Employee Benefits Specialist ADA

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Employee Benefits Specialist ADA Powered By Docstoc
					                                   Employee Benefits Specialist
Employee Name (Print): _______________________________________


Reports To:             Director of Human Resources

Dept/Campus:            Central Office                           Paygrade:       Pro-1

Wage/Hour Status:       Nonexempt                                Date Revised: December 2011


This job description reflects management’s assignment of essential functions; it does not prescribe or restrict
the tasks that may be assigned.

PRIMARY PURPOSE/FUNCTION:
Coordinate the employee benefits program for the district. Maintain records and provide assistance to employees to
ensure effective use of benefits. Implement leave program according to established policy, rules, and regulations. Process
and provide timely notification and communication with employees and supervisors regarding leaves and absences.
Implement workers’ compensation program according to established policy, rules, and regulations.

QUALIFICATIONS:

        Education/Certification:
        High School Diploma or GED
        Two years of college education preferred

        Special Knowledge/Skills:
        Knowledge of administration of employee benefits programs
        Knowledge of administration of leave programs and applicable laws
        Knowledge of administration of workers’ compensation program and applicable laws
        Ability to interpret and disseminate information to individuals and groups
        Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
        Knowledge of basic accounting principles
        Effective communication and interpersonal skills
        Proficiency in keyboarding and file maintenance

        Experience:
        Two or more years of advanced secretarial experience with extensive contact with people
        Prefer prior experience in personnel and/or employee benefits

MAJOR RESPONSIBILITIES AND DUTIES:

1. Coordinate district benefit programs such as group health insurance, dental, life, medical reimbursement, and other
   voluntary programs.

2. Handle employee benefit inquiries and complaints to ensure quick, equitable, and courteous resolution. Act as a
   liaison between employees and carrier’s claims office when necessary.

3. Process all employee benefit enrollment and change forms within required time limits to meet payroll deadlines.

4. Assist in conducting benefit orientation meetings and enrollment of employees in benefit plans. Coordinate annual
   open enrollment process.

5. Calculate the quarterly Teacher Presenteeism Reports on teacher attendance and submit to principals on a timely
   basis. Prepare accurate attendance lists for presenteeism awards.



        Texarkana Independent School District       •   4241 Summerhill Road      •   Texarkana, Texas     75503
JOB DESCRIPTION
Employee Benefits Specialist
Page 2


6. Maintain all physical and computerized benefit and leave records and maintain accurate data entry information.

7. Process staff absences and reports necessary for payroll according to established deadlines.

8. Process all long-term absences, determine eligibility for various leave programs including Family Medical Leave
   (FMLA) and temporary disability leave according to established guidelines, and provide employees with required
   timely notice.

9. Counsel with employees and supervisors concerning leave benefits and provide employees with accurate information
   on deductions from pay relating to absences, medical certification requirements, return to work dates, etc.

10. Coordinate the district catastrophic leave bank by overseeing the enrollment and education process, processing
    requests, gathering medical information and maintaining accurate record keeping on awards of catastrophic leave.

11. Receive and process accident reports and workers’ compensation claims and file all insurance forms and Division of
    Workers’ Compensation (DWC) reports in a timely manner, including wage statements, First Report of Injury,
    Supplemental Reports, and job information.

12. Establish and maintain contact with injured employees and provide assistance with claims, obtaining healthcare, and
    access to applicable leave and insurance benefits.

13. Communicate with workers’ compensation insurance carrier, doctors, nurses, campuses, and healthcare providers to
    ensure appropriate processing of claims.

14. Work closely with campus and department secretaries, supervisors, and administrators to facilitate reporting work-
    related illnesses and injuries.

15. Responsible for coordinating operations of the TISD Masters Degree Tuition Paid Program, including explaining
    program guidelines, maintaining contracts for training expenses, coordinating enrollment and tuition with university,
    and handling deductions for teachers who withdraw from the program.

16. Serve as liaison between TISD teachers enrolled in Masters Degree Program and Texas A&M University contacts.

17. Prepare service records for district employees.

18. Maintain accurate employee contract information, generate contracts, and assist Coordinator of Human Resources
    with the paperwork involved with employee contracts.

19. Meet with all new district employees to complete paperwork, discuss pay, leave policies, benefits, etc.

20. Provide appropriate departments with necessary documentation to ensure leave and benefit information is complete
    and accurate.

21. Assist in maintaining an accurate position control system.

22. Responsible for staffing substitute teaching positions, including screening, interviews, job offers, employment
    paperwork, and orientation.

23. Provide supervision and support for substitute teachers, including assistance with automated system and scheduling
    of assignments.

24. Update substitute teacher handbook annually

25. Maintain active and inactive substitute teacher personnel files and electronic data in automated system.



          Texarkana Independent School District       •   4241 Summerhill Road       •   Texarkana, Texas 75503
JOB DESCRIPTION
Employee Benefits Specialist
Page 3


26. Manage and operate the automated substitute system, including data entry and generating reports.

27. Monitor automated substitute placement system daily and provide secondary assistance to campuses for staffing of
    substitutes.

28. File necessary Human Resources reports with state and federal agencies as required.

29. Prepare all required correspondence, forms, and reports and file with state and federal agencies as necessary.

30. Attend workshops, seminars as necessary to remain informed on HR guidelines, leave policies, SBEC regulations,
    EEOC requirements, etc.

31. Maintain strict confidentiality of information.

32. Be prepared to take initiative and work independently to accomplish the goals and needs of the Human Resources
    department.

33. Maintain an accurate knowledge base and comply with state, district, and school policies and regulations concerning
    primary job functions.

34. Assist in development of forms, processes and procedures to ensure the smooth operation of the HR department.

EQUIPMENT USED:
Computer, scanner, printer, calculator, fax machine, copier, multi-line telephone system, and other modern office
equipment.

WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations will be made if necessary:

Mental Demands:
Reading; ability to communicate effectively (verbal and written); maintain emotional control under stress;

Physical Demands:
While performing the duties of this job, the employee is regularly required to sit; stand and move throughout the room
and/or facility. Duties also require repetitive hand motions; prolonged use of computer; moderate standing, stooping,
bending, lifting/transport of up to 50lbs and the ability to work with frequent interruptions.


The foregoing statements describe the general purpose and responsibilities to this job and are not an exhaustive list of all
responsibilities, duties and skills that may be required.




Employee                                                          Date




Supervisor                                                        Date




          Texarkana Independent School District       •   4241 Summerhill Road       •   Texarkana, Texas 75503

				
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