Docstoc

DRAFT Building Painting Services

Document Sample
DRAFT Building Painting Services Powered By Docstoc
					 REQUEST FOR PROPOSALS
            #09-004

AS NEEDED BUILDING TRADES
 “painting CONTRACTOR”




 RFP Issued: 3/20/09
 Pre-Proposal Conference: 4/09/09
 Proposals Due: 4/27/09
                      REQUEST FOR PROPOSALS (RFP) # 09-004

                                  As Needed Painting Contractor

                                         TABLE OF CONTENTS

         1. General Information ................................................................................ 4

              1.1      RFP Introduction ............................................................................. 4
              1.2      General Information ........................................................................ 4
              1.3      Project Description .......................................................................... 5

         2. Scope of Work ......................................................................................... 5

              2.1      Minimum Requirements for Materials & Workshop for Painting ...... 6
              2.2      Work Performance .......................................................................... 7
              2.3      Work Restrictions ............................................................................ 7
              2.4      Rate of Hourly Pay .......................................................................... 9
              2.5      Emergency Calls ............................................................................. 9
              2.6      Basis of Payment .......................................................................... 10
              2.7      Parts and Materials-Basis of Payment .......................................... 10
              2.8      Billing by Contractor ...................................................................... 10


         3. Contractor Requirements...................................................................... 11

         4. Submission Requirements .................................................................... 11
            4.1 Document Requirements ............................................................... 11
            4.2 Proposal Format ............................................................................ 11

         5. Selection Process .................................................................................. 13

              5.1      RFP Timeline ................................................................................ 13
              5.2      Pre-Proposal Conference .............................................................. 14
              5.3      Questions ...................................................................................... 14
              5.4      RFP Due Date ............................................................................... 14
              5.5      Selection Process ......................................................................... 14
              5.6      Evaluation Criteria ......................................................................... 15

         6. Contract Award ...................................................................................... 16
            6.1   Negotiations .................................................................................. 16
            6.2   Meetings ....................................................................................... 16

         7. Additional Requirements ....................................................................... 16



RFP #09-004                                      -2-
              7.1   Contract Requirements ................................................................. 16
              7.2   Insurance Requirements ............................................................... 16
              7.3   Subcontractor List ......................................................................... 17
              7.4   Prevailing Wage ............................................................................ 17
              7.5   Contract Terms.............................................................................. 17
              7.6   Workmanship Warranty .................................................................. 17



         ATTACHMENTS:

                     Documents (in the order of the RFP package)                                 MUST be
                                                                                              submitted with
                                                                                               the proposal.


        1.      Schedule of Values (Attachment A)                                                  √

        2.      Qualification Statement (Attachment B)                                             √

        3.      Approved Oakland Housing Building Codes (Attachment C)                             √

        4.      Painting Specifications (Attachment D)                                             √

        5.      Non-Collusion Affidavit (Only applicable to contracts exceeding                    √
                $50,000.00). (Attachment E)

        6.      Asbestos Notice to Contractors and Acknowledgement Form                            √

        7.      U.S. Department of Housing and Urban Development –                                 √
                Instructions to bidders for Contracts – Public and Indian Housing
                Projects (Form HUD-5369)
                U.S. Department of Housing and Urban Development –
        8.      Representations, Certifications, and Other Statements of Bidders                   √
                (Form HUD-5369-A)
                U.S. Department of Housing and Urban Development – General
        9.      Conditions of the Contract for Construction (Form HUD-5370)
        10.     U.S. Department of Housing and Urban Development – General
                Contract Conditions for Small Construction/Development
                Contracts (Form HUD-5370-EZ)
        11.     Oakland Housing Authority Economic Opportunities Policy
                (Section 3) Requirements

        12.     Oakland Housing Authority Vendor Protests and Claims
                Procedures

        13.     Davis-Bacon Wage Decision




RFP #09-004                                   -3-
                   Documents (in the order of the RFP package)              MUST be
                                                                         submitted with
                                                                          the proposal.


        14.   HUD Maintenance Wage Rate Decision

        15.   Subcontractor List




1.    GENERAL INFORMATION

1.1   RFP Introduction: The Oakland Housing Authority (the “Authority”) invites
      interested Painting Contractors possessing an active State of California
      Contractors License C-33 to submit responses to this Request for
      Proposals/Qualifications (RFP/RFQ) for the As Needed Building Trades “Painting
      Contractor” to perform projects scattered throughout the greater City of Oakland
      area. The Authority will develop a Qualified List and may opt to make multiple
      job awards to provide timely response to our residents. The purpose of this
      solicitation is to prepare a pre-qualified list of firms to work on a project-by-
      project basis. All pre-qualified vendors may be required to enter into a
      Continuing Services Contract, not to exceed $50,000.00 for the 2009 contract
      year with an optional two-year written renewal. However, by entering into a
      Continuing Services Contract, there is no guarantee that any work will be
      directed to the bidder.


1.2   General Information: The Oakland Housing Authority was established on April
      28, 1938 to provide low-income residents of the City of Oakland with access to
      low-cost housing. The Authority is governed by a seven-member Board of
      Commissioners appointed by the Mayor of the City of Oakland, with the approval
      of the Oakland City Council. Two members are residents of the Housing
      Authority. The Executive Director reports to the Board of Commissioners. The
      Authority has a budgeted staff of 327 in three major divisions: the Office of Real
      Estate Development; the Office of Program Administration, and the Office of
      Property Operations. The Authority is dependent on federal subsidies for about
      half of its operating funds for the public housing program.

      The Authority has approximately 3,308 Public Housing units scattered throughout
      the City of Oakland on 268 sites, 1,386 units’ at large developments, 1,615 units




RFP #09-004                            -4-
      at scattered sites, and 307 units in mixed-finance partnerships, and 11,142
      Section 8 Leased Housing units (rental assistance to private owners).

      The Office of Property Operations is responsible for maintaining and providing
      quality living standards for the residents of the Authority as well as the facilities
      which Authority personnel occupy. The Office of Property Operations in
      cooperation with the Department of Housing Management will be directly
      supplying services for the maintenance and on-going renovations of the
      Authority housing units.

      The majority of the services will be required at one of the scattered sites located
      in the City of Oakland occupied by an Oakland Housing Authority resident. All
      services will be performed under the supervision of an Office of Property
      Operation Project Manager and Construction Inspector. Generally individual
      as-needed basis projects will not exceed $5000.

1.3   Project Description:
      The Authority is seeking Qualified Contractor/s to provide Painting related
      services for the 3,308 Public housing units as well as the facilities housing the
      Authority personnel. The projects will include, but not be limited to the
      miscellaneous Painting of both interior and exterior of buildings, occupied and
      vacant units, Authority offices and other miscellaneous Painting assignments. All
      materials and labor will be included per the schedule of values “Attachment A.”.
      The Authority may reserve the right to proceed with individual projects on square
      foot (basis of pay) for projects with an aggregate total of more then 300 square
      feet. The Authority reserves the right to select more than one contractor for
      these services and may exercise the option to proceed award contracts based
      upon the; qualifications, along with base cost from the schedule of values will be
      considered. The Authority intends to establish a good working relationship with
      one or more Painting Contractors that will provide fast, quality services for the
      residents and employees of the Authority. The Authority will exercise the right to
      award multiple contracts based upon the performance/workmanship and capacity
      of the contractors. The selected contractors will provide professional staffing at
      the current Housing & Urban Development Maintenance (HUD) Wage Rates with
      a competitive, mark up on both materials and overhead and profit.

2.    SCOPE OF WORK
      It is expected that the scope of services under any contract awarded “purchase
      order” pursuant to this RFP/RFQ will include the services described below and
      may include tasks or services described in sub categories of this RFP/RFQ.
      Under the direction of the Office of Property Operations, the selected Painting
      Contractors may provide the following services, but not necessarily be limited to
      the following: The interior priming and painting, which may include both minor
      carpentry and Painting tasks, on both vacant units and occupied units which may


RFP #09-004                            -5-
       require appointments coordinating directly with residents (appointments will be
       made by the Painting Contractor) and vacant units. The Scope of Services will
       include all preparation of surfaces which may include minor carpentry and
       janitorial work. The exterior painting will include, preparation, which may
       include minor carpentry and Painting tasks, priming and painting of new and
       existing surfaces on occupied buildings and modernization projects. The
       Authority reserves the right to enter into a square foot cost basis if the
       aggregate surface area for an individual project is greater then 500 square feet.
       Please refer to Attachment (A) for the schedule of values and Qualifications
       Statement.

2.1 MINIMUM REQUIREMENTS FOR MATERIALS AND WORKMANSHIP FOR
    PAINTING “REFER TO AUTHORITY PAINTING SPECIFICATION
    ATTACHMENT.”
       References to the National Painting Code (NEC), Underwriters Laboratories, Inc.
       (UL) and National Fire Protection Association (NFPA) are minimum installation
       requirement standards.

2.1.
   A. References to the National Painting Code (NEC),

   B. GENERAL REQUIREMENTS FOR PAINTING. Painting shall include both the
      interior and exterior of all types of surfaces on buildings and miscellaneous
      structures, as well as the painting of other miscellaneous items such as fences,
      guard posts and rails, parking bumpers, etc. Touch-up painting and other minor
      painting projects will be ordered as service call work and is subject to Current
      Maintenance Wage Rates. All other painting work will be ordered as required
      under the indefinite quantity portion of the contract, and is subject to Davis-
      Bacon Act wage rates or Current Maintenance Wage Rate. The unit prices
      (Hourly and Square Foot Basis) shall include all costs for surface preparation,
      caulking, spot priming, protection of items which are not to be painted, and
      other requirements specified within this RFP/RFQ and in the Authority Painting
      Requirements (Attachment D). All painting shall include all work necessary for a
      finished painting, which will include but not be limited to the painting of window,
      door frames, trim, molding, closets, shelves, cabinets, railings, stairs, fascias,
      exterior & interior building walls, floors etc.

   C. Touch-up Minor Painting Projects. Touch-up painting shall consist of
      correcting and painting minor defects in interior and exterior surfaces (i.e., filling
      and painting of nail holes, nicks, and scrapes; painting over graffiti, marks, and
      scuffs;, etc.) and painting of walls, ceilings, and other surfaces up to 500 square
      feet per occurrence and will be billed on an hourly wage rate. Touch-up painting
      will be performed on a service call basis. Color of touch-up paint will match
      existing.


RFP #09-004                             -6-
   D. Protection of Areas. All furnishings, equipment, floor coverings, and other
      surfaces that are not to be painted shall be carefully moved, covered, or
      otherwise protected prior to painting. Items such as hardware, hardware
      accessories, machined surfaces, blinds, curtains, plates, light fixtures, and similar
      items in contact with painted surfaces shall be removed, masked, or otherwise
      protected prior to surface preparation. After painting, the Contractor shall
      remove paint, both old and new, from surfaces not to be painted and restore to
      original condition. All removed items shall be reinstalled and furnishings and
      other property returned to its original position. Painted items such as windows,
      doors, and cabinets shall operate smoothly without binding. The Contractor shall
      be responsible for the cost of repairing any damage caused to the Authority or
      residents personal property.

   E. .Surface Preparation. Surfaces to be painted shall be cleaned to remove all
      dirt, dust, rust, scale, splinters, mildew, chalked paint, loose particles,
      disintegrated coatings, grease, oil, and other deleterious substances. Sanding,
      wire brushing, washing, and chemical treatments shall be used as necessary to
      properly prepare the surface for painting. Water shall not be used on unpainted
      wood. Nails, screws, picture hangars, plant hangars, and similar items shall be
      removed.       All scratches, nicks, cracks, gouges, spalls, alligatoring, and
      irregularities due to partial peeling of previous paint shall be repaired, sanded,
      spackled, caulked, or otherwise treated to render such defects practically
      imperceptible. Caulking and other compounds shall be allowed to cure for the
      times stated in the manufacturer's literature prior to painting. Existing enamel
      and other glossy surfaces shall be sanded. All new work, surfaces bared by
      surface preparation, and exposed nails and other ferrous metals shall be primed.

   F. Airless Sprayers. Application of paint by airless spray shall be accomplished
      only by firms and persons experienced in the use of this type of equipment. At
      least 15 calendar days prior to the issuance of a contract, the Contractor shall
      submit data for approval by the Authority Project Manager that demonstrates the
      proposed applicators have successfully applied paint with airless spray
      equipment. The data shall include the names and locations of at least two sites
      where the proposed applicators have used the airless spray method for applying
      paint. The Contractor shall indicate the type and design of the airless spray
      equipment and certify that this method of applying paint has been performed
      satisfactorily.

   G. Workmanship. Paint shall be carefully applied with good, clean brushes,
      rollers, or approved airless spray equipment to provide smooth finished surfaces
      free from runs, drops, ridges, waves, laps, brush marks, variations in color, or
      other defects. Type of paint and number of coats by surface type shall be
      applied in accordance with the Oakland Housing Authority Painting Requirements


RFP #09-004                            -7-
       (Attachment D). Allow time between coats, as recommended by the coating
       manufacturer, to permit thorough drying. Each coat shall be of sufficient
       thickness to completely cover the preceding coat or surface, and there shall be a
       visually perceptible difference in shades of successive


   H. Paint Requirements and Schedule. Manufacture and Paint Specifications
      must be submitted to the Oakland Housing Authority Project Manager for review
      and approval. The quality of the paint must be contractor grade and best to
      high quality. Submit paint manufacturer with proposal. Paint materials
      shall be suitable for the intended purpose and use. Paint materials shall be
      delivered to the site in manufactures sealed containers with original label. The
      printed instructions shall clearly identify the suitability of the material for the type
      of exposure, surface to be covered, and type of service to which paint will
      adhere to and be compatible with the existing surface. No lead-based paint shall
      be applied.


2.2    WORK RESTRICTIONS

       Contractor's Use of Premise/s: The Authority’s scattered sites which are
      incorporated into the As Needed Building Trades “Painting Contractor” contract
      are currently occupied with residents of the Authority. Taking into consideration
      the use of the building the following work restrictions are to be followed during
      the work.

      Work days are Monday through Friday: unless otherwise approved no
      weekend work allowed. Hours are from 7:30 AM until 4:30 PM. No work will be
      allowed after 4:30 PM unless otherwise approved. The OHA Project Manager may
      authorize non-routine hour pay, outside the established hours due to unusual
      circumstances.

      Clean up: work areas and return to a useable condition at the end of each work
      period. Entries to building are to be kept clean and protected at all times. All
      building egresses must be maintained at all times.

      Schedule work at least (1) week in advance with the Authority’s Project Manager
      to avoid conflict with Authority activities that may affect the work schedule.

      Appearance: Contract personnel are highly encouraged to maintain a
      professional appearance with some form of identification visibly displayed!

      Safety/Property Protection: The Contractor shall employ all necessary safety
      precautions to prevent injury to persons or damage to Authority property. If, at


RFP #09-004                              -8-
      any time the Authority determines that proper safety measures are not being
      employed, the Contractor will be stopped form working and can resume work only
      after the condition/s is remedy to the satisfaction of the Authority. The Contractor
      must keep all work areas clean and free of clutter by frequent removal of debris.
      Upon project completion, the Contractor shall leave the area free of any debris.

      Prohibitions:
         A. No smoking is permitted on Authority property!

         B.   No illicit drugs/Alcohol possession or use on Authority property.
              Reporting to work under the influence of illicit drugs and/or alcohol. Any
              such cause is grounds for immediate removal of contract.


         C.   Visitors (e.g. friends, relatives, or others not employed by the Contractor
              for the purpose of performing services under the contract.)

         D.    Use of office machines, equipment and supplies without proper
              authorization.


         E.   Opening desk drawers, file/storage cabinets or residents processions.

         F.   Read, copy, alter, or otherwise tamper with any papers, books, files, or
              other materials in offices or residents of the Authority.




2.3    RATE OF HOURLY PAY
       The Authority will pay “Non-Routine Hourly Pay” if required and approved by the
       Project Manager in advance of work. “Non-Routine Hourly Pay” will be allowed
       for work done in excess of a regular eight hour work day or on weekends or
       holidays and shall be based on the rate for regular labor. Please refer to the
       schedule of values “Attachment A.” Emergency repairs-essential-“Emergency
       services for the restoration of essential services (including but not limited to air
       conditioning , electric, heating, painting)-response meaning on-site inspection
       within four (4) hours and completion of work as soon as possible within 48
       hours.


        ROUTINE HOURS:




RFP #09-004                             -9-
       A.            Eight (8) hours work between the hours of 6:00 a.m. and 4:30
                     p.m., shall constitute a workday. Forty (40) hours within five (5)
                     days - Monday through Friday inclusive - shall constitute a
                     workweek.


       NON ROUTINE HOURS: *The Authority will not compensate for labor
       rates more then 2 times the routine hourly charge!

      A.

           1. Work performed on Monday through Saturday, between the hours of 4:30
              p.m., and 6:00 a,m., .”The Authority will only pay up to (2) two times
              Routine Hourly rate.”

           2. Work performed on Sunday, any eight (8) consecutive hours between the
              hours of 6:00 a.m. and 4:30 p.m., “The Authority will only pay up to (2)
              two times Routine Hourly rate.”
           3. Work performed on the following holidays: New Year’s Day, Memorial
              Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day
              or days celebrated as such, “The Authority will only pay up to (2) two
              times Routine Hourly rate.”




2.4   BASIS OF PAYMENT:

      The total hourly price for labor shall be per hour and shall include costs of labor,
      travel time, overhead, tools and equipment necessary to complete the work.
      Parts and materials shall be billed separately. Note that travel time to and from
      the work site must be included in the on-site hourly rate and not billed
      separately. Travel time will only be paid as a separate item if a trade’s person is
      going from one the Authority owned properties directly to another Authority
      owned property.




2.5   PARTS AND MATERIAL - BASIS OF PAYMENT:

      The cost of parts shall be listed separately from labor. A maximum of a 20%
      markup will be allowed for material that the contractor has to purchase and re-



RFP #09-004                           - 10 -
      bill. Paid invoices from suppliers shall be submitted with a, per individual project,
      labor bill for reimbursement.

      The Authority shall be consulted when it is determined major components are in
      need of replacement. A major component shall be considered any single item or
      part whose estimated cost is in excess of $750.00.

2.7   BILLING BY CONTRACTOR:

      All billings to Authority shall be itemized, with each installation to be on a
      separate bill. Bills shall be itemized in the following manner:

              o   Date of Work being performed.
              o   Total daily hours “Routine Hours” each employee worked
              o   Total per week each employee worked;
              o   Total hours charged by activity for each employee;
              o   Hourly rates being charged for each employee;
                    Non-Routine Hourly Rate:
                    o Type and quantity of materials used per project
                    o List of equipment utilized at each work site;
                    o Total dollar amount charged by activity for each employee.


      Parts & Materials (attach copies of all parts invoices). Each project will be
      assigned with a purchase order and only materials which are utilized for that
      project will be authorized expenditure. All invoices must have itemized, material
      breakdowns for each contract project.

      Payment invoices shall be submitted to the Oakland Housing Authority Office of
      Property Operations, Attn: Jeff Muegge “Meggy” 1180 25th Avenue, Oakland, CA.
      for approval and the Authority will process the invoices for payment.


3.    CONTRACTOR REQUIREMENTS

      The contractor must be fully qualified to perform the services described above
      and must hold a minimum of a class B – General Building Contractor license
      classification with the California Contractors State License Board. The contractor
      must have a minimum of two (2) years of experience performing the duties
      listed in the scope of work.

4.    SUBMISSION REQUIREMENTS




RFP #09-004                           - 11 -
     Proposal Submission. Interested parties must submit the required documents
     and provide a narrative of the services proposed. The Authority will not provide
     any reimbursement for the cost of developing, presenting or providing any
     response to this RFP.

    4.1   Documents Required. Offerors must submit the following with the
          proposal narrative:
          A. Complete and sign the Representations, Certifications and Other
             Statements of Bidders (form HUD-5369-A)
          B. Schedule of Values (Attachment A)
          C. Qualification Statement (Attachment B)
          D. Approved Oakland Housing Building Codes (Attachment C)
          E. General Painting Specifications (Attachment D)
          F. Non-Collusion Affidavit (Attachment E)
          G. Asbestos Notice to Contractors and Acknowledgement Form

    4.2 Proposal Format. The proposal will be evaluated based upon the following
         criteria:

          A.    Qualifications and Experience
          B.    Schedule of Values (Attachment A)
          C.    Qualification Statement (Attachment B)
          D.    Approved Oakland Housing Building Codes (Attachment C)
          E.    General Painting Specifications (Attachment D)
          F.    Non-Collusion Affidavit (Attachment E)
          G.    Asbestos Notice to Contractors and Acknowledgement Form


              ** The narrative and any additional information must be submitted in the
              same order as requested below:

      A. Staffing and Qualifications:
              Provide information regarding staff experience and qualifications that
               demonstrates the Respondent’s capacity to perform the required services.
               Include an organizational chart that illustrates Respondent’s overall
               staffing approach for completing there required work. Include in the
               chart all key personnel, specialists, and consultants who will be assigned
               work under a contract potentially resulting for this RFP/RFQ.
              Provide a brief narrative of all key personnel, specialists, and consultants
               who will perform the work required by a contract potentially resulting
               from this RFP/RFQ. Identify their specific role in the provision of services
               required. Narrative should include the particular relevant experience of
               the individual as it relates to their proposed role in the project. Include



RFP #09-004                            - 12 -
                  evidence of required licenses and certifications as applicable, held by the
                  Respondent, its principals, and or key staff.



      B. Relevant Experience and Past Performance:
         Identify similar or related work performed for public housing authorities that
          has been completed to date, or is currently active. Include projects
          completed or currently underway by the responding entity and/or each major
          participating in the proposal.
         For each project identify:
                     Project name and address.
                     Detailed description of scope of work.
                     The size of the project.
                     The services performed by the Respondent on the project.
                     The dollar value of the contract for the services.
                     A reference contact for the project with name addresses and phone
                      number.
                     Identify past experience in performing work for large public housing
                      authorities.
                     Identify familiarity with Federal, State, and local laws, regulations and
                      codes that the Respondent believes may be pertinent or applicable to
                      this project.

      C. Respondent’s Approach and Response to Scope of Services

                      Provide a detailed narrative that demonstrates the approach intended
                       for use by the Respondent.
                      The Respondent should outline its anticipated approach for each
                       element of work identified in the Scope of Services.
                      The approach outlined should be consistent with the objectives and
                       requirements set forth in the RFP, and should address how services
                       will be immediately provided upon execution of a contract.
           
      D. Cost Proposal
             Provide a firm fixed price for all labor. Firm price must reflect
              Respondents fully burdened, including overhead and profit “Hourly
              Labor Rate.”
             Include a cost breakdown that details the elements of the proposed
              costs i.e., labor rates, consultants, etc.


RFP #09-004                                  - 13 -
      E. References
            Provide a complete list of clients, previous and current. This list must
              include the name and title of the contact person, with an address,
              phone number, and fax number.




5.   SELECTION PROCESS
      5.1 Selection Process. All responses will be reviewed for completeness and
          responsiveness. Proposals will be reviewed, rated and ranked. The highest
          ranked companies will be listed on the Qualified Vendors List, where the
          OHA Buyer will select contractors from this list for each job. The selections
          will be the sole responsibility of OHA. The Authority reserves the right to
          reject any and all proposals, and shall select the contractors based on the
          most advantageous conditions for OHA.

      5.2 Evaluation Criteria. The following criteria will be used to evaluate all
          proposals:

           A. All proposals must submit completed and signed forms as listed in
              Section 4.1 “Documents Required”; and
           B. Criteria listed in the table below:

      No.                         Criteria                                      Points
      1.  Organizational Capacity:                                                20
              Respondent’s organizational capacity will be evaluated
              through an assessment of the Respondent’s staff, specialist,
              and consultant’ experience and qualification. In addition, the
              Respondent’s ability to perform the work in a timely manner
              will be evaluated through a review of previous performance on
              similar projects, as well as current and projected capacity and
              workload.

              Maximum consideration will be given to those Respondents
              having staff with the greatest amount of experience in
              performing work as required herein, and who can demonstrate
              sufficient capacity to perform the work timely given current
              and projected workload.



      2.      Relevant Experience and Past Performance:                          25
              Relevant experience and past performance will be evaluated
              through an assessment of previous, similarly related projects


RFP #09-004                                 - 14 -
              completed to date.

              Maximum consideration will be given to those Respondents,
              who demonstrate through their submittal, a documented track
              record of successfully completing projects of the same type
              required by this RFP/RFQ.

              Maximum consideration will also be given to those
              Respondents who exhibit a successful track record of
              performing similar services for public housing authorities

      3.      Respondent’s Approach and Response to Scope of Services             25
              The Respondent’s approach and response to the Scope of
              Services will be evaluated through an assessment of the
              proposed approach for each element of work identified in the
              Scope of Services.

              Maximum consideration will be given to those Respondents,
              who demonstrate through their submittal, a clear and prudent
              plan for performing the required work within the established
              timeframe.

      4.      Cost Proposal                                                       30
              Cost proposals will be evaluated through careful analysis of
              the proposed cost of providing their requested services.

              Maximum consideration will be given to those Respondents,
              who demonstrate through their submittal, the ability to perform
              the required work at the minimum cost to the Authority.

              Total                                                              100



      5.3 RFP Timeline. The following are proposed dates relating to this selection
          process:

           March 20, 2009          RFP Issued
            April 9, 2009          Pre-Proposal Conference
           April 13, 2009          Questions in writing, due by 4:00 p.m. PST
                                   Responses to questions, and RFP update if needed, Addendum
            April 15,2009          1 issued
            April 27,2009          Proposals due by 4:00 p.m. PST
                                   Proposals screened and notice issued to competitive
           May 19, 2009            Respondents
       June 1st-8th, 2009          Competitive Respondents rated and ranked
                                   Recommendation forwarded to Office of Real Estate
           May 20, 2009            Development



RFP #09-004                                  - 15 -
                               Recommendation submitted to Board of Commissioners for
          June 1, 2009         approval


      5.4 Pre-Proposal Conference. The Pre-Proposal Conference will be held on
          April 9, 2009 at 10 a.m., at the OHA Service Center Conference Room, 1180
          25th Avenue, Oakland, CA 94601.




      5.5 Questions. All questions must be submitted in writing no later than 4:00
          p.m. PST, April 13, 2009. All questions will be answered and responded to
          in writing by April 15,2009. No questions will be responded to after the
          question and answer period has expired. Questions are to be submitted to:


                      Contract Compliance & General Services Office
                               Oakland Housing Authority
                                   1180-25th Avenue
                                   Oakland, CA 94604
                                 Phone: (510) 535-3110
                                  Fax: (510) 535-3118
                                e-mail: CCGS@oakha.org

      5.6 RFP Due Date. Responses to this solicitation will be accepted in OHA’s
          Contract Compliance and General Services (CCGS) Office, located at 1180
          25th Avenue, Oakland, CA 94601 until 4:00 p.m. April 27, 2009.

          Respondents must provide one (1) original copy, clearly marked
          “ORIGINAL,” and five (5) copies, clearly marked “COPY,” of the required
          submission. These must be submitted in envelopes or boxes marked “RFP
          Exterior Structural Repairs” (RFP #09-004).” Failure to submit the specified
          number of proposals and/or to clearly mark the proposals will result in loss
          of points during the evaluation process.

              Late proposals will not be accepted. Postmarks will not be considered
              in determining if a proposal is submitted on time. Proposals will be date
              and time stamped by CCGS staff and a receipt provided for the proposal.


   6. CONTRACT AWARD



RFP #09-004                            - 16 -
      6.1     Negotiations. Once proposals have been evaluated and ranked, OHA
              will contact the contractor(s) according to their ranking on the
              qualification list, and shall request a price quotation for each individual
              project in order to reach a mutually agreed-to price. All pricing is to be in
              accordance with the cost submitted in the RFP. If the contractor cannot
              meet the established schedule, or a mutually agreeable price cannot be
              met, OHA will contact the next contractor on the qualification list. The
              proposed contract will include the Scope of Services and an agreed price.

      6.2     Meetings. The contractor will meet with the Project Manager and the
              OHA Labor Compliance Specialist prior to commencing any site work. The
              Contractor shall not start any project without an approved and signed
              “Notice to Proceed” from the Project Manager, and an approved Wage
              Determination from the Labor Compliance Officer.

   7. ADDITIONAL REQUIREMENTS

     7.1      Contract Requirements. The contractors selected for this effort must
              be fully qualified to perform the services described above and must be
              licensed in the State of California. In addition, as the work is funded with
              U.S. Department of Housing and Urban Development (HUD) funds, any
              documents generated by the contractors and / or the OHA must comply
              with all applicable HUD regulations specified in HUD-5370 General
              Conditions for Construction Contracts (11/2006) and HUD-5370-
              EZ General contract Conditions for Small Construction
              /Development Contracts (10/2006). The Contractor must also
              comply with all Authority requirements.

      7.2     Insurance Requirements. OHA will require the selected Contractor to
              meet statutory insurance requirements and provide proof of insurance in
              accordance with HUD-5370 General Conditions of the Contract for
              Construction.
     7.3      Subcontractor List. The Subcontractor List (refer to Attachments) will
               be required prior to the Notice to Proceed being issued for each job.

     7.4      Prevailing Wage Requirement. The OHA Labor Compliance Specialist
              will determine the appropriate wage rate based on the scope of work for
              each project. Either the Davis-Bacon wage rate or the HUD determined
              wage rate will be used and dependent upon the start date of the project.
              The contractor will meet with the OHA Labor Compliance Specialist for
              instruction on labor compliance. Certified payroll must be forwarded to
              the OHA Labor Compliance Specialist. OHA will conduct site interviews of
              employees to verify wages. Any classification not listed will require a



RFP #09-004                            - 17 -
              formal request for the wage determination, which will be submitted to
              HUD by the OHA CCGS Department.

     7.5      Contract Terms. The Qualified List will be for one year with the
              option of extending one additional year.

     7.6      Workmanship Warranty. The contractor warrants that the work
              performed conforms to the contract requirements, industry standards, and
              manufacturer product standards for a period of one (1) year from the final
              acceptance of the work. The contractor shall remedy, at the contractor’s
              expense, any failure to conform, or any defect of equipment or
              workmanship furnished by the contractor. Failure to correct the defect
              will result in the contractor being determined to be “non-responsible” and
              may be disqualified by OHA for future projects.




RFP #09-004                           - 18 -
                                        ATTACHMENT A


                                  SCHEDULE OF VALUES

All rates shall be firm and shall be guaranteed for the period of performance from date of contract and
effective for one year. Oakland Housing Authority has the option to renew the contract for one additional
year. The negotiated rate will not exceed the base price of the base contract plus any revised HUD
Maintenance Wage Rate Decision. The laborers are subject to the HUD Maintenance Wage Rate
Decision effective 7/1/07. The labor price must include all labor-related charges such as Contractor
provided tools and equipment, insurance, travel, and all other related costs. The materials price must
include all indirect costs presented as a make-up percentage, above actual materials cost to the
Contractor. Charges not specified in the contract will not be honored. (Please use additional sheets if
necessary)

 1.     “Painting Installer and Finishing” Apprentice Rate Schedule:
ROUTNE HOURS:

                Eight (8) hours work between the hours of 6:00 a.m. and 4:30 p.m., shall constitute a
                workday. Forty (40) hours within five (5) days - Monday through Friday inclusive - shall
                constitute a workweek.

                $_________________ per hour (Routine)


                $_________________ per hour (Non-Routine)

2.    “Painting Installer and Finishing” Journey/Foremen Rate Schedule:

ROUTINE HOURS:

                Eight (8) hours work between the hours of 6:00 a.m. and 4:30 p.m., shall constitute a
                workday. Forty (40) hours within five (5) days - Monday through Friday inclusive - shall
                constitute a workweek.

                $_________________ per hour (Routine)


                $_________________ per hour (Non-Routine)

3.    Superintendent/Estimator (Special Projects/Oversight):

                $_________________ per hour (Routine)



4.    Contractors (Overhead and Profit)

                $__________________ for all projects



RFP #09-004                                  - 19 -
5.   Materials, Supplies, Standard Mark-up:


              __________________%

6.     Square Foot Cost Including Materials, Supplies, Standard Mark-up for
projects larger then 300 square feet in size. included in cost is. Square Foot Cost
includes ½ inch and 5/8 Painting including moisture resistive, hanging and
finishing of Painting surfaces

              $_____________________square foot for all projects



7. Asbestos Worker includes set up, abatement, encapsulation, all aspects of
Asbestos work.:
ROUTNE HOURS:

              Eight (8) hours work between the hours of 6:00 a.m. and 4:30 p.m., shall constitute a
              workday. Forty (40) hours within five (5) days - Monday through Friday inclusive - shall
              constitute a workweek.

              $_________________ per hour (Routine)


              $_________________ per hour (Non-Routine)



8.   Superintendent/Estimator (Special Projects/Oversight):

              $_________________ per hour (Routine)




9.   Environmental Hygienist (Projects/Oversight Including final report):

              $_________________ per hour (Routine)




                             ATTACHMENT B               (Page 1 of 3)


RFP #09-004                                - 20 -
                           QUALIFICATIONS STATEMENT
“This statement must be fully completed and will be retained on file for one calendar year.   All
other portions of the RFP/RFQ must be submitted in addition!”


All questions must be answered, with responses clear and complete. Attach additional pages if
needed.

      OAKLAND HOUSING AUTHORITY CONTRACT & COMPLIANCE OFFICE

                     CONTRACTOR QUALIFICATIONS STATEMENT


The undersigned certifies under oath that the information provided herein is true and sufficiently
complete so as not to be misleading.

Submitted to: Oakland Housing Authority
Address:      1180 25th Avenue
              Oakland, CA. 94601


Submitted by:

Name:

Address:




Name of Project:      AS NEEDED PAINTING“HOURLY RATE”


Type of work:         Residential and Commercial Painting projects on scattered sites for
                the Oakland Housing Authority


A. Organization
           How many years has your company been in business as a Painting Contractor in the
            State of California?

           How many years has your company been in business under its present business
            name in the State of California?


           If your company a corporation, answer the following
                  i. Date of incorporation
                 ii. State of incorporation


RFP #09-004                               - 21 -
              iii. President’s name:



         If your company a partnership, answer the following
               i. Date of licensing

               ii. Type of partnership


              iii. Name(s) of general partner(s):

         If your company individually owned, answer the following
               i. Date of licensing

               ii. Name of owner

         How many employees does your company currently employ?


         How many Supervisors and Foreman does your company employ?



B. Licensing
         List jurisdictions and trade categories in which your company is legally qualified to do
          business and indicate registration or license numbers, if applicable.




C. Experience:
         List all Claims and Suits. (If the answers to any of the questions below are yes,
          please attach details.)



         Has your company ever failed to complete any work awarded to it?

               [ ] Yes       [ ] No

         If yes, what was the name of the contract and what was the reason for default?



         Has your company ever refused to sign a contract after award of the bid?
             [ ] Yes      [ ] No

         If yes, what was the name of the contract and reason for refusal?




RFP #09-004                              - 22 -
             Has your company or subsidiaries or principals ever been debarred from government
              contracts?
                 [ ] Yes      [ ] No

            If yes, please identify party and state the reason.


            Are there any judgments, claims, arbitration proceedings or suits pending or
             outstanding against your company or its officers?



            Has your company filed any law suits or requested arbitration with regards to
             construction contracts within the last five years?


D. Bonding/Financial Information:

                 Surety:

                 Name of bonding company:



                 Name and address of agent:


                 Upon request, will you complete a detailed financial statement and furnish any
                  other information required by the Oakland Housing Authority?

                  [ ] Yes        [ ] No

The undersigned hereby authorizes and requests any person, firm or corporation to
furnish any information request by the Oakland Housing Authority, verifying the
declarations included in this Statement of Qualifications.

By: ___________________________________

Title: __________________________________

Date: __________________________________




                                 ATTACHMENT C              (Page 1 of 2)


RFP #09-004                                   - 23 -
         APPROVED OAKLAND HOUSINNG AUTHORITY BUILDING CODES

The following approved building codes and standards have been adopted by the Oakland Housing
Authority (OHA) as the minimum requirements to be applied to all Authority-owned buildings and physical
facilities including capital construction and controlled maintenance construction projects.

       The 2006 edition of the International Building Code (IBC)

       The 2006 edition of the International Mechanical Code (IMC)
       (
       The 2006 edition of the International Energy Conservation Code (IECC)

       The 2008 edition of the National Painting Code (NEC)
       (National Fire Protection Association Standard 70)

       The 2006 edition of the International Painting Code (IPC)

       The National Fire Protection Association Standards (NFPA)
       (as adopted by the Department of Public Safety/Division of Fire Safety as follows with editions
       shown in parentheses: NFPA-1 (2006), 11 (2005), 12 (2005), 12A (2004), 13 (2002), 13D (2002),
       13R (2002), 14 (2003), 15 (2001), 16 (2003), 17 (2002), 17A (2002), 20 (2003), 22 (2003), 24
       (2002), 25 (2002), 72 (2002), 409 (2004), 423 (2004), 750 (2003) and 2001 (2004))

       The 2004 edition of the ASME Boiler and Pressure Vessel Code
       (as adopted by the Department of Labor and Employment/Boiler Inspection Section as follows:
       sections I, IV, VIII-Divisions 1 and 2 and 3, X and B31.1)

       The 2004 edition of the National Boiler Inspection Code (NBIC)
       (as adopted by the Department of Labor and Employment/Boiler Inspection Section)

       The 2004 edition of the Controls and Safety Devices for Automatically Fired Boilers CSD-1
       (as adopted by the Department of Labor and Employment/Boiler Inspection Section)

       The 2004 edition of the Boiler and Combustion Systems Hazards Code, NFPA 85
       (as adopted by the Department of Labor and Employment/Boiler Inspection Section)

       The 2007 edition of ASME A17.1 Safety Code for Elevators and Escalators
       (as adopted by the Department of Labor and Employment/Conveyance Section and as amended
       by ASME International)

       The 2005 edition of ASME A17.3 Safety Code for Existing Elevators and Escalators
       (as adopted by the Department of Labor and Employment/Conveyance Section and as amended
       by ASME International)

       The 2005 edition of ASME A18.1 Safety Standard for Platform Lifts and Stairway Chairlifts
       (as adopted by the Department of Labor and Employment/Conveyance Section and as amended
       by ASME International)


Note: Additional codes, standards and appendices may be adopted by the state agencies and institutions
in addition to the minimum codes and standards herein adopted by State Buildings Programs.




RFP #09-004                                  - 24 -
   1. The 2006 edition of the IBC became effective on July 1 of 2007. Consult the state Painting board
      and the Division of Fire Safety for adoption of current editions and amendments to their codes.


   2. Projects should be designed and plans and specifications should be reviewed based upon the
      approved codes at the time of A/E contract execution. If an agency prefers to design to a different
      code such as a newer edition of a code that State Buildings Programs has not yet adopted, the
      agency must contact SBP for approval and then amend the A/E contract with a revised Exhibit D,
      Approved State Building Codes. Please note that the state painting and Painting boards enforce
      the editions of their codes that are in effect at the time of permitting not design.

   3. The state’s code review agents, or the State Buildings Programs approved agency building
      official, shall review all documents for compliance with the codes stipulated herein. Note: The
      Department of Public Health and Environment, Division of Consumer Protection will review
      drawings for food service related projects.

   4. This policy does not prohibit the application of various life safety codes as established by each
      agency for specific building types and funding requirements. NFPA 101 and other standards
      notwithstanding, approved codes will supersede where their minimum requirements are the most
      restrictive in specific situations. If a conflict arises, contact State Buildings Programs for
      resolution.

   5. It is anticipated that compliance with the federal Americans with Disabilities Act Accessibility
      Guidelines for Buildings and Facilities (ADAAG) will be met by compliance with the 2006
      International Building Code and ICC/ANSI A117.1. However, each project may have unique
      aspects that may require individual attention to these legislated mandates.

   6. The 2003 edition of the International Building Code (IBC) is to be applied to factory-built
      nonresidential structures as established by the Division of Housing within the Department of Local
      Affairs.

A. Appendices

Appendices are provided to supplement the basic provisions of the codes. Approved IBC Appendices are
as follows:

    1. Mandatory
        IBC Appendix Chapter C - Agricultural Buildings
        IBC Appendix Chapter I - Patio Covers

    2.     Optional
           Any non-mandatory appendix published in the International Building Code may be utilized at
           the discretion of the agency. Use of an appendix shall be indicated in the project code
           approach.

B. Amendments         None

C. Referenced Codes

         1. While not adopted in entirety, portions of the following codes are referenced in the
            International Building Code (IBC), the International Mechanical Code (IMC), the International
            Energy Conservation Code (IECC) the International Painting Code (IPC), and the
            International Fuel Gas Code (IFGC). These following codes would be applied as reference
            standards.
            2006 International Fire Code (IFC)
            2006 International Existing Building Code (IEBC)



RFP #09-004                                   - 25 -
                                     ATTACHMENT D
                              OAKLAND HOUSING AUTHORITY

                                 PAINTINGSPECIFICATIONS


MINIMUM REQUIREMENTS
   A. References to the National Painting Code (NEC), Underwriters Laboratories, Inc. (UL)
      and National Fire Protection Association (NFPA) are minimum installation requirement
      standards.B.
1. TEST STANDARDS
   A. All materials and equipment shall be listed, labeled or certified by a nationally recognized
      testing laboratory to meet Underwriters Laboratories, Inc., standards where test
      standards have been established. Equipment and materials which are not covered by UL
      Standards will be accepted provided equipment and material is listed, labeled, certified
      or otherwise determined to meet safety requirements of a nationally recognized testing
      laboratory. Equipment of a class which no nationally recognized testing laboratory
      accepts, certifies, lists, labels, or determines to be safe, will be considered if inspected or
      tested in accordance with national industrial standards, such as NEMA, or ANSI.
      Evidence of compliance shall include certified test reports and definitive shop drawings.
   B. Definitions:
      1. Listed; equipment or device of a kind mentioned which:
          a. Is published by a nationally recognized laboratory which makes periodic
              inspection of production of such equipment.
          b. States that such equipment meets nationally recognized standards or has been
              tested and found safe for use in a specified manner.
      2. Labeled; equipment or device is when:
          a. It embodies a valid label, symbol, or other identifying mark of a nationally
              recognized testing laboratory such as Underwriters Laboratories, Inc.
          b. The laboratory makes periodic inspections of the production of such equipment.
          c. The labeling indicates compliance with nationally recognized standards or tests
              to determine safe use in a specified manner.
      3. Certified; equipment or product is which:
          a. Has been tested and found by a nationally recognized testing laboratory to meet
              nationally recognized standards or to be safe for use in a specified manner.


RFP #09-004                               - 26 -
          b. Production of equipment or product is periodically inspected by a nationally
              recognized testing laboratory.
          c. Bears a label, tag, or other record of certification.
      4. Nationally recognized testing laboratory; laboratory which is approved, in accordance
          with OSHA regulations, by the Secretary of Labor.
2. WORK PERFORMANCE
   A. All Painting work must comply with the requirements of NFPA 70 (NEC), NFPA 70B,
      NFPA 70E, OSHA Part 1910 subpart J, OSHA Part 1910 subpart S and OSHA Part
      1910 subpart K in addition to other references required by contract.
   B. Job site safety and worker safety is the responsibility of the contractor.
   C. Painting work shall be accomplished with all affected circuits or equipment de-energized.
      When an Painting outage cannot be accomplished in this manner for the required work,
      the following requirements are mandatory:
      1. Electricians must use full protective equipment (i.e., certified and tested insulating
          material to cover exposed energized Painting components, certified and tested
          insulated tools, etc.) while working on energized systems in accordance with NFPA
          70E.
      2. Electricians must wear personal protective equipment while working on energized
          systems in accordance with NFPA 70E.
      3. Work on energized circuits or equipment cannot begin until prior written approval is
          obtained from the Director of the Medical Center.
   D. For work on existing stations, arrange, phase and perform work to assure Painting
      service for other buildings at all times.
   E. New work shall be installed and connected to existing work neatly and carefully.
      Disturbed or damaged work shall be replaced or repaired to its prior conditions.
   F. Coordinate location of equipment and conduit with other trades to minimize
      interferences.




RFP #09-004                                - 27 -
                                       ATTACHMENT E

                               NON-COLLUSION AFFIDAVIT

                                        (RFP No.: 09-004)




State of _____________________
                 .
County of ___________________

______________________________________, Being first duly sworn, deposes and says,

That s/he is, _____________________________________ the party making the foreseeing
proposal or bid, that such proposal or bid is genuine and not collusive or sham; that said bidder
has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person
to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly,
sought by agreement or collusion, or communication, or conference, with any person, to fix the
bid price or any other bidder, or to fix any overhead, profit or cost element of said bid price, or of
that of any other bidder, or to secure any advantage against the Oakland Housing Authority or
any person interested in the proposed contract; and that all statements in said proposal or bid
are true.


Signature:_________________________________________

Title:_______________________________________

Company Name:______________________________



                                               Bidder, if the Bidder is an Individual
                                               Partner, if the Bidder is a Partnership
                                               Officer, if the Bidder is a Corporation



Subscribed and sworn to before me,_________________________,

This_____________ day of ________________, 20____.

My Commission expires__________________________.
                           (date and year)




RFP #09-004                                 - 28 -
                                          SUBCONTRACTOR LIST
                                                    RFP # 09-004

                                                    (PAGE 1 OF 2)

The Authority requires all bidders to identify all subcontractors* proposed as part of this bid. Failure to
provide all the information herewith requested may result in rejection of the bid.

                                                                                              Ownership (check)
            Subcontractor              Classification       Amount         License No.
                                                                                            MBE       WBE       LBE

     1.
     2.
     3.
     4.
     5.
     6.
     7.
     8.
     9.
     10.
     11.
     12.
     13.
     14.
     15.
(Attach additional page if necessary.)

MBE - Minority Business Enterprise
WBE - Woman Business Enterprise
LBE - Local Business Enterprise (Offices located within the Oakland city limit)

*List Sub-Contractors for work in excess of ½ of 1 percent of Bidders total bid [Reference: California Public Contract Code
Section 4104(a)(1)] .




  RFP #09-004                                     - 29 -
                          SUBCONTRACTOR LIST

                                     RFP # 09-004

                                    (PAGE 2 OF 2)

The Authority requires all bidders to identify all work that is not to be performed by a
listed subcontractor and identifies who will perform the work, including the estimated
cost for completing the specified work. Failure to provide all the information herewith
requested may result in rejection of the bid.


                    Classification/Type of Work             Amount


              1.
              2.
              3.
              4.
              5.
              6.
              7.
              8.
              9.
              10.



Date__________________            Name of Bidder _____________________________

                                  By ________________________________________

                                  By ________________________________________

                                  Title ______________________________________

                                  Address ___________________________________

                                         _____________________________________

                                  Phone _____________________________________
                                  Federal I.D. Number __________________________


RFP #09-004                           - 30 -

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:7
posted:7/19/2012
language:
pages:30