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					Consultation on
   the Surrey
County Council's
draft strategy for
working with the
 Voluntary and
  Community
      Sector
Welcome and Introduction
     Mrs Christine Stevens
  Executive Member, Safer and Stronger
              Communities
          Surrey County Council
Overview of the strategy &
    workshop set up
         Becky Pettitt
     VCS Strategy Project Manager
        Surrey County Council


                                    3
Funding Proposals


       In setting up the funding programme for 2008/09:
           Some agreements will be moved from grant to contracts.
           Length of funding term will be decided on case-by-case basis.
           Six months notice will be given for all funding changes.
           Every VCO should have a written funding agreement.
           The level of funding is expected to remain constant (approx
            £16m) next year (subject to CSR).
           VCOs will be encouraged to submit joint funding applications.
           Explore joint commissioning models with public sector partners.
       Centralised funding database.
       Updated funding guidance with clear processes, roles and
        responsibilities, with clear distinction between grants and contracts
        (definitions).
       Work with partners to agree a joint and local approach to full cost
        recovery.
       Set up a Surrey County Council funding group for the VCS, with
        representatives from relevant services.

                                                                                4
Volunteering Proposals


      Promote the role and importance of
       Volunteer Centres (VCs) in Surrey.
      Promote volunteering, on the website,
       supporting external events and activities,
       through staff and working with businesses.
      Carry out further work to review Surrey
       County Council’s Employee Volunteering
       Scheme.
      Continue the county council’s Awards for
       Volunteering annually.
      Develop a single volunteer toolkit to
       guide Surrey County Council Services that
       work with volunteers.

      Commit to paying reasonable expenses
       for volunteers as will be outlined in the
       volunteer toolkit.

                                                    5
Infrastructure Proposals


     Change the support for VCS infrastructure to a contract
     Infrastructure to cover the following areas of work:
          Funding advice for VCS and Public Sector
           organisations
          Volunteer Centre function
          Engagement function, e.g. Black and Minority
           Ethnic (BME) groups
          Local broker service
          Information management and communication
          Workforce development
          Funding for specific advice, guidance and
           consultancy including HR and Legal advice
     Review existing funding levels with Partners over the
      next three months.
     Ensure that Surrey County Council accommodation
      that is used by the VCS is done so in a consistent and
      fair way, and provides best value.


                                                                6
Engagement Proposals



    Strategic working group to monitor and improve
     the relationship between the county council and the
     VCS.
    Where they do not already exist, set up reference
     groups and alliances for the VCS, to allow for
     more representative consultation and engagement.
    Publish key county council contacts for the VCS
     on the Surrey County Council website

    Update and improve information about the VCS on the Surrey County Council internal and
     external websites.
    Develop a mechanism for the county council to monitor performance for how it is working
     with VCS.
    Build in proportionate performance measures into all funding agreements for VCS
     organisations.
    Use website to disseminate information to the VCS.
    Develop, monitor and deliver a county council Surrey Compact implementation plan.
    Promote other county council policies and procedures relevant to the VCS, e.g.
     consultation pages on the Surrey County Council website.
                                                                                               7
What does this mean for the VCS?


 Improved relationship with SCC
 Some funding might change, e.g. from grant to contact
 Better management of funding agreements
 Clearer funding process and more transparent funding decisions
 Payments will be made on time
 Better support for volunteers and volunteering
 Better support for frontline VCS organisations
 A more consistent approach for SCC working with the VCS
 Improved engagement – easier & representative
 Clearer points of contact within SCC
 Improved partnership working


                                                                   8
Key themes and issues from feedback (1)


Funding:
     ‘Hidden issues’ - VAT implications and inflation
     How funding decisions will be made
     Funding stability – longer notice period and funding term wanted
     Moving grants to contracts – uncertainty and anxiety
     Value of Member allocations


Infrastructure:
     Clarify allocation of and funding for accommodation
     Infrastructure agreement – too bureaucratic?
     Non-financial support is needed (legal, business planning support)


                                                                           9
Key themes and issues from feedback (2)


Engagement:
    Greater focus on smaller organisations and faith groups
    Working groups – burden or opportunity?
    Compact implementation plan needs clarification


General:
    The VCS welcomes the draft strategy as a step in the right
     direction.
    The strategy should be shorter, simpler and more transparent, e,g,
     language
    Involvement of D&Bs, PCT and Police
    Broader and more effective communication during consultation



                                                                          10
Update on progress / consultation


 Collating & analysing feedback
 Investigating key issues
 Various VCS meetings
 Meetings with D&Bs & PCT to discuss strategy & tripartite
  arrangements
 SCC Member and staff briefings
 VCS-SCC working group
 Surrey Compact Champions / implementation plan
 Updating information on our website
 Developing volunteer toolkit


                                                              11
A few words on Procurement
           Mark Glaister
 Procurement Manager – Services for Families
           Surrey County Council




                                               12
Mark Glaister – Procurement (1)


   Overview of current activity within Procurement
     – Current review to identify grant owners
     – Decision making process (CCMT, SMT, PRG)


   Grants to Contracts (why? when? how?)
     – VAT implications
     – Seamless transition
     – Staged approach to tendering where required
     – Full Cost Recovery


                                                      13
Mark Glaister – Procurement (2)


   Form of agreement
     – Simple, concise and “plain English” contracts
     – Length of funding term
     – Annual inflation uplift
   Encourage collaboration

   Updated funding guide

   Centralised funding database

   What Support is available to organisations?


                                                       14
Workshops



            15
Funding Proposals


    In setting up the funding programme for 2008/09:
    Some agreements will be moved from grant to contracts.
    Length of funding term will be decided on case-by-case basis.
    Six months notice will be given for all funding changes.
    Every VCO should have a written funding agreement.
    The level of funding is expected to remain constant (approx £16m)
     next year (subject to CSR).
    VCOs will be encouraged to submit joint funding applications.
    Explore joint commissioning models with public sector partners.
    Centralised funding database.
    Updated funding guidance with clear processes, roles and
     responsibilities, with clear distinction between grants and contracts
     (definitions).
    Work with partners to agree a joint and local approach to full cost
     recovery.
    Set up a Surrey County Council funding group for the VCS, with
     representatives from relevant services.

                                                                             16
Volunteering Proposals


     Promote the role and importance of
      Volunteer Centres (VCs) in Surrey.
     Promote volunteering, on the website,
      supporting external events and activities,
      through staff and working with businesses.
     Carry out further work to review Surrey
      County Council’s Employee Volunteering
      Scheme.
     Continue the county council’s Awards for
      Volunteering annually.
     Develop a single volunteer toolkit to
      guide Surrey County Council Services that
      work with volunteers.

     Commit to paying reasonable expenses
      for volunteers as will be outlined in the
      volunteer toolkit.

                                                   17
    Coffee
    Questions Board
     Project stands
       Graffiti wall
    Flip charts on wall
 Questions/comments box




                           18
Infrastructure Proposals


    Change the support for VCS infrastructure to a contract
    Infrastructure to cover the following areas of work:
         Funding advice for VCS and Public Sector
          organisations
         Volunteer Centre function
         Engagement function, e.g. Black and Minority
          Ethnic (BME) groups
         Local broker service
         Information management and communication
         Workforce development
         Funding for specific advice, guidance and
          consultancy including HR and Legal advice
    Review existing funding levels with Partners over the
     next three months.
    Ensure that Surrey County Council accommodation
     that is used by the VCS is done so in a consistent and
     fair way, and provides best value.


                                                               19
Engagement Proposals



    Strategic working group to monitor and improve
     the relationship between the county council and the
     VCS.
    Where they do not already exist, set up reference
     groups and alliances for the VCS, to allow for
     more representative consultation and engagement.
    Publish key county council contacts for the VCS
     on the Surrey County Council website

    Update and improve information about the VCS on the Surrey County Council internal and
     external websites.
    Develop a mechanism for the county council to monitor performance for how it is working
     with VCS.
    Build in proportionate performance measures into all funding agreements for VCS
     organisations.
    Use website to disseminate information to the VCS.
    Develop, monitor and deliver a county council Surrey Compact implementation plan.
    Promote other county council policies and procedures relevant to the VCS, e.g.
     consultation pages on the Surrey County Council website.
                                                                                               20
Surrey County Council Q&A Panel



         Richard Shaw, Chief Executive

      Christine Stevens, Executive Member

   Michael Jennings, Head of Policy and Public
                     Affairs

       Mark Glaister, Procurement Manager

                                                 21
Summary & Next Steps
     Richard Shaw
        Chief Executive
     Surrey County Council




                             22
Summary – key themes


The following themes have come out of today’s discussions:
Funding
 Longer term funding
 Longer term notice for changes
 Relationships need to be developed jointly – partnership working/honest
  communication
 Advertising/publicity/awareness regarding the funding guidance
 Concerns for smaller organisations – they may be at a disadvantage
 Clear criteria for the contracts being awarded
 SCC involvement – good to have but concerns over credibility – have
  decisions already been made?




                                                                            23
Summary – key themes


The following themes have come out of today’s discussions:
Volunteering
 Toolkit – use of best practice/existing expertise – develop in consultation
 Encourage younger volunteers
 Recognition of the role and value of volunteering
 Volunteer roles not replacing staff
 Clear process for CRB checks
 Encourage other types of organisations to use volunteers eg private
  sector




                                                                                24
Summary – key themes


The following themes have come out of today’s discussions:
Infrastructure
 Interaction required with Boroughs & Districts
 Support for smaller organisations/minority groups/unpopular causes
 More specialist information and advice to be available ie hr/payroll




                                                                         25
Summary – key themes


The following themes have come out of today’s discussions:
Engagement
 Interests of the whole sector needs representation eg faith groups
 Long term two way communication is key for successful partnership
  working
 Website – key contacts to be included/easy to navigate although other
  media is still required




                                                                          26
VCS Strategy - Next steps


The following actions are planned for between now and March 2008:
 Consultation (5th October until 14th January)
 Engagement of VCS, partners and SCC Members and staff in strategy
  throughout consultation
 Review existing funding agreements and plan 08/09 funding programme in
  November and December 2007
 Collate and consider feedback throughout the consultation period
 Continue to develop VCS database for SCC
 Update SCC website with VCS information and links
 SCC-VCS working group – next meeting 12th December 2007
 Develop volunteer toolkit for SCC
 Produce a final strategy based on feedback from consultation during February
  2008
 Final strategy agreed & communicated mid March 2008


                                                                                 27
Contact Us



 Becky Pettitt
 Strategy & Policy Projects Manager
 rebecca.pettitt@surreycc.gov.uk
 020 8541 7571

 VCS Strategy Project Team
 Room 225, County Hall
 vcs.consultation@surreycc.gov.uk
 02085419096 (Answer phone)


                                      28

				
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