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Often, professionals, such as engineers, doctors, lawyers, accountants, and architects desire to share office space and expenses with forming a partnership or combining their practices in any way. The following is an example of such an agreement. This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Agreement to Share Office Space between Professionals This Agreement is made as of the day of , 20___, between (Name of Professional Alpha), of (street address, city, state, zip code), referred to herein as Alpha, (Name of Professional Beta), of (street address, city, state, zip code), referred to herein as Beta, said Alpha and Beta being hereinafter jointly referred to as the Parties. Whereas, each of the Parties to this Agreement is a/an (name of profession), licensed by the State of (name of state) to practice as a/an (name of profession) in said state; and Whereas, Alpha currently leases office space in Suite (number or letter) of the (Name of Building) Building located at (street address, city, state, zip code), hereafter sometimes referred to as the Premises; and Whereas, Beta desires to share these Premises for the practice (name of profession); Now, therefore, for and in consideration of the mutual covenants contained in this Agreement, and other good and valuable consideration, the Parties agree as follows: I. Sharing of Offices. The Parties will share the Premises described above, together with the furniture, equipment and fixtures on the Premises, for use in their respective (name of profession) practices. II. Duration. The term of this Agreement shall be a period of (number) years, commencing on (date), and terminating on (date), subject, however, to prior termination as provided in this Agreement. At the expiration date of (date), this Agreement shall be considered renewed for regular periods of one year, provided neither Party submits a notice of termination. This Agreement will also terminate on (number) days' written notice by either Party to the other III. Expenses. A. Parties will prorate the monthly expenses of the office space according to the monthly gross earnings from professional fees of each Party. B. The following items will be included in arriving at the total monthly expenses to be shared by the Parties: 1. Rent, which for the purposes of this Agreement will be ________ Dollars per month, regardless of any changes in the Lease held by Alpha. 2. Employees’ salaries, social security and unemployment taxes. 3. Maintenance and janitorial services for the Premises. 4. Office supplies and all other expendable items normally used in the operation of an office of a/an (name of profession). 5. Insurance described as follows: a. Standard form property insurance insuring against the perils of fire, extended coverage, vandalism, malicious mischief, and special extended coverage (all risk). b. Comprehensive general liability insurance insuring each Party against any liability arising out of this Agreement or the use, occupancy, or maintenance of the Premises. Such insurance shall be not less than $______________ combined single limit for injury to or death of one or more persons in an occurrence and for damage to tangible property (including loss of use) in any one occurrence. c. Workers' compensation as required by (name of state). 6. Utilities. C. The following items are not included in overhead. Each Party is individually responsible for payment of individual expenses for these items: 1. Expenses for telephone and Telefax services. 2. Licensing fees, professional organization dues, permit taxes and any other professional fee. 3. Individual insurance coverage, including malpractice coverage. 4. Banking expenses. D. Alpha and Beta will pay each of their shares of the overhead on or before the first day of each
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