MINUTES OF THE TOWN BOARD Town of Eastchester

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MINUTES OF THE TOWN BOARD Town of Eastchester Powered By Docstoc
					                                  MINUTES OF THE TOWN BOARD
                                        September 7, 2010

Minutes of a Meeting of the Town Board of the Town of Eastchester held on September 7, 2010 at 8:00
p.m., at the Town Hall, Eastchester, New York.

   I.           CALL TO ORDER

   II.           PLEDGE OF ALLEGIANCE

   III.          ROLL CALL

          Present:     Supervisor Anthony Colavita
                       Councilman Michael Cahalin
                       Councilwoman Vicki Ford
                       Councilman Luigi Marcoccia
                       Councilman Frederick Salanitro

                       Town Clerk Linda Doherty
                       Town Attorney Lou Reda
                       Comptroller Patricia Jones

   IV.       OPPORTUNITY TO ADDRESS THE BOARD ON AGENDA ITEMS

   Retiring Town Assessor Rich O’Donnell spoke in support of the appointment of Todd Huttunen to the
   position of Town Assessor and calling Mr. Huttunen “diligent and hardworking.”

   Supervisor Colavita thanked Mr. O’Donnell for his service to the Town reiterating his position that
   Eastchester has had one of the best Assessors in Westchester County.

   V.        APPOINTMENTS

             A) APPOINTMENT – ASSESSOR

   Councilman Cahalin offered a motion that was seconded by Councilwoman Ford to appoint Todd
   Huttunen to the position of Town Assessor effective September 13, 2010 – September 30, 2013 at an
   annual salary of $100,000.

   On the roll call, all voted "AYE." Motion carried.

   VI.       APPROVAL OF MINUTES

             A) APPROVAL OF MINUTES OF THE AUGUST 17, 2010 TOWN BOARD MEETING

Councilman Cahalin offered a motion that was seconded by Councilwoman Ford to approve the Minutes
of the August 17, 2010 Town Board Meeting as prepared by Town Clerk Linda Doherty.

On the roll call, all voted "AYE." Motion carried.

   VII.      REPORTS OF DEPARTMENTS, BOARDS AND COMMISSIONS

             A) LAW DEPARTMENT

             a. RESOLUTION AUTHORIZING THE SETTLEMENT OF A CLAIM BY CHARLES
                WIESEHAHN




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Supervisor Colavita offered a motion that was seconded by Councilman Salanitro to approve a
RESOLUTION authorizing the settlement of a claim by Charles Wiesehahn against the Town of
Eastchester in the sum of $7,500.00 for personal injuries sustained to Mr. Wiesehahn while he was
playing tennis at the Leewood Tennis Courts on May 1, 2007.

On the roll call, all voted "AYE." Motion carried.

              b. RESOLUTION AUTHORIZING THE SUPERVISOR TO EXECUTE AND DELIVER A
                 FACILITIES AGREEMENT MADE BETWEEN THE TOWN OF EASTCHESTER AND
                 CONCORDIA COLLEGE FOR THE USE OF CONCORDIA COLLEGE’S FACILITIES
                 FOR THE TOWN’S SUNDAYS ALIVE PROGRAM

Councilwoman Ford offered a motion that was seconded by Councilman Salanitro to approve a
RESOLUTION authorizing the Supervisor to execute and deliver a Facilities Lease Agreement made
between the Town of Eastchester and Concordia College for the use of Concordia College’s facilities for
the Town’s “Sundays Alive” program.

On the roll call, all voted "AYE." Motion carried.

              c. RESOLUTION AUTHORIZING THE SETTLEMENT OF A CERTIORARI PROCEEDING
                 BY DEIRDRE HART

Councilman Cahalin offered a motion that was seconded by Supervisor Colavita to approve a
RESOLUTION authorizing the settlement of a certiorari proceeding instituted by Deirdre Hart affecting
premises known as Section 52, Block 4, Lot 29 – 117 Alkamont Avenue, Scarsdale, as follows:
  ASSESSMENT            TAX YEAR              ASSESSED                          PROPOSED                     AMOUNT OF
      YEAR                                   VALUATION                        SETTLEMENT                     REDUCTION
2009                 2010                 $12,350.00                      $8,600.00                        $3,750.00
Eastchester School Board Approved the Settlement
TOTAL TOWN TAX REFUND.................................................................................. $945.72

On the roll call, all voted "AYE." Motion carried.

              d. RESOLUTION AUTHORIZING THE SETTLEMENT OF A CERTIORARI PROCEEDING
                 BY 820 POST ROAD

Supervisor Colavita offered a motion that was seconded by Councilman Cahalin to approve a
RESOLUTION authorizing the settlement of a certiorari proceeding instituted by 820 Post Road Corp.
affecting premises known as Section 60, Block 2, Lot 9 – 820 White Plains Road, Eastchester as follows:
  ASSESSMENT             TAX YEAR             ASSESSED                          PROPOSED                     AMOUNT OF
      YEAR                                   VALUATION                    SETTLEMENT A.V.                    REDUCTION
2006                 2007                 $39,050.00                      $23,500.00                       $15,550.00
2007                 2008                 $39,050.00                      $22,100.00                       $16,950.00
2008                 2009                 $39,050.00                      $22,100.00                       $16,950.00
2009                 2010                 $39,050.00                      $22,500.00                       $16,550.00
*To Be Bonded at a Later Date
Eastchester School Board Approved the Settlement
TOTAL TOWN TAX REFUND.................................................................................. $15,337.72

On the roll call, all voted "AYE." Motion carried.

              B) BUILDING DEPARTMENT REPORT for August 2010 was received for filing.

              C) TOWN CLERK’S REPORT for July 2010 was received for filing.



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    VIII.   CORRESPONDENCE

            A) MEMORANDUM FROM COMPTROLLER RE: BUDGET TRANSFERS/REVISIONS

Per a request from Comptroller Jones, Councilman Cahalin offered a motion that was seconded by
Councilwoman Ford to approve the following Budget Revision:

Police
Increase:       Materials & Supplies                     B3120.401                $1040.00
Increase:       Transfer in from T&A Gifts Donations     B05031                   $1040.00

On the roll call, all voted "AYE." Motion carried.

            B) MEMORANDUM FROM SUPERINTENDENT OF HIGHWAYS RE: CONTRACT AWARD
            – CENTRAL FUEL SYSTEM UPGRADE

On Tuesday, August 31, 2010, at 11:00 a.m. two bids for the 2010 Central Fuel System Upgrade were
opened and read aloud in the Office of the Town Clerk. The results were as follows:
                               Conklin Services & Construction          American Petroleum Equip.
Base Bid                                 $15,855.00                             $18,850.00
(Based on Estimated Quantity -1)
Option #1 - Aim 2 Unit                   $ 230.00/Each                          $ 230.00/Each

The low base bid was submitted by Conklin Services & Construction Inc., of 94 Stewart Avenue, P.O. Box
7418, Newburgh, NY 12550 for the cost of $15,855.00, not including option #1. This bid was reviewed
and is in accordance with contract specifications.

In addition to the base bid, the Superintendent of Highways requests (9) nine of the Aim 2 Units, as per
Option #1 of the bid terms at $230.00 cost per unit for a total cost of $2,070.00.

Supervisor Colavita offered a motion that was seconded by Councilman Salanitro to approve a Resolution
that the contract for the Central Fuel system Upgrade, as per the contract specifications, be awarded to
Conklin Services & Construction Inc, for the total bid amount of $17,925.00 with option #1.

On the roll call, all voted "AYE." Motion carried.

            C) MEMORANDUM FROM SUPERINTENDENT OF HIGHWAYS RE: PERMISSION TO
            BID – 2010/2011 TREE SERVICE CONTRACT

Per a request from Superintendent of Highway DiLeo, Councilman Cahalin offered a motion that was
seconded by Councilman Salanitro to approve a RESOLUTION authorizing the Highway Department to
go out to bid for the 2010/2011 Tree Service Contract with the option to renew for an additional year.

On the roll call, all voted "AYE." Motion carried.

            D) MEMORANDUM FROM TOWN CLERK RE: APPROVAL OF CABARET LICENSE

Supervisor Colavita offered a motion that was seconded by Councilwoman Ford to approve a Cabaret
License for Toscana Ristorante, 214 Main Street. A completed application and the $300 application fee
has been received and all necessary inspections have been made by the Building Department and the
Fire Department.

On the roll call, all voted "AYE." Motion carried.




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                  E) MEMORANDUM FROM LIBRARY DIRECTOR RE: CONTRACT AWARD –
                  EASTCHESTER PUBLIC LIBRARY HVAC

     On Thursday, September 2, 2010, at 11:00 a.m., four bids for the 2010 Eastchester Public Library/HVAC
     were opened and read aloud in the Office of the Town Clerk. The low base bid was submitted by J & M
     Heating and A/C, Inc. of 48 Grand Street, New Rochelle, NY 10801 for the cost of the base bid of
     $654,000.00; which includes Option #1 for $4,000.; Option #2 for $12,000.; Option #3 for $7,000.; and
     Option #4 for $19,000. This bid was reviewed and is in accordance with contract specifications.

    NAME OF VENDOR                 ALT. 1        ALT. 2        ALT. 3         ALT. 4         TOTAL            5% Bid
                                                                                           AMOUNT OF           Bond
                                                                                               BID
1.Mengler Mechanical, Inc.      $10,500.00     $18,000.00     $7,500.00     $49,000.00     $786,000.00           X
1689 Route 22
Brewster, New York 10509

2.J & M Heating And A/C           $4,000.00 $12,000.00         $7,000.00   $19,000.00      $654,000.00             X
48 Grand Street
New Rochelle, NY 10801
*Bid Awarded
3.Southeast Mechanical Corp       $4,800.00 $32,500.00         $4,200.00   $16,450.00      $813,950.00             X,
568 North Main St.                                                                                            no amt.
Brewster, NY 10509                                                                                              listed
4.Clean Air Quality Service       $4,000.00 $12,000.00         $3,200.00   $29,000.00      $666,690.00             X
161 Brady Avenue
Hawthorne, NY 10532
      Councilwoman Ford offered a motion that was seconded by Councilman Salanitro to approve a
      Resolution that the contract for the Eastchester Public Library/HVAC, as per the contract specifications,
      be awarded to J & M Heating and A/C, Inc. for the total amount of $654,000.00, including Options 1, 2, 3
      and 4.

     On the roll call, all voted "AYE." Motion carried.

         IX.      MISCELLANEOUS BUSINESS

     Supervisor Colavita announced the first meeting in November would be moved from the first Tuesday to
                                     rd
     the first Wednesday, November 3 due to Election Day.

         X.       COUNCIL MEMBER REPORTS

     Councilwoman Ford reviewed a letter of concern regarding leaf blower dust from a resident. The resident
     was concerned about the debris from her neighbor and had asked that it not be blown on her property.
     As a result, she felt she might be targeted. Chief Bonci suggested residents call the police desk if they
     feel concerned.

     Mrs. Ford encouraged interested residents to attend the “Reclaiming the Bronx River, Yesterday, Today
     and Tomorrow” presentation at 35 Alexander Street, Yonkers on September 22 at 6:30. The discussion
     will focus on allocating various funding resources for improvements.

     Councilwoman Ford announced the following programs at the Library:
            - Tuesday Afternoon Movies – September 14, 21 & 28 at 12:45
            - Renoir Lecture by Irene Wisoff – September 20 at 7pm
            - Technology Day – September 25 9am-2pm
            - Finding Your Ancestors – September 27 at 7pm
            - Knitting Club – September 27 at 5pm
                                                        th
            - “Lady with All the Answers” – September 29 at 7pm


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                                                                                  st
Mrs. Ford announced collections for the Annual Book Sale will begin October 1 . The sale will be held
           th th
October 15 -18 .
                                                                                                            th
Councilman Cahalin announced the pool at Lake Isle will remain open one last weekend, September 11
      th
and 12 . The closing will mark the end of a very active and successful summer season. During the winter
months, the Lake Isle Advisory Board and the Town Board will continue the work of improving the facility
by completing the Master Plan and finalizing the agreement to install the Tennis Bubble.

In closing Mr. Cahalin wished the Eastchester, Tuckahoe and Bronxville Football Teams a successful
                                                                   th
season and congratulated the Blue Devils on the opening of their 44 season.

Councilman Salanitro announced the Environmental Committee will be hosting “Compost Day’ at Town
                     th
Hall on September 11 from 9-11. Previously ordered compost bins will be distributed and new orders
will be taken.

The Environmental Committee will participate in Bike Week from September 26-October 2.
                                                                                                       th
Councilman Marcoccia announced the tentative dates of the flu shot clinics: Lake Isle on October 26 ,
                                                                                            th
Bronxville Reform Church on November 2 and Tuckahoe Community Center on November 9 .
                                                         th
Mr. Marcoccia announced the VFW will celebrate its 75 Anniversary at a Dinner/Dance held on
             th.
September 11

Supervisor Colavita discussed the Town’s efforts to enforce that traffic and parking restrictions in the area
near Cottle School. The school district has e-mailed a reminder to all parents and there will be a police
officer assigned to the area to provide assistance.

The Striping Project has been completed. Several residents have questioned the double lines striped
onto their streets. The Highway Department and the Police Department used DOT standards to
determine the streets to be striped.

The Town has been notified the funding for the traffic signal at White Plains Road and Swift Avenue has
been withdrawn. Supervisor Colavita stated he is working with the State DOT and Assemblywoman
Paulin’s Office to have the funding restored.
                                                   th
Supervisor Colavita announced the September 11 Ceremony will be held in the lobby of Town Hall on
September 11 at 8:30 am.
                                                                                                       th
In closing Supervisor Colavita announced the PBA Dinner/Dance to be held at Lake Isle on Sept. 24 .

    XI.     SECOND OPPORTUNITY TO ADDRESS THE BOARD

Robert Cartalano spoke on behalf of the Library Board in thanking the Town Board for their support of the
Library HVAC project. The system is over 40 years old and is in need of replacement. Mr. Cartalano
asked the library patrons to be patient as the installation phase begins.

Fred Moses stated his disappointment that the new Library HVAC system isn’t more energy efficient and
suggested the unit be geo-thermal. Mr. Moses suggested the Library develop a Master Plan.

Mr. Moses called for the installation of a 9/11 memorial at Memorial Park.

Peter DeFelice questioned the audit of Lake Isle and the need for the inclusion of a ‘profit/loss statement.’

There being no further public comment, the meeting was adjourned at 9:00 pm.

                                                              Minutes prepared by; Linda Doherty


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