Get documents about "GENERAL GUIDELINES IN FILLING
Shared by: jennyyingdi
-
Stats
- views:
- 4
- posted:
- 7/19/2012
- language:
- pages:
- 25
Document Sample
Preliminary Draft for Comment Scientific Advancement Grant Allocation (SAGA)
__________________________________________________________________________________________________
GENERAL GUIDELINES IN FILLING
SAGA MONITORING FORMS
Scientific Advancement Grant Allocation (SAGA)
______________________________________________________________________________________________________
1. Guidelines in filling forms and reporting
The role of Principal Investigator is to lead the research team and report the progress of research.
To enable the Project Investigator/researcher/ research coordinator/ reviewer to report, general
guidelines are given in filling the SAGA forms. These guidelines form the basis of this section.
1.1. SAGA Progress Report (Blue Form)
(a) Purpose
The purpose of the SAGA Progress Report is to allow the SAGA Secretariat to monitor the
progress of research by each of SAGA-funded project.
(b) Information required
In the SAGA Progress Report form, the Project Investigator is required to indicate the
milestones, timelines, and the actual expenditures incurred during the period.
The Principal Investigator (PI) is required to provide justification in the case of changes and
planned corrective actions for any variation of expenditure from budget. The PI is required to
indicate whether the project objectives have been achieved.
1.1.1 Guidelines in filling Project Description (Part A)
Please provide the complete CDC, Field and Sub-field code numbers as provided by Table (1),
(2) and (3) (see Appendix I).
As indicated, fill up the project title, Principal Investigator, Co-researchers, report date and date
of commencement of research project.
2
Scientific Advancement Grant Allocation (SAGA)
______________________________________________________________________________________________________
1.1.2 Guidelines in filling Milestone Achievement (Part B)
(a) Information required
Reporting should clearly relate to actual achievements to these milestones and outcomes. The
principal outcomes are those as in the SAGA objectives. Activities of research are monitored
according to the timelines and milestones achievement.
The Principal Investigator is required to indicate whether the milestones proposed in the original
project plan are achieved. The milestones (from 2004-2006) may provide an example as
follows:-
Milestone number Milestone (specific for researcher)
8th month
Milestone 1
Milestone 2
Milestone 3
Milestone 4
Milestone 5
20th month
Milestone 6
Milestone 7
Milestone 8
Milestone 9
Milestone 10
In the case of space for writing is insufficient, please provide your writing on your own sheet of
paper.
3
Scientific Advancement Grant Allocation (SAGA)
______________________________________________________________________________________________________
1.1.3 Guidelines in filling financial report (Part C)
Vote 11000 – Salary and Wage
Under SAGA, almost all types of research related staff may be employed.
Vote 21000 – Travelling Expenses and Subsistence
To record claims by researchers while on official visit, including payment for personnel transportation, personal
subsistence, hotel and lodgings, toll and parking charges. For project staff appointed monthly, claims are according to
their eligibility following the Circular 2 Year 1992, with the exception of own transport at the rate of 60 cents/km. For
other researchers, travel expenses and subsistence are according to current government scheme.
Vote 22000 – Transportation of Goods
To record the expenses for the transportation of goods within and outside the country. This also include the cost of
operation and safekeeping during transportation of project equipment. Charges include courier, insurance for parcels,
storage charges and others.
Vote 23000 – Communication and Utilities
This vote records expenses relating to special services, examples post, telephone, telex, facsimile, cables and other. It
also includes charges for electricity, water, gas and other utilities. This vote includes installation and commissioning of
equipments and phone rentals
Note: Please specify type of services requested, frequency of requirement and expected cost incurred.
Vote 24000 - Rentals
To record all expenses for rentals, and leasing of land, building, vehicles, facilities and equipment.
Note: Must submit in the budget request, the type of rental needed, number and expected cost incurred. Rentals of gas
cylinders for liquid nitrogen, oxygen and others are included.
Vote 26000 – Supply of Raw Materials, and Materials for Repair and Maintenance.
To record expenses for all purchase of raw materials, and materials for repair and maintenance of assets, for example
spare parts. Payment for any services rendered for repair and maintenance should be placed under Vote 28000
Vote 27000 – Research materials & supplies (including animals, disposables, etc.)
To document purchases of all supplies and materials which are not categorized as assets. It does not include materials
and supplies under vote 26000. It encompasses items such as chemical reagents, consumables, glassware, animals for
research and other relevant items.
Note: Please provide details of cost and quantity of items required.
Vote 28000 – Maintenance and Minor Repair Services
To document expenses for external services to ensure all facilities and assets are in good working condition. This
includes cleaning and painting services.
Vote 29000 – Professional Services, Other Services & Hospitality
To document all services and hospitality rendered including professional services, photocopying,
printing, wages, allowance or other payments to those not appointed as project staff, hospitality and
honorarium to invited collaborators. Honorarium is restricted to respondents, e.g., payment for
blood samples in a medical project.
Note:
Please provide details of services or hospitality rendered, inclusive of the rates and mode of calculations.
Vote 35000 – Other Fixed Assets
To document all expenses for all items categorized as fixed assets.
Note: Please itemize all equipments to be bought under this vote and provide justifications, specifications, and estimated
costs.
4
Scientific Advancement Grant Allocation (SAGA)
______________________________________________________________________________________________________
Part D-Progress Report
Please indicate your significant findings
Part E-Research status
Please tick appropriate box to indicate your research status. According to 4.8 of SAGA
Fund Agreement the researcher should have at least 3 publications relevant to the research
in internationally ranked journals.
(b) Responsibility
The Principal Investigator of SAGA-funded project should complete the SAGA Progress
Report.
(c) Frequency of reporting
There will be two SAGA Progress Report of the same form to be submitted at the end of 8th
months and 20th months of the project during the first term (2 years).
(c) Expectation
It is hoped to achieve the following:-
(1) There is an advancement in scientific information
(2) That this fundamental science is new, good quality of work and value towards
contribution to science
(3) Financial status
(4) Research is on schedule
(5) That there is capacity building and expertise building up
(e) Submission procedure
One copy of SAGA Progress Report is to be mailed to
Executive Director,
Academy Sciences of Malaysia,
902-4, Jalan Tun Ismail,
50480 Kuala Lumpur.
Attention: Science Advancement Grant Allocation Secretariat
5
Scientific Advancement Grant Allocation (SAGA)
______________________________________________________________________________________________________
SAGA PROGRESS REPORT FORM -FOR PRINCIPAL
INVESTIGATOR/RESEARCHER
6
Scientific Advancement Grant Allocation (SAGA)
______________________________________________________________________________________________________
1.2 SAGA Milestone Achievement Modification Report (Yellow Form)
The purpose of the Special SAGA Milestone Achievement Form is to provide a detailed
information only in the case the proposed Milestone could be achieved.
In the event that the milestones are not achieved by the proposed deadline, the Principal
Investigator is required to:
provide reasons for the non-achievement;
suggest adjustments to the project approach; and
revise the project schedule and budget.
Please complete and return the enclosed form questionnaire to:
Executive Director
Academy Sciences of Malaysia,
902-4, Jalan Tun Ismail,
50480 Kuala Lumpur.
Attention: Science Advancement Grant Allocation Secretariat
7
Scientific Advancement Grant Allocation (SAGA)
______________________________________________________________________________________________________
MILESTONE ACHIEVEMENT MODIFICATION FORM-FOR
PRINCIPAL INVESTIGATOR
8
Scientific Advancement Grant Allocation (SAGA)
______________________________________________________________________________________________________
1.3 SAGA Progress Project Monitoring (Green Form)
The purpose of the SAGA Progress Project Monitoring Report is to allow the SAGA Secretariat
to assess the status of SAGA-funded projects, specifically, the achievement or otherwise of the
original project objectives
1.3.1 Guidelines in filling SAGA Progress Project Monitoring Report
Filling the Part A is the same process as in previous SAGA Progress Report form. In Part B, the
name, contact number of reviewer and the date of review are required.
The evaluation is carried out by filling Part C has been structured according to the number 1,2,3,4, 5,
6, 7, 8 and 9. The evaluation indicators are given in a structured form. The weighted scores are
given in terms of numbers from 1 meaning inadequate to 5 meaning very good marks. For
suggestion to be taken, filling Part D by ticking according the appropriate box . In ticking the box
Project modification, some information is required in Part E. In ticking Project termination, reasons
are required in Part F. In ticking box Project to be reviewed again once additional information has
been obtained from Principal Investigator, please provide the specific information by filling Part G.
In the case of space for writing is insufficient, please provide your writing on another your own
sheet of paper.
In ticking box Payment to be deferred until next assessment, reviewer can give the comments by
filling Part H. Part I is blank for SAGA official action.
(a) Role and responsibility
The role and responsibility research centre coordinator are to assess and fill the SAGA Progress
Monitoring Form. Assessment can be done by referring to SAGA Progress Report which has
been completed by Researcher/Principal Investigator or if necessary by on-site visits to the
recipient research institution/academic institution. The completed form must be submitted to
SAGA secretariat.
(b) Frequency of reporting
The SAGA Progress Project Monitoring Report is to be submitted within the year of the
proposed research, as outlined in the original plan. It is carried out twice per research term.
9
Scientific Advancement Grant Allocation (SAGA)
______________________________________________________________________________________________________
c) Expectation
It is hoped to achieve the following:-
(1) It has achieved all the proposed objectives, milestones and work schedule
(2) Progress in research
(3) Proper utilization of resources, time and money
(4) That this fundamental science is quality of work and value towards contribution to science
(5) That there is capacity building and expertise building up
(c) Submission procedure
The completed SAGA Progress Project Monitoring form is to be given to:
Executive Chairman
Academy Sciences of Malaysia,
902-4, Jalan Tun Ismail,
50480 Kuala Lumpur.
Attention:
Science Advancement Grant Allocation Secretariat
10
Scientific Advancement Grant Allocation (SAGA)
______________________________________________________________________________________________________
SAGA PROGRESS PROJECT MONITORING FORM-
FOR REVIEWER
11
Scientific Advancement Grant Allocation (SAGA)
______________________________________________________________________________________________________
1. 4 Guidelines in filling SAGA Fundamental Research Reviewer (Red Form)
(a) Purpose
The purpose of SAGA Fundamental Research Reviewer is to give a final assessment of the research
by SAGA recipients.
(b) Role and responsibility
The role of reviewers is to critically assess the performance of research by principal investigator
report in line with the research objectives and overall objectives of SAGA. The reviewer is an expert
in the field.
SAGA Fundamental Research Reviewer form is a guide to assess the research progress and
performance.
Filling the forms is straight forward and self-explanatory for the part A and B. Filling part C
requires a careful assessment, similarly for part D and E. F and G require some comments by
reviewer. If space for writing is insufficient, please provide your writing on another your own sheet
of paper.
The SAGA Progress Project Monitoring Report is to be submitted within the year of the proposed
research, as outlined in the original plan. It is carried out twice per research term.
(c) Expectation
It is hoped to achieve the following:-
(1) Publications in refereed journals in terms quality and quantity are met
(2) The project objectives, milestones and financial status are achieved
(3) By doing this fundamental research there is an advancement in science knowledge
(4) That this fundamental science is one of quality work and value towards contribution to
science
(5) That there is capacity building and expertise building up
(d) Submission procedure
The completed SAGA Fundamental Research Reviewer’s form is to be given to:
Executive Director
Academy Sciences of Malaysia,
902-4, Jalan Tun Ismail,
50480 Kuala Lumpur.
Attention: Science Advancement Grant Allocation Secretariat
12
Scientific Advancement Grant Allocation (SAGA)
______________________________________________________________________________________________________
SAGA FUNDAMENTAL RESEARCH REVIEWER FORM-
FOR INDEPENDENT REVIEWER
13
Scientific Advancement Grant Allocation (SAGA)
______________________________________________________________________________________________________
1.5 Guidelines in filling SAGA End of Project Report (Pink Form)
(a) Purpose
The purpose of SAGA End of Project Report is to give the end results of the project by SAGA
recipients.
(b) Role and responsibility
The role of researcher/PI is to write end results of project report.
The SAGA End of Project Report form is a guide to assess the research performance.
It is designed to extract the information on projects that is ending.
The SAGA End of Project Report is to be submitted within three months of the completion of the
research project. It is carried out once per research term.
c) Expected Outcomes
It is hoped to achieve the following:-
(1) contributions in the project
(2) achievements and new knowledge
(3) project work completion on schedule
(4) proper utilization of resources, time and money
(5) research on progress
The project is really successfully finished, has met its objectives.
(d ) Frequency of reporting
The report is required only once.
(e) Submission procedure
The completed SAGA End of Project Report’s form is to be given to:
Executive Director
Academy Sciences of Malaysia,
902-4, Jalan Tun Ismail,
50480 Kuala Lumpur.
Attention: Science Advancement Grant Allocation Secretariat
14
Scientific Advancement Grant Allocation (SAGA)
______________________________________________________________________________________________________
SAGA END OF PROJECT REPORT FORM- FOR PRINCIPAL
INVESTIGATOR/ RESEARCHER
15
Scientific Advancement Grant Allocation (SAGA)
______________________________________________________________________________________________________
1.6 Benefits of Project Report (White Form)
(a) Purpose
The purpose of SAGA Benefits of Project Report is to give financial and non-financial benefits of
the research as carried out by SAGA recipients. The financial benefits are profits and growths while
the non-financial benefits are motivation, total service, flexible and satisfaction.
(b) Role and responsibility
The role of researcher/PI is to write benefits in the projects.
The SAGA Benefits of Project Report is a report to assess benefits as the result of the research done
by working cost-benefits analysis. “What has been produced” and “what has been used up” should
be mentioned.
The SAGA Benefits of Project Report is to be submitted within three months of notification by
SAGA Secretariat. It is carried out twice per research term.
(c ) Expectation
The benefits of the project are mainly to its own institution, society, state, government of Malaysia
and the contribution of science to the world. The deliverables from this project are expected to
mention.
(d )Frequency of reporting
The report is required only once.
(e) Submission procedure
The completed SAGA Benefits of Project Report’s form is to be given to:
Executive Director
Academy Sciences of Malaysia,
902-4, Jalan Tun Ismail,
50480 Kuala Lumpur.
Attention: Science Advancement Grant Allocation Secretariat
16
Scientific Advancement Grant Allocation (SAGA)
______________________________________________________________________________________________________
BENEFITS OF PROJECT REPORT FORM
17
Scientific Advancement Grant Allocation (SAGA)
______________________________________________________________________________________________________
1.7 Benefits Assessment Report (White Form)
(a) Purpose
The purpose of SAGA Benefits Assessment Report is to give a final assessment of the research by
SAGA recipients.
(b) Role and responsibility
The role of reviewers is to recommend the necessary actions. The reviewer is an expert in the field.
The SAGA Benefits Assessment Report is a report to give the benefits assessment.
The benefits assessment to give an overview of all the benefits as described by the researcher,
Principal Investigator and other peer groups.
The SAGA Benefits Assessment Report is to be submitted within three months of receiving the
Benefits of Project Report. It is carried out twice per research term.
(c) Expected Outcome
Satisfaction of the project and the whole exercise is beneficial.
(d )Frequency of reporting
The report is required only once.
(d) Submission procedure
The completed SAGA Benefit Assessment Report is to be given to:
Executive Director
Academy Sciences of Malaysia,
902-4, Jalan Tun Ismail,
50480 Kuala Lumpur.
Attention: Science Advancement Grant Allocation Secretariat
18
Scientific Advancement Grant Allocation (SAGA)
______________________________________________________________________________________________________
BENEFITS ASSESSMENT REPORT FORM
19
Scientific Advancement Grant Allocation (SAGA)
______________________________________________________________________________________________________
Appendix I
The priority areas of research as according to the subjects are shown in the Table (1), (2) and (3).
The tables are to enable the Principal Investigators/researchers/ research centres to identify the CDC
code, field, sub-field numbers they belong to.
Table (1) PRIORITY AREAS – CHEMISTRY
Cluster Code : C
Major Fields Code : 1 / 2/ 3/ 4
Subfields Code : 001 / 002 / 003/ 004 / ….. /
Major Fields Subfields
Code Items Code Items
001 Organic Chemistry
002 Inorganic Chemistry
003 Computational and Theory
1 Molecular Design & Synthesis
004 Synthetic Methodology
005 Nanostructured Materials
006 Biomaterials
001 Reaction Dynamics
2 Chemical Physics 002 Mechanism
003 Conformation
001 Fine Chemicals
002 Solid State
003 Polymers
004 Catalyst
005 Composites
3 Material Chemistry
006 Colloid
007 Nanomaterials
008 Liquid Crystals
009 Macromolecules
010 Supramolecules
001 Analytical Technique
002 New Concept and Theory
4 Chemical Phenomena
003 Spectroscopy
004 Chemical Delivery System
20
Preliminary Draft for Comment Scientific Advancement Grant Allocation (SAGA)
__________________________________________________________________________________________________
Table (2) PRIORITY AREAS – PHYSIOLOGY OR MEDICINE
Cluster Code : M
Major Fields Code : 1 / 2/ 3/ 4/ 5
Subfields Code : 001 / 002 / 003/ 004 / ….. /
Major Fields Subfields
Code Items Code Items
001 Understanding mechanism of tropical disease
development (dengue and tuberculosis)
002 Understanding drug action and resistance (anti-
1 Mechanism of Disease Development bacteria, anti-virus and anti-tuberculosis)
003 Understanding genetic predisposition and
genomic function in cardiovascular disease and
cancer
001 Role of regulatory factors in cell signaling
002 Cell response to external stimuli
003 Genetic programming in development and
differentiation
004 Novel factors in transcriptional and translational
2 Cell Regulation and Signaling
regulation with respect to
Cancer
Degenerative disease
Diabetes
Diseases of addiction
001 Understanding stem cell differentiation
Control factors
Regulatory factors
Signaling factors
002 Understanding cell-cell interaction towards
organ development/ tissue engineering
3 Novel Technologies and Concepts
Conditions required for cell adhesion
and spreading to occur
Factors controlling extent and strength
of cell adhesion
Factors controlling cell migration and
cell aggregation
4 001 Drug discovery and development with emphasis
for cancer, Alzheimer’s and dengue
002 Drug discovery for tuberculosis, malaria and
dengue
003 To apply new knowledge in cell biology for
Novel therapeutics
fundamental research in drug discovery and
vaccine development for tuberculosis, dengue
and HIV
004 Use of tropical biodiversity for studies on drug
discovery and development
001 Cellular and molecular neuroscience(structure
and function)
002 Nervous system development and differentiation
003 Sensory and motor system research
Scientific Advancement Grant Allocation (SAGA)
______________________________________________________________________________________________________
004 Investigation of regulatory system in the brain
5 Brain Science 005 Behavioral and cognitive neuroscience
006 Clinical and surgical neuroscience
007 Drug development for neurological diseases
(focused on treatment and control of drug
addiction)
A-4
22
Scientific Advancement Grant Allocation
(SAGA)
__________________________________________________________________________________________________
Table (3) PRIORITY AREAS – PHYSICS
Cluster Code : P
Major Fields Code : 1/2/3/4
Subfields Code : 001/002/003/004/…/
Major Fields Subfields
Code Areas Code Areas
001 Superconductivity and Magnetism
002 Mesoscopics and nanophysics
003 Quantum Information/ Quantum criticality
1 Condensed Matter 004 Computer and Computational Physics
005 Correlated electron matter
006 Dynamics of complex systems
007 Low Dimensional Structures
008 Surface Physics
009 Statistical Mechanics
001 Mathematical and Theoretical Physics (of particles,
fields and other fundamental objects)
002 Gravitation and Cosmology
003 Stellar Astrophysics
2 Particle Physics and 004 Quantum Chromodynamics and Hadronics
Astrophysics 005 Weak Interactions and Flavours
006 Neutrino Physics and Astrophysics
007 Nuclear Physics
008 Exotics and New Phenomenology
001 Quantum Cryptography
002 Quantum fluids
003 Ultrashort wavelength coherent optics
3 Atomic Physics and Optics
004 Low Temperature physics
005 Laser Physics and Spectroscopy
006 Nonlinear optics
007 Optical Sensing and Imaging
008 Quantum optics/nanophotonics
Scientific Advancement Grant Allocation (SAGA)
_____________________________________________________________________________________________________
_
001 Soft, self-assembled matter and bioorganization
002 Statistical biophysics and bioinformatics
Biophysics and Medical
4 Physics 003 Molecular biophysics
004 Imaging and diagnostic
24
Scientific Advancement Grant Allocation (SAGA)
_____________________________________________________________________________________________________
_
25
