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Invitation to Bid Drywall and Painting Services For Windsor High

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Invitation to Bid Drywall and Painting Services For Windsor High Powered By Docstoc
					                                                                                                                     FOR OFFICE USE ONLY:

                                                                                                                     _________________________
                                                Invitation to Bid                                                    DATE AND TIME OF
                                                                                                                     SUBMITTAL.


                        Drywall and Painting Services

                                                                      For

                                Windsor C-1 High School

Company Name: _______________________________________________________________

Address: ______________________________________________________________________

City: _________________ State: _______ Zip: __________ Telephone: ___________________

Email: _____________________________                                                                Fax: _______________________

Signature of Owner or
Authorized Officer/Agent: ______________________________________________________

Typed or Print
Name Above: __________________________________________________________________
           By my signature, I certify that the offer is made without prior understanding, agreement, or connection with any corporation, firm,
business entity or person submitting an offer for the same materials, supplies, equipment, or services(s), and is in all respects fair and without
collusion or fraud. I further agree to abide by all conditions of this invitation and certify that I am authorized by the offer or to sign this response.
In submitting an offer to School Board of Windsor C-1 School District, I, as the respondent, offer and agree that if the offer is accepted, the offer
or will convey, sell assign, or transfer to the School Board of Windsor C-1 School District all right, title, and interest in and to all causes of action
it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Missouri for price fixing relation to the particular
commodity(s) or service(s) purchased or acquired by the School Board of Windsor C-1 School District. At School Board’s discretion, such
assignment shall be made and become effective at the time the School Board of Windsor C-1 School District tenders final payment to the vendor.
Upon approval by Board, the information contained herein shall constitute the contract between the Board and vendor.




Prepared By:
Windsor C-1 School District
Administration Building
6208 Hwy 61-67
Imperial Mo. 63052

Respectfully submit to the Superintendent of
Windsor C-1 School District and/or the
Windsor C-1 School Board of Education
                                  INVITATION TO BID
May, 2011

1.0   INTRODUCTION

      1.1   The Windsor C-1 School District (hereinafter referred to as the District) is
            requesting fixed price bids to perform removal, installation, and repair all the
            hallway’s drywall and also painting at the High School.

2.0   TIMELINE

      2.1   Bids advertised                May 19, 2011

      2.2   Addenda Question deadline May 26,2011 12:00 Noon

      2.3   No Addenda’s after             May 27,2011 3:00 pm

      2.4   Bids received by               June 1,2011    2:00 pm

      2.5   Bid opening                    June 1,2011    3:00 pm

3.0   INSTRUCTION FOR BID SUBMITTAL

      3.1   All bids must be received no later than June 1, 2011 2:00 PM and must be
            delivered to:
                                  Windsor C-1 School District
                                  Central Office
                                  6208 Hwy 61-67
                                  Imperial, MO. 63052

            If a bid is transmitted by US mail or other delivery medium, the bidder will
            responsible for its timely delivery to the address indicated.

      3.2   Any bid received after the stated date and time WILL NOT be considered and
            will be returned unopened.

      3.3   One manually signed original bid and one photocopy of the bid must be sealed in
            one package and clearly labeled “BID FOR DRYWALL AND PAINTING
            SERVICES” on the outside of package. The legal name, address, bidder’s
            contact person and telephone number must also be clearly noted on the outside of
            the package.
      3.4   Failure to submit one original bid with a manual signature will result in rejection
            of the bid.

      3.5   All bids must be signed by an officer or employee having the authority to legally
            bind bidder.

      3.6   Any corrections must be crossed out and corrected and must be initialed in ink by
            the person signing the proposal. No erasures are permitted. This includes any
            corrections made by using correction fluid (white out) or any other method of
            correction.

      3.7   Bidders should become familiar with any local conditions, which may, in any
            manner, affect the services required. The bidder(s) is/are required to carefully
            examine the bid terms and to become thoroughly familiar with any and all
            conditions and requirements that may in any manner affect the work to be
            performed under the contract. No additional allowance will be made due to lack
            of knowledge of these conditions.

      3.8   Bids not conforming to the instructions provided herein will be subject to
            disqualification at the sole discretion of the District.

      3.9   Any bid may be withdrawn prior to the date when bids are due. Any bid not
            withdrawn will constitute an irrevocable offer for a period of 90 days, to provide
            the District with the services specified in the proposal.

4.0   AWARD

      4.1   The District reserves the right to accept or reject any or all bids.

      4.2   The District is not obligated to accept the lowest bid. The bid that serves the best
            interests of the District will be the bid that is selected.

      4.3   The District reserves the right to waive any irregularities and technicalities and
            may, at its sole discretion, request a re-submittal or other information to evaluate
            any or all bids.

      4.4   The District reserves the right to require bidder(s) to submit evidence of
            qualifications or any other information the Board may deem necessary.

      4.5   The District reserves the right, prior to Board approval, to withdraw the bid or
            portions thereof, without penalty.

      4.6   The District reserves the right to: (1) accept the bid of any firm to be in the best
            interest of the District and (2) to reject any and/or all bids.

      4.7   The District reserves the right to conduct interviews with any of the bidders and to
            require a formal presentation by any of the bidders.

      4.8   It is the intent of the District to award this bid to a single source, however, the
            District reserves the right to award this bid to multiple sources if it determines that
            a multiple award is in its best interest.
      4.9   The bid award will be made based on funds availability and will be at the sole
            discretion of the Windsor C-1 School District’s Board of Education.

5.0   CONTRACT/RENEWAL

      5.1   The term of this contract shall be from start of project, based upon the Windsor C-
            1 School Board approval date, and through August 1, 2011. At this time the
            expectation is for the project to be completed, if not earlier.

      5.2   All terms and conditions of this bid, any addenda, and negotiated terms are
            incorporated into the contract by reference as set forth herein.

6.0   BID INQUIRIES/NOTICES

      6.1   In order to maintain a fair and impartial competitive process, District staff or
            Board members will not communicate with prospective vendors regarding this bid
            after bids distributed. All questions and inquiries must be submitted via email
            no later than May 26, 2011 12:00 noon to: All questions and inquiries will be
            answered via email.
                                           Dan Calbreath
                                           Director of Maintenance
                                           dcalbreath@windsor.k12.mo.us

      6.2   Copies of addendum will be made available for inspection at the District’s Central
            Office where bid documents will be kept on file.

      6.3   No Addendum will be issued later than May 27, 2011, except an addendum
            withdrawing the Invitation to Bid or one that includes postponement of the date
            for receipt of bids or one containing the questions and answers.

7.0   SCOPE OF SERVICES

      7.1   Sight inspection can be requested, contact Dan Calbreath 636-464-4481.

      7.2   The bid is for removal of existing drywall, hang 5/8” VR drywall, mudding,
            sanding, primer, and paint to finish.

      7.3   The Contractor is to furnish all materials, equipment, labor and permits for the
            project.

      7.4   All work conducted must be in accordance with local, state, and federal
            regulations including, but not applicable to O.S.H.A. requirements.

      7.5   A Contractor agrees that all laborers that are employed on this project shall, meet
            all Missouri Labor Standards. Contractor agrees that all subcontracts entered
            into by the Contractor shall contain similar a provision covering any
            subcontractor’s employees who perform work on this project. Contractor further
            agrees to sign a project labor agreement.
7.6    Contractor will leave all work sites in a neat and orderly fashion at the end of each
       workday. The contractor will be responsible for insuring frequent pick-up of all
       rubbish, refuse, scrap materials, and debris as a result of their operations so that
       work sites present a neat and orderly appearance at all times. All rubbish, scrap,
       etc. will be transported from the premises. Rubbish and/or debris will NOT be
       deposited into the School’s refuse containers. At completion of the work, the
       Contractor will remove all work material, tools, construction equipment and
       machinery from the work site and will leave project in ready to use condition.

7.7    Unused paint products will be left at the work site in their original containers and
       will be removed by District personnel.

7.8    Contractor will provide due care at all times while performing any task by
       cordoning off, barricading, and/or posting signs to maintain a safe distance to
       avoid creating hazardous conditions for pedestrians, property and vehicles.

7.9    Contractor will be responsible for the protection of all buildings, structures, and
       utilities that are underground, above ground, or on the surface from their
       operations that may be hazardous and/or damaging to said facilities.

7.10   The Contractor will coordinate all work with the school’s Maintenance Director
       and provide a construction work schedule. Contractor will be required to
       coordinate the schedule around school activities (summer school and regular
       activities), which will be addressed with the Maintenance Director. It is possible
       for work to be performed during the day, evening or weekends, however, no
       overtime will be paid.

7.11   When the Contractor arrives on campus they must report to the school’s
       Maintenance Director prior to commencing any work and also contact before
       leaving the campus for security purposes.

7.12   The Contractor will at all times enforce strict discipline and good order among
       their employees. Windsor C-1 School District is a smoke free and drug free
       campus. The Contractor must advise their personnel for compliance purposes.

7.13   Contractors bidding on a contract for services in excess of $5,000 will provide a
       sworn affidavit and supporting documentation that affirms the contractor’s
       participation in a federal work authorization program, such as E-Verify, and that
       the bidder will not employ illegal workers for the project. Said contractor is only
       required to provide this affidavit to the district annually.

7.14   The Windsor C-1 School District will not conduct business with entities unless
       the contract includes a cleared background check for all employees, and a
       provision that prohibits the business from utilizing an employee, on district
       property, who is a registered sex offender or otherwise prohibited from being on
       school property. Contractors must require subcontractors to agree to the same
       conditions.

7.15   The Contractor will promptly correct all work rejected by the District as defective
       or as failing to conform to the contract documents whether observed before or
       after substantial completion and whether or not fabricated, installed or completed.
       The Contractor will bear all costs of correcting such rejected work.
      7.16   Tolerances: Not more than 1/16-inch difference in true plane at joints between
             adjacent boards before finishing. After finishing, joints shall be not be visible.
             Not more than 1/8 inch in 10 feet deviation from true plane, plumb, level and
             proper relation to adjacent surfaces in finished work.

      7.17   Fire Resistance for Fire-Rated Assemblies: ASTM E 119.

      7.18   Mock-Ups: Provide mock-up as required to demonstrate quality of workmanship
             and level of finish.

      7.19   Performance: Fire, structural, and seismic performance meeting requirements of
             building code and local authorities

8.0   SCOPE OF WORK

      The drywall and paint scope of work for the Windsor High School is to install VR Board
      in all exposed areas of the hallways (drywall behind lockers does not need to be VR
      Board), commons and stairwells with existing drywall. Paint all remaining hallways and
      both gyms. The Contractor shall provide all qualified labor, equipment, tools, material,
      supplies, and permits necessary to complete the job.



      8.1    DRYWALL AND PAINT COMMONS


      8.2    DRYWALL AND PAINT GYM HALLWAY


      8.3    PAINT GYM HALLWAY STAIRWELL


      8.4    DRYWALL AND PAINT OFFICE HALLWAY


      8.5    DRYWALL AND PAINT COMMONS HALLWAY RM#


      8.6    DRYWALL AND PAINT UPSTAIRS ELEVATOR HALLWAY


      8.7    DRYWALL AND PAINT THE ELEVATOR HALLWAY STAIRWELL


      8.8    DRYWALL AND PAINT BUSINESS HALLWAY RM#


      8.9    DRYWALL AND PAINT BUSINESS HALLWAY STAIRWELL


      8.10   PAINT UPSTAIRS FACULTIES BATHROOM HALLWAY
       8.11   PAINT THE MATH HALLWAY RM#


       8.12   PAINT MATH STAIRWELL


       8.13   PAINT FOREIGN LANGUAGE HALLWAY RM#

       8.14   PAINT DOWNSTAIRS FACULTIES BATHROOM HALLWAY


       8.15   DRYWALL AND PAINT LIBRARY HALLWAY RM#


       8.16   DRYWALL AND PAINT DOWNSTAIRS ELEVATOR HALLWAY RM#


       8.17   DRYWALL AND PAINT ART HALLWAY RM#


       8.18   DRYWALL AND PAINT HISTORY HALLWAY RM#


       8.19   PAINT 2 STAIRWELLS BEHIND OLD GYM


       8.20   STUDENT AND TEACHER BATHROOMS



9.0    Alternate

       9.1    Sophists

              9.1.1   Provide an alternate bid for add Drywall above various locker locations.

10.0   Material Drywall

       8.1    Material Standard
              8.1.1 ASTM C1396.

       8.2    Type

              8.2.1   Abuse-resistant board.

       8.3    Typical Thickness

              8.3.1   5/8 inch.
       8.4    Joint Treatment

              8.4.1     ASTM C474 and ASTM C840, 3-coat system, paper or fiberglass tape.

       8.5    Auxiliary Materials

              8.5.1   Cornerbead, edge trim and control joints.

              8.5.2   Extruded aluminum reveals and channels.

              8.5.3   Gypsum board screws, ASTM C 1002.

              8.5.4   Gypsum board nails, ASTM C 514.

              8.5.5   Fastening adhesive.

              8.5.6   Concealed acoustical sealant.

              8.5.7   Mineral fiber sound attenuation blankets.

              8.5.8   Mineral fiber thermal insulation.

              8.5.9   Polyethylene vapor retarder, 6 mils.

              8.5.10 Polystyrene aggregated finish for ceilings. Acoustical finish.

11.0   Material Paint

       11.1   Application

              11.1.1 Interior unfinished surfaces.

       11.2   Application

              11.2.1 Repainting of existing surfaces.

       11.3   Primary Coating Type

              9.3.1   Latex based paints.

       11.4   Primary Coating Type

              9.4.1 Zero VOC paints.

       11.5   Primary Paint Systems

              9.5.1   Primer plus two finish coats.
12.0   INSTALLATION (Drywall)

       12.1   Tape and Joint compound: Install gypsum board for tape and 3-coat joint
              compound finish in compliance with ASTM C 840 and GA 216, Level 4 finish.
              Install gypsum board assemblies true, plumb, level and in proper relation to
              adjacent surfaces.

       12.2   Veneer Plaster: Install gypsum board for veneer plaster finish in compliance with
              ASTM C 844. Install gypsum board assemblies true, plumb, level and in proper
              relation to adjacent surfaces.


       12.3   Provide continuous vapor retarder at exterior walls

       12.4   Provide fire-rated systems where indicated and where required by authorities
              having jurisdiction.

       12.5   Install boards vertically. Do not allow butt-to-butt joints and joints that do not fall
              over framing members.

       12.6   Where new partitions meet existing construction, remove existing cornerbeads to
              provide a smooth transition.

       12.7   Provide insulation full height and thickness in partitions at conference rooms,
              toilet rooms, between different occupancies, and where required.

       12.8   Provide acoustical sealant at both faces at top and bottom runner tracks, wall
              perimeters, openings, expansion, and control joints.

       12.9   Install trim in strict compliance with manufacturer's instructions and
              recommendations.

       12.10 Repair surface defects. Leave ready for finish painting or wall treatment.

13.0   INSTALLATION (Paint)

       13.1   Inspect surfaces, report unsatisfactory conditions in writing; beginning work
              means acceptance of substrate.

       13.2   Comply with manufacturer's instructions and recommendations for preparation,
              priming and coating work. Coordinate with work of other sections.

       13.3   At existing areas to be repainted, remove blistered or peeling paint to sound
              substrates. Remove chalk deposits and mildew and wash all surfaces with mild
              detergent. Perform related minor preparation including caulk and glazing
              compounds. Spot prime bare areas before priming and painting as specified

       13.4   Match approved mock-ups for color, texture, and pattern. Re-coat or remove and
              replace work, which does not match or shows loss of adhesion. Clean up, touch
              up and protect work.
14.0   PROJECT CONTROL

       14.1   The Contractor will meet with selected representatives from the District every two
              weeks or as determined necessary to review progress and provide necessary
              guidance to the contractor in solving problems, which may arise.

       14.2   Every two weeks the Contractor will submit a brief summary of the accomplished
              during the reporting period, work to be accomplished during the subsequent
              reporting period, real or anticipated problems and notification of any significant
              deviation from previously agreed upon work plans.

15.0   WARRANTY

       15.1   Contractors will guarantee workmanship and materials to be free of defects under
              normal use and service for a period of one (1) year from the date of acceptance by
              the Windsor C-1 School District. Contractor will bear the obligation and cost of
              materials and labor for repair and/or replacement during the warranty period.

16.0   LICENSES/REFERENCES

       16.1   Bidders are requested to furnish a copy of their current Occupational License with
              their bid.

       16.2   A list of three (3) references for commercial work completed within the past 12
              months must be provided. Please include name of business, contact person,
              telephone number and square footage of completed work.

17.0   BID PRICING

       17.1   Bidders are requested to furnish a total cost of materials and labor.

       17.2   An individual of the bidding firm that has the authority to bind the firm must sign
              the bid sheet.


18.0   VENDOR PAYMENT AND INVOICING

       18.1   Windsor C-1 School District requires all vendors to submit their pay request that
              is clearly labeled Drywall and Painting Services for the High School. One-
              week prior (by the third Wednesday) of that month’s scheduled Board meeting.

       18.2   Lien-waivers and payroll records must meet Missouri’s Prevailing Wage Laws.

       18.3   The district will be exempt from any and all lien-waivers, and any violation of
              Missouri Labor Laws required that are the responsibility of the contractor/vendor.

       18.4   The district will retain 10% of the pay request to be held until completion of the
              project, and final inspection is conducted and approved.
19.0   INSURANCE REQUIREMENTS

       19.1   It is mandatory that the person/firm submitting the proposal have minimum
              Liability limits of $1,000,000.00 for both Comprehensive General Liability and
              Motor Vehicle Liability and at least the statutory limit of Worker’s
              Compensation. All coverage must be included on the certificate(s). If the
              Proposer’s current certificate of insurance does not meet the amount required, a
              statement must be included with the proposal document from their insurance
              carrier would write the necessary insurance coverage. The successful Proposer
              must then have the required insurance placed in force with written notification
              provided to the Director of Maintenance, prior to issuance of a purchase order,
              which authorizes the performance to begin. Failure to do so may invalidate the
              award and result in an award to the next responsible Proposer.

20.0   PERFORMANCE AND PAYMENT BONDS

       13.1   Upon award of bid, Bidder shall be required to submit the District Certificate of
              Insurance along with Performance and Payment Bonds. Bond Company must be a
              U.S. company with an A+ best rating and licensed in all states.
                                     BID FORM



Drywall and Painting
Windsor High School
6208 Hwy.61-67
Imperial, MO. 63052

We here submit our bid for the proposed Drywall and Painting Services.

Base Bid:

DRYWALL AND PAINT COMMONS


DRYWALL AND PAINT GYM HALLWAY


PAINT GYM HALLWAY STAIRWELL


DRYWALL AND PAINT OFFICE HALLWAY


DRYWALL AND PAINT COMMONS HALLWAY RM#


DRYWALL AND PAINT UPSTAIRS ELEVATOR HALLWAY


DRYWALL AND PAINT THE ELEVATOR HALLWAY STAIRWELL


DRYWALL AND PAINT BUSINESS HALLWAY RM#


DRYWALL AND PAINT BUSINESS HALLWAY STAIRWELL


PAINT UPSTAIRS FACULTIES BATHROOM HALLWAY


PAINT THE MATH HALLWAY RM#


PAINT MATH STAIRWELL


PAINT FOREIGN LANGUAGE HALLWAY RM#
PAINT DOWNSTAIRS FACULTIES BATHROOM HALLWAY


DRYWALL AND PAINT LIBRARY HALLWAY RM#


DRYWALL AND PAINT DOWNSTAIRS ELEVATOR HALLWAY RM#


DRYWALL AND PAINT ART HALLWAY RM#


DRYWALL AND PAINT HISTORY HALLWAY RM#


PAINT 2 STAIRWELLS BEHIND OLD GYM


STUDENT AND TEACHER BATHROOMS


                                                                  Total $______________

Alternate:

Sophists above various lockers
                                                                        $______________


Bid includes (indicate “yes” or “no”, applicable, with the bid you are providing):

__________ Bid security in amount 5%

__________ Performance and Payment Bonds in the amount of 100% of the contract
           amount - upon award of contract.

__________ Liability Insurance – upon award of contract

__________ Completion date August 1, 2011

				
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