CBC of Central Florida ITN# 2011-01 Post Adoption Support Services Prospective Applicant’s Conference February 23, 2011 10:00 AM to 11:00 AM Question #1: In one of the transition meetings with Glen Casel he stated we are looking at one person to staff this program. In planning for our proposals is CBCCF looking for only one staff to man the program? Answer #1: Family Services of Metro Orlando had one staff position allocated to serve these types of referrals and clients. A submitted proposal should take this information into consideration with the knowledge that Seminole County historically has a lesser number of adoptions and currently does not have an FTE allocated only for this service. Question #2: If one staff position is being considered are we looking at one staff person to be the only person on-call for these types referrals? Answer #2: On-call referrals and needs will be/can be routed through our Intake and Placement units and if not an emergency the information will be collected and then delivered to the Post Adoptions Support Staff on the next business day. For emergency after hours phone calls a process can be developed through the lead agency. This should be considered when developing a proposal. Question #3: If only one staff position is allocated for the program will that person cover the tri-county area? Answer #3: Yes Question #4: How many clients is it expected that the program serve. Answer #4 Approximately 376 children and families were being served in Orange and Osceola in FY 2009/2010. Seminole County serves, on average, 20 calls a month. These calls include anywhere from a simple question and answer phone discussion to referrals for assistance, medicaid assistance, etc. Question #5: Will the program cover both pre and post adoptions services. Answer #5: Yes, the Post Adoption Services staff person(s) may work in coordination with the case management and adoption specialist staff who manage the pre-adoption phase up to finalization in order to be knowledgeable of the upcoming adoption. The extent of the pre- adoption involvement may expand overtime and or remain limited. The main focus will be for post adoption services. Please be creative and informed about all the services the position may or can offer. Question #6: Is it higher than or equivalent to a regular DCM position? Answer #6 It would be considered higher than a traditional DCM position i.e. a specialist position. Question #7: The ITN states “to be familiar with the current System of Care”. Does that mean the tri-county System of Care? Answer #7: Yes, Tri-County System of Care. Question #8: On the CBCCF Provider Application is asks to list licensed staff. Does that mean all licensed staff for an entire agency as that could include a large number of staff? Answer #8: Please include any licensed staff that has experience in their program area. If the list is abundant please list most experienced and staff and that an entire listing of licensed personnel can be provided upon request. Question #9: Where will staff be located? Answer #9: Location of staff is currently uncertain but will either be located at the Administrative Services Center with designated office space in each county or will have a designated office space at one of the county locations/service centers. Question #10: In Section 6 of the Provider Application please clarify do you want that section answered agency wide or program specific to referral process. Answer #10: For the purpose of this ITN Section 6 may be left blank. Question #11: When will contract begin? Answer #11: Estimated target date will be April 01, 2011 and/or no later than May 01, 2011. Question #12: When is application due? Answer #12: At time proposal is submitted - no later than March 7, 2011 at 3:00 PM. Question #13: What will funding amount be? Answer #13: Average funding for a specialist position is $85,000.00 for one full time position. But, consideration will also be given to the services being performed. Question #14: When writing the proposal should it be written to address Issues A through D? Answer #14: Yes. If proposed applicant wants to include additional information it is welcome but the Issues outlined should be the main focus of the proposal. Question #15: Is it required that a budget be included in the proposal submission? Answer #15: A budget is not specifically requested in the ITN but proposed applicants are encouraged include an estimated budget for operation of the program they are proposing. Whether a budget is or is not included in the proposal will not be included in the scoring criteria of the review and evaluation process.
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