BUTTE SCHOOL DISTRICT NO by QTq242X

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                             BUTTE SCHOOL DISTRICT NO. 1
                                 BOARD OF TRUSTEES
                                 REGULAR MEETING
                                    MARCH 19, 2012


The Board of Trustees held a Regular Meeting on Monday, March 19, 2012 at 5:00 p.m. at
School Administration Building with Chairwoman Patti Hepola presiding. Trustees present: Ann
Boston, Scott Ferguson, Linda Sorini Granger, John Ries, Debbie Shea and Carol Wold.
Absent: Trustee Rayelynn Connole. Also present were: Dr. Linda Reksten, Superintendent,
Therese McClafferty, Director of Human Resources and J.R. Richardson, Business Manager.

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES

Item 1 – Regular Board Meeting, February 21, 2012

Wold moved to approve, second by Granger, motion carried.

COMMUNICATIONS

Item 2 – Kennedy Elementary Presentation with Recognitions

Ron Ricketts recognized and thanked School Monitor, Bev Coonrod “Super Monitor” and
Kindergarten Teacher, Michelle St. Pierre “Gold Star Recipient” for empowering students to
achieve lifelong success.

Item 3 – Public Comment on Items Not On Agenda

Judy Jonart introduced Zach Horne who gave a brief update on the improvements made to the
School District website. Zack explained that the upgrades to the District website are an effort to
make it community friendly.

Superintendent Reksten complimented Zack and the technology employees who have done
fantastic work on the website and also Judy Jonart, who has taken a couple of the items identified
through the strategic planning and ran with them in the right direction.

Item 4 – Policy 2150 – Instruction – School Wellness – 1st Reading – Mark Harrison

Mark Harrison discussed the changes being made to Policy 2150 – Instruction – School
Wellness. Mr. Harrison stated that these changes are in an effort to meet the needs of School
District #1.

Item 5 – Formation of a Technology Department – Superintendent Reksten

In an overall goal of providing more support, service and training to administrators, teachers and
students, Superintendent Reksten requested Trustees to read her proposal (see below) for the
formation of a Technology Department and provide direction on the issue. Dr. Reksten shared
that although there have been many obstacles this year, the District is very proud of the
technology department.

Dr. Reksten stated that the District needs to maintain our edge; while keeping the cost down.

                                   Butte School District #1 Office of
                                          the Superintendent


TO:           Board of Education
FROM:         Dr. Linda £. Reksten, Superintendent
RE:           Formation of a Technology Department
DATE:         March 13, 2012

Board Members:
                                                                                                          2137


In order to improve service to teachers and students and with the increasing amount of technology including
switches, servers, mobile labs, desk top computers, iPads etc., I am proposing that a Technology Department
be organized with an IT Manager to coordinate, direct and manage technology for the District. The IT
Manager should be a confidential position as he/she must be free to complete investigations and comply with
federal/state requirements. The IT Manager would evaluate and schedule technology personnel. Further the
Manager would develop a yearly budget and plan for ongoing improvements and purchases in District
technology. The Manager would work closely with the Curriculum Director, Facilities/Maintenance Director
and Business Manager to serve the needs of the District.

Issues in Technology:
    1. As it currently exists, equipment is often purchased without input from the Technology Department
         personnel and then it is expected that this equipment will be serviced even if it does not work with
         the network hardware or software.
    2. There is some standardization of equipment. However, there needs to be more District-wide
         communication of appropriate equipment. It has become difficult to support technology products
         that don't work well with the network. The IT Department could also ask for pre-approval prior to
         purchase.
    3. The IT Department could take a stronger role in helping principals plan for replacement of aging
         equipment as well as training for teachers according to the State approved Technology Plan for the
         District.
    4. There is some confusion as to who should be contacted when a user is having difficulty. Some
         employees use the ticket system, others do not. Some employees use email or phone calls.
         Communication could be improved.
    5. Technology tools are increasing and there will be continual growth and demand for technology.
    6. A formalized technology department could plan for changes such as the most recent request for
         "wireless environments" along with District facilities.

The overall goal is to provide more support, service and training to administrators, teachers and students. I
am requesting discussion and direction from the Board on this issue.

Thanks,

Linda

CONSENT AGENDA

Item 6 – Consent Agenda
    Payroll, Claims & Budget Transfers (February 2012)


 LETTER # 6                                                 PAYROLL RECAP

 MONTH: FEBRUARY 2012

 DATE: MARCH 12, 2012



 FUND                                                                         TOTAL        GRAND TOTALS

 ELEMENTARY GENERAL                                                   $1,175,523.31           $1,175,523.31
 ELEMENTARY TRANSPORTATION                                               $56,860.47              $56,860.47
 FOOD SERVICE                                                            $56,189.13              $56,189.13
 ELEMENTARY RETIREMENT                                                 $163,557.20              $163,557.20
 ELEMENTARY ADULT EDUCATION                                               $1,690.17               $1,690.17
 MEDICIAD                                                                $15,472.36              $15,472.36
 ELEMENTARY SICK LEAVE RESERVE                                              $363.47                $363.47
 HIGH GENERAL                                                          $650,954.32              $650,954.32
 HIGH TRANSPORTATION                                                     $28,437.74              $28,437.74
 HIGH RETIREMENT                                                         $88,967.61              $88,967.61
 HIGH ADULT EDUCATION FUND                                                $3,943.77               $3,943.77
 HIGH SICK LEAVE RESERVE                                                     $81.06                  $81.06
 BUS ACTIVITY                                                            $10,429.05              $10,429.05
 HIGH SCHOOL CO-CURRICULAR                                                $2,948.34               $2,948.34
 FEDERAL PROGRAMS                                                      $311,923.90              $311,923.90
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TOTAL CLAIMS (400)                                           $2,567,341.90         $2,567,341.90
GRAND TOTAL PAID THIS MONTH                                                        $2,567,341.90




                                             CLAIMS
LETTER #5                                    RECAP

MONTH: FEBRUARY 2012

DATE: MARCH 12, 2012



                  FUND                         TOTALS       REIMBUSEMENTS                 GRAND TOTAL

       ELEMENTARY GENERAL                    $180,218.96         $1,808.24                  $178,410.72
   ELEMENTARY TRANSPORTATION                 $24,330.42                                     $24,330.42
           FOOD SERVICE                      $73,319.98          $1,001.72                  $72,318.26
   ELEMENTARY ADULT EDUCATION                 $1,715.21                                      $1,715.21
    MEDICAID SPECIAL SERVICES                $157,507.79                                    $157,507.79
              COBRA                          $34,111.41                                     $34,111.41
           HIGH GENERAL                      $146,650.28          $388.26                   $146,262.02
       HIGH TRANSPORTATION                   $11,977.85                                     $11,977.85
    HIGH SCHOOL BUILDING FUND                $14,474.85                                     $14,474.85
            BUS ACTIVITY                       $438.00                                        $438.00
     CO-CURRICULAR ACTIVITIES                $15,373.50                                     $15,373.50
        FEDERAL PROGRAMS                     $30,282.17          $2,563.60                  $27,718.57

        TOTAL CLAIMS (400)                   $690,400.42         $5,761.82                  $684,638.60
      LESS REIMBURSEMENTS                     $5,761.82
   GRAND TOTAL PAID THIS MONTH               $684,638.60


Note: A complete and detailed listing of the Claims and Budget Transfers is on file in the Clerk’s
Office and by this reference is made part of these minutes.


      Student Activity Fund Report from Butte High School (February 2012)

      Student Activity Fund Report from East Middle School (February 2012)

      Policy 1400 – The Board of Trustees – Board Meetings, 2nd Reading – Superintendent
       Reksten
      Policy 3120 – Students – Compulsory Attendance – 2nd Reading – Superintendent
       Reksten
      Procedure 3612P – Students – Acceptable Use of Electronic Networks – 2nd Reading –
       Superintendent Reksten
      Policy 5010 – Personnel – Equal Employment Opportunity and Non-discrimination – 2nd
       Reading – Therese McClafferty
      Policy 5140 – Personnel – Classified Employment and Assignment – 2nd Reading –
       Therese McClafferty
      Policy 5328 – Personnel – Family Medical Leave – 2nd Reading – Therese McClafferty
      Policy 5450 – Personnel – Employee Use of Internet and District Equipment – 2nd
       Reading – Therese McClafferty
      Policy 5500 – Personnel – Payment of Wages Upon Termination – 2nd Reading – Therese
       McClafferty
      Procedure 5328P – Personnel – Family Medical Leave – 2nd Reading – Therese
       McClafferty
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Wold moved to approve, second by Granger, motion carried.

PERSONNEL

Item 7 –Amended Personnel Action Report (February 21, 2012) – Therese McClafferty

                               BUTTE SCHOOL DISTRICT NO. 1
                                PERSONNEL ACTION REPORT
                                    FEBRUARY 21, 2012
                                        AMENDED

              Name                        Effective           Assignment/Location


CLASSIFIED PERSONNEL

       APPOINTMENT:

              Lisa Tregidga               02/22/12            Substitute Bus Driver
              Brenda Belli                02/22/12            Substitute Clerical
              Taryn Leorna                02/22/12            Substitute Clerical
              Paula Masica                02/22/12            Substitute Cleaner
              Lori Nagel                  02/22/12            Substitute Cleaner
              Carol Osborne               02/22/12            Substitute Food Service,
                                                               Cleaner & Monitor
              Kayla Swan                  02/22/12            Substitute Food Service,
                                                               Monitor
              Patricia Dunmire            03/01/12            Cook’s Helper, BHS
              Eileen Cheman               03/01/12            Cook’s Helper, West

       REMOVAL:

              Beverly Foster              02/22/12            Substitute Monitor
              Ronald Irick                02/22/12            Substitute Bus Driver

       RECALL:

              Cheryl Fitzpatrick          02/01/12            Bus Monitor

CERTIFIED PERSONNEL

       APPOINTMENT:

              Cal McQueary                01/24/12-06/06/12   Temporary Business
                                                               Teacher, BHS, BHCC
              Paul de Voursney            02/15/12-06/06/12   Temporary LSS/Braille
                                                               Instructor, Mgt. Leary
       RETIREMENT:

              Karla Ahlborn               06/06/12            Special Ed Teacher,
                                                               Emerson
              Susie Hogart                06/06/12            Special Ed Teacher,
                                                               Emerson
              Maureen Howe                06/06/12            English Teacher, BHS
              Carol Kump                  06/06/12            6th grade Teacher, Margaret
                                                               Leary
              Cathy Pomroy                06/06/12            7th grade Math Teacher, East

SUPPLEMENTAL PERSONNEL

       APPOINTMENT:

              Connor O’Neill              01/18/12            Girls Basketball Coach, East
              Kristi Witt                 02/22/12            Volunteer Assistant Girls
                                                               Track Coach, BHS
              Dave Susanj                 02/22/12            Volunteer Girls Basketball
                                                               Coach, East

       ADDITIONS TO SUBSTITUTE TEACHER LIST:

              Robyn Cantrell-Lane         02/22/12            Non-certified
              Heather Corcoran            02/22/12            Non-certified
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              Chrissy Pantoja              02/22/12              Non-certified
              Linda Palagi                 02/22/12              Non-certified

       REMOVAL FROM SUBSTITUTE TEACHER LIST:

              Micaul Bosch                 02/22/12
              John Butorovich              02/22/12
              Terry Carlson                02/22/12
              Cori Evans                   02/22/12
              Shawn Harcharik              02/22/12
              Kevin Kremer                 02/22/12
              Meade Morgan                 02/22/12
              Colleen Tutty                02/22/12

Ries moved to approve with corrections shown above in red, second by Shea, motion carried as
amended.

Item 8 –Personnel Action Report (March 19, 2012) – Therese McClafferty

                              BUTTE SCHOOL DISTRICT NO. 1
                               PERSONNEL ACTION REPORT
                                    MARCH 19, 2012


              Name                         Effective             Assignment/Location


CLASSIFIED PERSONNEL

       APPOINTMENT:

              Sheila Buckley               03/20/12              Substitute Monitor
              Laura Hackman                03/20/12              Sub. Food Service, Cleaner,
                                                                  Monitor
              James Huntington             03/20/12              Substitute Engineer
              Rena Reilly                  03/20/12              Sub. Food Service, Cleaner,
                                                                  Monitor
              Teri Williams                03/20/12              Sub. Food Service, Cleaner,
                                                                  Monitor, Clerical

       RETIREMENT:

              Marie Fisher                 09/05/12              Bus Driver, Transportation
                                                                  Dept.

       RESIGNATION:

              Lori Nagel                   03/05/12              Substitute Cleaner
              Linda Wilcox                 03/06/12              Substitute Bus Driver

       TERMINATION:

              John Cavanaugh               03/20/12              Substitute Engineer, Food
                                                                  Service, Cleaner
              Dave Ferris                  03/20/12              Substitute Bus Driver
              Allan Linton                 03/06/12              Cleaner, Butte High Career
                                                                  Center

CERTIFIED PERSONNEL

       APPOINTMENT:

              Rachel Cote                  03/05/12-06/06/12     Temp. Music Teacher, Mgt.
                                                                  Leary, Emerson, West
              Brian Anderson               05/21/12              Driver Education Instructor
              Jeff Arntson                 05/21/12              Driver Education Instructor
              Luke Blaskovich              05/21/12              Driver Education Instructor
              Denise Bordeleau             05/21/12              Driver Education Instructor
              Terri Daily                  05/21/12              Driver Education Instructor
              Kim Dixon                    05/21/12              Driver Education Instructor
              Steve Donaldson              05/21/12              Driver Education Instructor
              Dean Gransbery               05/21/12              Driver Education Instructor
                                                                                        2141

              Rich Hawe                    05/21/12             Driver Education Instructor
              Bob Liva                     05/21/12             Driver Education Instructor
              Eric Mankins                 05/21/12             Driver Education Instructor
              Patty Sayler                 05/21/12             Driver Education Instructor
              Colleen Schulte              05/21/12             Driver Education Instructor
              Kyle Stenson                 05/21/12             Driver Education Instructor

       LEAVE OF ABSENCE:

              Britney Campbell             05/07/12-06/06/12    Kindergarten Teacher,
                                                                 Emerson
              Michaela Tomsheck            05/03/12-06/06/12    4th Grade Teacher, West
              Dorothy Schultz              01/23/12-04/13/12    Music Teacher, Mgt. Leary,
                                                                 Emerson, West
              Cheryl Storey                02/09/12-05/03/12    6th Grade Teacher, Whittier

SUPPLEMENTAL PERSONNEL

       APPOINTMENT:

              Arie Grey                    03/12/12             Assistant Boy’s Track Coach,
                                                                 BHS
              Sarah Borduin                03/20/12             Classroom Volunteer,
                                                                 Kennedy
              Heather Meeks                03/20/12             Classroom Volunteer,
                                                                 Kennedy

       ADDITIONS TO SUBSTITUTE TEACHER LIST:

              Jack Griswold                03/20/12             Student Teacher
              Amanda Jager                 03/20/12             Student Teacher
              Michelle Michelotti          03/20/12             Certified
              Lisa Padden                  03/20/12             Student Teacher
              Colleen Rabson               03/20/12             Non-Certified


       REMOVAL FROM SUBSTITUTE TEACHER LIST:

              Jacqueline Capitina          03/20/12
              Kelly Hancock                03/20/12
              Kyle Koenig                  03/20/12

Boston moved to approve, second by Ries, motion carried.

Item 9 – Approval of a Tentative Agreement Between Butte School District #1 and UNITE
HERE, Local 427, Covering the Food Service Employees of SD#1 – Therese McClafferty

Therese McClafferty requested Board approval of the tentative agreement between Butte School
District #1 and UNITE HERE, Local 427, Covering the Food Service Employees of SD#1.

Boston moved to approve, second by Ries, motion carried.

Item 10 – Approval of Tentative Agreement Between Butte School District #1 and UNITE
HERE, Local 427, Covering the Cleaners of SD#1 – Therese McClafferty

Therese McClafferty requested Board approval of the tentative agreement between Butte School
District #1 and UNITE HERE, Local 427, Covering the Cleaners of SD#1.

Wold moved to approve, second by Shea, motion carried.

Item 11 – Approval to Advertise and Hire Instructors for the Summer 21st Century
Community Learning Center Programs – Judy Jonart

Judy Jonart requested approval to advertise and hire instructors for the Summer 21st Century
Community Learning Center programs. The actual number of teachers will be based on student
enrollment and funding.

Granger moved to approve, second by Wold, motion carried.
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Item 12 – Approval to Advertise and Hire for Adult Education – Summer School 2012 –
Kathy Cannon

Kathy Cannon requested Board approval to advertise and hire for the Adult Education – Summer
School 2012 program. The Adult Basic Education Summer program would be a continuation of
the Adult Basic Education program that the District currently offers.

Ms. Cannon stated that the funding for this program would come from the Adult Basic and
Literacy Grant.

Wold moved to approve, second by Ries, motion carried.

Item 13 – Approval to Advertise and Hire for the Elementary, Middle and High School
Extended School Year (E.S.Y.) Program for 2012 – Kathy Cannon

Kathy Cannon requested Board approval to advertise and hire for the Elementary, Middle and
High School Extended School Year (E.S.Y.) Program for 2012. Ms. Cannon stated that this
program would be housed at Butte High School Career Center.

Ms. Cannon shared that the number of positions hired is based on enrollment and the funds for
this program would come from the IDEA grant.

Ries moved to approve, second by Granger, motion carried.

Item 14 – Approval to Advertise and Hire for the E.S.Y. (Extended School Year) Speech
Therapy Program – Kathy Cannon

Kathy Cannon requested Board approval to advertise and hire for the E.S.Y. (Extended School
Year) Speech Therapy Program. The E.S.Y. program will be housed at Butte High Career
Center and the funds for this program will come from the IDEA grant.

Boston moved to approve, second by Granger, motion carried.

Item 15 – Approval to Create a Temporary Para educator Position at Emerson Elementary
for the Remainder of the 2011/2012 School Year – Kathy Cannon

Kathy Cannon requested Board approval to create a temporary Para educator Position at
Emerson Elementary for the remainder of this school year (March 20 – June 5, 2012). The IEP
team has determined that this position is necessary to facilitate the educational needs of a student
in our self-contained kindergarten program.

Ms. Cannon explained that the 2012/2013 staffing plan will accommodate this students needs.
These funds will be expended through the Medicaid budget.

Ries moved to approve, second by Boston, motion carried.

Item 16 – Approval of Grant Application Checklist for the ROCKIES 21st Century
Program – Judy Jonart

Judy Jonart requested approval to submit the 21st Century CCLC ROCKIES Grant. The current
grant cycle for the ROCKIES 21st CCLC program ends June 30, 2012 and the District must
reapply for continuation of funding.

Boston moved to approve, second by Ries, motion carried.

Item 17 – Approval of the 2012-2013 School District Calendar – Superintendent Reksten

Superintendent Reksten requested approval of the 2012-2013 School District Calendar. Dr.
Reksten stated that the calendar was created after meeting with the Calendar Committee, which
consisted of both school district and union representatives.

Note: A copy of the 2012-2013 School District Calendar is on file in the Clerk’s Office and by
this reference is made part of these minutes.

Wold moved to approve, second by Boston, motion carried.
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Item 18 – Approval of the RESA4U Multi-District Agreement – Superintendent Reksten

Superintendent Reksten requested Board approval of the RESA4U Multi-District Agreement.
Dr. Reksten stated that SB329 passed by the 2011 legislature provides a process for Multi-
District Agreements that encourages cooperation between districts to create efficiencies and cost
savings. The estimated incentive funds set aside for Butte is $35,640.00 for elementary and
$20,339.00 for high school for the first year. These monies will be used in the following three
core services: 1) professional development; 2) software/hardware; and 3) bulk purchasing.

Dr. Reksten shared that the goal is that RESA4U improves the education for all students in
Southwestern Montana.

Granger moved to approve, second by Wold, motion carried.

Item 19 – Trustee Resolution Calling For An Election – Elementary District – J.R.
Richardson

J.R. Richardson stated that it is the District’s statutory obligation to call for an Election in the
Elementary District for two (2) trustee seats for the 2012/2013 school year on May 8, 2012.

Mr. Richardson reported that there is a section in the Resolution authorizing himself, as election
administrator, to cancel the election if two or fewer candidates file for these seats. The deadline
to file is March 29, 2012.

Ries moved to approve, second by Shea, motion carried.

Item 20 – Trustee Resolution Calling for an Election – High School District – J.R.
Richardson

J.R. Richardson stated that it is the District’s statutory obligation to call for an Election in the
High School District for one (1) trustee seat for the 2012/2013 school year on May 8, 2012.

Mr. Richardson reported that there is a section in the Resolution authorizing himself, as election
administrator, to cancel the election if one or fewer candidates file for these seats. The deadline
to file is March 29, 2012.

Wold moved to approve, second by Boston, motion carried.

Item 21 – Trustee Resolution Setting Mill Levy Amounts – High School District – J.R.
Richardson

J.R. Richardson stated the purpose of the Election is for approval of additional levies in the
amount of $192,612.91, approximately 3.65 mills to operate and maintain the high schools for
the 2012-2013 school year.

Mr. Richardson shared that the passage of the mill levy will allow the District to retain at the
existing budget level.

Ries moved to approve, second by Boston, motion carried.

Item 22 – Approval of Contract Between Butte School District #1 and Side-by-Side K-12
Consulting for the Striving Readers Grant – Judy Jonart

Judy Jonart requested Board approval of a Contract between Butte School District #1 and Side-
by-Side K-12 Consulting to provide on-site support and professional development to
administrators and teachers at West Elementary and East Middle School. This professional
service is a requirement of the Striving Readers Grant and is a budgeted item funded through the
grant.

Boston moved to approve, second by Ries, motion carried.

Item 23 – Approval of Memorandum of Understanding Between Butte School District #1
and Butte-Silver Bow for the Purpose of Providing Improved Softball Fields for the Butte
High School Girl Softball Teams at the Stodden Park – Superintendent Reksten
2144


Superintendent Reksten requested Board approval of a Memorandum of Understanding between
Butte School District #1 and Butte-Silver Bow. Dr. Reksten stated that the agreement is for the
purpose of providing improved softball fields for the Butte High School girl’s softball teams at
Stodden Park.

Boston moved to approve, second by Wold, motion carried.

ADJOURNMENT

There being no further business to come before the board, Trustee Ries moved to adjourn,
second by Trustee Boston, motion carried. Chairwoman Hepola adjourned the meeting at 6:06
p.m.

                                            _______________________________
                                            Chairwoman of Board of Trustees
_________________________________
District Clerk
pj

								
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