Minutes Regular Meeting August by Jv24D2A

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									                                       MINUTES
                     DAINGERFIELD-LONE STAR ISD BOARD OF TRUSTEES
                                    SPECIAL MEETING
                                   BUDGET WORKSHOP
                                     August 15, 2011

MEETING CALLED TO ORDER AT 5:40 P.M.       PRESIDING: Maurice Tigert

MEMBERS PRESENT:
        Mike Alcorn                              Neil Roney                      Mary Ellen Seymore
        John Lawson                              Maurice Tigert                  Marie Skipper

SCHOOL PERSONNEL PRESENT
Sandra Quarles, Interim Superintendent; Lisa White, Business Manager; Dr. Kay Handlin, Assistant
Superintendent; Linda Rhymes, Junior High School Principal; Lesia Lewis, West Elementary Principal; Vicki Lilley,
Special Education Director; Bob Scaff, Maintenance and Transportation Director; Rona Elwell, Administrative
Secretary

BUDGET WORKSHOP
Board members, along with Interim Superintendent Sandra Quarles and Business Manager Lisa White reviewed
and discussed issues concerning the 2011-2012 school year budget.

ADJOURNMENT                                                                               TIME: 6:10 P.M.
John Lawson made a motion to adjourn the meeting. Mary Ellen Seymore seconded the motion, with board
members present voting in agreement.



President                                                         Secretary

                                                                  Date   September 26, 2011________________




                                             MINUTES
                           DAINGERFIELD-LONE STAR ISD BOARD OF TRUSTEES
                                           Regular Meeting
                                           August 15, 2011

MEETING CALLED TO ORDER AT 6:12 P.M.                                             PRESIDING: Maurice Tigert

MEMBERS PRESENT:
Miguel Larsen                                    Marie Skipper                            Maurice Tigert
John Lawson                                      Neil Roney                               Mike Alcorn
                                                 Mary Ellen Seymore

SCHOOL PERSONNEL PRESENT:
Sandra Quarles, Interim Superintendent; Dr. Kay Handlin, Assistant Superintendent; Linda Rhymes, Junior High
School Principal; Lesia Lewis, West Elementary Principal; Vicki Ochs, South Elementary Principal; Vicki Lilley,
Special Education Director; Bob Scaff, Maintenance and Transportation Director; Lisa White, Business Manager;
and Rona Elwell, Administrative Secretary

INVOCATION: Miguel Larsen

PLEDGE OF ALLEGIANCE

FINANCIAL REPORTS, DISBURSEMENTS, AND BILLS PAYABLE APPROVED
Marie Skipper made a motion to approve the financial reports, disbursements, and bills payable for July, 2011.
Neil Roney seconded the motion with board members Miguel Larsen, Mary Ellen Seymore, Neil Roney, Maurice
Tigert, Mike Alcorn, John Lawson, and Marie Skipper voting their approval.
CONSENT ITEMS APPROVED
John Lawson made a motion to approve the consent items as listed on the agenda. Following a second by Mary
Ellen Seymore, board members Marie Skipper, John Lawson, Mike Alcorn, Miguel Larsen, Neil Roney, Mary Ellen
Seymore, and Maurice Tigert voted their approval. Consent items approved are as follows:
      Minutes of special and regular meetings on July 18, 2011 and special meeting on August 2, 2011
      2011-2012 Accepted Bid List
      2011-2012 Appraisers and Appraisal Calendar

ADMINISTRATIVE REPORTS
Maintenance and Transportation Director Bob Scaff reported from his department.
Dr. Kay Handlin presented an Adequate Yearly Progress report. She explained the indicators involved and the
process which determines AYP ratings.

DISCUSSION ITEMS
Interim Superintendent Quarles and board members discussed information submitted by EnergyMizer Energy
Reduction System and Everett Enterprises.

BOARD APPROVES DATE OF BUDGET HEARING, ADOPTION OF 2011-2012 BUDGET AND APPROVAL OF
PROPOSED TAX RATE OF $1.141636
John Lawson made a motion to approve August 29, 2011 as the date for a Budget Hearing, adoption of the 2011-
2012 budget, and approval of the proposed tax rate of $1.141636. Mary Ellen Seymore seconded the motion.
Board members voting their approval were Mike Alcorn, Neil Roney, Maurice Tigert, Miguel Larsen, Marie Skipper,
Mary Ellen Seymore, and John Lawson. The Budget Hearing will be held at 5:30 p.m., and the regular meeting at
6:00 p.m.

FUTURE TOPICS
Board members were reminded of the back to school breakfast, sponsored by Texas Heritage Bank, on
Wednesday, August 17, 2011. Mrs. Quarles also asked board members to begin considering whether they will be
attending the TASA/TASB Convention in Austin, Texas.

DISMISS INTO CLOSED SESSION:                                                             TIME: 7:40 P.M.
       Authorized by Texas Government Code, Section 551.074
       To deliberate the appointment, evaluation, reassignment, duties, discipline, or dismissal of a public office
       or employee; or to hear a complaint or charge against an officer or employee.

OPEN MEETING RECONVENED:                                                                   TIME: 8:20 P.M.
No action taken.

ADJOURNMENT                                                                           TIME: 8:22 P.M.
Mike Alcorn made a motion to adjourn the meeting. Neil Roney seconded the motion, with board members
present voting in agreement.



President                                                Secretary

                                                         Date            September 26, 2011


                                             MINUTES
                           DAINGERFIELD-LONE STAR ISD BOARD OF TRUSTEES
                                          BUDGET HEARING
                                           August 29, 2011

MEETING CALLED TO ORDER AT 5:36 P.M.                      PRESIDING: Maurice Tigert

MEMBERS PRESENT:
        Mike Alcorn                              Neil Roney                      Mary Ellen Seymore
        John Lawson                              Maurice Tigert                  Marie Skipper
                                                         Miguel Larsen

SCHOOL PERSONNEL PRESENT
Sandra Quarles, Interim Superintendent; Lisa White, Business Manager; Dr. Kay Handlin, Assistant
Superintendent; Dr. Larry Miears, High School Principal; Galen Smith, Assistant High School Principal; Linda
Rhymes, Junior High School Principal; Lesia Lewis, West Elementary Principal; Vicki Ochs, South Elementary
Principal; Vicki Lilley, Special Education Director; Bob Scaff, Maintenance and Transportation Director; Rona
Elwell, Administrative Secretary

BUDGET HEARING
Business Manager Lisa White presented a thorough explanation of details regarding the 2011-2012 school year
budget.

ADJOURNMENT                                                                                 TIME: 6:10 P.M.
Mike Alcorn made a motion to adjourn the meeting. Mary Ellen Seymore seconded the motion, with board
members present voting in agreement.



President                                                       Secretary

                                                                Date     September 26, 2011________________




                                             MINUTES
                           DAINGERFIELD-LONE STAR ISD BOARD OF TRUSTEES
                                           Special Meeting
                                           August 29, 2011

MEETING CALLED TO ORDER AT 6:12 P.M.                                             PRESIDING: Maurice Tigert

MEMBERS PRESENT:
Miguel Larsen                                    Marie Skipper                            Maurice Tigert
John Lawson                                      Neil Roney                               Mike Alcorn
                                                 Mary Ellen Seymore

SCHOOL PERSONNEL PRESENT:
Sandra Quarles, Interim Superintendent; Dr. Kay Handlin, Assistant Superintendent; Dr. Larry Miears, High School
Principal; Galen Smith, Assistant High School Principal; Linda Rhymes, Junior High School Principal; Lesia Lewis,
West Elementary Principal; Vicki Ochs, South Elementary Principal; Vicki Lilley, Special Education Director; Bob
Scaff, Maintenance and Transportation Director; Lisa White, Business Manager; and Rona Elwell, Administrative
Secretary

INVOCATION: Dr. Larry Miears

PLEDGE OF ALLEGIANCE

DISMISS INTO CLOSED SESSION:                                                            TIME: 6:14 P.M.
       Authorized by Texas Government Code, Section 551.071 and Section 551.074
         1. Consultation with Attorney
         2. To deliberate the appointment, evaluation, reassignment, duties, discipline, or dismissal of a public
            office or employee; or to hear a complaint or charge against an officer or employee.
            3. Consider salary and benefits for Superintendent.
            4. Consider employment of Superintendent.

OPEN MEETING RECONVENED:                                                                                      TIME: 6:45 P.M.

ACTION FROM CLOSED SESSION
John Lawson made a motion to hire lone finalist Sandra Quarles as Superintendent of Daingerfield-Lone Star
Independent School District at an annual salary of $90,400. Marie Skipper seconded the motion. Board members
voting in agreement were Mary Ellen Seymore, John Lawson, Neil Roney, Maurice Tigert, Mike Alcorn, Miguel
Larsen, and Marie Skipper.

Maurice Tigert stated that during closed session, discussion took place with School Attorney Jay Youngblood
regarding the upcoming redistricting, and changes that would result in the single-member districts. Board members
reviewed maps that reflect those changes.

2011-2012 BUDGET ADOPTED
Mary Ellen Seymore made a motion to adopt the 2011-2012 budget as presented by Business Manager Lisa White.
John Lawson seconded the motion. Board members Mary Ellen Seymore, Neil Roney, John Lawson, Marie
Skipper, Maurice Tigert, Mike Alcorn, and Miguel Larsen voted in agreement.

ORDINANCE LEVYING 2011-2012 TAX RATE ADOPTED
John Lawson made a motion to adopt an ordinance levying the M & O tax rate of $1.04 and I & S tax rate of
$.101636 for 2011-2012, with Marie Skipper seconding the motion. Board members Miguel Larsen, Mike Alcorn,
Neil Roney, Marie Skipper, Mary Ellen Seymore, John Lawson and Maurice Tigert voted their approval.
                                                AN ORDINANCE LEVYING A TAX RATE
                                               FOR THE DAINGERFIELD-LONE STAR ISD
                                                     FOR THE TAX YEAR 2011
        BE IT ORDAINED AND ORDERED by the Board of Trustees of the Daingerfield-Lone Star Independent School District
        that:
        We, the Board of Trustees of the Daingerfield-Lone Star Independent School District do hereby levy or adopt the rate on
        each $100.00 worth of property located within the confines and boundaries of the Daingerfield-Lone Star Independent
        School District, made taxable by law, for tax year 2011 as follows:
                              For the General fund                            1.04
                              For the purposes of paying debt service,
                              bonded indebtedness, interest and sinking fund .101636
                              TOTAL TAX RATE                                  1.141636
        THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR’S TAX
        RATE.
        THE TAX RATE WILL EFFECTIVELY BE RAISED BY 0.49 PERCENT AND WILL RAISE TAXES FOR MAINTENANCE
        AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $0.00.
        WHEREAS, these funds are necessary and appropriate for the funding of the 2011-2012 Daingerfield-Lone Star
        Independent School District budget, and
        WHEREAS, said budget has been heretofore regularly adopted by the Board of Trustees of the Daingerfield-Lone Star
        Independent School District, and
        WHEREAS, all other things required by law to be done have been done properly by the appropriate officials, now
        therefore
        IT IS HEREBY RESOLVED, by affirmative vote by the Board of Trustees of the Daingerfield-Lone Star Independent
        School District, State of Texas, at a regular meeting held in the board room of the Daingerfield-Lone Star Independent
        School District, on the 29th day of August, 2011.


        PASSED, ADOPTED AND APPROVED this day.
        THE TAX ASSESSOR-COLLECTOR is hereby authorized to assess and collect the taxes of the Daingerfield-Lone Star
        Independent School District.
        Date: August 29, 2011
        Signed: Maurice Tigert, President
        Attest:   Neil Roney, Secretary


RESOLUTION ADOPTED ALLOWING TAX DISCOUNTS FOR EARLY PAYMENT
Discussion took place between board members and Business Manager Lisa White regarding the amount of
revenue that would result if the District did not allow discounts for early payment of property taxes. Miguel Larsen
stated that school buses are needed, and they could possibly be purchased with the funds received if the District
did not offer the tax discounts. Marie Skipper suggested that buses could possibly be purchased with budgeted
funds. Ms. White stated that she agreed, but also warned board members that if the fund balance continues to
decrease, the District could find itself in serious trouble. She asked board members to consider the fact that large
entities take advantage of the discount we offer and their payment in October allows the District to operate, as we
sometimes must wait until after the fiscal year begins for funds to be received from state and federal sources.
Following the discussion, John Lawson made a motion to adopt the resolution allowing tax discounts for early
payment. Mary Ellen Seymore seconded the motion. Board members Miguel Larsen, John Lawson, Mary Ellen
Seymore, Mike Alcorn, Neil Roney, Marie Skipper and Maurice Tigert voted to approve the discounts.
                                                        RESOLUTION
                                                             OF
                                    DAINGERFIELD-LONE STAR INDEPENDENT SCHOOL DISTRICT
        ALLOWING discount for early payment of taxes by the Daingerfield-Lone Star Independent School District for taxing year
        2011.
        BE IT RESOLVED that by the amended Section 31.05(b) of the Property Tax Code of the State of Texas, the Board of
        Trustees of the Daingerfield-Lone Star Independent School District, regardless of the date tax bills are mailed, adopt the
        following discount schedule:
                                       (1) three percent if the tax is paid in October or earlier;
                                         (2)      two percent if the tax is paid in November; and
                                            (3)     one percent if the tax is paid in December.
        PASSED, ADOPTED AND SIGNED on the 29th day of August 2011.
        Signed: Maurice Tigert, President                                  Attest: Neil Roney, Secretary

FINAL 2010-2011 BUDGET AMENDMENTS APPROVED
Neil Roney made a motion to approve the final budget amendments for 2010-2011. John Lawson seconded the
motion, with board members Maurice Tigert, Mary Ellen Seymore, Neil Roney, John Lawson, Marie Skipper, Miguel
Larsen, and Mike Alcorn voting their approval.
          Code                                     Description                           Increase               Decrease
          199-51-6219.00-998-1-99                  Professional Services                            $4,000.00
          199-34-6311.02-998-1-99                  Fuel                                                                    $4,000.00
          Increase in Fuel Prices

          599-00-5711.00-000-1-00                  Current Taxes                                       324.00
          599-71-6599.00-998-1-99                  Other Debt Service Fees                                                   324.00
          Administrative Fee to US Bank

          Total                                                                                     $4,324.00              $4,324.00

REVISED CE (LOCAL) POLICY ADOPTED - GASB 54 FUND BALANCE POLICY
Mary Ellen Seymore made a motion to adopt revised CE (LOCAL) policy that will reflect the statements handed
down in the recently adopted Governmental Accounting Standards Board (GASB) 54 Resolution. Marie Skipper
seconded the motion. Board members voting their approval were Mike Alcorn, Neil Roney, Maurice Tigert, John
Lawson, Mary Ellen Seymore, Miguel Larsen, and Marie Skipper.
                                         REQUESTED REVISIONS
        FISCAL YEAR                                    The District shall operate on a fiscal year beginning September
                                                       1 and ending August 31.
        BUDGET PLANNING                                Budget planning shall be an integral part of overall program
                                                       planning so that the budget effectively reflects the District’s
                                                       programs and activities and provides the resources to
                                                       implement them. In the budget planning process, general
                                                       educational goals, specific program goals, and alternatives for
                                                       achieving program goals shall be considered, as well as input
                                                       from the District- and campus-level planning and decision-
                                                       making committees. Budget planning and evaluation are
                                                       continuous processes and shall be a part of each month’s
                                                       activities.
        BUDGET MEETING                                 The annual public meeting to discuss the proposed budget and
                                                       tax rate shall be conducted as follows:
                                         1. The Board President shall request at the beginning of the
                                         meeting that all persons who desire to speak on the proposed
                                         budget and/or tax rate sign up on the sheet provided.
                                         2. Prior to the beginning of the meeting, the Board may
                                         establish time limits for speakers.
                                         3. Speakers shall confine their remarks to the appropriation of
                                         funds as contained in the proposed budget and/or the tax rate.
                                         4. No officer or employee of the District shall be required to re-
                                         spond to questions from speakers at the meeting.
       AUTHORIZED EXPENDITURES The adopted budget provides authority to expend funds for the
                               purposes indicated and in accordance with state law, Board
                               policy, and the District’s approved purchasing procedures. The
                               expenditure of funds shall be under the direction of the
                               Superintendent or designee who shall ensure that funds are
                               expended in accordance with the adopted budget.
       BUDGET AMENDMENTS                 The Board shall amend the budget when a change is made in-
                                         creasing any one of the functional spending categories or
                                         increasing revenue object accounts and other resources.
       FUND BALANCE                      From time to time, the Board may commit fund balances
                                         by a majority vote in a scheduled meeting. The Board’s
                                         commitment may be modified or rescinded by a majority
                                         vote in a scheduled meeting. Board commitments cannot
                                         exceed the amount of fund balance that is greater than the
                                         sum of non-spendable and restricted fund balances since
                                         that practice would commit funds that the District does not
                                         have.
                                         Commitments may be for facility expansion or renovation,
                                         program modifications, wage and salary adjustments,
                                         financial cushions (rainy day funds), and other purposes
                                         determined by the Board.
        DELEGATION                       The Board may delegate, by a majority vote in a scheduled
                                         meeting, authority to specified persons or groups to make
                                         assignments of certain fund balances. The Board may
                                         modify or rescind its delegation of authority by the same
                                         action. The authority to make assignments shall be in
                                         effect until modified or rescinded by the Board by majority
                                         vote in a scheduled meeting.
                                         The Board of Trustees delegates to the Superintendent or
                                         designee the authority to assign funds.
                                         The site based decision making committee may assign
                                         balances in campus activity funds. [See CFD]
          ORDER OF
          EXPENDITURE                    When the District’s expenditures are from either restricted
                                         or unrestricted balances, the expenditures should be
                                         charged to restricted balances. When the District incurs
                                         expenditures that are from either committed, assigned, or
                                         unassigned balances, the expenditures should be charged
                                         to funds in the following order: restricted, committed,
                                         assigned, unassigned.

OUT OF STATE TRAVEL APPROVED
Mary Ellen Seymore made a motion to approve out of state travel for Superintendent Sandra Quarles.
Mrs. Quarles will be attending the 2011 Fall Administrator’s Leadership Conference at Lake DeGray Lodge
in Arkansas. John Lawson seconded the motion, with board members Maurice Tigert, Miguel Larsen, Neil
Roney, Mary Ellen Seymore, John Lawson, Marie Skipper, and Mike Alcorn voting in agreement.
DISCUSSION ITEM - EXTENSION OF QUALIFIED SCHOOL CONSTRUCTION BOND
Superintendent Quarles reminded school board members of the details of the Qualified School
Construction Bond. They discussed the cost of a November election vs. a May election, agreeing that the
November election would be quite expensive in the comparison. Mike Alcorn asked Business Manager
Lisa White what the federal injunction during the last bond election cost the taxpayers of the District. Ms.
White stated that the total costs were approximately $7,700.00

ADJOURNMENT                                                                         TIME: 7:25 P.M.
Mike Alcorn made a motion to adjourn the meeting. John Lawson seconded the motion, with board members
present voting in agreement.



President                                                 Secretary

                                                          Date             September 26, 2011




                                               MINUTES
                            DAINGERFIELD-LONE STAR ISD BOARD OF TRUSTEES
                                            Special Meeting
                                           September 9, 2011

MEETING CALLED TO ORDER AT 4:36 P.M.                                               PRESIDING: Maurice Tigert

MEMBERS PRESENT:
Mary Ellen Seymore                                 Marie Skipper                             Maurice Tigert
John Lawson                                                                                  Mike Alcorn

SCHOOL PERSONNEL PRESENT:
Sandra Quarles, Superintendent; Dr. Kay Handlin, Assistant Superintendent; Dr. Larry Miears, High School
Principal; Lisa White, Business Manager; and Rona Elwell, Administrative Secretary

INVOCATION: John Lawson

PLEDGE OF ALLEGIANCE

DISMISS INTO CLOSED SESSION:                                                            TIME: 4:38 P.M.
       Authorized by Texas Government Code, Section 551.074
         1. To deliberate the appointment, evaluation, reassignment, duties, discipline, or dismissal of a public
            office or employee; or to hear a complaint or charge against an officer or employee.
         2. Consider employment of High School Chemistry teacher

OPEN MEETING RECONVENED:                                                                    TIME: 4:52 P.M.

ACTION FROM CLOSED SESSION
John Lawson made a motion to employ Chad Forbus as a High School Chemistry teacher. Marie Skipper
seconded the motion with board members John Lawson, Marie Skipper, Mike Alcorn, Mary Ellen Seymore and
Maurice Tigert voting their approval.
ADJOURNMENT                                                                        TIME: 4:55 P.M.
Mike Alcorn made a motion to adjourn the meeting. Mary Ellen Seymore seconded the motion, with board
members present voting in agreement.



President                                            Secretary

                                                     Date            September 26, 2011

								
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