COMPANY NAME by jennyyingdi

VIEWS: 1 PAGES: 57

									                                                               COMPANY NAME

                          REQUEST FOR PROPOSAL
                       SCHOOL BOARD OF LAKE COUNTY
                         PURCAHSING DEPARTMENT
                          29529 COUNTY ROAD 561
                        TAVARES, FLORIDA 32778-2496

The school Board of Lake County, Tavares, Florida solicits your company to submit a
proposal on our RFP #3171DB Fuel Management System.

All terms and conditions below are part of this request for proposal and no proposal will
be accepted unless all conditions have been complied with. Rights are reserved by the
School Board of Lake County to accept or reject any and all proposals and to waive all
technicalities and award in the best interest of the Board. The Board does not sign
contract forms provide by vendors. The bid, request for proposal, or invitation to
negotiate with the vendor’s signature will constitute an offer to see to the Board under
the stated terms and conditions. A sample contract is attached (Attachment B) for your
review of general terms and conditions. A final contract will be developed after
negotiations.

All prospective proposers are herby cautioned not to contact any Board member or
employee of the School Board of Lake County nor attempt to persuade or promote
through other channels. All requests for additional information must be submitted in
accordance with instructions contained in this Request for Proposal. Failure to comply
with these procedures shall be cause for disqualification of firm’s submittal.

INSTRUCTIONS TO VENDORS:
1.   A mandatory pre-proposal meeting will be held on Thursday, February 25,
     2010 at 8:30 AM. All proposer shall meet at the Lake County School Board,
     Conference Portable, 201 W Burleigh Blvd, Tavares, Florida, 32778. From there,
     the meeting shall reconvene at each site, if deemed necessary.

       All proposals shall be filed in the Purchasing Department of the Lake County
       School Board , 29529 County Road 561, Tavares, Florida 32778, prior to 2:00
       PM, local time, Monday, March 15, 2010 and clearly marked “RFP #3171DB to
       be opened on March 15, 2010”. Proposals received after this time will not be
       considered. All proposals shall be submitted, in a sealed package or envelope,
       and all required documents submitted at that time. Faxed or e-mailed proposals
       will not be accepted. From the notice or publication until 72 hours after the
       posting of the recommendation of award only the Purchasing Department should
       be contacted concerning any questions concerning this RFP.              No other
       employee, officer, staff or agent of the School Board should be contacted during
       this period. All questions/concerns shall be directed, in writing , to:

              Diane Bennett, Certified Assistant Purchasing Agent
              E-mail:       bennettd@lake.k12.fl.us
              Fax:                   352-742-8516
              Address:               29529 CR 561
                                     Tavares, FL 32778

                                       Page 1 of 57
                         54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
   All other forms included in the request must be completed and submitted with the
   proposal.

1. Recommended awards will be posted for review by interested parties on or about
   April 13, 2010 and will remain posted for a period of 72 hours in the Purchasing
   Department located at 29529 County Road 51, Tavares, Florida and on our
   website @ http://lake.k12.fl.us. To access information our website choose
   “Bid/RFP/RFQ Opportunities” from the left hand column and click on title of bid
   and recommendation of award. Since this information is available as outlined
   above, the Purchasing department will not mail or fax recommendation of award
   notices to all bidders. Failure to file a protest within the time prescribes in
   Section 120.57 (3), Florida Statutes, shall constitute a waiver of proceedings
   under Chapter 120, Florida statutes. Any person who is affected adversely by
   the decision or intended decision shall file with the Board a written notice of
   protest within 72 hours after the posting or notification. A formal written protest
   shall be filed within 10 calendar days after filing the notice of protest. With
   respect to a protest of the specification contained in an invitation to bid or in a
   request for proposal, the notice of protest shall be filed in writing within 72 hours
   after the receipt of the project plans and specification or intended project plans
   and specification in an invitation to bid or request for proposal (but no later than
   the time when the bids or responses must be received in order to be considered),
   and the formal writing protest shall be filed within 10 calendar days after the date
   the notice of protest is filed. The 72 hours period referred to herein shall not
   include Saturday, Sundays, or holidays. The work “holiday” shall mean any
   weekday on which the School Board’s Administrative Offices are closed. Failure
   to file a timely formal written protest shall constitute a waiver of proceedings
   under Chapter 120, Florida Statutes. The formal written protest shall state with
   particularity the facts and law upon which protest is based. Any person who files
   an action protesting a decision or intended decision person pertaining to a bid
   pursuant to FS 120.7(3)(b), shall post at the time of filing the formal written
   protest, a bond payable to the School Board of Lake County in an amount equal
   to one percent (1%) of the total estimated contract value, but not less than $500
   nor more than $5,000,which bond shall be conditioned upon the payment of all
   costs which may be adjudged against the protester in the administrative hearing
   in which the action is brought and in any subsequent appellate court proceeding.
   In lieu of a bond, a cashier’s check, certified bank cheek, bank certified company
   check, or money order will be an acceptable form of security. If after completion
   of the administrative hearing process and any appellate court proceedings, the
   district prevails, it shall recover all coast and charges which shall be included in
   the final order or judgment, including charges made by the Division of
   Administrative Hearings, but excluding attorney’s fees. Upon payment of such
   coasts and charges by the protester, the protest security shall be returned. If the
   protester prevails, he or she shall recover from the district all costs and charges
   which shall be include in the final order of judgment, excluding attorney’s fees.
   Upon receipt of the formal written protest and protest bond which has been timely
   filed, the district shall stop the bid solicitation process or the contract award
   process until the subject of the protest is resolved by final district action, unless
   the Superintendent sets forth in writing particular facts and circumstances which
   require the continuance of the bid solicitation process or the contract award


                                    Page 2 of 57
                      54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
     process without delay in order to avoid an immediate and serious danger to the
     public health, safety, or welfare.

2.    An entity or affiliate who has been placed on the discriminatory vendor list, a list
     published by the State of Florida, may not submit a bid on a contract to provide
     goods or services to a public entity, may not submit a bid on a contract with a
     public entity for the construction or repair of a public building or public work, may
     not submit bids on leases of real property to a public entity, may not award or
     perform work as a contractor, supplier, subcontractor, or consultant under
     contract with any public entity, and may not transact business with any public
     entity.

3.    Public Entity Crimes Disclosure: A person or affiliate who has been placed on
     the convicted vendor list following a conviction for a public entity crime may not
     submit a bid on a contract to provide any goods or services to a public entity,
     may not submit a bid on a contract with a public entity for the construction or
     repair of a public building or public work, may not submit bids on leases of real
     property to a public entity, may not be awarded or perform work as a contractor,
     supplier, subcontractor, or consultant under a contract with any public entity and
     may not transact business with any public entity in excess of the threshold
     amount provided in Section 287.017, for CATEGORY TWO for a period of 36
     months from the date of being placed on the convicted vendor list.

4. Bidder warrants that he/she has not employed or retained any company or
   person other than a bona fide employee working solely for bidder, to solicit or
   secure this RFP and that he/she has not paid or agreed to pay any person,
   company, corporation, individual, or firm, other than a bona fide employee
   working solely for proposer, any fee, commission, percentage, gift or any other
   consideration contingent upon, or resulting, from the award of making of this
   RFP.

5. In case of exact tie bids, awards will be made at the discretion of the board.
   Conformity to specifications, price, quality, and time of guaranteed delivery will
   be determining factors in the awarding of the bid.

6. In the event of an error in extending the total cost for an item, the unit price
   submitted will prevail.

7. The successful bidder will be required to submit invoices and reference purchase
   order numbers on all requests for payment. All statements must reference valid
   purchase order numbers. A separate invoice must be received for each
   purchase order number.

8. Bidders unable to submit a bid are requested to supply their business name and
   address and complete the NO BID section at the bottom of this page and return
   to the Purchasing Agent of the Lake County School Board, 29529 County Road
   561, Tavares, FL 32778.




                                      Page 3 of 57
                        54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                                    RFP REPONSE FORM

We have reviewed in its entirety this Request for Proposal and agree to adhere to all of the
terms and conditions included herein.

   Yes              No, a list of exceptions that we would like to be considered is attached.

We submit our prices and agree to adhere to all terms and conditions and to make delivery
within     days after receipt of orders or continuous delivery as specified.


Company:

Mailing Address:

Signature: __________________________________________________________

Type name:                                                     Title:

Telephone #:                                                   Date:

Fax #:                                                         E-Mail:



NO BID:
I HEREBY SUBMIT THIS AS A “NO BID” FOR THE REASONS CHECKED BELOW:

         Insufficient time to respond

         We do not offer the product or service requested

         Our schedule will not permit us to respond to this bid

         Keep our company on this bid list for future bids

         Remove our company name from this bid list for future bids

         Other (describe briefly)




                                          Page 4 of 57
                            54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                          SPECIAL TERMS AND CONDITIONS

INTRODUCTION AND   The Lake County School System is soliciting proposals for the provision of a fully
BACKGROUND:        automated fuel dispensing system with accounting and report functions to the
                   Lake County School System at the Transportation Department and the seven
                   fueling sites as permitted by funding:

                          1- Main Bus lot
                          2- North Lake lot
                          3- South Lake lot
                          4- Leesburg lot
                          5- Tavares 19 lot
                          6- Warehouse & Grounds
                          7- Mt. Dora lot

                   The Lake District School System operates a main transportation facility located
                   at 529 W. Ianthe Street, Tavares, Florida 32778 and six other fueling locations.

                   The Transportation Department is responsible for providing gas and diesel fuel
                   for our maintenance department (approximately 200 vehicles), and
                   approximately 400 school buses. Additionally fuel would need to be provided in
                   smaller containers for school usage.

                    Our current inventory system is School Trans Inventory Management System.
                   Integration with our current inventory system is required. The Fuel Management
                   System must be able to handle the fuel transaction and data generated at the
                   seven (7) fueling sites, be capable of producing standard billing reports and ad
                   hoc reports as required.

KEY EVENTS:        February 25, 2010        Mandatory Pre-Bid
                   March 2, 2010            Deadline for Questions: 2:00 PM
                   March 5, 2010            Last date for Addendums.
                   March 15, 2010           Public Bid Opening: Proposals due @ 2: 00 PM
                   March 24, 2010           Evaluate proposals and make selection.
                   March 31, 2010           Presentations, if needed.
                   TBA                      Negotiations
                   April 13, 2010           Posting of Committee Recommendation
                   April 26, 2010           Board Action on Recommendation

MANDATORY PRE-     A mandatory pre-proposal meeting will be held on Thursday, February 25, 2010
PROPOSAL:          at 8:30 AM. All proposer shall meet at the Lake County School Board,
                   Conference Portable, 201 W Burleigh Blvd, Tavares, Florida, 32778. From
                   there, the meeting shall reconvene at each site, if deemed necessary.

AWARD METHOD:      A contract will be recommended for award to the responsive and responsible
                   bidder who achieves the highest point score through the proposal evaluation
                   process as outlined later in this document under the Method of Evaluation
                   section. LCSB reserves the right to negotiate with the highest ranked proposer
                   regarding proposal scope, quality, price and any other issues it considers


                                         Page 5 of 57
                           54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                    relevant to successful performance of the services. If an agreement cannot be
                    reached with the highest ranked proposer, LCSB reserves the right to negotiate
                    and recommend award to the next highest proposer or subsequent proposers
                    until an agreement is reached. The district intends to award one vendor for this
                    RFP.

CONTRACT PERIOD:    The term of this contract shall be for three years beginning immediately after
                    Board approval with the option to renew for two additional one year periods upon
                    the mutual agreement of both parties. Any renewals shall be in writing and
                    signed by both parties.

CANCELLATION:       This Agreement may be terminated by the SCHOOL BOARD, with or without
                    cause, for its convenience, upon no less than fifteen (15) days written notice to
                    the CONTRACTOR of such intent to terminate.                In such event, the
                    CONTRACTOR will be entitled to compensation for services competently
                    performed up to the date of termination.

ACCEPTANCE OF       The District reserves the right to accept proposals and to accept or reject
VENDOR RESPONSES:   portions of a proposal based upon the information requested. Vendors may be
                    excluded from further consideration for failure to fully comply with the
                    requirements of this RFP solely at the District’s discretion.

METHOD OF           An Evaluation Committee, using an Evaluation Form shown in Attachment A, will
EVALUATION:         evaluate the proposals received. Each Committee member will independently
                    score each proposal using a predetermined point system following the set of
                    evaluation criteria listed in Attachment A to determine each member’s top three
                    rated proposals. Each Committee member’s proposal scores will be ranked with
                    the firm receiving the highest score also receiving the highest # of composite
                    points (i.e. if 10 firms submitted proposals, the highest scored firm would receive
                    10 composite points, the second highest would receive 9 composite points,
                    etc…). These composite points will then be added together and the proposals
                    with the highest overall composite points will be placed on a short-list.

                    The short-listed respondents may be invited to make an oral presentation to
                    further explain their proposal. If this is required, the Committee members will
                    assign each presentation one, two, or three points (three being the highest) to
                    indicate their ranking. These points will be added together to determine the
                    Committee’s final, ranked, short-list.

                    This RFP does NOT establish an exclusive arrangement between the district and
NON-EXCLUSIVE       vendor. The district reserves, but is not limited to, the following rights:
AGREEMENT:                The right to use others to perform work and services described in this
                           RFP;
                          The right to request proposals from other Vendors for work described in
                           this RFP; and
                          The unrestricted right to bid any work or services described herein.

QUALIFICATIONS OF   The District expressly reserves the right to reject any proposal if it determines
VENDORS:            that the business and technical organization, equipment, financial and other
                    resources, or experience of vendor, compared to work proposed, justifies such


                                          Page 6 of 57
                            54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                      rejection.

AMENDMENT &           The District reserves the right to cancel, recall, and/or reissue all, or any part, of
CANCELLATION:         this RFP, at anytime.

WITHDRAWAL:           By written request to the Purchasing Department, vendor may withdraw from the
                      RFP process at any time before the closing date for the receipt of proposals.

CONFIDENTIALITY OF    The district reserves the right to retain all copies of vendor proposals submitted
INFORMATION:          in response to this Request for Proposals. You are hereby notified that under FS
                      119.07, (“Florida Sunshine Law”) proposals submitted in response to this
                      solicitation cannot be granted immunity from public scrutiny. All information
                      submitted must be made available to the public for examination, if so requested.
                      Vendor requests to hold certain submitted materials in confidence cannot be
                      honored. If it is essential to your organization that certain materials are kept
                      confidential, and they are a required element of this Request for Proposal, it is
                      recommended that you decline to respond to this solicitation.

PROPOSAL              The costs of developing proposals are entirely the responsibility of the vendor,
PREPARATION COSTS:    and shall not be charged in any manner to the district. This includes, but is not
                      limited to , the direct cost of vendor personnel assigned to prepare vendor’s
                      response to the RFP and any out-of-pocket expense (including, but not limited
                      to, travel, accommodation, supplies) incurred by vendor in preparing the
                      response to the RFP.

SUPPLEMENTAL          Proposals shall meet the requirements and conform to the format prescribed in
                      this RFP. As additions to this required format, vendor is permitted to submit
                      supplemental materials to the base proposal when vendor determines a need to
                      more fully explain aspects of vendor’s solution, applications, or services. Any
                      such additions must be explicitly identified.

SOLICITATION OF       The District expressly prohibits vendors from making any offer of employment,
DISTRICT EMPLOYEES:   equivalent offer, or any other offering of value to any Board Member or employee
                      of the district.

PRESS RELEASES &      No announcements or news releases pertaining to the vendor’s participation in
PUBLICITY:            this RFP, the selection of proposal or award of contract shall be made by vendor,
                      its representatives, or agents until a final award has been made by the District.

PRIME CONTRACTOR      The District will consider the selected vendor to be the sole point of contact with
RESPONSIBILITIES:     regard to all contractual matters, including payment of any and all charges.

ASSIGNMENT OF         The final contract to be awarded and any amounts to be paid thereunder shall
CONTRACT:             not be transferred, pledged, or assigned without the prior written approval of the
                      district.

SUB-CONTRATORS:       Vendors must describe in the proposal, all responsibilities that vendor anticipates
                      assigning or subcontracting, identify the subcontractor and also describe how
                      vendor will manage these subcontractors.



                                            Page 7 of 57
                              54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
LICENSES & PERMITS:   Vendor shall obtain and pay for all necessary licenses, permits, and related
                      documents, required to comply with the proposal. Vendor shall save and hold
                      harmless the district as a result of any infraction of the aforementioned. Vendor
                      shall provide all applicable licenses as part of the proposal.

PROPOSAL CONTENT &    Eight (8) completed copies (1 original and 7 copies) of the proposal shall be
SUMBITTAL:            submitted by respondents. Respondents shall also submit one proposal on a
                      CD. The proposal should be keyed or indexed to correspond with this RFP.
                      Responses should be correlated to the specific Submittal, Criterion, Section or
                      Page Number of the RFP being addressed. Evaluation Committee members will
                      make a reasonable effort to locate information in the proposals; however, failure
                      to follow this suggested format may make location of critical submittal
                      information difficult, possible resulting in a loss of appropriate point credit or
                      complete rejection of your proposal.

ATTACHMENTS:          ATTACHMENT A:                                Cost Proposal Form
                      ATTACHMENT B:                                Sample Agreement (Final agreement
                                                                   to be developed after negotiations
                                                                   with selected proposer.)
                      ATTACHMENT C:                                Vendor Data Sheet
                      ATTACHMENT D:                                Reference Data Sheet
                      ATTACHMENT E:                                Public Entity Crimes Affidavit
                      ATTACHMENT F:                                Non-Collusion Affidavit Vendor Data
                                                                   Sheet
                      ATTACHMENT G:                                Federal Debarment Form
                      RFP Response Form                            Page 5

RESPONSE              This section outlines the requirements that the proposer is requested to address
INSTRUCTIONS:         in order to comply with this RFP. It is important that the format is followed as
                      presented here. Priorities will be used to weight responses to determine overall
                      applicability; therefore it is very important that we receive responses to all
                      requirements.      The District reserves the right to change the priority of
                      requirements.

                      All proposals must be typewritten on 8½” x 11” paper and contain a table of
                      contents delineating responses to each section. Proposals must be organized
                      and indexed in the format identified herein. Each section must contain all items
                      in the sequence identified. An authorized official must sign proposals. Please
                      provide:

                      1.   A total of 8 hard copies of the proposal response in the format
                           outlined along with one (1) proposal on CD.

                      2.   The original proposal response shall be unbound in a format made
                           ready for photocopying for ease of reproduction by the District.

RESPONSE              Submittal A: Cover Letter, Completion of All Requirements and Guidelines
SUBMISSION            delineated in the RFP.
                      Outline the operational, customer service and technical contacts within your
                      organization.   Provide the names, titles, telephone numbers, and email


                                            Page 8 of 57
                              54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
addresses of those individuals with authority to negotiate and contractually bind
the company (Attachment C). Provide the names, titles, and resumes listing
qualifications, education, and experience of the key individual(s) responsible for
supporting the offered system. District will use this information to obtain
clarification of information provided.


Submittal B: Qualifications of Firm
Respondents must specify experience in providing a fuel management system
for governmental organizations, preferably educational organizations.
Respondents must provide information regarding, but not limited to:

    The names and addresses of at least three (3) institutions that have
     contracted with the proposer for a fuel management system within the past
     five years preferably from Florida School Board customers, which will attest
     to the quality, and effectiveness of the Respondent (Attachment D). Include
     a description of the size and complexity of the organizations for which the
     system was provided.

    Evidence that the services were provided in a cost effective and high quality
     manner. Evidence may take the form of a confirmation letter from the
     organization referenced.

    Indicate if there are any known or possible claims or litigation against your
     firm for providing similar services. Indicate if any contracts with any type of
     agency have been cancelled prior to completion by the Agency you
     contracted with and explain why.

    Provide an overview of the services and system offered which demonstrate a
     commitment to the scope of services required. Indicate that all technical
     requirements in Exhibit A will be met or exceeded.

Submittal C: System, Implementation, Training, etc

1.       Completely describe the proposed system and how it works.

2.       Describe the program language(s), operating system, database and
         database format utilized by the applications software.

3.       If proposed method involves any type of construction other than
         replacing the existing terminals and pulling new wire in existing conduits,
         describe the method in detail. (If construction is involved, the LCSB
         reserves the right to negotiate additional terms such as bonding, surety,
         etc.) In the event that construction permits are required, all drawings
         and documentation required for the permitting process, and As-Built
         drawings are the responsibility of the contractor.

4.       Describe in detail all features that come standard with the proposed
         system that are not specified in the requirements of the RFP.



                       Page 9 of 57
         54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
5.      Provide a list of any and all available options for the proposed system.
        The list shall clearly indicate the price of each option. The LCSB
        reserves the right to purchase and negotiate any item on the list.

6.      Provide the location where parts are housed, average parts availability,
        and location that parts are manufactured.

7.      Provide a complete list of all spare parts. The LCSB reserves the right
        to purchase any spare part at the price negotiated with the awarded
        vendor for the agreement after the warranty period.

8.      Propose and discuss a plan where the LCSB would maintain an
        inventory of spare parts during the warranty period.

9.      Propose an implementation schedule (Note, LCSB reserves the right to
        implement on a site by site basis pending funding.). Include all tasks:
        delivery, installation, data conversion, training, etc. Clearly identify the
        responsible party (contractor or us or both) for each task. All dates shall
        be based on calendar days after receipt of order.

10.     Describe the types of technical support available during the one (1) year
        warranty period, and your ability to meet our requirement for 7 / 24
        support. Elaborate on the type of support available.

11.     Detail your company’s handling of upgrades, both software and
        hardware, specify types and related information, time, training and any
        associated cost.

12.     Describe the training provided in detail under the contract, additional,
        type and associated cost.

13.     Describe how training is conducted, and who will be providing the
        training, with qualifications.

14.     Describe all training recommended, both in this contract, and additional,
        with associated cost.

15.     The proposal shall include a description of the respondent’s approach to
        the required services as specified in the RFP and shall address each
        requirement listed in the RFP.

16.     All administrative requirements must be met by the respondent.

17.     Any exceptions to the RFP must be listed in the Exceptions section in
        order to be valid.


Submittal D: Pricing Structure
Complete the Cost of Services Sheet, Attachment E. Due to budget constraints,
LCSB is requesting pricing for a basic fuel dispensing/tracking system on a site


                     Page 10 of 57
       54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                        basis, with optional upgrades available. Implementation will be done in phases
                        as budget allows over the possible 5 year term of the contract.

                        District also expects the awarded contractor to display the following qualities:
                                A serious and rigorous commitment to safety practices.
                                A detailed understanding of District’s needs.
                                Strong work management capabilities.
                                Forward-looking expertise and a commitment to bringing in new
                                 technologies and processes.
                                Adherence to all Federal, State and Local policies, practices and
                                 regulatory requirements.

DISTRICT POLICIES AND   The policies set forth below are Terms and Conditions defined in the District’s
GENERAL                 Services Agreement. The Supplier should be aware that District will have the
REQUIREMENTS:           same expectations of contracted workers as regular District employees when
                        they are assigned to work at District owned locations. Violation of these policies,
                        or others in the contract, may be grounds for termination.

                        1.   Authorized Access – A name badge is required to enter District buildings.

                        2.   Certification Service – The Supplier shall be required to ensure that its
                             employees and subcontractors performing work at the Offices are properly
                             certified and eligible to work in the United States.

                        3.   District is committed to maintaining a safe and drug-free work environment.
                             The Supplier shall be responsible for ensuring that its employees and work
                             areas remain drug free through the performance of their duties at the
                             Offices.

                        4.   Safety – Safety is a top priority at District. District believes that “safety first”
                             standards throughout the company is critical to minimizing risks and
                             maximizing resources. The Supplier shall be responsible for knowing and
                             complying with District’s safety, security and emergency policies and
                             procedures. Supplier employees and subcontractors shall also become
                             familiar with and adhere to District’s safety policies while on District
                             property.

                        5.   Environmental Compliance – The Supplier shall provide a list of all
                             chemicals used in the performance of the contract to the Offices point of
                             contact prior to use. All chemicals shall be used in compliance with all
                             applicable Federal, State, and Local laws. The Supplier and its personnel
                             shall demonstrate their understanding of these laws and must document
                             compliance procedures. The Supplier shall be responsible for maintaining
                             all Material Safety Data Sheets (MSDS) for all chemicals used in
                             performance of this contract and have copies of such documents on the
                             premises.

                        6.   Energy Conservation – District actively seeks to minimize energy usage,
                             both to meet facilities cost reduction targets and in keeping with its
                             environmental objectives. The Supplier’s processes and procedures shall
                             assist District in achieving these goals.

                                              Page 11 of 57
                                54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
             7.   Compliance with Laws – The Supplier must comply with all applicable laws,
                  rules, and regulations of Federal, State, and local governments, including
                  OSHA, equal opportunity laws, and environmental laws. Failure to comply
                  with laws may result in the termination of the contract. The Supplier shall
                  immediately correct any work, and replace any material, which does not
                  comply with such laws, rules and regulations at its own expense.

             8.   Subcontractors – Prior to subcontracting any of the Services, the Supplier
                  shall notify District of the proposed subcontract and shall obtain District’s
                  approval in writing of such subcontract. Prior to amending, modifying or
                  otherwise supplementing any subcontract relating to the Services, the
                  Supplier shall notify District of the proposed amendment, modification or
                  supplement and shall obtain District’s approval in writing. If requested by
                  District, Supplier’s Subcontractor will be required to submit to a security site
                  visit prior to final written approval from District.

                  No subcontracting shall release the Supplier from its responsibility for its
                  obligations under this Agreement. The Supplier shall be responsible for the
                  work and activities of each of its Agents, including compliance with the
                  terms of this Agreement. The Supplier shall be responsible for all
                  payments to its subcontractors.

                  The Supplier shall promptly pay for all services, materials, equipment and
                  labor used by the Supplier in providing the Services and the Supplier shall
                  keep District’s premises free of all liens.

QUESTIONS:   Clarification of any language in the RFP may be obtained by fax, email or US
             mail. Verbal discussion of items in the RFP with District personnel is not to be
             construed as changing any of the Request For Proposal requirements. Any
             additional information or addendums will be posted on the Lake County Schools
             Purchasing website at http://lake.k12.fl.us. Vendor is responsible for monitoring
             this website for addenda. All questions/concerns shall be received by no later
             than 2:00 PM, local time, Tuesday, March 2, 2010, and be directed, in writing, to:

             Diane Bennett, Certified Assistant Purchasing Agent
             E-mail:  bennettd@lake.k12.fl.us
             Fax:     352-742-8516
             Address: 29529 CR 561
                      Tavares, FL 32778




                                   Page 12 of 57
                     54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                               SUBMITTALS CHECKLIST

To ensure your proposal contains all requested information, and to avoid possible
disqualification, please use this checklist as a reminder by placing a check in each box
after verifying that the item is included in your proposal. Include this complete checklist
along with your proposal.


   Submittal A       Cover Letter

   Submittal B       Qualifications

   Submittal C       System, Implementation, Training, etc

   Submittal D       Cost of Services (Attachment A)

      Page 5         Completed and Signed RFP Response Form

  Attachment A       Cost of Services

  Attachment B       Agreement

  Attachment C       Vendor Data Sheet

  Attachment D       Reference Data Sheet

  Attachment E       Public Entity Crimes Affidavit

  Attachment F       Non-Collusion Affidavit

  Attachment G       Federal Debarment Form




                                        Page 13 of 57
                          54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                               PROPOSAL EVALUATION FORM
In order to receive point credit for any criterion listed below, proposals must include evidence that the
specific requirement can be met. This evidence may take the form of written documentation, video,
tape or any other form required by the RFP. The quality and completeness of those submittals will be
judged by the evaluation committee to determine the appropriate score to be awarded.
                                                     MAXIMUM POINTS          SCORE
                                                     POSSILBE
   Experience of the contractor with the
   proposed product and service in a similar
                                                                10
   environment

   Reputation of contractor in the
                                                                10
   industry/references

   Qualifications of contractor                                 15

   Implementation Plan of system                                10

   Training and user support program                            15

   Content and quality of the ideas and solutions
                                                                20
   presented in the proposal

   Pricing                                                      20


   TOTAL SCORE:                                               100




       The School Board of Lake County reserves the right to negotiate terms and conditions and
       pricing as allowed under Florida Statute.




                                                Page 14 of 57
                                  54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                                     ATTACHMENT A
                                    COST OF SERVICES

    LCSB is requesting pricing for a basic fuel dispensing/tracking system on a site basis,
    with optional upgrades available to implement as budget allows over the possible 5 year
    term of the contract.

    Respondents shall provide pricing below. All prices shall be complete and include all,
    materials, shipping, and inside delivery to the LCSB, designated location for a complete
    basic operating system all in accordance with specifications and all upgradeable with the
    options listed. If your system requires items not listed, please list them in the space
    provided. On a separate sheet, please describe completely each item, by item #, that
    you have bid below. The LCSB reserves the right to negotiate all fees submitted with the
    awarded contractors.


 Item #     Quantity                 Location/Description                  Unit Cost            Total Cost
District-wide
1          1           Central computer/server                                $                 $
2         1            Software to operate and provide tracking of the
                                                                              $                 $
                       fuel dispensing system including installation
3         1            Data conversion (vehicle-personnel-site data-SCI
                                                                              $                 $
                       & STIMS)
                          District-wide Total                                          $
Main Bus Lot
                       Basic system for Main Transportation site which
                       includes installation
4         1            De-installation of existing Fuel management
                                                                              $                 $
                       equipment at gasoline tank
5         1            Communications equipment                               $                 $
6         1            Fuel Control terminal                                  $                 $
7
                       Other associated equipment: (Not specifically
                       mentioned but required for a basic system
                       installation as per specifications).

                                                                              $            $

                                                                              $                 $

                                                                              $                 $


                          Total Main Bus Lot                                           $


                                           Page 15 of 57
                             54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
North Lake Lot
                   Basic system for North Lake Lot which includes
                   installation
8        1         De-installation of existing Fuel management      $       $
                   equipment at gasoline tank
9        1         Communications equipment                         $       $
10       1         Fuel Control terminal                            $       $
11
                   Other associated equipment: (Not specifically
                   mentioned but required for a basic system
                   installation as per specifications).

                                                                    $
                                                                            $

                                                                    $
                                                                            $

                                                                    $
                                                                            $

                     Total North Lake Lot
South Lake Lot
                   Basic system for South Lake Lot which includes
                   installation
12       1         Communications equipment                         $       $
13       1         Fuel Control terminal                            $       $
14
                   Other associated equipment: (Not specifically
                   mentioned but required for a basic system
                   installation as per specifications).

                                                                    $       $

                                                                    $       $

                                                                    $       $

                   Total South Lake Bus Lot                             $
Leesburg Bus Lot
                   Basic system for Leesburg Bus Lot which
                   includes installation
15       1         De-installation of existing Fuel management      $       $
                   equipment at gasoline tank
16       1         Communications equipment                         $       $
17       1         Fuel Control terminal                            $       $
18                 Other associated equipment: (Not specifically

                                       Page 16 of 57
                         54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                      mentioned but required for a basic system
                      installation as per specifications).

                                                                               $
                                                                       $
                                                                               $
                                                                       $
                                                                               $
                                                                       $

                      Total Leesburg Bus Lot                               $
Tavares Hwy 19 Bus Lot
                    Basic system for Tavares Hwy 19 Bus Lot which
                    includes installation
19       1          Communications equipment                           $       $
20       1          Fuel Control terminal                              $       $
21
                      Other associated equipment: (Not specifically
                      mentioned but required for a basic system
                      installation as per specifications).


                                                                               $
                                                                       $

                                                                               $
                                                                       $

                                                                               $
                                                                       $

                  Total Tavares Hwy 19 Bus Lot                             $
Warehouse & Support
                      Basic system for Warehouse & Support which
                      includes installation
22       1            Communications equipment                         $       $
23       1            Fuel Control terminal                            $       $
24                    Other associated equipment: (Not specifically
                      mentioned but required for a basic system
                      installation as per specifications).



                                                                           $

                                                                           $




                                          Page 17 of 57
                            54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                                                                           $

Total Warehouse & Support                                                  $
Mt Dora Bus Lot
                     Basic system for Mt Dora Bus Lot which includes
                     installation
25       1           Communications equipment                          $       $
26       1           Fuel Control terminal                             $       $
27
                     Other associated equipment: (Not specifically
                     mentioned but required for a basic system
                     installation as per specifications).


                                                                           $

                                                                           $

                                                                           $

                      Total Mt Dora Bus Lot                                $
OPTIONAL EQUIPMENT:
28      600      Vehicle mounted automatic data collection             $       $
                 equipment (400 buses & 200 white fleet vehicles)
29      600      Installation of Vehicle mounted automatic data        $       $
                 collection equipment
30      7        Handheld programmer                                   $       $
31      7        Data key reader/encoder                               $       $
32       250         Data Keys                                         $       $
33       16          Dispenser mounted automatic data collection       $       $
                     Location               Dispensers: Gas
                     Diesel
                     Main Transportation                   2
                     North Lake Lot                        1
                     2
                     South Lake Lot                         1
                     3
                     Leesburg Lot                            1
                     2
                     Tavares Hwy 19 Lot
                     2
                     Warehouse & Support                    1
                     Mt Dora Lot
                     1
                     We are providing this information should we


                                          Page 18 of 57
                            54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                       choose this option, but if your system would be
                       capable of controlling multiple pumps, please
                       provide the number of dispenser needed to meet
                       our requirements listed above.
34        7 sites      Additional 1 year equipment warranty (at end of        $                 $
                       initial year warranty included for all equipment
                       after acceptance of installation and proper
                       operation of equipment by LCSB)
35        7 sites      Additional 1 year software warranty (at end of         $                 $
                       initial year warranty included for all equipment
                       after acceptance of installation and proper
                       operation of equipment by LCSB)
36        7 sites      Additional 1 year 24/7 technical support after         $                 $
                       warranty
37
                       Training (Specify by Type)if so requested by
                       LCSB

                                                                                  $       /Per hour

                                                                                  $       /Per hour

                                                                                  $       /Per hour


38        7 sites      Annual Pricing for Maintenance Contract (Basic
                       system -include description). Replacement parts
                       and equipment will be at the prices negotiated     $       /site         $
                       with the awarded contractor).
                       Summary of Maintenance Contract:

39                                                                                    $
                       Hourly repair rate if LCSB choose not to enter
                       into a Maintenance agreement.                                  $
40                       Discount from Manufacture Suggested Retail
                                                                                            %
                         Price (MSRP for additional items purchased
                         during term of agreement.
System requirements for the computers already located at the 7 fueling
sites that the RF units will communicate through.




                                           Page 19 of 57
                             54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                                            ATTACHMENT B
                      AGREEMENT FOR CONTRACTOR SERVICES

        THIS AGREEMENT is entered into by and between The School Board of Lake
County, Florida, whose address is 201 West Burleigh Boulevard, Tavares, Florida 32778
(hereinafter referred to as the “SCHOOL BOARD”), and Insert Company Name, whose address
is Insert Company Address (hereinafter referred to as the “CONTRACTOR”), on the date the
SCHOOL BOARD signs below.

        NOW, THEREFORE, in consideration of the mutual benefits accruing to the parties to
this Agreement, and for other good and valuable considerations, the receipt of which is hereby
acknowledged, the parties agree as follows:

         1.      Services. The CONTRACTOR shall perform the following services: SEE
EXHIBIT “A,” which is attached and incorporated by reference herein. Nothing herein shall
limit the SCHOOL BOARD'S right to obtain proposals or services from other professionals for
similar projects. The CONTRACTOR agrees to comply with all terms and conditions of RFP
#3171DB for Fuel Management System, such terms and conditions being incorporated by
reference.

       2.      Insurance.

               A.      The CONTRACTOR shall maintain throughout this Agreement the
                       following insurance:

                       (i)         Comprehensive General Liability insurance in the amount of one
                                   million dollars ($1,000,000);

                       (ii)        Automobile Liability Insurance covering all owned, non-owned
                                   and hired vehicles used in connection with the operations of the
                                   CONTRACTOR, in an amount not less than five hundred
                                   thousand dollars ($500,000) combined single limit per
                                   occurrence for bodily injury and property damage with the
                                   SCHOOL BOARD as an additional named insured; and

                       (iii)       Workers’ Compensation Insurance for all employees of the
                                   CONTRACTOR as required by Florida Statutes. A Waiver of
                                   Subrogation in favor of The School Board of Lake County,
                                   Florida and its members, officers and employees shall be
                                   endorsed onto the Workers’ compensation policy


               B.      The School Board of Lake County, Florida and its members, officers and
                       employees shall be an additional insured on those insurance
                       coverages/policies listed above except Workers’ Compensation.




                                             Page 20 of 57
                               54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
C.   The insurance coverage required shall include those classifications, as
     listed in standard liability insurance manuals, which most nearly reflect
     the operations of the CONTRACTOR.

D.   The CONTRACTOR shall ensure that all insurance policies required by
     this section are issued by companies with either of the following
     qualifications:


     (i)        The company must be (1) authorized by subsisting certificates of
                authority by the Department of Insurance of the State of Florida
                or (2) an eligible surplus lines insurer under Florida Statutes. In
                addition, the insurer must have a Best’s Rating of “B+” or better
                according to the latest edition of Best’s Key Rating Guide,
                published by A.M. Best Company; or

     (ii)     With respect only to the Workers’ Compensation Insurance, the
              company must be (1) authorized as a group self-insurer pursuant to
              Florida Statutes or (2) authorized as a commercial self-insurance
              fund pursuant to Florida Statutes.

E.   Neither approval nor failure to disapprove the insurance furnished by the
     CONTRACTOR to the SCHOOL BOARD shall relieve the
     CONTRACTOR of the CONTRACTOR’S full responsibility to provide
     insurance as required under this Agreement.

F.   The CONTRACTOR shall be responsible for assuring that the insurance
     remains in force for the duration of this Agreement, including any and all
     option years that may be granted to the CONTRACTOR. The certificate
     of insurance shall contain the provision that the SCHOOL BOARD be
     given no less than thirty (30) days written notice of cancellation. If the
     insurance is scheduled to expire during the contractual period, the
     CONTRACTOR shall be responsible for submitting new or renewed
     certificates of insurance to the SCHOOL BOARD at a minimum of
     fifteen (15) calendar days in advance of such expiration

G.   Unless otherwise notified, the certificate of insurance shall be delivered,
     within 10 days, to:
             Lake County Schools
             Purchasing Department
             29529 County Road 561
             Tavares, Florida 32778

H.   The name and address of the Certificate Holder on the certificate of
     insurance must be:


                The School Board of Lake County, Florida
                201 West Burleigh Boulevard


                          Page 21 of 57
            54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                                 Tavares, Florida 32778


                I.       In the event that CONTRACTOR fails to maintain insurance as
                         described in Section 2, paragraph “A” of this Agreement,
                         CONTRACTOR agrees that such failure will constitute a material breach
                         of this Agreement and the SCHOOL BOARD shall have the right to
                         terminate this Agreement without further liability.              Further,
                         CONTRACTOR agrees that upon such breach, the SCHOOL BOARD
                         may take any action necessary at law or in equity to preserve and protect
                         SCHOOL BOARD’S rights.

         3.      Indemnification. The CONTRACTOR agrees to make payment of all proper
charges for labor required in the aforementioned work and CONTRACTOR shall indemnify
SCHOOL BOARD and hold it harmless from and against any loss or damage, claim or cause of
action, and any attorneys' fees and court costs, arising out of: any unpaid bills for labor, services
or materials furnished pursuant to this Agreement; any failure of performance of CONTRACTOR
under this Agreement; or the negligence of the CONTRACTOR in the performance of its duties
under this Agreement, or any act or omission on the part of the CONTRACTOR, his agents,
employees, or servants. CONTRACTOR shall defend, indemnify, and save harmless the
SCHOOL BOARD or any of their officers, agents, or servants and each and every one of them
against and from all claims, suits, and costs of every kind and description, including attorney’s
fees, and from all damages to which the SCHOOL BOARD or any of their officers, agents, or
servants may be put by reason of injury to the persons or property of others resulting from the
performance of CONTRACTOR’S duties under this Agreement, or through the negligence of the
CONTRACTOR in the performance of its duties under this Agreement, or through any act or
omission on the part of the CONTRACTOR, his agents, employees, or servants.
CONTRACTOR shall provide such indemnity regardless of the negligence or other culpability of
the SCHOOL BOARD, excluding only those circumstances where the SCHOOL BOARD is
solely negligent.

        4.     Codes, Laws, and Regulations. CONTRACTOR will comply with all
applicable codes, laws, regulations, standards, and ordinances in force during the term of this
Agreement.

        5.      Permits, Licenses, and Fees. CONTRACTOR will obtain and pay for all
permits and licenses required by law that are associated with the CONTRACTOR'S performance
of the Scope of Services.

        6.       Access to Records. CONTRACTOR will maintain accounting records in
accordance with generally accepted accounting principles and practices to substantiate all
invoiced amounts. CONTRACTOR shall ensure that such records are available for examination
by the SCHOOL BOARD during CONTRACTOR'S normal business hours. CONTRACTOR
shall maintain such records for a period of three (3) years after the date of the invoice.

        7.      Contingent Fees Prohibited. The CONTRACTOR warrants that he or she has
not employed or retained any company or person, other than a bona fide employee working solely
for the CONTRACTOR, to solicit or secure this Agreement and that he or she has not paid or
agreed to pay any person, company, corporation, individual, or firm, other than a bona fide
employee working solely for the CONTRACTOR any fee, commission, percentage, gift, or other
consideration contingent upon or resulting from the award or making of this Agreement. In the

                                           Page 22 of 57
                             54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
event of a breach of this provision, the SCHOOL BOARD shall have the right to terminate this
Agreement without further liability and at its discretion, deduct from the contract price, or
otherwise recover, the full amount of any such fee, commission, percentage, gift, or consideration
paid in breach of this Agreement.

        8.       Payment. SCHOOL BOARD shall compensate CONTRACTOR for their
services in the following manner: SEE EXHIBIT “B”. No other costs or services shall be billed
to the SCHOOL BOARD.

         9.     Ownership of Documents. All data, specifications, calculations, estimates,
plans, drawings, construction documents, photographs, summaries, reports, memoranda, and
other documents, instruments, information and material prepared or accumulated by the
CONTRACTOR (or by such sub-consultants and specialty consultants) in rendering services
hereunder shall be the sole property of the SCHOOL BOARD who may have access to the
reproducible copies at no additional cost other than printing. Provided, that the CONTRACTOR
shall in no way be liable or legally responsible to anyone for the SCHOOL BOARD's use of any
such materials for another PROJECT, or following termination. All original documents shall be
permanently kept on file at the office of the CONTRACTOR.

         10.     Independent Contractor. The CONTRACTOR agrees that he or she is an
independent contractor and not an agent, joint venturer, or employee of the SCHOOL BOARD,
and nothing in this Agreement shall be construed to be inconsistent with this relationship or
status. None of the benefits provided by the SCHOOL BOARD to its employees, including but
not limited to, workers’ compensation insurance, unemployment insurance, or retirement benefits,
are available from the SCHOOL BOARD to the CONTRACTOR. Further, CONTRACTOR will
be responsible for paying its own Federal income tax and self-employment tax, or any other taxes
applicable to the compensation paid under this Agreement. The CONTRACTOR shall be solely
and entirely responsible for his or her acts during the performance of this Agreement.

         11.     Assignment. Neither party shall have the power to assign any of the duties or
rights or any claim arising out of or related to the Agreement, whether arising in tort, contract, or
otherwise, without the written consent of the other party. These conditions and the entire
Agreement are binding on the heirs, successors, and assigns of the parties hereto.

       12.      No Third Party Beneficiaries. This Agreement gives no rights or benefits to
anyone other than the CONTRACTOR and the SCHOOL BOARD.

         13.     Jurisdiction. The laws of the State of Florida shall govern the validity of this
Agreement, its interpretation and performance, and any other claims related to it. In the event of
any litigation arising under or construing this Agreement, venue shall lie only in Lake County,
Florida.

         14.     Term and Termination. The term of this Agreement shall be for an initial term,
up through and including three (3) years from the date of execution. This Agreement may be
renewed for two additional twelve-month periods, if mutually agreed to by the parties. Any
renewals shall be in writing and signed by both parties. All or part of this Agreement may be
terminated by the SCHOOL BOARD, with or without cause, for its convenience, upon no less
than fifteen (15) days written notice to the CONTRACTOR of such intent to terminate. In such
event, the CONTRACTOR will be entitled to compensation for services competently performed
up to the date of termination.


                                           Page 23 of 57
                             54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
        15.     Nonappropriation.        The CONTRACTOR understands and agrees that this
Agreement is subject to the availability of funds to the SCHOOL BOARD to purchase the
specified products/services. As used herein, a “nonappropriation” shall be defined as an
occurrence wherein the SCHOOL BOARD, in any fiscal period, does not allocate funds in its
budget for the purchase of the specified products/services or other amounts owed pursuant to this
Agreement, from the source of funding which the SCHOOL BOARD anticipates using to pay its
obligations hereunder, and the SCHOOL BOARD has no other funds, from sources other than ad
valorem taxes, which it deems to be available to pay its obligations under this Agreement. The
SCHOOL BOARD may terminate this Agreement, with no further liability to the
CONTRACTOR, effective the first day of a fiscal period provided that:

                (a)     a nonappropriation has occurred, and
                (b)     the SCHOOL BOARD has provided the CONTRACTOR with written
                        notice of termination not less than fifteen (15) days before the proposed
                        termination date.

        Upon the occurrence of such nonappropriation, the SCHOOL BOARD shall not be
obligated for payment for any fiscal period for which funds have not been appropriated.

      16.      Contact Person. The primary contact person under this Agreement for the
CONTRACTOR shall be Insert Contact for Agreement. The primary contact person under this
Agreement for the SCHOOL BOARD shall be Mike Herring, Transportation Supervisor.

         17.     Approval of Personnel. The SCHOOL BOARD reserves the right to approve
the contact person and the persons actually performing the CONTRACTOR services on behalf of
CONTRACTOR pursuant to this Agreement. If SCHOOL BOARD, in its sole discretion, is
dissatisfied with the contact person or the person or persons actually performing the services on
behalf of CONTRACTOR pursuant to this Agreement, SCHOOL BOARD may require that the
CONTRACTOR assign a different person or persons to be the contact person or to perform the
CONTRACTOR services hereunder.

        18.      Disclosure of Conflict. The CONTRACTOR has an obligation to disclose to the
SCHOOL BOARD any situation that, while acting pursuant to this Agreement, would create a
potential conflict of interest between the CONTRACTOR and his duties under this Agreement.

         19.     Background Investigations. The CONTRACTOR represents and warrants to
the SCHOOL BOARD that the CONTRACTOR has read and is familiar with Florida Statute
Sections 1012.315, 1012.32, 1012.465, 1012.467, and 1012.468 regarding background
investigations. CONTRACTOR covenants to comply with all requirements of the above-cited
statutes and shall provide SCHOOL BOARD with proof of compliance upon request.
CONTRACTOR agrees to indemnify and hold harmless the SCHOOL BOARD, its officers,
agents and employees from any liability in the form of physical injury, death, or property damage
resulting from the CONTRACTOR’S failure to comply with the requirements of this paragraph
or Florida Statute Sections 1012.315, 1012.32, 1012.465, 1012.467 and 1012.468.

         20.     Default; Liquidated Damages. In the event of default by CONTRACTOR for
failure to perform under this Agreement the CONTRACTOR shall pay the SCHOOL BOARD as
liquidated damages a minimum amount of either 10% of the total price of the Contract or
$5,000.00, whichever amount is larger.



                                          Page 24 of 57
                            54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
        21.      Attorneys’ Fees. In the event litigation is required by either party to enforce the
terms of this Agreement, the prevailing party of such action shall, in addition to all other relief
granted or awarded by the court, be entitled to judgment for reasonable attorney’s fees, incurred
by reason of such action and all costs of arbitration or suit and those incurred in preparation
thereof at both the trial and appellate levels, and in bankruptcy proceedings.

      22.     Modifications and Amendments. This Agreement may be modified or
amended only by a written document signed by authorized representatives of the CONTRACTOR
and SCHOOL BOARD.

        23.     Subcontracts and Assignment. CONTRACTOR shall not subcontract or assign
any of the work contemplated under this Agreement without first obtaining written approval from
the SCHOOL BOARD. Any subcontractor or assignee shall be bound by the terms of this
Agreement, including, but not limited to, the fingerprinting, insurance and indemnification
provisions.

       24.     Entire Agreement. This constitutes the entire agreement between SCHOOL
BOARD and CONTRACTOR and supersedes any prior or contemporaneous understanding or
agreement with respect to the services contemplated herein.

        25.     Severability Clause. If any provision of this Agreement is held in whole or in
part to be unenforceable for any reason, the remainder of that provision and/or the entire
agreement shall be severable and remain in effect.

        26.     Notices.

        a.)    All notices, demands, or other writings required to be given or made or sent in this
               Agreement, or which may be given or made or sent, by either party to the other,
               shall be deemed to have been fully given or made or sent when in writing and
               addressed as follows:

                            SCHOOL BOARD:           Superintendent
                                                    201 West Burleigh Boulevard
                                                    Tavares, Florida 32778

                            CONTRACTOR:             Insert Company Name
                                                    Insert Street
                                                    Insert City, State Zip

        b.)    All notices required, or which may be given hereunder, shall be considered
               properly given if (1) personally delivered, (2) sent by certified United States mail,
               return receipt requested, or (3) sent by Federal Express or other equivalent
               overnight letter delivery company.

        c.)    The effective date of such notices shall be the date personally delivered, or if sent
               by mail, the date of the postmark, or if sent by overnight letter delivery company,
               the date the notice was picked up by the overnight delivery company.

        d.)    Parties may designate other parties or addresses to which notice shall be sent by
               notifying, in writing, the other party in a manner designated for the filing of notice
               hereunder.

                                           Page 25 of 57
                             54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
         27.     Authority. Each person signing this Agreement on behalf of either party
individually warrants that he or she has full legal power to execute this Agreement on behalf of
the party for whom he or she is signing, and to bind and obligate such party with respect to all
provisions contained in this Agreement.




                                         Page 26 of 57
                           54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
         IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
respective dates under each signature.

                                             “SCHOOL BOARD”

                                             THE SCHOOL BOARD                OF     LAKE
                                             COUNTY, FLORIDA

                                             By: ______________________________
                                                    Cindy Barrow, Chairperson

                                                    Date:
______________________________

Approved as to form:                         Attest: ____________________________
                                                     Dr. Susan Moxley, Superintendent

________________________
School Board Attorney

                                             “CONTRACTOR”

                                             Insert Company Name

                                             By: ____________________________


                                             Its: Typed Name, Title

                                             Date: ___________________________




                                       Page 27 of 57
                         54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                                     EXHIBIT “A”

                                SCOPE OF SERVICES

I   Scope of Work: The District’s objective is to replace the current automated system, SCI
    Distribution LLC system, to increase fueling and data reliability and integrity, and obtain
    a system that is capable of polling fueling information from the seven fueling sites and
    transmit to the central control at the Transportation Department. This new system will
    automatically control the dispensing of fuel at the seven sites (some sites contain multiple
    dispensers) and record fueling data that can be extracted and compiled back to the central
    control. The system will have the capability of dispensing fuel with Personal
    Identification Numbers (PIN’s) at the inception of the implementation of the system,.
    The system shall be able to dispense gasoline, diesel, and have the capacity to handle
    alternative fuels.

    The CONTRACTOR shall be required to provide a conversion file for the existing
    vehicle, personnel and site data from the current automated system to the proposed
    system. The District will be responsible for saving the historical fueling data.

    1.      Specifications: The CONTRACTOR shall provide, install and customize the
            software program and the fueling site hardware to meet the needs of the
            Transportation Dept. and the specifications as defined in this RFP. The warranty
            for the software, hardware and parts is to be in effect for one (1) year after
            installation and acceptance by the Lake District School System.             The
            CONTRACTOR shall also provide all required software, hardware and
            associated parts, documentation, sufficient onsite training and ongoing
            application support.

            General Requirements of the Fully Automated Fuel Dispensing System

            The system shall be capable of accurately controlling the dispensing of fuel at the
            District’s (7) fueling sites, and the CONTRACTOR shall provide all parts,
            materials and labor for a fully installed and functional automated fueling system,
            maintain separate database of authorized employees and vehicles on the central
            processing unit, and be able to track 3,000 employees and 1,000
            vehicle/equipment identifications, and support at least seven (7) remote fueling
            sites.

            The system shall be capable of processing fuel data generated through the fueling
            transactions, and interfacing with the School Trans Inventory Management
            System (STIMS).

            The hardware provided shall include computer hardware, communications
            equipment, remote Fuel Control Terminals and onboard vehicle information
            transmitters. Vehicle Information Unit will transmit pertinent transaction data to
            a receiver on the fuel island pump hose, fuel keys, and keypad to accept manual
            mileage and PIN’s.




                                      Page 28 of 57
                        54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
The system shall be designed to indicate all fueling transactions by: site, tank,
pump, product, quantity, cost, vehicle, mileage/hours, prior mileage/hours, miles
per gallon (MPG), date and time, transaction number, PIN, if automated.

The system shall be able to provide stored fueling site information for up to one
(1) year, and provide adequate safeguards to insure against possible loss of data
from the fueling site, while, during or after polling.

A Project Manger, (who shall be approved by the District), shall be provided by
the CONTRACTOR to oversee the installation and activations of the selected
system.


A. Fuel Site - Sentry

1.      Fuel Control Terminal

        a.       Fuel Control Terminals shall be designed to be stand alone
                 devices capable of controlling all associated dispensers through
                 an internal relay panel and shall not require an associated “site
                 controller” or other similar device located at or near the fuel
                 island for proper operation.

        b.       Fuel Control Terminal pedestals shall be provided complete with
                 stands. Both the Fuel Control Terminals and the stands shall be
                 designed to be vandal and weather resistant and shall be made
                 suitable to withstand direct sunlight without weathering. The
                 displays, LED’s and labeling shall remain legible even in direct
                 sunlight. The Terminals shall be designed for proper operation
                 in ambient air temperatures between -10 Fahrenheit and 140
                 Fahrenheit.

        c.       Access to the inside of the Terminal shall be provided through a
                 locking door equipped with two (2) built in barrel type lock
                 mechanisms. All of the Terminals shall be keyed alike.
                 Contractor shall deliver two (2) keys per unit.

        d.       The Fuel Control Terminals shall be equipped with transient
                 surge protection.

        e.       Each Fuel Control Terminal, as installed, shall be equipped to
                 control the proper number of different dispensers and shall be
                 capable of being expanded to control at least four (4) additional
                 dispensers through the addition of easy to install circuit boards,
                 and relay packs. The Terminals shall be designed to record
                 fueling product deliveries to one tenth of a gallon for fuels. All
                 hoses shall report accurately while in simultaneous operation.

        f.       Each Fuel Control Terminal shall be equipped to accept data
                 keys with PIN’s and/or Vehicle Identifying Units. Each Fuel


                           Page 29 of 57
             54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
              Control Terminal shall allow keypad authorization with PIN,
              requiring mileages to be entered allowing for 3 mileage tries.

     g.       Data key receptacles shall be constructed of a tough, wear-
              resistant body designed to protect the reader mechanism from
              harsh environmental influences and to provide a reliable physical
              and electrical connection even when exposed to the harsh
              environment of a fuel island. The receptacles shall be designed
              and constructed to provide a reliable connection.

     h.       Each terminal shall be provided with membrane type full
              (separate key for each letter) alpha numeric keypad for
              answering system prompts.

     i.       The Fuel Control Terminals shall perform a validity check on all
              data read from a key or received from the automatic vehicle data
              collection system to ensure the integrity of the data. The
              Terminal shall not authorize the dispensing of fuel or fueling
              products if the data provided by the data key or automatic
              vehicle data collection system is invalid in any way. Validity
              check shall be on a user-by-user basis.

     j.       The Fuel Control Terminal shall display a plain English error
              message whenever it cannot authorize the dispensing of fuel or
              fueling products and create an error transaction to be transmitted
              to the central computer. The error message displayed shall be
              reasonably descriptive, such as “invalid key”, “invalid PIN”,
              “mileage error”, “incorrect fuel type”, etc. The transaction
              transmitted to the central computer shall be descriptive enough
              to allow troubleshooting the problem, such as “invalid key –
              offline”, etc. and shall contain pertinent information such as a
              time stamp, the key id, site id, etc.


2.   Override and Special Function Procedures

     a.       Each Fuel Control Terminal shall be provided with a means of
              manually enabling a dispenser by bypassing the system though
              the use of a switch located inside of the Fuel Control Terminal.
              A switch shall be provided for each dispenser and the switches
              shall operate independently. When a dispenser is switched to the
              “manual pump/bypass” position, the Fuel Control Terminal shall
              generate a unique, time stamped transaction, which indicates that
              a dispenser was manually enabled and identifies the dispenser.
              Similarly, when the dispenser is switched back into the
              automatic mode, the Fuel Control Terminal shall generate a
              unique, time stamped transaction, which indicates that the
              dispenser was placed in automatic mode and identifies the
              dispenser. The terminal shall count fuel quantities dispensed
              while in bypass and provide date, time and location.


                        Page 30 of 57
          54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
        b.       Each Terminal shall be capable of accepting fuel deliveries and
                 totalizer readings and shall report those values to the central
                 computer as unique transactions.

        c.       Through the use of an administrative authorization device the
                 following features shall be provided:

                 i.      fuel issue
                 ii.     authorized Fuel Control         Terminal     access   for
                         service,bypass
                 iii.    fuel price charge by pump
                 iv.     totalize reading by pump
                 v.      fuel tank dipstick
                 vi.     communicate with host


3.      Messaging

        a.       The Fuel Control Terminal shall have the ability to deliver a
                 specific message from a table of preprogrammed messages,(
                 indicate number of characters), to a specific vehicle operator,
                 i.e., specific vehicle 123 is set up to receive the message “bring
                 car in for oil change”. Messages shall be entered by the system
                 manager.


        b.       Transaction Authorization Methods

Access to fuel shall be accomplished through the use of one or more of the
following methods.

1.      Vehicle Information Transmitters.

The Vehicle Information Transmitter shall be physically attached to the vehicle;
mode of connection will be an electronic interface to the On Board Computer
(OBC) without interfering or voiding the manufactures warranty and provide the
following:

        a.       The Fuel Control Terminal shall be capable of automatically
                 collecting data from the vehicle via a wireless connection
                 between the vehicle and the dispenser nozzle. The information
                 transmitted from the vehicle to the Fuel Control Terminal shall
                 be sufficient to authorize the dispensing of fuel or fueling
                 products to the vehicle automatically.          The information
                 transmitted shall include, as a minimum, the following items:

                 i.      unit number (6 characters minimum).

                 ii.     unit odometer reading (in miles up to 999,999)

                 iii.    authorized fuel types.

                           Page 31 of 57
             54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
         iv.      engine run time in hours and tenths (up to 99,999.9), if
                  used

         v.       engine idle time in hours and tenths (up to 99,999.9), if
                  used

b.       The vehicle-mounted equipment shall consist of a data
         collection/transmitting device and an antenna designed to be
         mounted on, around, or near the filler neck for the fuel tank of
         the vehicle or under the car (for use with ground loops). The data
         collection/transmitting device and antenna shall be waterproof
         and designed to withstand the rigors of vehicle mounting.
         Various sizes shall be available to support our entire fleet.

c.       The dispenser mounted equipment shall be intrinsically safe, UL
         listed appropriately for the operating environment, and, if
         necessary, FCC certified. Copies of the UL listing and FCC
         certification or a statement explaining why the equipment does
         not require FCC certification shall be included with the proposal.

d.       The odometer reading reported by the vehicle-mounted
         equipment shall be within 0.1 mile of the vehicle’s actual
         odometer reading per 1000 miles. The time reported by the
         engine run time and engine idle time timers shall be within 0.1
         hours of the actual meter readings per 100 hours. The counters
         shall report actual counts with no variance allowed.

e.       Installation of the vehicle mounted automatic vehicle data
         collection equipment, when done in accordance with the
         contractor’s instructions, shall not adversely affect the
         appearance, operation, or warranty of the vehicle.

f.       Optional accessories shall include an odometer display that will
         read out the actual mileage. This unit will be used for
         troubleshooting and in cases where extremely accurate
         odometers are required.

g.       The design of the automatic vehicle data collection system shall
         include automatic shut off of the dispenser when the nozzle is
         removed from the tank or if the dispenser mounted antenna is
         broken or disconnected. The system shall include, as a user
         selectable safety feature, the ability to prevent fuel from being
         dispensed to a vehicle that has its engine running.

h.       The contractor shall provide complete installation instructions
         for the vehicles identifying unit. The installation instructions
         shall include:

              Step by step instructions specific to the make and model of
               vehicle.

                   Page 32 of 57
     54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                An estimate of the time required to install the required
                 equipment in each type of vehicle in work hours.

i.       Vehicle mounted automatic vehicle data collection equipment
         shall be provided in “installation kit” form. Each installation kit
         shall include all of the components, wire, connectors, and any
         other materials required to install the equipment on the vehicle.

j.       Two (2) hand held programmers shall be provided for
         programming and testing the automatic data collection
         equipment. The hand held programmer shall be self-contained,
         rechargeable battery operated, simple to operate, and menu
         driven. Communications between the programmer and the on
         board automatic data collection equipment shall be wireless and
         accomplished through the filler neck mounted automatic data
         collection equipment antenna. The hand held programmer shall
         have, as a minimum, the capability to:

         i.          install on a laptop computer or workstation computer.

         ii.         program new installations.

         iii.        download fleet database to an Excel spreadsheet.

         iv.         read vehicle data from the automatic data collection
                     equipment.

         v.          adjust odometer values.

         vi.         calibrate and recalibrate odometer ratios.

         vii.        simulate a Fuel Control Terminal to verify the proper
                     operation of the vehicle mounted equipment.

         viii.       simulate a vehicle mounted automatic data collection
                     device.

         ix.         authorize fueling for a vehicle with malfunctioning
                     automatic data collection equipment and download all
                     necessary information to the Fuel Control Terminal.

            x.     vehicle identifying unit shall be re-programmable from the
                    hand held programmer.


k.       Additional System’s Components and Features:

       i.            On-board diagnostics port interface for real-time
                     maintenance and vehicle Computer data acquisition


                   Page 33 of 57
     54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                      (odometer, engine hours, idle time, engine error codes,
                      etc.)

            ii.       Flash technology for memory and upgrade capabilities

2.   Data Keys

     a.       Data keys shall be constructed of a tough wear resistant body
              design to protect the embedded memory chip from harsh
              environmental influences and provide a reliable physical
              electrical connection even when exposed to the harsh
              environment of a fuel island. The keys shall be designed to
              retain data and functionality even when exposed to dirt,
              moisture, chemical, x-rays, and up to 15 ICU of electrostatic
              discharge.

     b.       To obtain fuel, the operator will insert key, input PIN, vehicle id,
              odometer reading and hose desired. The request will be
              measured against the data on the key and will include an
              odometer check.

     c.       The key will allow odometer checking against the pre-
              determined methods.

     d.       The key will allow fueling to be limited to a per day basis.

     e.       A key programmer will be included which will be tied to the
              client computer of the fuel administrator. The programmer will
              automatically program a new key according to the user-defined
              options.

3.   Keypad Entry

     a.       To obtain fuel with the keypad entry method the user will key-in
              the requested alphanumeric information into the Fuel Control
              Terminal custom front panel. Example:
               Enter vehicle ID – Operator enters alpha numeric ID
               Enter PIN- Operator enters alpha number ID
               Enter Odometer – Operator enters current odometer
               reading
               Begin Fueling

     b.       The fueling system shall be capable of various access device
              configurations to include but not limited to:

                     Key – PIN – Odometer (if applicable) matched to key
                      encoding
                     Use of a Vehicle Information Transmitter only requires
                      simply inserting the nozzle into the tank and dispensing
                      fuel.

                        Page 34 of 57
          54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                       The use of a Vehicle Information Transmitter and an
                        employee number key and PIN.
                       The use of a Vehicle Information Transmitter.
                       Any variation of the above.


B.     Central Host Computer

1.     Hardware Requirements

The system as provided shall include a central computer for communicating with
the remote Fuel Control Terminals controlling the overall operation of the
system, storing transactions, exporting transactions to the equipment
management system, and allowing users access to the system and the data it
contains. Due to timing and industry changes, the respondent will make
recommendations as to updates available.


2.     Operating System

       a.       The central computer shall be provided with a stable, multi-
                tasking operating system that can interface with a Windows XP
                Professional computer system. The operating system shall be
                fully installed, tuned, and optimized for the central computer and
                the fuel system software. All patches, service packs, or other
                updates to the operating system shall be installed through the
                latest available from the operating system publisher. Currently,
                LCSB has Window Server Client access licenses (CAL), if any
                other licenses are needed, the CONTRACTOR shall provide said
                licenses.


3.     Database Manager

       a.       The data collection system shall be based on a stable, single-
                user, database engine. Accepted database include in order of
                preference: Microsoft SQL server, MySQL, or Oracle. The
                CONTRACTOR shall provide the appropriate licenses for
                operation of the system proposed district-wide.


4.     Fueling System Software

       a.       The fueling system software shall be fully Windows compliant
                and make full use of the graphical user interface. DOS based
                programs running under a Windows operating systems are not
                acceptable. The software shall be designed to interface with
                Windows XP Professional.

5.     Data Entry Screens

                          Page 35 of 57
            54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
        a.       The system shall provide data entry screens that allow the user to
                 add, update, delete, and query the information contained in the
                 database. The data entry screens shall be designed to provide a
                 consistent user interface with appropriate data validity checking
                 and shall be designed for maximum efficiency. All data entry
                 screens shall be accessed from the system menus.

        b.       The fueling system software shall be fully menu driven through a
                 hierarchical menu structure. The menu system shall be designed
                 so that the system administrator can limit each user’s access to
                 the system features on an item-by-item basis by tailoring the
                 menus presented to the user after logon. Options that are not
                 authorized for the user shall not appear on the user’s menu
                 screens.

6.      Database Elements

The fueling system software shall utilize the following data elements:

        a.       Employee database. The employee database shall contain, as a
                 minimum, the following information:

                        Employee name (first and last)
                        Employee number PIN (6 characters minimum)
                        Employee agency Department number (4 characters
                         minimum)
                        Card issue date (month, day and year including
                         century)
                        Date card last used (month, day, and year including
                        century)
                        Card status (valid or invalid)

        b.       Vehicle database. The vehicle database shall contain, at a
                 minimum, the following information:

                        Vehicle data key or automatic vehicle data collection ID.
                        Vehicle data key or automatic vehicle data collection ID
                         status (valid or invalid)
                        Vehicle number (6 characters minimum)
                        Vehicle District Number (3 character minimum - could
                         use other vacant field)
                        Vehicle Department number (4 characters minimum)
                        Vehicle License number (6 characters minimum)
                        Vehicle year
                        Vehicle make
                        Vehicle model
                        Fuel tank capacity (up to 999.9 gallons for each fuel
                         source)
                        Authorized fuel types

                           Page 36 of 57
             54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                Data key issue data or automatic vehicle data collection
                 equipment in service data (month, day, and year
                 including century)
                Date of last fueling (month, day and year including
                 century)
                Mileage limit between fueling
                Odometer reading at last fueling (in miles up to 999,999)
                Miles per gallon at last fueling (miles and tenths up to
                 999.9)
                Engine hours at last fueling (hours and tenths up to
                 99,999.9)
                Engine idle hours at last fueling (hours and tenths up to
                 99,999.9)
                Odometer verification flag.

c.       Tank/pump database. The tank/pump database shall contain, at a
         minimum, the following information.

                Tank location - Sentry.
                Tank capacity (up to 99,999.9 gallons).
                Fuel or fueling product type.
                Connected dispensers.

d.       Fuel Control Terminal/Dispenser Database. The Fuel Control
         Terminal/Dispenser Database shall contain, at a minimum, the
         following information:

                The tank the dispensers are connected to.
                The Fuel Control Terminal the dispensers are connected
                 to.
                Fuel level in tank.
                A running total of the amount of product dispensed from
                 each dispenser in gallons and tenths of gallons.

e.       Transaction database. The transactions database shall contain, as
         a minimum, the following information about each transaction:

                Date of the transaction.
                Time of the transaction using a 24 hour clock to the
                 minute.
                Vehicle key or automated vehicle data collection unit ID.
                Vehicle number.
                Vehicle odometer reading in whole miles.
                Miles per gallon.
                Employee Pin number.
                Type of fuel or fuel product dispensed.
                Quantity of fuel or fuel product dispensed the thousandth
                 of a unit.
                Tank from which product was dispensed.


                   Page 37 of 57
     54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                     Cost per unit for the fuel or fuel product dispensed.
                     Total cost of the transaction (quantity dispensed
                      multiplied by cost per unit).
                     Site where the transaction took place.
                     ID of the dispenser used for the transaction.

     f.       Data entry screens will be provided that allow the user to add,
              update, delete and query the information contained in the
              database. Data entry screens will provide the user with a
              consistent interface with appropriate data validity checking to all
              information collected by the fuel dispensing and accounting
              system. All data entry screens are accessed from the menu and
              are designed for maximum efficiency.

7.   Reporting Software

     a.       The system shall provide pre-defined reports as well as the
              ability to provide custom reports. For each pre-defined report on
              the screen, the following functions will be available: printing the
              report, or writing the report to a comma-delimited file. All
              reports shall be clearly organized with appropriate headings,
              titled, and time stamped with the date and time they were
              created. All data should be ODBC (Open Data Base Coding)
              accessible for customized reports using Crystal Reports, Excel or
              Access.

     b.       The pre-defined reports shall, at a minimum, include:

              i.      Transaction-
                      o Listed in date/time order
                      o Listed in sentry order
                      o Listed in personnel order
                      o Listed in vehicle order
                      o List of errors

              ii.     Site-
                      o Sentry reports in date/time order
                      o Sentry report - Totals only
                      o Sentry report in vehicle order

              iii.    Billing-
                      o Department billing report with details
                      o Department billing report by vehicle summary
                      o Department billing report by department summary

              iv.     Inventory-
                      o Tank reconciliation report
                      o Pump totals report
                      o Inventory activity report
                      o Tank balance report


                        Page 38 of 57
          54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
              v.      Vehicles-
                      o Vehicle list in identity order
                      o Vehicles list by department
                      o Vehicle mileage override report

              vi.     Personnel-
                      o Personnel list in identity order
                      o Personnel list in department order
                      o Personnel list by name order

              vii.    Fuel Use-
                      o Fuel use report by product type
                      o Fuel use by vehicle in details
                      o Fuel use by vehicle summary
                      o Fuel use by personnel
                      o Fuel use by department


              viii.   Other-
                      o Department listing
                      o Site information listing
                      o Tank listing
                      o Lockout listing
                      o Current export file listing
                      o Fueling history
                      o Fuel cost

     c.       Error messages log-file.

              The error message database shall contain error messages and
              transactions generated or received by the system.

8.   Communications

     a.       Host to Fuel Control Terminal

              i.      Communications between the remote Fuel Control
                      Terminals and the central computer shall be
                      accomplished through radio frequency. Each Fuel site
                      has network connectivity located in at least one building.
                      Vendor shall provide transmission from fuel system to
                      the network computer located at each site.

              ii.     The central computer shall be capable of contacting each
                      Fuel Control Terminal to download fueling transactions
                      from the terminal and provide a configurable upload to
                      the remote terminal of all required information.




                        Page 39 of 57
          54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
              iii.    The remote terminal shall be capable of contacting the
                      central computer to report alarm conditions and to
                      download fueling transactions as necessary.

              iv.     Communications shall be transparent to the user and no
                      degradation   of     system     performance     during
                      communications session is acceptable.

              v.      The normal interval between uploads/downloads shall be
                      configurable by the system administrator to any time
                      between 30 minutes and 24 hours.

              vi.     The central computer shall have the ability to update
                      change or re-download the Fuel Control Terminal
                      operating system without the need for on site visits.

              vii.    The software must be designed to meet our changing
                      requirements.

     b.       Communications security.

              i.      All communications between the central computer and
                      the users or the factory maintenance personnel or the
                      Fuel Control Terminals will be secure. Access to the
                      system shall require a login and personal password.

              ii.     Communication security between the Fuel Control
                      Terminals must be maintained by the central computer.
                      The Fuel Control Terminal must not transmit data unless
                      the central computer specifically requests the
                      information in the correct sequence.

              iii.    When the Fuel Control Terminal has completed the
                      transmission of data to the central computer, the central
                      control processor must transmit control information back
                      to the terminal. The control information must contain
                      the number of minutes before the next polling sequence.

              iv.     The central server must provide security to access the
                      operating system. The system will require that each user
                      be made known to the system before being able to log-
                      on. An added security feature at this level will be the
                      required password. Each user must be authorized and
                      have a password to log-on. The system must have the
                      ability to change periodically. The password must be
                      entered correctly before the user is allowed to log-on to
                      the system

9.   Query



                        Page 40 of 57
          54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
     a.       The software shall have ad hoc query ability. Each individual
              data element may be used as a condition to search for more
              general or more specific information. The query capacity shall
              allow any authorized user to take one or two known pieces of
              information and cross-reference them to find the complete set of
              information related to a particular piece of equipment, card, tank,
              terminal, etc. The ability will also be included to query on the
              transaction file directly.

     b.       Query results will have the capability of being displayed on
              screen, exported to Excel, or printed.

10   Database Backup and Restore

     a.       The contractor shall provide tape backup software complete with
              a scheduling component designed to run unattended backups of
              the system. The software shall be capable of automatically
              backing or manual backing up the system or any part of the
              system on a user defined schedule and shall be capable of
              making either full or incremental backups as deemed necessary
              by the user.

     b.       The software provided shall be capable of performing backups
              without adversely affecting system performance.

     c.       Transaction archiving procedures will be provided to allow
              transactions to be stored to a back-up media.

C.   Dispenser Interface

1.   Fuel Terminal

     a.       The fuel terminals shall interface and be compatible with the
              School District’s seven fuel site dispensers.

     b.       Ability to accommodate future use of alternative fuels.


D.   Transaction Authorization and Control Methods

1.   Authorization requirements.

     a.       Before authorizing the dispensing of any fuel, the system shall
              verify that the following configurable checks are valid.

              i.      The vehicle is authorized to obtain fuel.

              ii.     The fuel type requested is authorized for the vehicle.




                        Page 41 of 57
          54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                      iii.    The vehicle mileage is greater than the mileage recorded
                              for the last fueling and that the difference between the
                              last recorded mileage and the current mileage is less than
                              or equal to the mileage limit set for the vehicle.

                      iv.     The employee fueling the vehicle is authorized to obtain
                              fuel.

             b.       The system shall provide 3 different user determined mileage
                      verification standards for each vehicle:

                      i.      Correct odometer reading within specified range is
                              required.

                      ii.     Product dispensed after third attempt regardless of
                              odometer reading.

                      iii.    No odometer is required, if so programmed.

             c.       During the fueling process, the system shall monitor the amount
                      of fuel delivered to ensure that it does not exceed the maximum
                      fuel capacity of the vehicle. In the event that the amount of fuel
                      delivered exceeds the maximum fuel capacity of the vehicle, the
                      system shall automatically shut down the dispenser.

2.   CERTIFICATION AND WARRANTY

     A.      Certification

     All work performed under this contract shall be in accordance with all codes,
     rules, laws and regulations of the local authority having jurisdiction. Equipment,
     material, and workmanship provided under this contract shall adhere to or exceed
     all applicable standards and codes established by the following organizations or
     documents:


     1.      Codes:

                     National Electrical Code (NEC)
                     National Fire Protection Association (NFPA)
                     National Electrical Safety Code (NESC)
                     Institute of Electrical and Electronic Engineers (IEEE)
                     ANSI/NEMA
                     Uniform Mechanical Code (UMC)
                     Uniform Plumbing Code (UPC)
                     Uniform Building Code (UBC)
                     Uniform Fire Code (UFC)
                     National Bureau of Weights and Measures (NBSWM)
                     National Type Acceptance Program
                     Federal Communications Commission

                                Page 42 of 57
                  54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
2.   Equipment and Materials

     a.       All equipment and materials provided under this contract shall
              be listed by a nationally recognized testing laboratory such as
              UL or CSA.

     b.       All equipment will be certified by FCC.

     c.       All equipment shall be certified by NTEP.

B.   Warranty

1.   Equipment and Material

     a.       The CONTRACTOR warrants that all equipment provided under
              this contract shall be new, unused, current production equipment
              free from manufacturer’s defects and suitable for the use
              intended.

     b.       The CONTRACTOR will warrant the system free from defects
              during a one-year warranty period and assume sole responsibility
              for the performance of all equipment, materials, labor, software
              and programs supplied during this period. The warranty period
              shall begin after delivery and acceptance of the system by the
              Lake County School Board.


2.   Warranty Support

     The CONTRACTOR shall provide 24 hour / 7 days per week technical
     support to the LCSB for the following items:

             Operating system.

             Database engine.

             Fueling system software.

             Fuel Control Terminals.

             Dispenser mounted automatic vehicle data collection equipment.

             All other furnished items that may prevent a Fuel Control
              Terminal from authorizing the dispensing of fuel and/or other
              products.

              For all other items, the CONTRACTOR shall provide technical
              support, Monday through Friday, from 8:00 a.m. to 4:00 p.m.
              EST.


                        Page 43 of 57
          54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
     3.     Maintenance Contract

            a.       The CONTRACTOR shall provide pricing for a contract for the
                     maintenance of all serviceable assemblies, boards, and
                     components. The initial term will be one year, with four option
                     years, after expiration of the warranty period which shall be no
                     less than one year from acceptance of the installation and proper
                     operation by the Lake County School Board.


3.   SUPPORT SERVICES

     The CONTRACTOR shall provide the following:

     A. Training

     The CONTRACTOR shall provide appropriate training in the following areas:

     1.     Automated Vehicle Identifying Unit.

            a.       Installation, maintenance, and troubleshooting of the vehicle
                     mounted automatic vehicle data collection system equipment.

            b.       Training shall cover the vehicles specified as well as general
                     considerations for all vehicles.

     2.     Fuel Control Terminal

            a.       Installation, maintenance, troubleshooting, and repair of the Fuel
                     Control Terminals.

            b.       Training shall cover all aspects of installing the terminals,
                     maintaining the terminals, troubleshooting the terminals to the
                     field replaceable unit level, and replacing defective components.

            c.       Installation, maintenance, troubleshooting, and repair of the
                     terminal/dispenser mounted automatic vehicle data collection
                     system equipment.

     3.     Software-Program - Reports

            a.       Operation of the fuel system software including all aspects of
                     data entry, reporting, and ad-hoc queries.

            b.       Installation, maintenance, and troubleshooting the fuel system
                     software database engine, and operating system software.

     4.     Training Material & Training



                               Page 44 of 57
                 54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
        a.       The CONTRACTOR shall provide all necessary training
                 materials, including manuals for each trainee (approximately 12
                 trainees).

        b.       Training shall be provided by qualified instructors at the
                 Transportation Maintenance Center.

        c.       Training shall be of sufficient depth to allow trainees to operate
                 and maintain the system with a minimum of assistance from the
                 CONTRACTOR.

        d.       Training shall include all aspects of the system, software,
                 Vehicle identifying units, installation, calibrating, programming,
                 fuel site troubleshooting and minimal repairs.

B. Installation/De-Installation

1. The CONTRACTOR shall install the new Fuel Control Terminals and
   associated equipment using as much of existing conduit and control panels as
   possible. Installation shall include installing any dispenser or terminal
   mounted equipment for the automatic vehicle data collection system.

2. The installation of the new Fuel Control Terminals and associated equipment
   shall be done according to a plan devised by the CONTRACTOR. The plan
   shall provide for a minimum of down time for each site and a maximum of
   fueling sites available for use by the LCSB. At sites with existing Fuel
   Control terminals, the existing equipment shall be de-installed at the time of
   new installation. Existing equipment shall remain LCSB property and shall
   be returned to the Main Transportation site.

3. The CONTRACTOR will supply communications (terminal to D-mark), and
   power wiring for each terminal. If communications wiring is needed, it shall
   be done with CAT 5E or 6 cable. Respondent must visit each fueling site, the
   Transportation Center, and the location of control, prior to submitting a
   proposal.


C. Documentation

1. The awarded CONTRACTOR shall provide all documentation required to
   install, operate, maintain, troubleshoot, and repair the system. The
   documentation shall include, but not be limited to, the following items:

        a.       One (1) complete set of documentation for the operating system.

        b.       All documentation from third party software.

        c.       Two (2) complete sets of documentation for the tape backup
                 software.



                           Page 45 of 57
             54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                     d.       Two (2) complete sets of user and technical documentation for
                              the automated fueling system for use by the system
                              administrator.

                     e.       Two (2) complete sets of technical manuals for the Fuel Control
                              Terminals.

                     f.       Two (2) complete sets of technical manuals for the automatic
                              vehicle data collection system.

                     g.       Two (2) sets installation manuals for the vehicle mounted
                              equipment used in the automatic vehicle data collection system.

             2. All manuals shall be securely bound; one set should be CD ROM.

             3. Technical manuals shall contain block diagrams, schematic diagrams, parts
                lists, theory of operation, flow charts, and level setting procedures as
                required for proper field and shop level maintenance of the equipment.

III   Code Of Conduct.

             1. Code of Conduct – The Contractor shall have an established program to
                review with its employees the following Code of Conduct prior to
                Contractor's employees coming onto the Owner's property. Owner reserves
                the right to take whatever action it deems appropriate when a violation of the
                Code of Conduct occurs.            This includes, but is not limited to,
                barring/removing Contractor's employee(s) from the property and/or any
                legal recourse available. The Code of Conduct shall include but not be
                limited to the following:

                     a.       Employees shall be required to dress appropriately. Shoes and
                              shirts are required at all times. No apparel with inappropriate or
                              offensive sayings or pictures shall be worn.

                     b.       Alcohol, Tobacco, & Drug Abuse Policy – It is the policy of the
                              Owner that the possession, use, consumption, distribution,
                              transfer, manufacture or sale of alcohol, tobacco, illegal drugs or
                              prescription drugs without a valid prescription on Owner's
                              property is strictly prohibited.

                     c.       Miscellaneous Conduct – Use of profane, abusive, or threatening
                              language, or fighting or threatening bodily injury to any person
                              is prohibited. Practical joking or horseplay has no place on
                              Owner's property and is prohibited. The bringing of firearms or
                              other weapons into the work place is strictly prohibited.
                              Gambling in any form, including the selling of chances or lottery
                              tickets is not allowed upon the property of the Owner.

                     d.       Theft, Destruction of Property – Contractor's employees shall not
                              take items of Owner's property. Contractor's employees shall not


                                        Page 46 of 57
                          54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
         damage or handle in a destructive manner any of Owner's
         property or equipment.

e.       Eating – eating is not allowed except in designated places.

f.       Cleanliness – Contractor's employees shall keep their places of
         work machinery, or other Owner's property used by them in a
         clean and orderly condition. Marking on walls, posts or
         machinery is prohibited. Sanitary facilities and break areas are
         cleaned daily, and Contractor's employees are expected to do
         their part in keeping such facilities clean.

g.       Telephone Calls – Telephones installed in Owner's facilities are
         for the use of the Owner in the transaction of its business.
         Unnecessary use of telephones for personnel matters is
         discouraged. No long distance calls are to be made unless
         properly authorized.

h.       Notices – No notice, bulletin, or other material shall be posted in
         Owner's facilities or upon Owner's property except by Owner's
         prior written permission. Contractor's employees shall not
         remove or deface any notice or bulletin or other information
         posted by the Owner.

i.       Sexual Harassment – It is the policy of the Owner to maintain a
         working environment free of all forms of sexual harassment.
         Sexual harassment includes, but is not limited to:

         a.      Unwelcome, deliberate, repeated, or unsolicited
                 comments, gestures, or physical action of a sexual nature
                 (for example, sexually derogatory statements,
                 unnecessary touching, patting or pinching, etc.);

         b.      Demanding or subtle pressure for sexual favors or sexual
                 activity;

         c.      Preferential treatment, taking or refusing to take
                 personnel action, or the exercise of power in exchange
                 for sexual favors; or

         d.      Actions or behaviors that have the purpose or effect of
                 unreasonable, interfering with work performance, or
                 creating an environment which is hostile, intimidating,
                 or offensive (for example, sexual jokes, inappropriate
                 calendars or pin-ups, etc.).      Contractor has the
                 responsibility to immediately inform Owner of any
                 allegations of sexual harassment.

     Engaging in any other practices as may be inconsistent with the
     ordinary, reasonable, common sense rules of conduct necessary to


                   Page 47 of 57
     54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
              the welfare of the Owner and any employee of the Owner is
              prohibited.


B.   Warranty: The Contractor warrants to the Owner that all Work will be of good
       quality, free from faults and defects, and in conformance with this
       Agreement. All Work not conforming to these requirements may be
       considered defective. Any Work not in conformance with this Warranty
       will be remedied so as to conform to this Warranty at the Contractor's sole
       cost and expense.

C.      Non-Waiver: Failure of either party to enforce any of the provisions hereof
        shall not be construed as a general waiver or relinquishment of this or any
        other provision.

D.      Rights and Remedies: The rights and remedies herein reserved shall be
        cumulative and additional to any other or further remedies provided in law
        or equity.

E.      Separate Contracts: The Owner has the right to let other contracts in
        connection with the Work or to perform similar work itself and the
        Contractor shall fully cooperate with such other contractors or the Owner.




                            Page 48 of 57
              54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                                        EXHIBIT “B”

                                     COMPENSATION

I.     The SCHOOL BOARD shall compensate CONTRACTOR for services rendered
       pursuant to the Rate Schedule below, provided that such services have either been
       specifically requested, in writing, by the SCHOOL BOARD or specifically authorized, in
       writing, by the SCHOOL BOARD.

II.    CONTRACTOR shall ensure that all work performed, materials provided, and costs
       incurred by CONTRACTOR pursuant to this Agreement are billed to the SCHOOL
       BOARD in accordance with the Rate Schedule below.

III.   CONTRACTOR understands and agrees that the SCHOOL BOARD shall bear no
       responsibility for compensation to, or reimbursement of, CONTRACTOR for any
       services rendered, costs incurred, or materials provided by CONTRACTOR pursuant to
       this Agreement which are either not specifically requested or authorized by the SCHOOL
       BOARD, in writing, or which are not specifically set forth in the Rate Schedule below.


IV.    RATE SCHEDULE:

V.     INVOICES.
       A.    Invoices for hourly rate services shall be submitted on a monthly basis and shall
             include the following details for each separate task performed:

               (a)     the date the task was performed;
               (b)     identification, by name or initials, of the person performing the task;
               (c)     a description, with reasonable particularity, of the task;
               (d)     the actual time expended to perform the task; provided, however, that the
                       actual time may be rounded up to the nearest one-tenth of an hour;
               (e)     the hourly rate applicable to the individual performing the task; and
               (f)     the fee being charged for the task.

       B.      All other invoices shall be submitted on a monthly or agreed upon basis, or when
               a specific project is completed, and shall include the following details for each
               separate task performed, where applicable:

               (a)     Purchase order number;
               (b)     Name and address of vendor;
               (c)     Unique invoice number;
               (d)     Date and location of service/delivery;
               (e)     Itemized unit quantities and unit prices;
               (f)     Line item total or extended price, minimum contract discount; and
               (g)     All pricing must be in accordance with rates set forth in the RATE
                       SCHEDULE section of this Agreement.

       C.      Block or bundled billing entries, in which two or more tasks are blocked or
               bundled together into a single billing entry, are prohibited unless a lump sum
               award is approved.

                                         Page 49 of 57
                           54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
D.   If the contract is canceled prior to the completion of a term the vendor will only
     be paid for work performed or license fees up to the date of termination. Any
     monies that may have been paid in advance will be returned by the vendor to the
     district for the remainder of the contract term.




                               Page 50 of 57
                 54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                                ATTACHMENT C

1. Proposing Company Name:                               N SCHOOLS


Telephone:                 Toll Free Telephone:                      Fax:

Address:

City:        State:                        Zip + Four:


2. Contact Person in the event there are questions about your proposal

Name:                                      Title:

Telephone:                                 Toll Free Telephone:

Address:

City:                      State:            Zip + Four:

Email Address:




                                     Page 51 of 57
                       54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                                ATTACHMENT D
                          REFERENCE DATA SHEET

FOR VENDOR:
Provide company name, address, contact person, telephone number, and
appropriate information on the service(s) used for three (3)) or more businesses,
preferably School Boards, with requirements similar to those included in this
solicitation document.

Company Name:                                                     Dates of Service:
Address:
Telephone:                                 Contact Person:
Product(s) and/or Service(s) Used:
Dollar Value of contract $

Company Name:            _____________________________Dates of Service
Address:
Telephone:                            Contact Person:
Product(s) and/or Service(s) Used:
Dollar Value of contract $

Company Name: __________________________________ Dates of Service
Address:
Telephone:                         Contact Person:
Product(s) and/or Service(s) Used:
Dollar Value of contract $


Company Name:           _____________________________Dates of Service
Address:
Telephone:                            Contact Person:
Product(s) and/or Service(s) Used:
Dollar Value of contract $


Company Name:           _____________________________Dates of Service
Address:
Telephone:                            Contact Person:
Product(s) and/or Service(s) Used:
Dollar Value of contract $



                                     Page 52 of 57
                       54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                                           ATTACHMENT E
                    SWORN STATEMENT UNDER SECTION 287.133(3)(a),
                     FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

This form must be signed and sworn to in the presence of a notary public or other officer
authorized to administer oaths.

1.      This sworn statement is submitted

        to Lake County Schools, FL

        by Insert individual's name and title

        for Insert name of entity submitting sworn statement

        Whose business address is:

        (If applicable) its Federal Employer Identification Number (FEIN) is:

        (If the entity has no FEIN, include the Social Security Number of the individual signing
        this sworn statement on the attached sheet.) Required as per IRS Form W-9.

2.      I understand that a “public entity crime” as defined in Paragraph 287.133(1)(g), Florida
        Statutes, means a violation of any state or federal law by a person with respect to and
        directly related to the transaction of business with any public entity or with an agency or
        political subdivision of any other state or with the United States, including but not limited
        to, and bid or contract for goods or services to be provided to any public entity or agency
        or political subdivision or any other state or of the Unites States, and involving antitrust,
        fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

3.      I understate that “convicted” or “conviction” as defined in Paragraph 287.133(1)(b),
        Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or
        without an adjudication of guilt, in any federal or state trial court of record relating to
        charges brought by indictment or information after July 1, 1989, as a result of a jury
        verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.

3.      I understand that “affiliate” as defined in Paragraph 287.133(1)(a), Florida Statutes
        means:
        a. A predecessor or successor of a person convicted of a public entity crime or;
        b. An entity under the control of any natural person who is active in the management of
            the entity and who has been convicted of a public entity crime. The term “affiliate”
            includes those offices, directors, executives, partners, shareholders, employees,
            members, and agents who are active in the management of the affiliate. The
            ownership by one person of shares constituting a controlling interest in another
            person, or a pooling of equipment or income among persons when not fair market
            value under an arm’s length agreement, shall be a facie case that one person
            controls another person. A person who knowingly enters into a join venture with a
            person who has been convicted of a public entity crime in Florida during the
            proceeding 36 months shall be considered an affiliate.

5.      I understand that a “person” as defined in Paragraph 287.133(1)(c), Florida Statutes,
        means any natural person or entity organized under the laws of any state or of the United
        States with the legal power to enter a binding contract and which bids or applies to bid on
        contracts for the provision of goods or services let by a public entity, or which otherwise


                                           Page 53 of 57
                             54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
        transacts or applies to transact business with a public entity. The term “person” includes
        those officers, directors, executives, partners, shareholders, employees, members, and
        agents who are active in management of the entity.

6.      Based on information and belief, the statement, which I have marked below, is true in
        relation to the entity submitting those sworn statements. (Please indicate which
        statement applies.)

             Neither the entity submitted this sworn statement, nor any officers, directors,
        executives, partners, shareholders, employees, members, and agents who are active in
        management of an entity nor affiliate of the entity have been charged with and convicted
        of a public entity crime subsequent to July 1, 1989.

           The entity submitting this sworn statement, or one or more of the officers, directors,
        executives, partners, shareholders, employees, member, or agents who are active in
        management of the entity, or an affiliate of the entity have been charged with and
        convicted of a public entity crime subsequent to July 1, 1989.

            The entity submitting this sworn statement, or one or more of its officers, directors,
        executives, partners, shareholders, employees, member, or agents who are active in
        management of the entity, or an affiliate of the entity has been charged with and
        convicted of a public entity crime subsequent to July 1, 1989. However, there has been
        subsequent proceeding before a Hearing Officer of the State of Florida, Division of
        Administrative Hearing and the Final Order entered by the Hearing Officer determined
        that it was not in the public interest to place the entity submitting this sworn statement on
        the convicted vendor list. (Attach a copy of the final order)

I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER
FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT
PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE
CALENDAR YEAR IN WHICH IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO
INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF
THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR
CATEGORY TWO OR ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
            ____________________________________
                         (Signature)
            ____________________________________
                         (Date)
STATE OF_________________________________

COUNTY OF_______________________________

PERSONALLY APPEARED BEFORE ME, the undersigned authority,

__________________________________________
             (Name of individual signing)

who, after first being sworn by me, affixed his/her signature in the space provided

above on this_________ day of___________________, 2____.

____________________________________
             (NOTARY PUBLIC)

My Commission Expires: _____________________________


                                           Page 54 of 57
                             54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
PROJECT IDENTIFICATION: RFP #3171DB Fuel Management System


SOCIAL SECURITY NUMBER:


Required as per IRS Form W-9. (If the entity has no FEIN, include the Social Security Number of the
individual signing this sworn statement on the attached sheet.)




                                          Page 55 of 57
                            54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                                  ATTACHMENT F
                             NON-COLLUSION AFFIDAVIT

State of

County of

      being first duly sworn, deposes and says that:

(1) He/she is the Owner, Partner, Officer, Representative, or Agent

of the Proposer that has submitted the attached Proposal;

(2) He/she is fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;

(3) Such Proposal is genuine and is not a collusive or sham Proposal;

(4) Neither the said Proposer nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any way
colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer,
firm, or person to submit a collusive or sham Proposal in connection with the Work for
which the attached Proposal has been submitted; or to refrain from proposing in
connection with such Work; or have in any manner, directly or indirectly, sought by
agreement or collusion, or communication, or conference with any Proposer, firm or
person to fix any overhead, profit, or cost elements of the Proposal price or the Proposal
price of any other Proposer, or to secure through any collusion, conspiracy, connivance,
or unlawful agreement any advantage against (Recipient), or any person interested in
the proposed Work;

(5) The price or prices quoted in the attached Proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of
the Proposer or any other of its agents representatives, owners, employees or parties in
interest, including this affiant.

Signed, sealed, and delivered in the presence of:

__________________________                         BY:
____________________________

__________________________                         Printed Name

                                                   Title




                                      Page 56 of 57
                        54929fdc-c815-47ab-94d9-4f3a771f63a5.doc
                                                  ATTACHMENT G
                                Certification Regarding Debarment, Suspension, Ineligibility and
                                Voluntary Exclusion -- Lower Tier Covered Transactions

This certification is required by the Department of Education regulations implementing Executive Order 12549, Debarment and
Suspension, 34 CFR Part 85, for all lower tier transactions meeting the threshold and tier requirements stated at Section 85.110.

Instructions for Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was
entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in
addition to other remedies available to the Federal Government, the department or agency with which this transaction originated
may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at
any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous
by reason of changed circumstances.

4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," " person,"
"primary covered transaction," " principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out
in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this
proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be
entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared
ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with
which this transaction originated.

6. Th                                                                                                                               fication
Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion-Lower Tier Covered Transactions,                             tion, in
all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction
that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the
certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals.
Each participant may but is not required to, check the Nonprocurement List.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good
faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly
enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with
which this transaction originated may pursue available remedies, including suspension and/or debarment.

Certification

(1)       The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by
any Federal department or agency.

2)        Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such
prospective participant shall attach an explanation to this proposal.

 NAME OF APPLICANT                                                                    PR/AWARD NUMBER AND/OR PROJECT NAME


 PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE


 SIGNATURE                                                                                 DATE


ED 80-0014, 9/90 (Replaces GCS-009 (REV.12/88), which is obsolete)




                                                   Page 57 of 57
                                     54929fdc-c815-47ab-94d9-4f3a771f63a5.doc

								
To top