FUNDING REQUEST WORKSHOP September 15, 2011 Odyssey Funding Who is eligible for Odyssey funding? How does one request Odyssey funding? Three important resources: • Odyssey Office • Odyssey Program Guide • Your project sponsor Four easy steps 1. Generate and develop an idea for a project. 2. Prepare a proposal and budget. 3. Complete the Funding Request packet. 4. Turn the materials in. Odyssey Funding Packet Forms Proposal Funding Request Odyssey Budget Form Form Request Form Generate and Develop Your Project •What do you want to do? Why do you want to do it? What do you hope to learn? •Gather background information. •Select and consult with an appropriate sponsor. Special Situations • Travel to Countries on the State Department Warning List (travel.state.gov) • Research with Human Test Subjects • Medical Service Work Abroad If your project involves any of these situations, consult with the Odyssey Office or see the Odyssey Program Guide for specific policy information. Prepare the paperwork Proposal Form Narrative (with sponsor approval) Signatures Funding Request Abstract Attachments (if needed) Odyssey Budget Request Form Budget Attachments (if needed) Writing Your Narrative • First paragraph-describe your project. • Next pages/paragraphs-detail your methods, timeframes, and objectives. Address any possible concerns the CEL may have. • Concluding paragraph-make the case for Odyssey credit. Explain how the category you have chosen is appropriate including how you will meet the category requirements. • 2-4 pages in length. Avoid overly technical language. • Use the available resources: --sample proposal handouts in the Odyssey Office --checklist on the back cover of the Odyssey Program Guide. Prepare a budget • Think through all the steps of your project • Think through all the steps of your project • Check your math!! $25 $15 $10 What do we fund? •Stipends for students and supervisors •Travel expenses (transportation, housing, food, etc.) •Program and conference fees •Expendable supplies •Other as appropriate to your project The CEL generally does not fund: • tuition at other colleges or universities; • stipends for paid internships ; • durable equipment, hardware or supplies; • projects by seniors which take place predominantly or exclusively after their graduation; • ordinary expenses to travel abroad (passports, visas, immunizations, etc.); • study abroad. Stipends Budgets that include student or faculty stipends must include the Hendrix share of FICA expenses (7.65% of gross salary). The recipient’s FICA expenses will be deducted from the gross salary. Example: $2,400.00 for 8 weeks $183.60 for the Hendrix FICA $2,583.60 total stipend request Note that when all deductions are made, the actual net on a $2,400 stipend is usually around $1,900. Things to consider: We aren’t made of money. It’s a very competitive process. Faculty and students have an equal chance at getting funding. The goal of the CEL is to be fair and prudent in the allocation of funding. Be sure to consider other sources of funding. Have a back-up plan if you wish to pursue your project and you don’t receive funding. Odyssey credit granted to a project is independent of funding decisions. Odyssey Deadlines Monday, October 3, 2011 Spring Semester 2012 projects Wednesday, February 1, 2012 Summer 2012 projects NOTE: The February 1 deadline is the most competitive of the year. Monday, April 2, 2012 Fall Semester 2012 and Winter Break projects. Due by 5 p.m. on the day of the deadline to the Odyssey Office in SLTC 246. What happens after I submit my request? 1. Proposal approved for Odyssey credit – you are sent an e-mail regarding this. 2. Paperwork is forwarded to the CEL for consideration. 3. CEL reviews all requests, deliberates and votes. Allow 4. Funding decisions sent to the Committee on approximately Faculty for final approval. FOUR weeks 5. Notification letters are sent to all proposers. for the decisions to be finalized. The Committee on Engaged Learning makes the funding decisions. The members of the Committee for 2011-2012 are listed below: Dr. Ann Wright (Physics), Chair of the Committee Dr. Jay Barth (Politics), Director of Civic Engagement Projects, ex officio Dr. Peg Falls-Corbitt (Philosophy), Associate Provost for Engaged Learning, ex officio Dr. Nancy Fleming (Music), Director of the Odyssey Program, ex officio Prof. Danny Grace (Theatre Arts and Dance) Dr. Jeff Kosiorek (History) Dr. David Sutherland (Mathematics), Associate Provost, ex officio Dr. Robert Williamson (Religion) Elana Harrison and Sara Slimp, representatives appointed by the Student Senate You can contact the entire committee by e-mail at email@example.com. NOTE: If you choose a CEL member as your sponsor, that person will not participate in evaluating your request. What happens if I receive funds? Sign a form agreeing to the following before any funding will be released: By accepting this Odyssey grant, I hereby acknowledge my obligation to complete the project for which this funding is awarded within ONE YEAR of the time of this acceptance or by the time of my GRADUATION from Hendrix College, whichever comes first. If I fail to participate in the project or am unable to complete the project prior to the deadline established in the preceding sentence I shall refund to Hendrix College the full amount of the grant set forth above. I acknowledge that the project is not considered complete until a Project Completion Form is submitted to and approved by the Hendrix College Odyssey Office. Sign a Waiver of Liability Form (if you receive funding for a project that involves travel). Participate in a mandatory orientation session at the end of the semester (if your project will take place overseas). Finishing up… Turn in a Project Completion Form Share your photographs to document your experience with the Odyssey Office or Communications. Share your experience with the campus: Odyssey Exemplar Presentations Questions? Go ahead and ask! Good luck on your funding request!
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