Classroom furniture such as teacher's desk, filing cabinet, book trolleys and drawers, bookshelves,
pencil sharpeners, free standing cupboards etc. are to remain in the room or area even when teachers
change areas, unless negotiated through Senior Staff. Only student furniture is to be moved to suit
the size/year level of the students. Every attempt is made to ensure that each area has an equitable
allocation. Please see a Senior Staff member if you have any queries.
All student desks and chairs are to be cleaned regularly of any pencil/crayon marks. Students
are not allowed to graffiti their furniture or indeed any of their possessions.
Duplicating Room Copier( Nashua)
This machine is in the process of being replaced. Payment for personal use of the photocopier is to
be made to the Finance Officer.
Admin Area Xerox (based in the SSO Room)
This machine is directly linked to Admin computers, and therefore it is used by SSO's and Senior
Staff and staff using the staffroom computer. A pin code system is used to record costs against the
user. Priority will be given to office tasks eg. newsletters, and photocopying directly from
If you wish to have the SSO's do your photocopying, leave the originals and instructions in the red
tray in the SSO Room and it will be copied as soon as time allows.
Only the office staff may clear a jam or replenish the large paper trays. Small paper trays may be
refilled by all users. All malfunctions must be reported to the office staff.
The School is committed to a number of recycling projects including compost making, and the
recycling of white paper through the Paper Chase. Whenever photocopying occurs two sided
copying is arranged, if possible. Each class is expected to have two containers - one for white paper
which can be used on the other side, and one for recycling white paper which has been used on both
sides. Labels for these containers are available from the office. White paper used on both sides
when accumulated and be put in the green recycling bins designated for white paper recycling
(House, SSO area, downstairs withdrawal room adjacent to Room 11, and the common area near
Room 4). There is a large bin in the yard, behind the Cleanaway Bin, for cardboard recycling.
Bottles and cans
Bottles bought from the Kid's Pantry can be returned for recycling.
Staffroom milk containers
Wash, squash and put in the container on the shelf ready for recycling.
The local Council has a recycling collection every second week. Dates are on the staffroom
There is a School garden area with glass and shade houses, and garden beds for class science and
environmental projects. Year 7 teachers and children look after the School Garden. Please arrange
your class’s use of this valuable area through them.
YARD AND GROUNDS CLEANLINESS
As East Adelaide is an environmentally aware school, it is very important that staff and students
take responsibility for the care and cleanliness of the yard and grounds. We would appreciate staff
leading by example so that they assist the students to care for plants and pick up litter.
All classes are expected to assist where possible. A yard clean up roster is published and all classes
are assigned cleanup areas which they are responsible for cleaning up at some time during the day.
Two children from a class roster take the litter kit (bucket,tongs, gloves)to clean their designated
area daily. Students monitor the process and award a perpetual trophy to the best kept JP and
Primary area over a 4 or 5 weekly period . Litter slogans are placed in prominent positions around
the school to remind students.
There are many beautiful palms in the school grounds but unfortunately they have enormous thorns
near to where they join the tree and are very dangerous when they fall to the ground. All staff will
ensure that any fronds found on the ground are taken and place beside the large Clean-away bin.
Senior students, in years 6 and 7, can be asked to do this but clear safety instructions must be given.
In Yard B, by the play equipment, there is an enormous Bunya Pine. It is a magnificent tree. Every
five years or so it forms pine cones. They are the size and weight of a pineapple. If you see a cone in
the tree, or a child reports seeing or finding one immediately put the area around the tree out of
bounds, using marker cones or something similar, and inform the office. Arrangements will then be
made for the cones to be removed before they fall.
A Year 5 class has the responsibility of emptying all bins each Tuesday and Friday when the
groundsman is available to supervise their emptying into the large cleanaway facility. Bins are
emptied at 1:30 p.m. on those days. The Cleanaway pickup is on Mondays and Thursdays.
Students are expected to keep the yard litter free. Bulk items and rubbish from classrooms must be
taken to the bulk bin by teachers. Please ensure that students do not lift any bins that are too heavy
for them. Parents have a right to refuse permission for a student to be involved in emptying bins.
Students and staff must not lift large or heavy bins manually into the large blue bin - a mechanical
lifter is to be used for this purpose.
Rules about "Safe disposal of hazardous litter" have been published for display in all rooms. Tongs
and a metal container are available in the SSO area for teacher use.
Red Lines - Out of Bounds Areas
Out of bounds areas are indicated by a red line painted on the ground. Students are not to cross
these lines. The only exception is when going to the office or the First Aid area from Yard A past
Rooms 25 and 26.
Barry Messner Memorial Park
The Park and Courts area adjacent to the School are available for use throughout the day, and are
able to be used at lunchtimes under the supervision of duty teachers. Students can only cross to the
Park with the duty teacher at 1pm and if the duty teacher sees fit to take another group across. It is
absolutely essential that students wait for the duty teacher behind the red line approximately 5
metres back from the fence line, near the Drama room, and that their crossing to the Park is closely
supervised. Students using the Park for after school activities must wait in the same area for the
adult responsible for the activity before crossing.
There have been several accidents on the roads around the school over the last 10 years. Lots of
changes have been made to road safety facilities, signs, parking areas etc, to improve the situation.
It has been agreed that the best solution is the explicit and consistent teaching of road safety rules. It
has been further agreed that each class teacher will run sessions about road safety with their class
and develop with them safe plans for entering and leaving the school grounds in the first of every
year. These plans will vary according to the students' age and the way they come to school. They
need to be revisited and revised during the first week of every term.
OCCUPATIONAL HEALTH, SAFETY AND WELFARE
The Occupational Health, Safety and Welfare; Act (1986) places responsibilities on both employers
and employees and states: "An employee shall take reasonable care to protect his or her health and
safety at work and to avoid adversely affecting the health and safety of other persons."
The O.H.S. & W Manual is in the staffroom and provides guidelines for safe work practises.
OHSW REPRESENTATIVE(S) -
Please refer all concerns to the OHSW Representative (see staff roles list in staff room). or member
of Senior Staff. The OHSW Rep is released regularly to undertake OHSW checks, and reports to
Senior Staff. A time slot is scheduled at every staff meeting for OHSW issues to be raised.
Role of the Health and Safety Representative(s):
• carry out workplace inspections
• be informed of any accident or near miss, and to assess any immediate risk
• accompany a visiting OHS inspector
• investigate staff OHSW complaints
• if requested, accompany staff in any interviews about OHSW matters
• make representation to management re OHSW matters
FIRST AID OFFICER:
Minor injuries are dealt with by classroom teachers and yard duty staff without reporting necessary.
Please report all accidents/injuries other than minor occurrences (including accidents involving
head or eye injury) in the Accident Report book, and ensure that Accident Report Forms (to be
provided by SSO's) are completed promptly. The form provides accurate information about the
occurrence, injury, treatment, and witnesses so that action can be taken to prevent recurrence, and it
is referred to when questions are raised relating to the treatment of injury.
DECD OHSW POLICY: A copy of the policy is provided in all DECD policy folders which are
available in the staffroom, staff preparation areas, the Resource Centre and from Senior Staff or go
A summary of the policy is available from Senior Staff. Topics covered include the policy's aims
and objectives, and the responsibilities of DECD personnel, including that of employees. Detailed
information is available on CDRoms. See the OHSW Reps.
OCCUPATIONAL HEALTH, SAFETY AND WELFARE MANUALS: These are kept in the
staffroom, and relate to health and safety issues in schools, and within each curriculum area.
EAST ADELAIDE SCHOOL OHSW MANAGEMENT PLAN: This Plan provides the
framework for addressing OHSW issues within the School. A copy is kept in the OHSW folder in
The Principals and the Health and Safety Representative(s): are members of the Safety
Committee. The Safety Committee meets each fortnight after school and for a minimum of two
half days a term. Release is provided to ensure this happens. The Safety Committee discusses issues
which relate to the well being of staff and students within the school and ensures that the annual
plan is completed effectively.
All new staff will be involved in an induction programme and complete a form to ensure all
relevant areas have been covered. If you did not receive the form please request one from the
A list of all OHSW documents and policies held by the school is available, and copies of these
materials are available in the staffroom. Many policies are also available on the staff section of the
School Intranet. There are a number of specific issues and policies relating to specific areas which
will be brought to your attention through staff meetings.
An Asbestos Register is kept in the front office, and it records the use of asbestos throughout the
school. It is to be made available to tradespeople or relevant personnel on request to ensure safety
when working in areas where asbestos has been identified. Buildings which contain asbestos have
been identified by signage near entrances.
Senior Staff undertake OHSW audits to ensure that staff are aware of OHSW issues, and are able to
work in a safe environment. Information which arises from such audits is addressed with individual
staff members, or when appropriate is discussed at staff meeting.
Low hanging displays must not obstruct supervision or endanger any persons on premises.
All electrical appliances are to be turned off overnight apart from the EDSAS file server and the
photocopier/fax, aquarium pumps, fridges and freezers, and hot water heaters.
All portable electrical appliances must have a current electrical test tag.
Cords are to be uncoiled before use.
A copy of current evacuation procedures is to be displayed in every area, and read by all staff,
including volunteers and TRT's. A copy is also to be added to all TRT packages by the secretary at
the beginning of the year, and whenever updated. A map detailing evacuation routes is attached to
If you are responsible for purchasing any school materials you must conduct a risk assessment and
identify any hazards before the purchase can be approved. You must use the Purchasing Policy,
available from the Finance Officer and on display in the staffroom. If a hazard is identified, the risk
assessment flowchart, available from the Finance Officer and on display in the staffroom, is to be
used to ensure the safest option is purchased, and, if necessary, control measures are in place. A
slip, included on the bottom of the Purchasing Policy sheet, indicating this procedure has been
followed, must be signed and sighted by the Finance Officer, before any order can be processed.
Any Hazardous substance used in the School is to be stored safely, and is to be recorded on the
Hazardous Substances Register kept in the School Office. Hazardous substances which are not
essential are to be identified and disposed of safely according to DECD guidelines. A CD titled
'Chemwatch' is available to assist with the identification of hazardous substances. The OHSW
Manuals identify the range of hazardous substances which have been used in schools and provides
information about their suitability, use, storage and where appropriate safe alternative products.
Heaters in Rooms 1-8
Each heater has a defined safety area approximately one metre from the front of the unit. No objects
are to be placed within this area and it is a definite out of bounds area for students - whether the unit
is in operation or not (including summer). The electricity must be turned on and the fan must be
used at any time that the heater is turned on. The control is at the bottom right hand side of the unit.
Ladders are available in all areas of the School. Staff must make themselves aware of where their
nearest ladder is. All ladders must be returned to their place of storage after use. Ladders must be
used when accessing areas above head height. The use of chairs or desks or any other furniture as
ladders is dangerous and prohibited.
Wet Floor Signs
Wet floor signs are available from the SSO area, downstairs teacher prep and upstairs teachers' prep
room and the junior primary office. Please ensure they are used when the floors are wet and
returned after use.
Lifting and carrying
Staff are to ensure that they lift and carry within safe limits and with due care to appropriate lifting
and carrying techniques. Staff who are unsure of such techniques are to contact the OHSW officer
for further information and possible training.
Materials Safety Data Sheets
MSDS's are available for all substances that are used at school and which have the potential to be
hazardous. These sheets are filed in the SSO Room. If you believe you need information on
substances where you use them, obtain copies of the MSDS from the SSO Room folder.
When goods are purchased, Bronwyn will check that sheets are available. If new substances are
brought into the school, MSDS will have to be obtained for them. The use of MSDS is part of the
School OHSW Plan and policy.
Near Miss Sheets
Any 'near miss' accidents or incidents must be recorded on the 'near miss' chart in the staffroom, and
be drawn to the attention of the OHSW Rep.
Poison Information Centre
The telephone number is 8 204 6117 and can be used to seek information about products, or to seek
help in an emergency.
Only powerboards with overload switches are to be used.
As PVC glues have the potential to be hazardous, staff must comply with the following:
-Use in ventilated areas only
-Ensure that students wash their hands after use
-Use alternative products whenever possible
Residual Current Devices (RCD's)
An RCD (looks like a yellow extension cord) should be used for all portable electrical items, not
covered by RCD's on the circuit board. Circuit breakers were supplied throughout the school in
1999, and therefore the use of RCD's should only be necessary if there is uncertainty as to whether
the electrical connection being used is covered by the circuit breaker. The powerpoint is labelled
(green RCD tag) if covered by the circuit breaker. Please check with Senior Staff if unsure. Portable
RCD's are available for borrowing in each section, in the Resource Centre, and the SSO Room.
Sinks and Drains
All sinks and drains are to be kept clear.
Schools are non-smoking sites and therefore smoking is not allowed on the premises.
All spillages are to be cleaned up immediately
All visitors (not including parents) are expected to report to the office and sign the Visitors Book on
arrival and departure. The Visitors Book draws attention to OHSW issues relevant to visitors.
Vomit and Urine
Any vomit, urine etc. is to be cleaned up as quickly as possible. Kitty litter/sawdust is available in
each section and from the SSO area, however, once absorbed the area must be cleaned as soon as
possible, and before the end of the day. It is not the cleaner's responsibility to clean up after such
accidents. Gloves and disinfectant are available from the SSO area.
Evacuation procedures are to be used for fire, flood, bomb threat, storm and cyclone, earthquake,
toxic emissions etc. The warning system will be a series of continuous blasts on the siren (at least 7
short blasts followed by a longer blast), ringing of hand bell, blowing of whistle or a message. Roles
will be designated at the beginning of each year.
Evacuation drills will be organised by the Fire Warden at least three times a year. The evacuation
plan will be updated and publicised at the beginning of each year. The safe area will be the asphalt
play area near the sports shed and the two storey teaching block in Yard B.
Teachers must display a copy of the evacuation procedures prominently in their room. They must
discuss the reasons for the procedures and train the students to follow them precisely, quietly and
calmly. Students not with the class at the time of the emergency must be trained to move directly to
the safe area and then report to their class.
Emergency Action Guide
In 1994, an Emergency Action Guide was published through OHSW. The guide provides
information relating to:
Crisis Management planning
Human responses to crises
Emergency Action Cards
Internal Fire Action Guide
External Fire Action Guide
A copy of the Emergency Action Guide is dept in the staffroom. The guide recommends the
establishment of a School Crisis Management Committee. At EAS the Leadership Group is
recognised as that committee. Each Senior Staff member has a copy of a flow chart which identifies
courses of action to be taken in an emergency.
Telephone Bomb Threats
Copies of the Emergency Action Card relating to bomb Threats have been displayed by all phones.
Please become familiar with the steps involved in responding to telephone calls involving threats to
Each class has a small first aid kit which is to be used to treat minor problems. First Aid kits for use
on yard duty and excursions are also available from the SSO area. In the case of all other injuries
the students are to be sent with a partner to the First Aid area in the SSO room (follow the green
First Aid crosses). Students, unless it is an emergency, do not go to the First Aid area without a staff
members approval. Staff members sending students to the First Aid area must complete a First Aid
slip. These are available from the Front Office, in classrooms and in Yard Duty bags.
First Aid Safety Precautions
1. Plastic gloves are provided in each staff member's first aid box and are to be worn when bleeding
2. Never pick students up, if they cannot get up themselves. Leave them where they are and send
for help. Place unconscious students in the coma position.
3. All cases of head or eye injuries must be reported. Any complaint of pain by the student must be
4. Bee stings are to be checked immediately by SSO's who will then check to see if the student is on
the emergency list.
The school always errs on the side of safety and quickly contacts parents if there are any doubts
about a student's health. Where the injury or illness is serious an ambulance is called before any
attempt is made to contact parents. Older students need to be trained to respond to student injuries,
STUDENTS WHO ARE UNWELL
Students who are unwell ought not be at school, and therefore need to be sent to the SSO Room so
that parents or designated adults can be contacted. If teachers contact parents to collect a child, the
SSO's or the Secretary must be notified, so that we are aware of the situation before the adult
Students with specific health needs
Teachers will be given a printout of EDSAS health information relating to each child. This
information is essential knowledge, and must be communicated in the TRT folder for any relieving
teacher. In some instances, the class teacher may also need to communicate the child's needs to
other staff through staff meeting.
Any further information about student health, received through contact with parents or received as
written information, is to be sent by you to the SSO area on emergency contact forms. This
information is to be kept in the Classroom Information Folder and must also be included in the
T.R.T. folder. Information about students with severe illnesses is to be treated with sensitivity.
Emergency Action Plans - Asthma Management
When a child is identified as asthmatic, an emergency action plan proforma is provided, so that
details of appropriate asthma management recommended by the child's doctor are clear. Copies of
all Emergency Action Plans are kept in the SSO Room.
Teachers must ensure that any child with health needs (particularly asthma) is considered during the
planning of any excursion or camp, so that medication is available to be taken according to plan, or
in an emergency.
Apart from the emergency use of reliever medication for students with asthma, staff are not to
administer any medication to students without full instructions and the express permission of
parents in writing. Generally, medication will be given by SSO's rostered for First Aid duty. A
record of all medication given to students by staff must be kept in the SSO area. If you take
responsibility for a regular routine of medication administration, a copy of the guidelines given to
you by parents must be kept in the first aid area.
Students taking ADD medication are to report to the SSO area and take the medication under
supervision. A chart will be kept by the SSO's to ensure that the medication is taken on a regular
This is a constant problem in all schools. If you suspect a child has head lice send the child to the
office for checking and if necessary the parents will be notified. Treatment is available from
chemists. School Card Students can receive free medication on request to the office.
Information sheets are available from the office giving details of treatment. Students must be
excluded from school until treatment has been carried out. Head lice information notices will be
sent to all families in a room when there is an outbreak of head lice. These can be obtained from the
Regulations list a range of infectious diseases which need to be treated before a child can continue
to attend school. If you have information that indicates that a child may be infected, notify the office
so that the child can be checked and if necessary, parents notified.
When you are notified that students are absent as a result of infectious diseases, notify the office so
that if there are other cases in different classes, any pattern of infection can be seen. If you feel that
an illness is been passed through your class, notify the office as a letter may need to be published
for parents so that they can watch for early symptoms and have children treated accordingly
STAFF WHO ARE UNWELL
Staff who need first aid should go to the SSO area for assessment and/or treatment. If the injury is
such that the staff member can't or should not be moved, a message should be sent by the injured
staff member or person attending them, to the office for help. All staff accidents or injuries
(including psychological injury) must be reported to senior staff and an accident report form
completed. Staff who become sick during the day and are unable to continue their duties must
inform a member of senior staff so that cover for their class can be organised, and any assistance
getting to medical help or home can be put in place.
Work Cover claims
Senior Staff must be notified immediately of any injury at work. An Accident Report form is to be
completed. Work Cover claim forms for staff injuries must be submitted within 10 days. Form
ED155 is a legal document and copies should not be given to any person other than Education
Department Officers who are responsible for dealing with accident and injury reports.
The Accident Report form must accompany Workcover Forms.
Accident Report Forms
All accidents involving children and adults are to be recorded on the appropriate form (ED155) and
reported to a member of Senior Staff. Policy for completing accident report forms is:-
1. All ailments and accidents in the yard are referred to the person on first aid duty.
2. All injuries are to be recorded in the first aid book in the First Aid room. Where a child has
suffered a minor injury that has not necessitated being sent home, the SSO on First Aid duty will
send home that day, written notification of the injury to the parent.
3. A supply of accident forms is kept in the First Aid area for all serious accidents and the person on
first aid duty is to fill out the form to the best of their ability. The form is then forwarded to the
teacher who was in charge of the class or on yard duty in the area where the accident occurred.
4. The form is checked and completed before forwarding to the Principal and OHSW Rep. for
5. The form must be photocopied before forwarding to the Area Office.
6. After 12 months forms dealing with less serious accidents will be destroyed. Reports on serious
injuries are to be kept for 17 years (Junior Primary) and 14 years (Primary students.)
Sample form for notifying parents of child's accident (Available from SSO Room)
Notification of Minor Injury
_ _ _ _ _ _ _ _ _ _ _ attended the sick room today / /
for_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
He/She returned to the classroom after treatment. Signed___________
Bronwyn Hansberry is our School Finance Officer and has quite specific responsibilities. Please do
not interrupt these responsibilities with queries/requests that are not in line with her current
The School Budget is designed to support school priorities, as well as the maintenance of existing
programmes. The annual budget will be developed in September/October each year.
The amounts available will initially be devised by the Senior Staff. Items for consideration can be
proposed through staff members involved in specialist areas and section representatives. Ancillary
and grounds staff can also submit proposals.
The following procedure is adopted:-
1. Postage, cleaning, equipment repair, administration supplies, equipment replacement, sundries
and investments will be assigned a sum of money by Senior Staff based on the previous year's
expenditure. Sundries should be sufficient to allow flexibility in the budget.
2. Sections will meet to develop section budget proposals to cover the following areas:- duplicating,
stationery, classroom needs, curriculum priorities, furniture and equipment.
3. Specialist and senior staff will negotiate draft proposals for the support of priority areas.
4. A proposal for school fees, School Building Fund Levy and fundraising targets will be
developed. The School fee will include excursions (not including camps), productions and
activities. Staff will be expected to provide activities within the school fee set.
5. Total income will be estimated from grants, supplies grants, balance in school fund and fees list.
6. A draft budget will be developed with items in priority order -essential items, basic curricula, and
highly desirable items for consideration.
7. The budget proposal will be discussed by the School Council Finance Committee and alterations
made if necessary.
8. The Draft budget will be presented to Governing Council for approval.
The Finance Officer will provide a financial statement once per month. Updated figures will not be
available until this time. Specialists and sections need to keep a record of orders and expenditure
for all areas of the budget under their control.
The spending of money allocated within the budget is to be planned to meet the following
deadlines whenever possible:
Accounts for non-consumable materials received by the end of second term
Accounts for consumable materials to be received by the end of third term
Each section will be given a price list and a supply of order forms for stationery orders. Orders once
completed are to be given to SSO's. Bulk ordering at the beginning of the year is cheapest and time
efficient and takes into account the needs of new staff. The order will be filled as soon as it is
possible. Sections must only keep a minimum stock of stationary items so that money is available
for current, perceived educational needs and not locked away in pens and pencils. Deliveries are
quick and stockpiling wasteful.
COLLECTION OF MONEY
Invoices for all school fees and charges must be provided to parents. It is the responsibility of the
students and parents to pay all money directly to Finance Officer who will process the money
through the cash register and issue a receipt. The cash register is open from 8:30 to 9:15 a.m.
Monday to Thursday. (Money received on Friday can only be placed in the safe.) Students should
be trained to pay any money before 8.50 a.m. (ie. before they drop off their bags) so that lessons
are not disrupted.
Money must be in a named envelope, accompanied by an invoice. If parents do not stay to collect a
receipt (ie. hand the money to the Finance Officer or SSO in a named sealed envelope), then the
receipt will be kept by the Finance Officer until collection.
Invoices for School Fees are sent home to each family. Money is paid directly to the office. The
School Fees include a compulsory Materials and Services Charges which includes all excursions
and activities except for camps and voluntary Building Fund and Library Donations. Please direct
any queries regarding other payment arrangements to a member of Senior Staff. It may be useful for
you to display the latest School Card information, and discuss the scheme with parents as part of
your parent information evening.
PURCHASE OF GOODS AND SERVICES
The authority to approve spending has been delegated to Sections, specialist teachers and the
teacher/librarian. The purchase of "Whole-School" resources will be managed by Senior Staff and
the Resource Centre teacher/librarian. All orders for goods and services must be on a School
Purchase order through the Finance Officer and all orders must be signed by a senior staff member.
The order must also include an actual or estimated cost.
Staff responsible for budget areas will liaise with the Finance Officer to ensure that the budgeted
amount is not overspent. Special needs outside the budget may be presented to Senior Staff for
consideration. Alterations to the budget may be negotiated in a similar way.
All staff must check with the teacher/librarian and relevant specialist staff before negotiating the
purchase of new items as they may already exist in the school. Once approval to purchase has been
received staff should contact the Finance Officer who will help in the completion of a purchase
A School Purchase Order Form must be completed for all purchases/services ordered. This is
essential so that the Finance Officer can match accounts with the original order.
All forms must be completed including the name of the company, the name of the person
ordering, the area of budget from which the money is to be taken, and the approximate cost
of the goods/service including postage and freight charges.
When the goods arrive they must first be checked off by the SSO's or office staff and then be
recorded, catalogued, labelled/engraved before they can be distributed. This includes goods
purchased from section budgets.
The criteria for eligibility for the 2004 School Card Scheme is based on whether the applicant’s
family gross income falls within the School Card income limits and not whether s/he or any
member of her/his family has a Centrelink Health Care Card, Pensioner concession Card or they
receive Family Tax benefits. Applicants wishing to be considered for the School Card assistance
must apply each year. An application form is available from the Finance Officer.
All teaching staff, including specialist teachers are expected to attend assembly and contribute to it
in a positive way.
R-7 assemblies are held at the beginning and end of each term, in the Activity Hall.
R-2 assembly dates will be set at the beginning of each term.
Year 3 to 7 assemblies are held on Wednesdays from 1.30 to 2.20 approx. as per the calendar
Behaviour during assembly
Students are expected to listen attentively, be quiet while people are performing or speaking and
They are to stand with hands by their side during the singing of the National Anthem and then wait
for a signal to sit down. Students who are exempted from participation in the singing of the
National Anthem are to wait quietly outside and then enter.
All students are expected to enter and exit quietly and in an orderly fashion.
Responsibilities of staff
Staff are expected to bring their students to assembly and settle them in an orderly manner. You are
required to assist the maintenance of appropriate behaviour of students during assembly and if
necessary ensure that students who do not behave appropriately are moved next to a teacher and
spoken to after the assembly. It is important that staff do not talk amongst themselves during
announcements or items or move out of the area unnecessarily. Staff are also expected to ensure
that the students leave quietly, without beginning discussions within the Activity Hall.
Order of Assembly
Assembly begins with the National Anthem which is followed by a balance of announcements,
presentations and items. Staff who wish to contribute items to the assembly agenda should provide
information to the staff member responsible in advance. If there are a large number of presentations,
Section 1 students may be exempted by JP Senior Staff.
BIAS IN TEACHING
Teachers are responsible for providing balanced information in all aspects of the School
programme. Particular care should be taken when dealing with issues such as the environment,
religion, cultural issues, beliefs, world events and industrial disputes. Similarly the careful
selection of resources can ensure that they acknowledge and value the beliefs, culture, gender and
experiences of all children. Knowledge of each student in your class, and a balanced viewpoint will
ensure that your teaching can be inclusive rather than exclusive.
EXCURSIONS AND CAMPS
Plan excursions and camps at the beginning of the term so parents can be notified of planned
activities, and wherever possible, receive a single excursion note. The cost of excursions is included
in School Fees, and therefore teachers need to work within the budget allocation. To reduce
disruption primary staff are asked to plan excursions on Thursdays and junior primary staff.
An EAS Outdoor Education Policy has been published. All staff are encouraged to take every
relevant opportunity for active learning in the community. There is a STA bus run to Adelaide from
Payneham Road. You can make arrangements with St Peters College to cut through the grounds,
Adelaide is within walking distance. The O-Bahn is also nearby.
It is expected that the correct ratio of adults to students are present on every excursion.
(usually two adults per class for a walking excursion, and 1:10 for a general excursion, however,
more adults will be necessary according to the nature of the activity). See the Outdoor Education
Policy for details.
WALKING WITH STUDENTS
When walking with groups of students, all students need to be supervised at all times. This is
relevant when walking to different locations within the school, as well as beyond the school. The
teacher responsible needs to place him/herself in a position where all students can be regularly
checked for orderly behaviour and safety.
Local Walks (including crossing to Barry Messner Park)
Teachers need to notify senior staff before any class leaves the school on a walking excursion, apart
from when using Barry Messner Park. If a walk takes the class beyond the immediate perimeter of
the school careful consideration needs to be given as to how a large group will cross a road safely
(including to the Park). In most situations, at least one extra adult volunteer or SSO will need to
accompany the group, which will enable an adult at both the front and the rear of the group.
When crossing a road, all students need to be prepared to follow specific instructions as to
how it is to occur safely.
The pedestrian crossings on Second Avenue, Stephens Tce., and Payneham Road must be
used whenever appropriate.
If only one teacher is responsible for the group, the teacher is to check traffic before
giving permission for students to cross, and is to locate him/herself in such a position that
the remaining group can be quickly stopped if necessary. The first group need to have
been instructed to wait on the opposite side until the whole group has crossed safely.
When more than one adult is supervising, then each adult must be given specific
responsibility for a section of the group so that the all students are safe and orderly.
As the students are in public, then the behaviour of the students must be appropriate to
Consideration must be given to other pedestrians, home owners etc. eg leave fences alone,
make space on the footpath etc.
First Aid/Medical information
A first aid kit MUST be taken on all excursions including local walks. The contents should be
checked before leaving. The yard duty first aid bag may be more suitable for some excursions. Staff
must be familiar with any medical requirements of each child, and consider those needs when
planning an excursion. Medical forms completed for a particular activity must be taken on the
Joint Section excursions/productions
Sections planning joint excursions/productions must let the School Finance Officer know which
section will take responsibility for the financial records. This should be done by completing the
relevant sections on the yellow 'Excursion Details" form.
Complete details are in the Outdoor Education Policy.
discuss with a member of Senior Staff
check dates on school calendar
fill in the excursion proforma (from section SSO) including date, activity, bus arrangements
put the date of your excursion on the whiteboard term planner
draft a permission note and have it approved by a member of Senior Staff. Ensure the
permission note is published on the School website.
permission notes are to be collected by you before the excursion . These must be kept for the
remainder of the year
inform the canteen in advance if your students will be away during lunch
notify any other person who would normally be involved with your class at the time of the
excursion - specialist staff, visiting support staff, LAP parents (*child or parent to notify
instrumental teachers if involved with tuition on the day)
ensure adequate extra adult support
rearrange your yard duty, if necessary
Camps/excursions that take longer than one day should be planned at the beginning of the year in
conjunction with other members of the section, and within the guidelines for venues.
TRANSPORTING STUDENTS IN BUSES
Guidelines for use of buses to transport students are included in the Excursions Folder in the SSO
The teacher is responsible for ensuring that no child travels on a bus considered to be
If you sight the bus and have any concerns, seek the opinion of a Senior Staff member. All students
must be seated with no more than two children per seat unless the bus is licensed to allow more
children on board, in which case younger children can be seated no more than three per seat.
Children are not to stand when travelling on buses, unless using an STA bus public route, on which
the travelling time is less than 20 minutes.
TRANSPORTING STUDENTS IN PRIVATE VEHICLES
When private motor vehicles are to be used to transport students on school organised or initiated
activities, parents should be advised of the arrangements and their written consent to the excursion
should include consent to the particular travel arrangements.
A vehicle may only be used to carry student passengers if:
-it is equipped with seat belts
-it is registered and there is reason to believe that it is in safe mechanical condition (if
you have a concern, then seek the opinion of a Senior Staff member)
-it is covered by a minimum third party property damage insurance policy
-the driver has a full or provisional licence and there is reason to believe that he/she is
safe and responsible behind the wheel. "L" plate drivers must not carry students.
Before the journey commences the teacher should take adequate steps to ensure that:
-no student occupies a seat that is not fitted with a seat belt
-the vehicle is not overloaded as this could impede the driver and jeopardise insurance
If the staff member has any concern about the child's safety, the child is not to travel in the vehicle.
ANIMALS IN SCHOOL
The Prevention of Cruelty to Animals Act requires that schools follow stringent guidelines when
keeping of animals at school. A supplement to the Education Gazette Vol 14, No. 24, 1987, gives a
Code of Practice for the use and care of animals in schools. All staff members responsible for the
care of animals in our school must ensure that they are fully informed of the requirements of the
code. The Education Department has a licence from the Minister of Lands that enables schools to
hold and use animals in schools for teaching purposes.
Our Animal Ethics Officer is responsible for the following:
- approval of the use of animals for teaching and experimentation
- approval of the acquisition of animals in the school
- ensuring the animals kept/used in the school are treated humanely
- providing information annually to the Minister of Lands about animals kept or used
in the school including
- the name of the local vet
- a list of animals kept for teaching purposes including common and specific names
- the number of specimens kept and teaching procedures used.
All native animals have to be listed separately, including the Wild Life Service Permit Number,
which is obligatory.
Animal ethics is one of the considerations of the Care Group.
Bank money is processed by the School Office at 9:15 a.m. on Wednesday. Send the class bank bag
with the student's bank money and book inside to the school office before 9:15 a.m. The processed
books are returned to the staffroom later in the day.
The school fosters two children through the Foster Parent Plan (PLAN). Detailed information
and pictures are on the school website. Fundraising activities for the children will be planned at the
beginning of the year both on an R-7 basis and within sections. Your class may like to keep a record
of the money it raises. Information about the two children will be made available for discussion in
classes. Students are encouraged to write to our Foster Children and guidelines for such
correspondence are available.
Clothing and other items that are unnamed are sent to lost property in the SSO area. If items are
named they should be returned to the owner. Jewellery and other valuable items should be sent
straight to the office. All unclaimed items are sent to a charitable institution at the end of each term.
Uniform items are washed and become part of our second hand sales collection.
MY WRITINGS BOOKS
Twice per year a sample of writing is provided for a 'My Writings' Book which is kept in the school
until the student leaves. The "My Writings' book is intended to show the development of writing
skills over the period of time that the child attends. The books are kept in the Administration area
and are to be returned after the sample of writing is complete. The sample is to be collected under
conditions appropriate to the age group. The sample should be a final copy with all editing
completed. There should be no teacher correction marks on the sample.
PHOTOCOPYING - COPYRIGHT
All photocopying needs to be justifiable in terms of its educational use, and its consumption of
paper. Using paper on both sides etc. keeps costs down, and complies with our commitment to
reduction of paper use.
Materials copied are not to contravene COPYRIGHT LAWS and are not to exceed the maximum
number of copies allowed under the Education Department annual licence. Read the Administrative
Guidelines Section 141 for details. Information covers copyright of
-literary works, poems, journal articles etc.
-Dramatic works, film scripts, plays etc.
-musical works, musical scores, sheet music etc.
-artistic works, drawings, paintings etc.
Copyright relating to Music
An agreement with the Australian Mechanical Copyright Owners Society (AMCOS) covers music
works. All music copied must be recorded and stamped with the AMCOS stamp which is available
from the front office.
All personal copying is to be paid for at the time of copying. The current rate is 10c a copy.
Classroom and section photocopying
All official copying is recorded against a section, curriculum or organisational area.
Clean Up of Classrooms
The last five minutes of every day is to be allocated for classroom cleanup which includes the room,
bag area, corridor space and wet areas. The tidiness and orderly storage of materials in the room sets
an example for students to follow.
End of Term
- Remove all out of date displays
- clear off all tables and cupboards
- return all equipment to appropriate storage spot
- during the last week put rubbish in the bin every day
- DO NOT LEAVE IT ALL UNTIL THE LAST DAY.
There will be a yard clean up immediately after lunch on the last day of each term. Ensure that all
classrooms, corridors, wet areas and bag rooms are clear and ready for cleaning. If you wish to
make special arrangements with the cleaners for the timing of holiday cleaning remember that they
are contracted to clean at a time that is convenient to them, and are not obliged to "re-clean" if you
choose to reorganise again after cleaning.
Clean Up of General School Areas
All teachers are asked to share the load of tasks beyond their classroom. A list will be published in
END OF TERM ROUTINES
Pupil Record Folders (ED043's - kept in SSO area)
Copies of any official correspondence and significant information needs to be filed in the folder.
Items indicated as long term records in the School curriculum statements are stored in this folder.
Student Record Folders - (classroom)
Bring up to date with USEFUL information - copy of written report, guidance reports, work
samples etc. If passing additional information to new teacher ensure that it is clearly labelled.
MATERIALS AND EQUIPMENT
Resource Centre Materials
All returns are to be made according to Resource Centre staff directions.
Equipment Storage areas
The staff members responsible for these areas have developed instructions for the borrowing, use
and return of this equipment. Please follow these instructions carefully and see the teacher
responsible if you have any difficulties.
Section Storage - Each section has storage areas for curriculum materials. Each section is
responsible for ensuring the equitable use and care of this equipment. Please ensure that it is all
sorted and returned ready for a stocktake.
Audio Visual Materials
All computers, cassettes, TV's, and videos must be stored safely under security systems during
Section and specialist equipment
All equipment will be returned to its storage spot so that where necessary audits can be made.
Equipment will be checked by staff responsible.
All keys must be returned to the office staff and signed off by staff who are leaving.
All staff are to return keys at the end of each year. These may be immediately signed out again for
the following year if required for the vacation period.
Do not leave any equipment of significant value in areas not covered by the security system. Lock
all windows and doors before you leave on the last day of term because the cleaners sometimes
arrive after all staff have left.