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					   Training Program

  MARPOL73/78 Annex VI-
Regulations for the Prevention of Air
       Pollution From Ships

            Lesson 5

                                   Dec.2006
    Part III Forms and Records

1. Bunker Data Form

2. Label and Seal of Sample bottle

3. Custody Transfer Record &. Sample Log
   Book
             The Forms (I)
 Fill in the labels for all three bottles as completely as
  possible.
 Make sure that you, the supplier and the surveyor (if
  there is one) all sign the label.
 Please ensure that the supplier’s sample has been
  labelled with all the relevant details, such as
          date of delivery,
          supplier’s name,
          grade of fuel ordered,
          ship’s name,
          barge name, etc.

 Strongly recommend do not sign the bunker receipt or
  any supplier’s sample labels before bunkering is
  completed.
The Forms(ii) _ Bunker Data
                  Form
   Record the bottle seal numbers on the Bunker Data
      Forms.
     Ask for the supplier’s representative to sign the
      form as well. Give them a copy.
     The supplier, or his representative, will provide the
      chief engineer with a bunker receipt. This document
      should record the following details:
             Grade of fuel delivered;
             Quantity of fuel delivered;
             Barge names or jetty names;
             Specific gravity and/or density.
                Sometimes, these documents are prepared before the delivery and
                 may not reflect the true facts of the delivery.
                When you are satisfied, place a completed copy of the bunker
                 receipt into the shipping container with the sample for analysis
                 reference.
         Dispatch the Sample
 Placing the sample in the
  shipping container and
  including with this sample
  the completed Bunker Data
  Form, giving as much
  information as possible.
 Retain another copy on
  board.
 Put the Bunker Data Form
                               !! Always ask an agent's signature for
  and the Request to Witness   acknowledging receipt of the sample. One
  Fuel Sampling Onboard        copy kept onboard.

    Ready to mailer along
  Form into the be handed to the ship’s agent to be taken
  with the sample.
    ashore to await collection by courier for analysis.
                          Analysis Report

 Sample received by test service company
  which is designated by ship-owner
                           Example of Analysis Report

 The analysis result should be returned by
   All the analyses from individual bunkerings received by Testing Service will be reported back to the
   vessel or operator in accordance with each individual requirements.
  report soonest, to protect your and vessel
   Bunker analyses are sent out by e-mail, fax or telex mostly.

  benefits, pls remember kept all relevant
   Normally,the analysis results are stored on testing agent’s database. This web based system allowing
   operators to have online password protected access to their results enabling them to access the
  documents in this regards.
   following information at any time:
         1.Current bunker analysis.
         2.Historic analysis by vessel, by port, or by date.

   In addition to the above a month end statistical report is available to all operators summarising fuel
   quality reports.
        In Case of Dispute
 Disputes arising from poor quality fuel deliveries
  can be complex and what may seem to be a
  simple case can become very involved with
  respect to documentation samples and alleged
  damages.
 Investigators will need to compile an accurate
  report if the claim is to be successful.
 Stress the need for good routine record-keeping
  onboard
            In Case of Dispute –
              Important Tips
 The chief engineer, by following the
  guidelines listed here, will improve the
  chances of success:
     1.   Keep a daily record of fuel quantities held onboard in
          each tank. Record transfers of fuel by date and amount
          transferred from tank to tank.
     2.   Keep careful records of oil bunker deliveries, noting
          quantity in all tanks before and after delivery.
     3.   Whenever possible, do not mix fuel from different
          deliveries and always load into empty tanks.
       In Case of Dispute –
         Important Tips
4.   Keep analysis records of all samples.
5.   Retain suppliers’ samples and samples taken by ship’s
     staff for a minimum period of three months after all the
     fuel concerned has been used. Ensure they are correctly
     labelled, sealed and stored in a safe location.
6.   Keep copies of all bunker receipts.
7.   Keep good records on main engine and auxiliary
     inspections and repairs.
8.   Ensure engine room or machinery log books record
     temperatures and pressures, in order that abnormal
     conditions can be recognised and related to a particular
     period.
        In Case of Dispute –
          Important Tips
9.    In case of damages, compile a statement or record of
      events which should include date, times, damages, costs
      (including man-hours and spare parts). Also retain broken
      or damaged parts for future inspection. Photographs of
      damages may also prove useful.
10.   We would recommend that, if problems are encountered,
      duplicate samples of the fuel being used are drawn from
      various parts of the system. All bottles should be correctly
      labelled and sealed for further analytical investigation,
      should this be called for.
    General Sampling Instruction
     in Regarding to MARPOL
             Annex VI
 Annex VI of MARPOL 73/78 enters into force on 19 May 2005.
  MARPOL Annex VI is part of IMO (International Maritime
  Organisation) legislation.
 To ensure compliance with Marpol Annex VI, Port State
  Authorities may board your vessel to check that your vessel is in
  strict adherence with the requirements as stipulated in Annex VI.
 As part of the burden of proof for vessels that they are burning
  compliant fuel, certain evidence has to be taken during
  bunkering to demonstrate to Port Authorities that vessels are
  complying with Annex VI regulations. Two main pieces of
  evidence are required to satisfy Port State Inspections.
   General Sampling Instruction
    in Regarding to MARPOL
            Annex VI
 A statutory Bunker Fuel Sample to be retained onboard
  for a minimum of one year.

 Copy of Bunker Delivery Note (BDN) to be kept on
  record for a minimum of three years.

 Some kit has been designed by specific Testing Services
  to ensure your vessel has all the bottle supplies as well as
  statutory documentation to meet with any future Port
  State Inspection.
  Contents of Annex VI Sample
               Kit
Typical sample kit may consists of:

 450 ml HDPE self sealing bottles

 Plastic bottle lids with seal number

 Instruction Booklet
   Procedure Recommended for
    Sampling of the Annex VI
             Sample

1. Always use the approved Annex VI sample bottle.
2. Always ensure that the supplier's representative witnesses
   the taking of the Marpol Annex VI sample and signs the
   witness form (this is a mandatory obligation of the supplier).
3. After bunker operation is complete thoroughly agitate the
   bulk sample of oil, to ensure it is homogeneous.
     Procedure Recommended for
      Sampling of the Annex VI
               Sample
4.   Pour the oil a little at a time, for example up to 25% in
     each container, into the FOUR sample bottles (three
     commercial & one Annex VI) making sure that all bottles
     are full to 90% volume capacity. The representative of the
     supplier should be invited to witness the breaking of the
     seal on the sampler.
5.   Clean the outside of the bottle of any oil that may have
     dripped outside the bottle.
6.   Carefully complete the supplied Annex VI label and
     ensure it is correctly cross referenced with suppliers
     Bunker Delivery Note. The container must be capped,
     sealed and identified immediately on the Annex VI label
     as supplied.
                Important Tips

 If two barges are used for a specific delivery of fuel
  under one bunker order, but come from different
  sources, then each consignment must have it’s own
  BDN so as to reference back to the original supplier.
 A representative sample of the delivered fuel oil
  must accompany each BDN.
   Sample to Be Kept Onboard

1. Please complete Annex VI log entry and store the
   sample away separately from the commercial
   samples drawn of the bunkers. Please remember
   this sample needs to be kept onboard your vessel
   for at least 12 months.
   Sample to Be Kept Onboard

2. It is recommended for retention of Annex VI
   statutory samples, that a documentary record
   system is used. Each sample should be allocated a
   consecutive storage number, the log entry record
   and the samples should be stored in the same
   location. The log entry record should contain the
   following information:
      Retention storage number
      The date of bunkering
      The associated BDN number(s)
      Remarks
       An exam of Sample bottle
                label
 Fill up all required details in to label.
 Print name and signature from both supplier and vessel side
   Marine Fuel Sample - Annex VI Sample Retain Onboard

   Vessel Name:                 IMO No:
   BDN No:                      Grade Ordered:
   Sample Date:                 Name of Bunker Tanker/Facility:
   Vessels Rep                  Location of Sampling:
   Print Name:                  Method of Sampling:
   Signature:                   Supplier Rep
                                Print Name:
   Sample Seal No:              Signature:
    Custody Transfer Record &.
         Sample Log Book
 Should a sample be delivered to a Port State Inspector then
  the vessel needs to secure a Custody Transfer Record, this
  should be kept with the BDN.
 The necessary Custody Transfer Record, giving the full
  sample description, the port, date and time of the handover
  of the sample and the identity of the person taking custody
  of the sample.
 Should a sample be transferred to a Port State Inspector you
  will need to record this in the remarks column of the Sample
  Log Book.
          To Satisfy Inspections

 Two main pieces of evidence are required to satisfy port
  state inspections.
    A statutory bunker fuel sample to be retained onboard for
      a minimum of one year.
    Copy of Bunker Delivery Note (BDN) to be kept on
      record for a minimum of three years.
 To ensure your vessel has all the bottle supplies as well as
  statutory documentation to meet with any future port state
  inspection.
 As part of the burden of proof for vessels that they are
  burning compliant fuel, certain evidence has to be taken
  during bunkering to demonstrate to port authorities that
  vessels are complying with annex VI regulations.
                PSC Inspection

 To ensure compliance with MARPOL Annex VI, Port
  State authorities may board your vessel to check that
  your vessel is in strict adherence with the requirements
  as stipulated in annex VI.

     MARPOL Annex VI is part of IMO (International
             Maritime Organisation) legislation.
      This is now international law. Your vessel can be
     subject to Port State Control checks based on this
                           sample.
               Summary
 A representative sample is fundamental for all
  later testing.
 Continuous drip manual sampler is the proven
  method for effective sampling.
 The sample must be witnessed by all parties,
  supplier’s representative as well as
  recipient/ship.
 The point of custody transfer is usually factory
  or ship’s manifold.
 Careful measurements during delivery will
  produce savings.
 Samples should be handled and stored carefully
  - they may be the only evidence.

				
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posted:7/21/2012
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