Minutes Meeting Title: VOCypf Strategy
Date : 12 May 2010
Time: 9.30am – 12.00
Part of the Children’s Trust for Bedford
At: Moggerhanger Park Borough and Central Bedfordshire
1 Welcome, introductions & apologies
Linda Bulled VOCypf Officer
Matt Buttery (Chair) VOCypf vice Chair, Family Matters Institute
Val Dunhill Plan B
Liz Gillespie Sorted
Kevin Garrod Children Matter East
Sue Henderson Christian Family Care
Emily Herman (Minutes) VOCypf Admin
Doug McWilliam Youth Matters
Caroline Morris (attending for Mark NCMA
Helen Nottingham V&C Action Central
Glenis Orkisz BREC
Carol Solaiman VOCypf Youth Officer
Anne Waterman Action for Children
Paul Clark Spurgeons
Vandra Dray Christian Family Care
Meg Hawkins Goldington Children’s Centre
Paul Hunt Youth Matters
Linda Johnson Homestart Central
Wendie Lovatt Homestart Bedford
Kate Martinow Goldington Family Centre
Catherine Reedshaw Plan B
Mark Southwood NCMA
Martin Trinder CVS Mid & North Beds
Acronyms: BB Bedford Borough CB Central Bedfordshire
CT Children’s Trust LA Local Authority
2 Minutes of last meeting & matters arising
The minutes were agreed.
2.1 The logo has now been received and has been put on the VOCypf website for
organisations to download.
2.3 Chairs role is under consideration by a member of VOCypf
Paul Hunt (YMCA Bedfordshire) has expressed an interest in playing a more
active part within the Partnership, and the Aspire Board.
2.4 The end of year report was shared to the meeting by LB who asked for
comments so that she is able to plan for 2010/11. Appendix 1
2.5 CS was welcomed to the meeting. The work plan for CS is to be followed up.
2.8 The feedback from the Third Sector Assembly is not yet ready, but it was LB
arranged that LB would meet with HN/ John Gelder (Voluntary and Community
Action) to discuss how to take it forward.
3 VOCypf Survey and Actions
EH discussed the survey results and the actions, which have almost all taken
place. It was agreed that there was a need for case studies and summaries from
other organisations to be put onto the website and these would need to be sent to
LB. Advertise in the update.
The VOCypf website has received very good feedback, on both a local and EH
regional level. It was agreed that EH would discuss the possibility of adding a hit
counter to each page with Mark Smith (Community and Voluntary Service).
It was agreed that the feedback from the organisations that filled out the VOCypf EH /
Survey will be put onto the website, along with the survey report. LB
MB discussed the possibility of voicing the opinions of VOCypf/VCS organisations LB /
more collectively. SH suggested an intranet based forum for members which could EH
potentially increase the feedback we receive from VOCypf members, but it was
agreed that there could be issues of access and vetting etc. LB and EH will look
into the possibility of an intranet, and the option where organisations could update
information on the website themselves.
KG introduced himself to the members and suggested that the group to view the
Hampshire Alliance website (http://www.hants-alliance.org.uk) for ideas.
LG discussed the LA under spends (this year there was underspend around LB
Teenage Pregnancy / CAMHS) the suggestion is that organisations could be made
aware of underspend and work in partnership to use it effectively. It was agreed
that LB will investigate being able to collect information around where
underspends tend to occur which could be put out to organisations.
4. Information, Mapping and Sharing
Interactive session of sharing knowledge from the group. The summary will be EH
shared at Workshops and put onto the website. Appendix 2
5. VOCypf Administration
Revised VOCypf Role The VOCypf Chair role has been revised and it was agreed
that MB and DM would continue to vice chair in the short term. The VOCypf Officer
role is in need of streamlining with reduced meeting attendance and greater
representation from organisations needed if all the development outcomes are to
be met. MB stated that VOCypf is now in a different phase, emphasising the need
for specific issue based workshops and a sharing of the chair role. It was noted
that the LA had expressed concern of the current situation with no chair, but it was
restated that the sharing of the chair role could be helpful in that more than 1
individual can attend Children’s Trust meetings. LB will send out information of
who will be attending meetings etc so that the LA is aware. It is important that
attendees introduce VOCypf first, then their position /organisation.
Finance Statement Thanks were expressed to Martin Trinder (Community and
Voluntary Service) for producing the finance statement for VOCypf. LB discussed
income. The slippage money of £14,540 from the BCC grant of £18,900 could be
used for training and marketing purposes. Appendix 3
VOCypf has £31,000 in reserve (this is made up of accumulated earned income by
VOCypf Officer of £17k and the slippage mentioned above). Now all posts include
full cost recovery, although VOCypf has lost the Central Bedfordshire Youth
Officer post. Recommendations were put forward for use of the slippage money
and it was suggested that this money be used to fund the communications post
which is currently undertaken by EH on a 15 hour per week contract (although it
was added that the CVS are generous with her time for VOCypf. SH expressed
her concerns of using the under spend on ongoing revenue and suggested that it
should be used as capital investment once costs had been re-budgeted. It was
agreed that the deficit was balanced by the under spend. MB expressed the need
to stress the importance to the LA for an administrative post. It was also raised
whether or not the CVS should contribute to funding the work that VOCypf does
with children & young people. DM suggested producing a 2 year plan to supply to
the LA. The meeting agreed that LB is to ask MT to reproduce the spreadsheet.
Database EH is currently working on the VOCypf database and cross-referencing
various hard and electronic copies of data. The strategy group will be kept
informed of its status and once completed, EH will produce pie charts to display EH
6. Officer – LA Action Plans
LB has agreed an action plan with both Children’s Trusts but is aware of difficulties
around the delivery of the outcomes for 1 F/T post. LB is to produce a portfolio of
evidence of capacity issues so they can be clearly identified to the CT’s and will
be part of the re-negotiation next year. KG discussed the importance of placing
performance indicators into the delivery plan and providing evidence of improving
Areas of the plan ahead of schedule:
VOCypf database cleansing is well advanced finish date mid June.
Survey feedback had almost all been completed.
LB also emphasised the need to continue with the day job encapsulated in the LB /
CT’s plans but ensure that the five key issues of safeguarding, commissioning, CS /
partnerships, workforce development and quality assurance are addressed and EH
developed. LB is to circulate the action plan. MB highlighted the difference
between the ‘day job’ and ‘long term developments’. It was agreed that EH will
work with LB and CS to collect and collate evidence.
KG suggested that representatives of the funders (the two Children’s Trusts) are
co-opted into the strategy meetings to produce a closer alignment but the meeting
did express certain concerns. The two Partnership Officers Sharon Simpson BB
and Karen Oellermann CB to be invited alternately to the first part of the Executive
and the Strategy group meetings.
MB raised the issue of linked engagement and suggested that the meeting
respond more collectively to issues although it was recognised that there may a
conflict of interest for National Organisations. LG stated that each member would
need to take responsibility for their own organisation in regards to bad publicity.
KG discussed Norfolk in regards to the commissioning process within the press
which invoked a collective response and produced evidence of good practice. LG
spoke about the importance of the media and MB suggested some local media
training. It was agreed that it could certainly raise the profile of VOCypf, but there LB
could be difficulties in regards to the LA’s. It was agreed by the meeting that this
would be added to the agenda and discussed at the next meeting.
7. Managerial Peer Mentor Scheme
Wendie Lovatt was unfortunately unable to attend. C/f to next meeting
8. Workshops Topics for 2010/2011
Current workshops arranged:
Think Family- Parenting Agenda 19.5
DA & MARAC (Multi Agency Rapid Assessment Committee) 14.10
The meeting discussed the following workshops:
Vetting and Barring (this could be countywide with funding from the LA although
there is a capacity issue for the Officer in arranging this). LB
Commissioning in CB Sue Reed and BB Angela Murphy
14 – 19 Strategy CB David Bray BB Michael Gleeson
LB suggested a one year plan of evenly spread workshops tailored to the identified LB
needs and advertised well in advance to be presented to the next meeting. KG is
to discuss the topic of Vetting and Barring with Simon Morris (Home Office) which
would be taken across Bedfordshire but capacity was once again raised. LB to fu. LB
VD discussed an event taking place at Bedford Heights on 26 th May and it was LB
agreed that this would be advertised to the sector on the VOCypf website. She
also stated that they may be looking for speakers and that interested organisations
will need to contact Barbara Gadsdon on 01234 743000. LB – TaMHS and
KG reminded the meeting that the Every Contribution Matters research will be
published on 7th June.
GO also reminded the meeting of the Youth Festival taking place 2nd June which
will be focussing on knife crime.
LB discussed the Central Bedfordshire Positive Parenting Network taking place on
21st May and at which VOCypf have a 15 minute slot. She is looking for key issues
and asked the meeting to send any key issues to her.
MB stated that Bedford Borough is arranging a seminar providing information on
careers in the “One Children’s Workforce” no dates had been set but they were
looking for partners in the VOCypf to be involved..
MB is now the Vice Chair of BB’s Workforce Development group with Katie Wilson
10. Strategy Group 9.30 – 12.30 Workshop 2 –4.30
13 July ---------
23 Sept 14 Oct